the District

Published: June 16, 2022 172 pages

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Findings and Recommendations 5 findings

The DPMWD Board of Directors has responded to and agreed with each of the eight

Related Recommendations (1)

The DPMWD should complete in earnest a full analysis of the 2009 Water District Master Plan, as was the original intent of the HydroScience Engineering contract to complete a Master Plan Update. This should incorporate all short, mid, and long- range repair and replacement needs with well-defined costs. Response to R1. This District respectfully disagrees. However, the District believes that the update to the Technical Memorandum by HydroScience accomplishes Recommendation No. 1. At its January 2022 board meeting, the District authorized HydroScience to complete the Technical Memorandum with the assistance and input from the General Manager and Forsgren, the District's engineer. HydroScience committed to completing its updates in early May 2022. However, the District did not receive the final version of the Memorandum until Sunday, June 12, 2022. The delay in receiving this document necessarily had a domino effect on the District's ability to move forward with other aspects of the Proposition 218 process. It is only after having received the final Technical Memorandum on June 12, 2022 that Forsgren Engineering has been able to move forward from its preliminary work and begin to draft a Capital Improvement Plan for the District. Using those documents, a rate consultant can then begin to prepare the rate study. Once the District has an understanding of what the rates will be, it will develop an informational campaign to educate residents of the proposed rate increase, the need for improvements, the timeline for the adoption of rates, and the protest hearing. To this end, the Board of Directors authorized staff to seek a public relations firm at its May 16, 2022 meeting. The District disagrees that a full Master Plan update is warranted. In fact, the District believes that such endeavor would be an unnecessary cost to ratepayers and delay the Prop. 218 process. The existing Master Plan was in need of updates, as it related to upgrading source of supply infrastructure. However, a full review was unnecessary given that the District is, and was, fully built out at the time the initial Master Plan was adopted, and there are no new facts or any change in circumstances other than the moving Well 8 to "standby" status, moving Well 3 to 15 day use, and having Well 6 re-drilled to reduce Manganese levels. The updated Technical Memorandum will be used by the proposed rate consultant to develop short-term, medium-term, and long-term repair and replacement needs and their relative costs. Again, due to factors outside the control of the District and the delay in receiving the final Technical Memorandum, we believe the rate study will be completed sometime around fall 2022. It is important to note that there are extreme supply chain issues resulting from COVID and the war in Ukraine. As such, even if the District was positioned to proceed on improvements and had a budget, costs are volatile and subject to flux on a daily or even hourly basis. This has been true of existing projects where suppliers have committed to honoring prices for windows of "three hours." 2200131.6 14685-004 Hon. Michael Bowman, Presiding Judge Re: Del Paso Manor Water District Grand Jury Report June 16, 2022

The DPMWD Board of Directors is meeting the requirements of the Ralph M. Brown Act and Public Records Act with regard to providing public meeting agendas, minutes, and board packets in a timely manner. They have also conducted Brown Act training, as recommended by the Grand Jury. Response to F2. We agree with this finding. 2200131.6 14685-004 1817 Maryal Drive, Suite 300, Sacramento, CA 95864 Phone: (916) 487-0419 Fax: (916) 487-8534 www.delpasomanorwd.org Hon. Michael Bowman, Presiding Judge Re: Del Paso Manor Water District Grand Jury Report June 16, 2022

Related Recommendations (1)

The DPMWD should continue to work with the Sacramento Local Agency Formation Commission to complete a new Municipal Service Review in 2022, in alliance with a timeline developed and provided to the Grand Jury. Response to R2. This recommendation will be implemented by LAFCO and the District. Specifically, the District commits to the following timelines and actions: LAFCO advised on May 16, 2022 during public comment at the regularly scheduled Board meeting that it had selected the consultant that will perform the MSR. The review is anticipated to be performed over the summer and early fall, with a report issuing in November 2022. Depending on the District’s Proposition 218 schedule and hearing date, LAFCO may delay issuing the report until the results of the rate- setting hearing are known.

