Butte County Grand Jury
• 2005-2006
Butte County Grand Jury Members Ivor Thomas Foreman Paradise Michael Coates Foreperson Pro Tempore Paradise
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 29 findings
F1
There is a lack of being able to track or identify transactions / payments received from other departments that collect fees / funds. 2. The Town of Paradise appears to be overly dependant on property tax for revenue. 3. The Town of Paradise receives limited sales tax revenue. 4. The town has restricted funds for staffing, maintenance, and improvements to infrastructure. 5. Town employees salaries have lagged compared to nearby communities. 6. There is no central cashier position to track or identify transactions/payments received from other departments that collect fees/funds.
Related Recommendations (1)
R1
The Town of Paradise should consider creating a Central Cashier position for the Finance Department that would collect and process all fees and monies for the Town of Paradise. 2. Additional emphasis should be placed on economic development to reduce dependence on property tax for revenue. 3. The Town of Paradise should make an effort to pay its employees wages that are more competitive with nearby communities.
F2
All animal control agencies have concerns for low-cost spay and neuter clinics.
Related Recommendations (1)
R1
The Town of Paradise should consider creating a Central Cashier position for the Finance Department that would collect and process all fees and monies for the Town of Paradise. 2. Additional emphasis should be placed on economic development to reduce dependence on property tax for revenue. 3. The Town of Paradise should make an effort to pay its employees wages that are more competitive with nearby communities.
F3
Animal welfare is top priority by all animal control agency staff.
No recommendations for this finding
F4
All facilities are in need of updating or replacement for animal needs and staffing needs (excluding N.W.S.P.C.A).
No recommendations for this finding
F5
All animal control agencies have been operating in inadequate facilities.
Related Recommendations (1)
R1
The Town of Paradise should consider creating a Central Cashier position for the Finance Department that would collect and process all fees and monies for the Town of Paradise. 2. Additional emphasis should be placed on economic development to reduce dependence on property tax for revenue. 3. The Town of Paradise should make an effort to pay its employees wages that are more competitive with nearby communities.
F6
Community support enhances the success of all animal shelters. PASH is an excellent example of this.
No recommendations for this finding
F7
Butte County residents need to assume more responsibility for their pets to help curtail the overpopulation.
No recommendations for this finding
F8
Hours of operation between shelters lack standardizing for public access.
Related Recommendations (1)
R5
Have all shelters work together to establish consistent hours and days of operation.
F9
ADA accessibility is limited (excluding N.W.S.P.C.A).
Related Recommendations (1)
R6
All shelters need to evaluate compliance with ADA standards for accessibility and parking.
F10
There appears to be a variety of microchips which can cause a problem in compatibility and identification of pets.
Related Recommendations (1)
R2
All Butte County animal shelters should try to standardize the microchip process.
F11
There is no single agency that oversees or inspects the shelters.
Related Recommendations (1)
R3
Local animal control agencies need to establish an oversight committee to aid in maintaining healthy and disease free facilities.
F12
The communication system for Butte County animal control officers needs improvement.
No recommendations for this finding
F13
The City of Chico has no dedicated per parcel fee for animal control.
Related Recommendations (1)
R4
We recommend that City of Chico investigate the possibility of a parcel fee or a measure as approved by voters to assist in animal control needs. A-9 BUTTE COUNTY WIDE REPORTS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT
F14
There are employees in key positions close to retirement who are antagonistic and disruptive to the workplace or are unqualified for the positions they hold.
Related Recommendations (5)
R9
The City should make every effort to accommodate an employee once the determination of; “fit to return to work” has been made by both the city and employee’s medical consultants.
R11
Rotate professional medical consultants to evaluate personnel suitability to “return to work issues.”
R12
Subject to observing the, “Meet and Confer” requirement with the unions consider revisions to the MOU and Personnel Policy and Procedure Manuals to clarify the progressive discipline process.
R13
The City should institute comprehensive training for employees and managers in progressive discipline, unlawful workplace harassment, and workplace violence preventions, to avoid unnecessary litigation and related expenses. This training should include the new “City of Oroville Unlawful Workplace Harassment Policy and Complaint Procedure” and “Workplace Violence Prevention Policy” adopted by the City Council on 2/21/2006.
