Partly Cloudy with a Chance of Information: Investigating the Transparency of Independent Special Districts’ Websites

Recommendations 7

• R1

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  Each independent special district’s website will conform to the accepted criteria listed in the SDLF’s transparency checklist on or before May 15, 2015. The District will implement this recommendation no later than May 15, 2015.
• R2

  Page 20
  By December 31,2014, independent special districts will consult with professional website developers if in-house staff is incapable of creating and/or managing their website as described above. Agree
• R3

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  Each district will take the necessary steps to keep its website current. Agree
• R4

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  Districts will complete the District of Distinction program offered by SDLF by June 30, 2015 . Agree
• R5

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  Districts will seek to attain the SDLF Transparency Certificate of Excellence by June 30, 2015 . Disagree The District alreadyfallows the requirements af transparency and compliance.
• R6

  Page 21
  Districts currently lacking staff or board members who have achieved the SDLF's Recognition in Special District Governance will seek the training available under this program by June 30/ 2015 . Disagree. There are a number of webinars (see attached) offered by the CaliforniaSpecial Districts Association which provide a very cost effective way for districts to encourage ongoing learning for directors. Those opportunities would not incur additional costs for travel, hotel accommodations, program fees, etc. The District is considering conducting a workshop on, but not limited to, strategic and succession planning. There are a number of consulting firms who have the ability to tailor such a workshop for our Board, including BHI Consulting, a firm used by the CaliforniaSpecial DistrictsAssociationfor in-house training.
• R7