The Sacramento Local Agency Formation Commission has agreed to conduct a new Municipal Service Review in coordination with the DPMWD, providing a timeline for completion in 2022. Response to F3. We agree with this finding. During the course of 2022, the District’s General Manager, Alan Gardner, has had a number of conversations with the Executive Director of the Sacramento Local Agency Formation Commission ("LAFCO"), Jose Henriquez. Two of the meetings included Board President Ryan Saunders, and one included Board Vice President Osmar Macias. We shared status updates of the District and planned Operations and Maintenance and Capital improvements projects. On May 12, 2022, the General Manager also provided an 11-page list of what had been accomplished since October 2021, a copy of which is attached (See Attachment 1.) During the May 16, 2022 Regular Board meeting, Executive Director Henriquez shared that he retained the consultant that will conduct the Municipal Service Review ("MSR"). The MSR is currently intended to conclude in approximately November, but could be extended to include the results of the District’s Proposition 218 rate setting, currently planned for approximately December 2022.1

Related Recommendations (1)

The DPMWD should develop and publicize its own Action Plans with timeframes for the Municipal Service Review and Proposition 218 process to secure voter approval of necessary rate increases. Response to R3. This recommendation was implemented on May 16, 2022. At that meeting, the General Manager and LAFCO Executive Director announced the progress of the MSR. While the MSR is outside the scope of the District's responsibilities, the District has committed to working cooperatively with LAFCO, and had its initial meeting with the President on June 14, 2022. The MSR is expected to begin on or before August 2022, consistent with the District and LAFCO's earlier response to the Grand Jury Report. This information was identified and made public as part of the agenda packet that disclosed the District's response to recommendations and findings, and also when that document was published on the District's website. (See https:// www.delpasomanorwd.org/files/aa1233585/2022-02-02--FINAL-- DPMWD+Response+to+Grand+Jury.PDF.) Furthermore, the General Manager provides periodic updates to the Board in his oral reports at Board meetings and provided updates on May 16, 2022 and June 6, 2022. As indicated throughout the responses herein, the District only received the completed update of the Technical Memorandum from HydroScience on June 12, 2022. With this milestone complete, Forsgren Engineering will develop the Capital Improvement Plan that will position the District to work on the rate study. To this end, the District, at the same Board meeting, authorized staff to retain a professional public relations firm to assist with public outreach and education.

The DPMWD Board of Directors has agreed to initiate a Proposition 218 process to address a rate increase for needed infrastructure improvements. Response to F4. We agree with this finding. The District recognizes the need for a Proposition 218 study and rate setting to fund critical infrastructure improvements. On multiple occasions, during the "General Manager Report" section of the District's public meeting agenda, the General Manager has reported the progress of such process. The District Engineer has prepared a Gantt Chart planning out the anticipated steps to complete the Proposition 218 rate setting procedures. (See Attachments 2A-C.) Notwithstanding the foregoing, and as demonstrated in the Grand Jury's Findings and

Related Recommendations (1)

The DPMWD should develop a strategic communications planning effort to regularly interact with its ratepayers through a variety of direct outreach efforts to ensure constituencies are informed of actions and associated costs to ensure a safe water supply. Response to R4. This recommendation requires further analysis. 2200131.6 14685-004 Hon. Michael Bowman, Presiding Judge Re: Del Paso Manor Water District Grand Jury Report June 16, 2022 The District has authorized staff to issue a Request for Proposals for a public relations firm. The extent of any contract, while necessary, is contingent upon availability of funds. Notwithstanding the foregoing, staff has and will continue to publish important timelines, documents, and other notices on the District's website, and as part of the agenda for each public meeting. The Board has also taken action to increase its regular meetings to twice a month, in order to limit special meetings. This process will enhance public awareness and transparency since regular meetings are known in advance and require greater noticing requirements. The General Manager contacted the NextDoor platform on or around May 3, 2022 to create a public agency account for the purpose of disseminating District business to its residents, and also intends to submit public information releases to the local biweekly community paper. The General Manager will also orally update the Board and public regarding the Proposition 218 progress at board meetings, from time to time.

Although the DPMWD Board of Directors has publicly agreed with the

Related Recommendations (1)