R14
Probationary employees should be closely monitored and evaluated to avoid later employment issues.
F15
Butte County Code does not require a review of contracts by the Auditor- Controller, only that all contracts are forwarded to his office.
No recommendations for this finding
F16
Contracts, such as the solar contract, have been executed without a properly encumbered source of funds or collateralized long term debt.
No recommendations for this finding
F17
County departments that are connected to the solar panels have had significant increases in utility costs when factoring in ISF transfers to pay for the Treasury “GAP loan.”
No recommendations for this finding
F18
County departments are frequently not provided final budget detail for review before a final, adopted budget is approved by the Board of Supervisors. A-87 and ISF charges are frequently much higher in the final budget than in the Proposed Budgets.
No recommendations for this finding
F19
Butte County’s methods for tracking and justifying indirect charges are inconsistent, poorly documented. The methods and tools for tracking charges by A-87 departments vary greatly from department to department. This inconsistency could jeopardize grant funding eligibility due to A-87 requirements for justification and consistency of indirect charges.
Related Recommendations (1)
R16
The Butte County Board of Supervisors should consider allocating additional funding for aggressive audit sampling and review of the following items for a minimum of the next three years (these items need not be completed by the November 30th due date or under the same cover as the normal, annual audit): A. payroll and timekeeping data including, but not limited to, policies and procedures related to billing for indirect costs, proper crediting of accruals and payments of vacation/sick leave/furlough, B. refunds given for Development Services land use or building permits and related impact fees, C. refunds and disbursements given for what are referred to, but not necessarily legally defined as, trust accounts held by Butte County, D. legally defensible collateralization of all financial obligations owed by Butte County that extend beyond a single fiscal year, and a legally defined debt limit that includes authorizing California Codes or Regulations.
F20
Butte County’s methods for tracking employees’ time worked and eligible leave is inconsistent. Butte County policy regarding time card tracking has not been fully updated to reflect the demands of the Kronos Workforce Timekeeping system. Additional controls are needed to ensure consistent implementation of County policy and to verify the integrity of the payroll data, at time of payment through the Pentamation system. Current practices create the opportunity for fraud.
Related Recommendations (1)
R16
The Butte County Board of Supervisors should consider allocating additional funding for aggressive audit sampling and review of the following items for a minimum of the next three years (these items need not be completed by the November 30th due date or under the same cover as the normal, annual audit): A. payroll and timekeeping data including, but not limited to, policies and procedures related to billing for indirect costs, proper crediting of accruals and payments of vacation/sick leave/furlough, B. refunds given for Development Services land use or building permits and related impact fees, C. refunds and disbursements given for what are referred to, but not necessarily legally defined as, trust accounts held by Butte County, D. legally defensible collateralization of all financial obligations owed by Butte County that extend beyond a single fiscal year, and a legally defined debt limit that includes authorizing California Codes or Regulations.
F21
Account codes used for tracking budget detail in the Pentamation database are unique to Butte County, are poorly documented, and are currently frequently changed without notice. This has created, and will continue to create, many obstacles to Butte County’s employees managing their own department budget detail and expenditures.
No recommendations for this finding
F22
Current Butte County policy does not require or guarantee any consistent allocations of Proposition 172 funding to be distributed to any single Butte County defined public safety agency. Both County contributions and Proposition 172 contributions to the defined public safety agencies has varied significantly from year to year, making it difficult to build, prioritize and maintain quality public safety programs that are not funded by grants.
No recommendations for this finding
F23
The current practice of transferring Proposition 172 funds from the public safety account to the General Fund masks the final allocations and expenditures. This practice has created mistrust among departments that receive these funds. County departments have previously requested an accounting of Proposition 172 MOE allocations and have been denied that request. E-5 6 THE BUTTE COUNTY GRAND JURY: 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT
No recommendations for this finding
F24
Policies, procedures, desk manuals, and training have not been adequately kept up to date in all organizational units within the Butte County Auditor-Controller’s office. Existing desk manuals inappropriately contain security pass codes for access to financial information. Documentation prepared for a specific employee in the Cost Section could be construed as harassing or discriminatory.