  Page 21
  District administrators will seek the SDLF Special District Administrator Certification. Not applicable to our District. Sincerely, ~<~I((· r Iris Gallagher President of the Board ------------------- - - --- - ---- - - - - - - - - - - - - - - - • i Webinars ,-- - - ­ California Special Districts Association EDUCATION SCHEDULE Workshops Academy r!J131!lE1 Conferences ..Free toSORMA TheClock isTicking: Public Records Act RAP.LO, Innovation: Converting Ideas Reimbursement intoResults 14 SOlA:BoanfsRole inFinance & Fiscal 8alcersfie1d YES 13 Maximize Your Membership· Cost Saving Programs 15 Required Sexual Harassment Provlllllion YES Training" 19 SOlA:SellingOirectiOiVCommunity Sacr.JreIlln YES Leadership 16 HowTo BeAt1 Effective Board Member TEmlietm YES 71 Finding Balance: Special District ~21 Reserve Guidelines Z3 HowTo BeAt1 Effective BoardMember Foootain Valley 4 Top 10TIps for Trouble Free Construction 2ll Report theRight WII'f! GASB 2014 Projects UpdlltB 11 BestPractices in Managing Special 29 Rules atOrder MadeEasy! YES YES DistrictInvestmen1s ~ HcJW To BeAt1 Brective BoardMember 4 MustHave Communication Protocols for YES 16 Requin!d Sexual Harassment Prevention YES DisIrict BoardMembers & Staff"" Training" SOlA:Board's Role in Human Resouces SacramentD YES 17 Staying inCompliance San Diego YES YES SOlA:BoanfsRole in Finance & Fiscal Sacramento YES 18 Board Secretary/CIa", Foundations San Diego YES YES 11 SpottheFreud: Fraud OetactiOiV YES ~ Prevention for Special Districts" 13 TheEssential Guide to theBrownAct"" YES Improve Your Outreach Skills andBuild 19 Understanding Board Member & Oist YES YES Bridges to Your Community Uability Issues" 13 Understanding Board Member & Dist YES YES 25 Maximize Your Membership· Website Liability Issues" Resources 19 TheNewTransparent DistrictBuilding lJ·211 thePublic's Trust 21 Understanding theBrownAct Beyond YES theBasics" Required Ethics Compliance Training ­ YES ABI234" n DosandDon'ts for Employee YES Perlonnance Evaluations" SOlA:BoanfsRole inHuman Resources Bakersfield YES 11 What'sa Public Record? HowtDComply YES withthePRA 9129 SOlA:Pre-Conference Wor1cshop: PaImSprirgs YES Governance Foundations 13 NewDevelopments Under PEPRA 18 SOLA: Govemence Foundations Sacr.JreIlln YES Annual Conference 20 Affordable Care Act Present andFuture 25 Building YourWorldorce inthe21st 22 Nowis NottheTmem Panic: YES CerT!lJry Emergency Preparedness" 'Zl 13 Required Ethics Compliance Training . YES AB1Z34" 2 AsktheExperts: CSDA Finance Corporation TBD Special DistrictLeadership Academy YES Cordanmce IncidentWriting; Just theFacts" YES 10 BestPractices inAgenda PreplMinutes YES YES Z3 Records Retantion & ManagemerTt YES YES 10 MustHave Communication Protocols for YES District BoardMembers andStaff"" 25 SOLA: SlltlingDirection/Community Balcerlield YES Lsadership 29 Proposition 218, Proposition 26andRlItB Slltling 18 _ .. BROADMOOR POLICE DEPARTMENT . o • . Eighty Eighth Street • . o • • . .t.• ' . . I Broadmoor, CA 940 IS· t 7 t 7 ". (650) 755·3838 . Fax (650) 755-9732 David Parenti Bo.trd of Police CommIssioners Chief of Police Han. J. Wayne Johnson Hon. Ralph Hutdlens Han . Joseph P. SherldolD Hon. Lisa A. Novak Appellate Presiding Judge San Mateo County Superior Court Southern Court - Dept. 13, Courtroom 2C 400 County Center Redwood City, CA 94063 September 8, 2014 Judge Novak, The transparency of the Broadmoor Police Department website as set forth by the Grand Jury of San Mateo County, has been addressed. The following updates have been made to our website to conform to the standards set forth by the Grand Jury of San Mateo County. Each update is marked as Completed and can be found on our website www.broadmoorpolice.com. For true transparency all of the following items should be readily apparent: • Names of Board or Commission members and their terms of office (Completed) • Names of general manager, fire or police chief, and key staff along with contact information for each (Completed) • Election procedure and deadlines (Completed) • Board meeting schedule (regular meeting agendas must be posted 72 hours in advance) (Completed) • District's mission statement (Completed) • Description of district's services/functions and service area (Completed) • Archive of Board meeting minutes for at least the last 6 months (Completed) List of compensation of Board or Commission members and staff and/or link to State Controller's webpage with the data (Completed) In addition, the website of each district should include at least 4 of the following: (We hit 4 of these points) • Picture, biography and email address of Board or Commission members (Completed) • Downloadable Public Records Act request form (Completed) • Map of district boundaries/service area (Completed) • Most recent Local Agency Formation Commission (LAFCo) Municipal Service Review (MSR) and Sphere of Influence (Sal) studies or link to LAFCo's site8 (Completed) You will these updates located on our department homepage as well as the page marked Commission. Here are the web addresses to each: RECEIVED http://www.broadmoorpolice.com/ SEP 1 I 2014' http ://www.broadmoorpolice.com/commission.html If there are any questions or further updates to our website are needed , please do contact us. Respectfu Ily, Dave Parenti Chief of Police Broadmoor Police Department 388 88th Street Broadmoor, CA 94015 (650) 755-0321 July 11, 2014 Hon. Lisa A. Novvak Judgee of the Supeerior Court c/o CCharlene Kresevich Hall oof Justice 400 CCounty Centter, 2nd Floorr Redwwood City, CCA 94063-16655 Re: Coastsidee County WWater Districct Responsee to 2013-20014 Grand JJury Reportt Partly Clloudy with aa Chance off Informatioon: Investiggating the Transparenccy of Indepeendent Speccial Districtss’ Websites Honoorable Judge Novak: This letter transmmits the respoonse of Coasstside Countty Water Disstrict (Districct) to the 2013-2014 Grandd Jury Reporrt referencedd above. Thee District is ccommitted too transpparency andd appreciates the opportuunity to respoond to the GGrand Jury Reeport. The District’s Board oof Directors approved thhe response aat their regullarly scheduuled Board meetiing on July 88, 2014. Respponse to Findings