In the absence of a meaningful response by local leaders and agencies, the DPMWD should look for opportunities at the state and federal levels for funding resources which might help to alleviate the financial hardships confronting its ratepayers. Response to R5. This recommendation has been implemented, but is also an ongoing endeavor. Even prior to the Grand Jury's recommendation, District staff has been working to find alternative funding mechanisms. For example, the General Manager is seeking a hardship waiver from the County to offset the costs for repairs to Wells 2 and 7 because of the high fees to cycle the wells to either the storm drain or sewer systems. Furthermore, staff has been made aware of the State's portal to research grant opportunities. (See Attachment 4, email from General Counsel to General Manager dated April 11, 2022.) The District has applied for the California Low Income Household Water Assistance Program, which allows low-income households an opportunity for assistance in paying water rates. The General Manager has also: reviewed funding opportunities under the new federal infrastructure bill; attempted to access one of the fifteen earmarks obtained by our Congressman; is reviewing State Revolving Fund principal forgiveness loans for hazard mitigation; and is reviewing FEMA hazard mitigation opportunities to restore to use Wells 3 and 8. Finally, on May 16, 2022, the Board of Directors approved a contract with Renne Public Policy Group to assist the District in researching, analyzing, and applying for grants to alleviate financial hardships confronting its ratepayers. This is also beneficial in gaining ratepayer support because it demonstrates a commitment by the Board to seek alternative funding sources to mitigate significant water rate increases. 2200131.6 14685-004 Hon. Michael Bowman, Presiding Judge Re: Del Paso Manor Water District Grand Jury Report June 16, 2022

Conclusions 39

CL1

Communicated with LAFCO, established talking relationship, convinced them not to recommend consolidation and to delay their review of the District to allow new Board and GM to demonstrate the direction and changes they will make.
CL2

All deeds and titles missing and needed for site work. Located and obtained new copies of all missing deeds/titles to all Well sites at no cost instead of First American bid of $25,000 and 6-10 weeks. Victoria’s personal contact performed the search in less than a week.
CL3

Well 6B’s transfer switch and SCADA being updated to current standard and to allow remote, rather than manual operation.
CL4

PUBLIC HEARING: None
CL5

NEW BUSINESS: 7A. Review of May 2021 HydroScience Strategic Water Solutions Technical Memorandum. Pursuant to the November 5, 2021 Grand Jury Report, discussion of the findings and recommendations of the May 2021 HydroScience Strategic Water Solutions Technical Memorandum, originally authorized by the DPMWD as Proposed Update to its 2009 Water District Master Plan and request for public comment. General Manager Gardner introduced this item to the Board providing background information. When this originally started the District was looking for a full update to its 2009 Master Plan. The price came in around $140,000 they withdrew the RFQ. They issued a modified RFQ. The winning bid was HydroScience. It was in their September 22nd submission. They met and talked about almost everything that we would be interested in. That was accepted and in November a contract was signed. Unfortunately the then leadership of the District chose to make oral modifications that were not confirmed in writing and HydroScience was told not to do anything that would result to talking about fluoride or a meter. That took all surface water off of the table and they had that in as something they would look at. Additionally, they were told no pipes and our pipes are from 1945 from our mains. The Board chose not to let HydroScience to comment on that. HydroScience did the best they could because they also did not receive some of the data or reports that was supposed to come to them. He asked them for two modifications. We need a discussion in the 218 on replacing mains that are in the backyards. We also need a discussion of surface water and what came up today is we need a discussion of some money to determine the size and the position of the plume that is under Well 8. Today I met with Mr. York and President Saunders and he agreed to try to work with us to determine the extent of the plume. If we could do that there is remediation money and we might get Well 8 back. I needed them to make three amendments without doing a lot of additional work. One was to add two exhibits, the surface water report from 2015 and the presentation of pipes that was made in May of 2017 which would be put in this document and add them on the page which would list the capital projects at the bottom listed as low priority and also list doing research on the plume. Also add a statement at the bottom the 2 DPMWD (cid:48)(cid:76)(cid:81)(cid:88)(cid:87)(cid:72)(cid:86) December 10,2021 order may change depending on needs or catastrophic changes in the district. This would be reviewed by the District Engineer when appointed. He believes that this report could be made into something that will satisfy our need for 218 and give us enough of a base to make the presentations necessary in the 218. We still need to work out money and things like that. He invited staff from HydroScience to answer any questions the Board may have. What he has suggested is a way to proceed and make use of the work that HydroScience did. Director Matteoli spoke stating that he agrees that we can use the information they have and they should be able to move forward and prioritize the projects. General Manager Gardner gave an overview of the status of the Wells. Director Dolk asked questions about if the requirements of Fireflow and AT&T be met. Director Pratt asked how the Dan York agreement will get memorialized and in what format will it be in. General Manager Gardner responded. Director Dolk stated that we need to move on the fire hydrants, and asked if the District can quantify which pipes have the most leaks and General Manager Gardner responded. More discussion ensued regarding the pipes and the age of the pipes. This item is not an action item. There is a consensus among the Board that the General Manager’s recommendation is the way to move forward.
CL6