No recommendations for this finding
F25
Posting of expenditures and receipts in the Pentamation system has been slow, inaccurate, and inconsistent. Journals of financial transactions have not been consistently available to affected departments in a timely fashion. This has caused difficulty for departments in managing their budgets.
Related Recommendations (1)
R16
The Butte County Board of Supervisors should consider allocating additional funding for aggressive audit sampling and review of the following items for a minimum of the next three years (these items need not be completed by the November 30th due date or under the same cover as the normal, annual audit): A. payroll and timekeeping data including, but not limited to, policies and procedures related to billing for indirect costs, proper crediting of accruals and payments of vacation/sick leave/furlough, B. refunds given for Development Services land use or building permits and related impact fees, C. refunds and disbursements given for what are referred to, but not necessarily legally defined as, trust accounts held by Butte County, D. legally defensible collateralization of all financial obligations owed by Butte County that extend beyond a single fiscal year, and a legally defined debt limit that includes authorizing California Codes or Regulations.
F26
Between July 1, 2003 and May 3, 2006, David Houser consumed more than half of the Auditor-Controller’s combined budget units 533 (Memberships) and 543201 (Transportation & Travel/ Outside Purchase) for his memberships, car and cell phone allowance, and trips to conferences. These costs have not been a direct benefit to Butte County or County employees.
No recommendations for this finding
F27
The majority of the employees of the Auditor-Controller’s office have had no professionally standardized training related to government accounting during their employment by Butte County. Consequently, implementation of Generally Accepted Accounting Principles and GASB guidelines have been erratic. Fiscal policies are made by the Auditor’s employees in the moment as the need arises without prior communication to affected County departments.
No recommendations for this finding
F28
The working conditions found in the Auditor’s office appear to be safety, health, and fire hazards.
Related Recommendations (1)
R15
An ergonomics assessment should be performed for each staff member and appropriate workstations should be installed in the Auditor-Controller’s office.
F29
Many of the responsibilities of the Auditor-Controller are being transferred to other Butte County departments, narrowing the scope of his responsibilities. California Penal Code 927 states, “a grand jury may, and when requested by the Board of Supervisors shall, investigate and report upon the needs for increase or decrease in salaries of the County-elected officials. A copy of such report shall be transmitted to the Board of Supervisors.”
No recommendations for this finding
Additional Recommendations 3
These recommendations are not explicitly linked to specific findings.
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R7Make heating and cooling standards known to parents so they can take pro- active measures to dress their children accordingly.
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R8Evaluate technology improvements as potential force multipliers.
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R10Use in-house counsel and/or Personnel staff more effectively to prevent the need to resort to outside counsel
Conclusions 3
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CL1It is obvious from the review of the two budgets and from interviews with department heads a major problem the Town has is its dependence on property tax for revenue. The Town of Paradise has limited sales tax revenue due to fewer businesses and the lack of large retail stores. The Educational Relief Act Fund-transfers from local agencies to the State of California adversely affected the Town. In addition to restricted funds for staffing, maintenance and improvements to the Town’s infrastructure, employees’ salaries have lagged compared to nearby communities.