DIRECTORS COMMENTS: Verbal information, non-action comments.
CL7

Almost all GJ recommendations are completed. GJ Recommendation 1 was on time. However, the new April 14, 2022, GJ updated requests may require modifications to the R1 response and timing.
CL8

Negotiated with SSWD GM in December and implementing SSWD/DPMWD automatic interties for emergency use. The current manual interties can take 1-3 hours to open and do not allow setting different pressure levels. The automatic interties will be controlled by pressure drops or increases and restore full fire flow to the northwest corner of the District, will improve fire flow to the high school, and generally reinforce the entire District, including potential low-pressure areas during a fire emergency and mitigate high pressure blowouts on shutdown from a fire.
CL9

SCADA software was not updated or maintained for over 10 years. It will be fully updated by end of April for about $8,000. With the update the District can now also use Google Chrome expanding ease of control.
CL10

Determined that a number of commercial meters did not have registers or were not recording usage, and a number of commercial spaces had no meter at all, causing revenue loss. Broken commercial meters are being replaced after being unable to track usage for, in some cases, over 5 years, e.g., four of the units in a strip mall. As additional examples, also not working for a shorter time are the large apartment next to Well 8 and a Veterinarian’s office.
CL11

Now conducting a full audit of commercial spaces and customers to determine how many are unmetered, broken and need to be installed or replaced. Clearly this revenue loss has been going on for years. Will have determined what needs to be done and will include it in the 218 since some of the installations or replacements will be costly and we do not know whether nearby valves will work or cause a greater amount of work.
CL12

Well 3 123 TCP contamination limiting Well 3 to a maximum of 15 days a year per SWRCB DDW. Contacted specialized counsel in San Francisco. Determined no point source was required to file claim against manufacturer. Cleanup would be two activated carbon filters and site changes. Would allow fulltime use rather than 15 days per year current 3 State Board limitation. Prior Board relied on misinformation from then counsel and allowed statute of limitations to run without filing for compensation that could run from $500,000 up to the $3.5-5 million cost of new Well if the site was too small for necessary remediation equipment. Exploring potential funding for mitigation from other sources to regain full use, e.g., Hazard Mitigation Study and FEMA funding for up to 75% of costs. (cid:1005)(cid:1010)(cid:856) Determined, with Field Manager, that Well 8 would not be used even in an(cid:3) emergency due to PCE contamination 12x the MCL and no public evidence(cid:3) that even short-term use would not harm residents, especially with a large(cid:3) apartment complex first in line to receive water directly from the Well.(cid:3) Note that the point source of the contamination is upgradient about a mile(cid:3) away and was measured at 3500 times the MCL. The movement of the(cid:3) plume is slow since the contamination occurred, we have been advised,(cid:3) over 30 years ago. (cid:1005)(cid:1011)(cid:856) SSWD Safety report performed at the request of the old Board listed a(cid:3) sizable number of necessary outside plant corrections. Field Manager had(cid:3) been resolving the issues. Cleared any remaining obstacles and obtained(cid:3) necessary parts and equipment for Field Manager to cure 100% of issues(cid:3) found by SSWD in time for JPIA on site insurance review. JPIA report had(cid:3) no negative findings and only two minor suggestions. (cid:1005)(cid:1012)(cid:856)Discussed fire flow to High School issue with County Asst Fire Marshall.(cid:3) Determined that when HS upgraded pipe from 4” to 6” about a decade(cid:3) ago, in exchange for waiving the $80,000 fee the HS waived the(cid:3) requirement to provided fire flow. Currently HS recently added covered(cid:3) walkways that changed the fire demand from 4400 to 6500 gpm because(cid:3) under the County Building Code it meant the separate buildings were now(cid:3) considered 1 unit. HS never asked Fire Marshall or DPMWD. Requested(cid:3) Fire Marshall inspect the site to see if it indeed did need 6500. (cid:90)(cid:286)(cid:395)(cid:437)(cid:286)(cid:400)(cid:410)(cid:286)(cid:282)(cid:3) (cid:381)(cid:437)(cid:396)(cid:3)(cid:38)(cid:349)(cid:286)(cid:367)(cid:282)(cid:3)(cid:68)(cid:258)(cid:374)(cid:258)(cid:336)(cid:286)(cid:396)(cid:3)(cid:396)(cid:286)(cid:448)(cid:349)(cid:286)(cid:449)(cid:3)(cid:410)(cid:346)(cid:286)(cid:3)(cid:400)(cid:349)(cid:410)(cid:286)(cid:856)(cid:3)He thought the walkways were not flammable. If FM decides fire(cid:3)flow has to increase to 6500 gpm, she said her office would support the(cid:3)school district funding an additional well on site to meet the demand since(cid:3)there was no will serve letter or prior notice to DPMWD or FM. (cid:1005)(cid:1013)(cid:856)Also discussed with Deputy Fire Marshall how we are working with SSWD(cid:3) to reinforce fire flow substantially and quickly, except where it is(cid:3)restrained by pipe size. The deficit, known by the last Board that took no 4 action from 2018 till they left in August 2021, resulted in the FM placing some businesses in the District on fire watch until the interties are upgraded to automatic and activated.
CL13

Field Manager managed the physical cleanup of all Well sites and the old office building and garage.
CL14

Planning for projects necessary O&M and capital for the coming 218 proceeding in process. a. Prepare 2022-2023 budget. Prepare subsidiary budget for use if 218 generates new revenue. b. Budget for full LAFCO review, summer 2022. c. Cleanup all issues with commercial meters to have 100% installed and correctly billed. Estimate for new budget O&M. d. Finish rehab of Wells 2,7,4,9 and potentially 3 and 5. e. Complete transition to automatic interties. f. Once interties fully active, rehab of the above Wells is completed and we have full fire flow and maximum day demand without considering Well 8 as a standby, consider decommissioning Well 8, especially if we can’t get mitigation money to replace it. g. Begin replacement of steel pipe. i. Identify order of steel replacements. ii. Preliminary drawings by Forsgren. iii. Then current bid estimates. iv. Funding from new commercial loan/State Revolving Fund/FEMA.
CL15

Communicated with elected officials—County, City of Sacramento, SWRCB, and DDW. Both meet and greets and discussions about the Grand Jury and District needs.
CL16

Communicated with ED of RWA and several staff, participated in Water Forum and had accepted proposed suggestions on process and procedure for the WF.
CL17

Discussions with RWA ED and staff and SGA staff about potential funding for District including Well 3 mitigation and return to full use. No current funding available through their assistance.
CL18

Discussions with State Board area Engineer on new Board and GM’s plans and activities. He provided comments and assistance on several issues including clearing up an issue and inspector’s mistake from the July 2021 State Board inspection.
CL19

Discussions with the Sacramento Air Quality Management District continuing re generator requirements and limitations. Determined we are not restricted to just Aqua Sierra’s suggested generator brand at Well 9. As 6 of 4-22-22 we can use any natural gas or propane generator that meets emission standards. Please note that we will not use propane near or on school grounds(cid:853)(cid:3)(cid:381)(cid:396)(cid:3)(cid:349)(cid:374)(cid:3)(cid:374)(cid:286)(cid:349)(cid:336)(cid:346)(cid:271)(cid:381)(cid:396)(cid:346)(cid:381)(cid:381)(cid:282)(cid:400).
CL20

In process of exploring possibility of State Revolving Fund principal forgiveness loans.
CL21

Explored whether any other State programs could financially assist the District. Advised by SGA programs out of currently available funds or residents’ average income is too high.
CL22

Explored whether the District could qualify for any of the 15 earmarks for federal funding our Congressman received. Informed only for shovel ready projects and organizations with a current relationship.
CL23

Believe the District could qualify for FEMA hazard grants for the pipes and maybe Wells 3 and 8, but it takes a year to go through the necessary process and prepare the application. It can take up to another year to get grants, if made, for up to 75% of a project.
CL24

LAFCO told me that’s too long for them to support. If we can find other money through the 218 and expand our loan for working capital, that would satisfy LAFCO’s timeline. Then backing that with a Hazard Study is a real potential avenue for significant funding that LAFCO could support. GRAND JURY
CL25

The new Board and GM have restored normal special district governance and procedures, some of which are detailed in this section and the section on OFFICE. Please note that following correct procedure and governance, as opposed to having ad hoc committees make some of the decisions, extends the time for any action requiring Board authorization.
CL26