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CL2Oroville Fire Department appears to be in a constant state of upheaval. Although it is one of the busiest fire stations in California, the global issue is that the citizens of Oroville are not getting the quality of services that they deserve and are paying for. They run more calls out of this one station than most departments in the nation, except larger metropolitan areas. This provides the unique opportunity for more experience in a shorter period of time than most other fire departments can offer. Testimony revealed the lack of support and leadership from the Fire Chief and Battalion Chiefs has caused the department to not function as a team. The basics are there: skilled firefighters, the desire to serve their community and the necessary equipment; all that is lacking is the right leader to put the Oroville Fire Department back on the right path towards working together as a well functioning team. E-3 0 THE BUTTE COUNTY GRAND JURY: 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT
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CL3The 2002 – 2003 Butte County Grand Jury Final Report expressed concerns for public safety due to a budget deficit causing reduction in staff and services. In reviewing El Medio Fire Protection District, the current Grand Jury found the district has made many improvements towards providing service to the community, thereby alleviating concerns for public safety. It does not have a new, state-of-the-art fire station, but the station currently serves the needs of the district. The district has increased its full-time paid staff thereby increasing services to the community. It has upgraded and maintained its present equipment and purchased new equipment, as funds became available. They have addressed their weed abatement program and hired a Prevention Officer. The record keeping system E-4 2 THE BUTTE COUNTY GRAND JURY: 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT and manuals may need to be updated, but this does not prevent the district from functioning efficiently. They are mostly a volunteer fire department; however this does not imply their training and qualifications are below standard. Some of the firefighter’s medical training exceeds that of other similar public safety agencies. They participate in advanced training and are constantly improving their skills. There is always room for improvement, but the El Medio firefighters are clearly qualified to serve the needs of the District and beyond.
Commendations 19
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CM1The team effort of all individuals to present to the public a quality experience is outstanding.
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CM2The effort of the CEO to find alternative funding in the form of grants represents a stellar commitment to her position and the citizens of Butte County.
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CM3The efforts of the Maintenance personnel to repair and maintain an aging facility
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CM4To the Superintendent of Juvenile Hall and staff for running an excellent facility.
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CM5To Ron Reed for providing immeasurable volunteer hours for Butte County Juvenile Court and Hall improvements.
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CM6To Linda Wilms, R.N. and staff for their organizational skills and commitment to the County Jail and Juvenile Hall.
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CM7To the Chico Police Department for maintaining an agency with high morale and job satisfaction: -Well-trained and up to date staff C-17 BUTTE COUNTY LAW ENFORCEMENT : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT -Good community relations -Progressive event management -Commitment to the community -Professionalism.
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CM8To the VIPS—they are outstanding. The Chico Police Department and the community benefit every day from their dedication and support.
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CM9Special thanks to the CPD administrative staff for getting us files, information and appointments…. cheerfully!
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CM10Paradise Animal Shelter is extremely successful in meeting the needs of both the animals and their community. With the continuous efforts from PASH and the local veterinarians, retailers, and citizens, support in the form of donations help to make this shelter successful. At Butte Humane Society, we found that, as with other shelters, the concern for animal welfare is a very high priority. They have had success in their annual fundraiser for the shelter. It did not appear that there is any organized volunteer organization that helps Butte Humane Society to help cut costs. Northwest S.P.C.A. has been successful in recruiting funds to build the facility that they so desperately needed. This new facility will