Managed from the outset the District’s response to the GJ inquiry and implementation of GJ recommendations with team of Ryan, Bob, Debbie, Victoria, Mike, and Mona’s office. Successfully retaining Debbie as a consultant resulted in a complete history of actions with citations to District Board minutes that will also be useful in the 218. Response completed and filed on time.
CL27

Resolved issues with HydroScience Tech Memo. They are updating their Tech Memo to be consistent with the new District team’s recognition of District needs. Forsgren provided HydroScience with two sets of additional 7 materials and is managing the update. We expect receipt by about 5-15- 22.
CL28

Note the GJ requested the HydroScience update be completed, the R 1 roadmap be completed and publicized to residents, and we understood both to serve as the basis for the 218. This has been the basis of all work with both companies and our staff. We will include a new line item in the new 218 for an additional planning project to further update these documents for the next 218, which will need to be about 3 years out.
CL29

Achieved LAFCO Chair’s agreement to attend our 218 and advise residents that the upgrades have to be done, the residents will be paying for them, and the issue will be which group will be in charge: this District’s team; another special district which will hold DPMWD as a separate zone until improvements are made and there is rough parity with the acquiring District; or a private company which will view the opportunity as a guaranteed short-term investment, doing all the upgrades quickly and recovering their costs with a guaranteed return, causing the highest near term rates.
CL30

Communicated with several members of the County leadership and after discussing our responses and new direction achieved their comfort with our new direction and neutral response to GJ.
CL31

Over time achieved Supervisor Desmond’s agreement to attend 218 hearing and tell residents “the facts” and need to pay for the necessary upgrades.
CL32

Communicated with Fire Marshal, established talking relationship with Deputy Fire Marshal as noted above and achieved comfort with our new direction and an essentially neutral response to the GJ simply noting some prior deficiencies. 8 (cid:1008)(cid:1006)(cid:856) Communicated with District Attorney’s Office and discussed new Board,(cid:3) new GM, and District’s response to GJ and current and future compliance(cid:3) with the Brown Act and applicable rules and regulations. Mona finished(cid:3) this discussion prior to filing the District’s GJ response. (cid:1008)(cid:1007)(cid:856) Already discussed with General Counsel potential response to the new GJ(cid:3) document due in 60 days. She has a draft outline to frame the response(cid:3) with which I concur. Note, the GJ did not even wait until the time limits(cid:3) the GJ had originally established had expired before issuing the new(cid:3) document. The document also ignored the timing needed when(cid:3)employing proper governance, the timing to underpin a 218 proceeding,(cid:3)and gave suggestions for funding we have already explored. The primary(cid:3)response team will be Ryan, Mona, and me. (cid:1008)(cid:1008)(cid:856) LAFCO received their copy of the new GJ document on Monday April 18,(cid:3)
CL33

Gained lessor’s confidence after his concerns about the GJ report and achieved new Maryal Office 5 yr. Lease at favorable terms.
CL34

We understood there were some ventilation issues after the first lease but thought the addition of room air cleaners that could trap even viruses would be sufficient. They weren’t. Three of four employees experienced C-19. OSHA and the Department of Public Health have newer guidelines stating that adequate ventilation is a key factor in preventing illness and 9 transmission, especially C-19. We put together a proposal for tasteful security screens that will allow flowthrough air passage. Before proceeding we had the verbal ok of the two resident owners and was told the third was not active in building management. After first agreeing our front door neighbor decided to call for an HOA meeting. We provided our landlord with the information and article on the need for improved ventilation justifying the security screens. Our proposed solution is by far the least cost response. Lessor advised on 4-18-22 he expects approval. On 4-19-22 Lessor approved the installation and screens were ordered. (cid:1008)(cid:1011)(cid:856) Managed through three staff of four having Covid. (cid:1008)(cid:1012)(cid:856) Conducted search, interviews (with Gwynne), and successfully(cid:3) recommended new general counsel. (cid:1008)(cid:1013)(cid:856) Conducted RFP search, interviews and successfully recommended for hire(cid:3) new district engineer for 5-year contract. (cid:1009)(cid:1004)(cid:856) Increased District’s purchasing power and improved timing for securing(cid:3) materials or favorable bids by establishing accounts with vendors. (cid:1009)(cid:1005)(cid:856) Proposed changing banks. Much better and reliable daily service available.(cid:3) Substantially lower deposit requirement to avoid regular charges. In(cid:3) process. (cid:1009)(cid:1006)(cid:856) Reinstated COLA, absent since 2018, and updated salary bands. (cid:1009)(cid:1007)(cid:856) (cid:36)(cid:70)(cid:75)(cid:76)(cid:72)(cid:89)(cid:72)(cid:71)(cid:3)update standby compensation and provision of annual(cid:3)boots and pants (consistent with other districts). Standby duty has been a(cid:3)key negative factor for potential hires and the reason given for our recent(cid:3)field staff resignation. (cid:1009)(cid:1008)(cid:856) Finalized (cid:400)(cid:286)(cid:410)(cid:410)(cid:367)(cid:286)(cid:373)(cid:286)(cid:374)(cid:410)(cid:3)(cid:381)(cid:296)(cid:3)(cid:381)(cid:374)(cid:286) lawsui(cid:410)(cid:3)(cid:258)(cid:374)(cid:282)(cid:3)(cid:258)(cid:400)(cid:400)(cid:349)(cid:400)(cid:410)(cid:286)(cid:282)(cid:3)(cid:449)(cid:349)(cid:410)(cid:346)(cid:3)(cid:258)(cid:3)(cid:400)(cid:286)(cid:272)(cid:381)(cid:374)(cid:282). (cid:1009)(cid:1009)(cid:856) Reinstated staff attending continuing education and outreach to other(cid:3) Districts for comparisons on procedures and processes. (cid:1009)(cid:1010)(cid:856) Updated policy on banking sick and vacation time, recognizing difficulty of(cid:3) small staff taking time and the pandemic. (cid:1009)(cid:1011)(cid:856) Opened safe in old office to determine if any key papers inside. Only items(cid:3)were the combination and $.11. Disabled door so it can’t be closed again. (cid:1009)(cid:1012)(cid:856) Hired RGS for zoom meetings and board clerk, with recordings added to(cid:3) District’s website.(cid:3)(cid:94)(cid:349)(cid:336)(cid:374)(cid:349)(cid:296)(cid:349)(cid:272)(cid:258)(cid:374)(cid:410)(cid:3)(cid:349)(cid:373)(cid:393)(cid:396)(cid:381)(cid:448)(cid:286)(cid:373)(cid:286)(cid:374)(cid:410)(cid:3)(cid:349)(cid:374)(cid:3)(cid:393)(cid:396)(cid:381)(cid:272)(cid:286)(cid:400)(cid:400)(cid:3)(cid:258)(cid:374)(cid:282)(cid:3)(cid:272)(cid:367)(cid:286)(cid:396)(cid:364)(cid:3)(cid:296)(cid:437)(cid:374)(cid:272)(cid:410)(cid:349)(cid:381)(cid:374)(cid:856) 10 (cid:1010)(cid:1004)(cid:856) District cell for GM & office manager to further Brown Act access and(cid:3) preservation of materials. (cid:1010)(cid:1005)(cid:856) As a result of (cid:381)(cid:374)(cid:286)(cid:3)(cid:296)(cid:349)(cid:286)(cid:367)(cid:282)(cid:3)(cid:400)(cid:410)(cid:258)(cid:296)(cid:296)(cid:918)(cid:400)(cid:3)resignation, I activated the January 11, 2011, Mutual(cid:3)Aid Agreement with SSWD, with (cid:39)(cid:68)(cid:3)Dan York’s active assistance and(cid:3)cooperation. He will send two T2 D2 staff for on call and overtime work so(cid:3)that (cid:381)(cid:437)(cid:396)(cid:3)(cid:38)(cid:349)(cid:286)(cid:367)(cid:282)(cid:3)(cid:68)(cid:258)(cid:374)(cid:258)(cid:336)(cid:286)(cid:396) will only have one week out of three until we have new field(cid:3)staff members. (cid:1010)(cid:1006)(cid:856)I also found that the 2011 Agreement provided the framework for the(cid:3) automatic interties since it included the full process for the current manual(cid:3) ones. I am pursuing amending the Agreement with Dan York. (cid:1010)(cid:1007)(cid:856) From 10/25 through February put in