meet the needs not only of the animals sheltered there, but for staff and the community. Responses Required (Penal Code 933 & 933.05) Butte County Animal Control City of Chico, Animal Control Town of Paradise Animal Control (Police Department) A-10 BUTTE COUNTY WIDE REPORTS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT Exhibit A Northwest S.P.C.A Fee schedule Impound $20.00 $40.00 (x2) $60.00 (x3) Transport $25.00 Boarding $ 7.50 per night Unaltered penalty (State) $35.00 $50.00(x2) $100.00(x3) Microchip $15.00 License $15.00 altered $20.00 unaltered Rabies vaccinations $ 8.00 Quarantine boarding $10.00 per night Owner surrender Dog less than 6 months of age $25.00 Dog more than 6 months of age $75.00 Cat under 6 months of age $20.00 Cat over 6 months of age $40.00 Adoption/ S/N deposit (Spay/neuter) Dog $30.00 + $30.00 Cat $25.00 + $20.00 ** All fees pertaining to redemption, quarantine, or surrender of an animal, are payable by cash ONLY** A-11 BUTTE COUNTY WIDE REPORTS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT Exhibit B Butte Humane Society and City of Chico Fee schedule Please note there are three different agency/state fees imposed on this schedule. City Fees (per day) Impounds Dogs/puppies Cats/kittens Livestock 1st offense $25.00 $10.00 $25.00 2nd. offense $35.00 $15.00 $30.00 3rd. offense $45.00 $20.00 $35.00 Boarding $ 8.00 $ 8.00 $ 8.00 Boarding fee assessment begins on the day of impounding, regardless of time of impounding. *Multiple animals from the same household are charged impound and boarding fees for the 1st offense only. Disposal Pick up for disposal by City AC (animal control) $5.00 $ 5.00 Brought in by public 0-49 lbs. $ 8.00 50-100 lbs. $12.00 Over 100 lbs. $25.00 Livestock $60.00 Spay/Neuter Fine 1st offense $35.00 $35.00 N/A 2nd offense $50.00 $50.00 N/A 3rd offense $100.00 $100.00 N/A *All subsequent offenses carry $100.00 fine * < = less than > = more than * Adoptions Spay/Neuter A-12 BUTTE COUNTY WIDE REPORTS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT *s/n = spay/neuter Dog $60.00 + $50.00 s/n deposit Materials Fee for volunteers $15.00 Volunteer Hours Volunteer hours for dogs Male/neutered up to 75 lbs 11 hrs. Male/neutered over 75 lbs 15 hrs. Female spayed up to 60 lbs 11 hrs. Female spayed 61-75 lbs 14 hrs. Female spayed over 75 lbs. 25hrs. Dogs > 1yr but < 3 yr. add 12 hr Dogs > 5 yr. add 7 hrs. Volunteer hours required for cats. Cat $45.00 + $40.00 s/n deposit Hours for kittens 4 Hours for cats 6 Rabbit $20.00 Guinea Pig $10.00 Hamster/rats Mice $ 5.00 Exotics Staff quote Micro-chipping $15.00 Euthanasia Dogs 30 lbs. $20.00 30-69 lbs. $30.00 70-100 lbs. $40.00 over 100 lbs. $50.00 Cats/rabbits $20.00 Puppies/kittens <3mos. $10.00 Birds $10.00 Pocket Pets* $ 5.00 Rats/mice/hamsters/etc. Exotics staff quote. Cremations Private 0-24 lbs. $95.00 Group 0-24 lbs. $ 70.00 25-49lbs. $105.00 25-49lbs. $ 80.00 50-75lbs. $120.00 50-75lbs. $ 90.00 75-99lbs. $140.00 75-99lbs. $100.00 0-120lbs. $170.00 100-120lbs. $110.00 over 120lbs. $220.00 over 120 lbs. $130.00 A-13 BUTTE COUNTY WIDE REPORTS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT Exhibit C Paradise Animal Control Fee Schedule Adoption fees Dogs $22.00 Cats $16.00 Small animals (rabbits, chickens, etc.) $ 3.00 Small livestock (sheep, goats, pigs, etc.) $14.00 Large livestock (cattle, horses, etc.) Sealed bids Surrender fees Dogs $15.00 puppies/kittens $ 3.00 (under 3 mos) Cats $ 2.00 kittens under 8 wks $ 1.00 Impound ($8.00 per day board) Altered dogs & cats 1st offense $25.00 2nd offense $35.00 3rd offense $65.00 Unaltered dogs & cats 1st offense $36.00 2nd offense $50.00 3rd offense $100.00 Quarantine ($11.00 per day) Euthanasia Dogs <50 lbs $31.00 over 50 lbs $60.00 over 80 lbs $75.00 Cats $2.00 Puppies <3mos. $3.00 Kittens <8 weeks $1.00 Disposal Dogs < 50lbs. $16.00 Dogs > 50lbs. $31.00 Cats $3.00 A-14 BUTTE COUNTY WIDE REPORTS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT BUTTE COUNTY FAIR Reason for Visit/Investigation The Grand Jury is charged with investigating the operations of various Butte County government offices and districts. The last time the Butte County Fair went through this process was with the 1999-2000 Grand Jury.
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CM11The Gridley School District has replaced a series of interim superintendents with a new administrator. This change has resulted in the financial stability now enjoyed by GUSD, and by the apparent good relations it has with staff. Communication is the key to openness between the Board, the Superintendent, GTA, CTA and the public. The superintendent and his entire office staff are new to GUSD and the superintendent indicated to the Grand Jury that he would never have allowed a meeting to occur without the CTA or meeting minutes. The Butte County Office of Education is commended for its expertise in teacher salary and retirement issues. It uses this expertise to help districts to the extent it is asked, and to the extent its budget and staffing allow.