an average of 70 hours a week, 55-60(cid:3) since then. BOARD MEETINGS (cid:1010)(cid:1008)(cid:856) Consistent Board packets & agendas compliant with Brown Act. (cid:1010)(cid:1009)(cid:856) Reinstated staff to attend board meetings. (cid:1010)(cid:1010)(cid:856) Reinstated field reports for regular meetings. (cid:1010)(cid:1011)(cid:856) Increased discussion and transparency in staff and other reports. (cid:1010)(cid:1012)(cid:856) Added budget to actuals review each month. (cid:1010)(cid:1013)(cid:856) Modified presentation of warrants and payment of housekeeping bills to(cid:3) avoid penalties. (cid:1011)(cid:1004)(cid:856) Updated emergency notification plan. (cid:1011)(cid:1005)(cid:856) State Water Resources Control Board Report issues resolved or in process. (cid:1011)(cid:1006)(cid:856) Brown Act compliance in place and regularly practiced. (cid:1011)(cid:1007)(cid:856) Annual EAR (electronic annual report) filed. (cid:1011)(cid:1008)(cid:856) Assisted with 20/21 audit, satisfactorily responded, or resolved auditor’s(cid:3) questions.(cid:3)(cid:17)(cid:381)(cid:258)(cid:396)(cid:282)(cid:3)(cid:258)(cid:393)(cid:393)(cid:396)(cid:381)(cid:448)(cid:286)(cid:282)(cid:3)(cid:410)(cid:346)(cid:286)(cid:3)(cid:258)(cid:437)(cid:282)(cid:349)(cid:410)(cid:856) (cid:1011)(cid:1009)(cid:856) Began CCR prep. and retained the same firm to process the report. (cid:1011)(cid:1010)(cid:856) State reports filed timely. (cid:1011)(cid:1011)(cid:856)Assisted Board members outside of meeting in learning or understanding(cid:3) various issues, rules, and regulations. (cid:1011)(cid:1012)(cid:856) GM position authorization increased twice, better management, lower(cid:3) meeting costs. 11 ATTACHMENT (cid:21) (cid:36)(cid:87)(cid:87)(cid:68)(cid:70)(cid:75)(cid:80)(cid:72)(cid:81)(cid:87)(cid:3)(cid:21)(cid:36) MEETING OF THE BOARD OF DIRECTORS DEL PASO MANOR WATER DISTRICT December 10, 2021 6:30 PM 1817 Maryal Drive, Suite 300, Sacramento 95864 MINUTES
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Hazard Mitigation part loan part grant, state and federal.
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State principal forgiveness loan, especially for Well 3.
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New $1B in hazard mitigation program funding found by Mona. h. Concurrent Hazard Mitigation Study as basis for FEMA potential 75% funding. i. Hire person or firm that regularly performs this work. i. Application to FEMA to cure hazards, with up to 75% subsidy per approved project. i. Determine if expert drafter required. 5 j. Further update to Master Plan confirming which pipe and timing thereof for replacing for the next 218 rate proceeding. k. New utility truck for 3rd field staff, full set of tools and upgrades to equipment, and all office items, phone, computer, iPad etc. Use this truck for internal projects since determined both current trucks cannot be reasonably modified with utility beds to safely carry all tools and equipment. l. Re-fence or fully security fence all Wells. m. Staff salaries and benefits, annual COLA. n. Create Administrative Services Manager position and fund it, moving VH into it and leaving OM position vacant for now. o. Continue to satisfy LAFCO, including its required full review this summer, and maintain either their active support or forbearance while we proceed. p. Develop or confirm support witnesses for 218 from LAFCO, Bd of Supervisors, RWA, SGA, SWRCB’s Regional DDW, as well as staff witnesses, CPA, and residents. AGENCIES
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PUBLIC COMMENTS: The Board of Directors welcomes participation at these meetings. Matters under the jurisdiction of the Board that are not posted on the agenda may be addressed by the public, California law prohibits the Board from acting on any matter which is not on the posted agenda, unless the members determines that it is an emergency or other situation specified in Government Code Section 54954.2. Public comments are limited to five (5) minutes per individual. Please make your comments directly to the DPMWD Chair. Comments will be accepted via teleconference. Upon call for public comment, no member from the public wished to speak.
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CONSENT CALENDAR: All items under Consent Calendar will be considered together by one action of the Board, any Member or members of the public may request that an item be removed and considered separately. 1 DPMWD (cid:48)(cid:76)(cid:81)(cid:88)(cid:87)(cid:72)(cid:86) December 10,2021 5A. Approval of Warrants and Payroll There was no Board discussion. Director Dolk made a motion to approve the warrant. Director Pratt seconded the motion. Upon call for public comment, no member from the public wished to speak. The motion passed on a 5-0 roll call vote.