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CM12CUSD deserves credit for their response to the Emma Wilson parent who appeared before the Board of Trustees with a concern that food values were not listed on weekly menus. Carbohydrate Charts were provided to school health offices to facilitate diet choices and are displayed or filed in the health office. The health staff is commended for the warm and child friendly atmosphere in the health offices visited. Although the health office areas vary in size and suitability from school to school, the warmth and child friendly atmosphere helps the children feel at ease when they visit. A lot of time and personal effort have gone into the décor at the six sites visited. Children appear to have their health needs safely and adequately met by caring staff at the schools.
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CM13We commend Computers for Classrooms for partnering with CUSD to bring free, late model refurbished computers to classrooms, students, teachers and other personnel. It B-17 BUTTE COUNTY SCHOOLS : 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT is acknowledged that donations and the tireless efforts of the consultant and volunteers are behind the success of this program. The benefits are vast and far-reaching.
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CM14The Grand Jury commends the Bidwell Junior High School Principal and ASB Activity Director for immediately beginning to change processes after attending their first FCMAT training session in 2000 where they discovered that they were not in compliance with guidelines.
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CM15This was the Grand Jury’s first exposure to much of the information we received. We appreciated the time and effort expended by these agencies in educating us. The Grand Jury came away with heightened respect and admiration for the Protocol Team concept. The Grand Jury recognizes the Chico Police Department, Butte County Sheriff’s Department and the District Attorney’s Office for the courteous and respectful manner with which we were treated at all times.
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CM16There are a significant number of employees who have worked for the Town for many years. These employees receive some of the lowest pay for city or county jobs, yet they continue their employment with the Town of Paradise. The Town just had several employees retire after decades of service to the Town. The employees are to be E- 9 THE BUTTE COUNTY GRAND JURY: 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT commended for their dedication to the citizens of the Town of Paradise. Their goal is to try and “get the job done” given significant constraints.
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CM17As Oroville continues to grow, the city is focusing on bringing in tourism and cultural venues to the area. It is refreshing to see this unique museum become a part of the City of Oroville. ♦ Schools and civic organizations should utilize this museum and Mr. Bolt’s expertise to provide education to all interested persons regarding the history and evolution of tools and their use by humans. E-3 6 THE BUTTE COUNTY GRAND JURY: 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT ♦ Anyone who is fascinated by things that are antique and unique should take a few hours and visit this museum. Responses Required (Penal Code §933 933.05) None E-3 7 THE BUTTE COUNTY GRAND JURY: 2005/06 BUTTE COUNTY GRAND JURY FINAL REPORT EL MEDIO FIRE PROTECTION DISTRICT Reason for Investigation The Grand Jury, as a part of its oversight mandate, reviewed the El Medio Fire Protection District to gather information on the workings of a fire department.
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CM18The members of the Grand Jury who toured the station and talked with the firefighters were impressed at their skills and knowledge. Every piece of equipment was demonstrated and the functions of the apparatus were described so that even a lay person could understand. The firefighters were professional, neatly dressed, and enthusiastic about demonstrating to the Grand Jury, the skills and abilities needed to be a firefighter.
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CM19The Property Tax section of the Butte County Auditor-Controller’s Office appears to be a quiet and stable workplace; the Administrative Services section seems to be functioning at a high level and independently of the management. By and large, the Butte County employees we met in the Auditor’s Office, are some of the hardest working and dedicated people we have ever met. Those who poison the workplace do not seem to ultimately dissuade these employees from conscientiously performing their duties, to the best of their abilities, in the service of the Butte County taxpayer.
No Responses Found 4
Government entities assigned to respond to this report. No response documents have been linked in our database.
Butte County Auditor-Controller
Elected County Office
Butte County Board of Supervisors
Elected County Office
Butte County County Clerk-Recorder
Elected County Office
County of Butte
Agency