Orange County Grand Jury • 2008-2009 • Agency Response
Response to: Orange County Investments: The Need for Stronger Oversight 06/09/09 518K

Office of the Treasurer-tacxo Llector Chrissw . Street Treasurer-tax Collector Paulc . GORMANc.P,.A .. Ctp*

Published: September 18, 2009 7 pages
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Note: Missing finding numbers detected: F4, F5, F8, F9, F10

Findings and Recommendations 7 findings

F1
In December, 2008 Standard & Poor's issued its AAAm rating for the County's two Money Market Funds. This rating does not apply to the County's Extended Funds. In June, 2008, Moody's issued a comparable high-quality rating that included the Extended Funds except for a separate fund that contained the defaulted Whistlejacket SIV. Response: Agrees with the finding.
Related Recommendations (1)
R1
The Treasurer-Tax Collector should establish measureable safety goals for both Money Market and Extended Funds Response: The recommendation has been implemented. The Treasurer and the Treasury Oversight Committee (TOC) collaborated in making numerous changes to the Treasurer's IPS and these changes were approved, with minor modifications, by the Board of Supervisor's in December 2008. The new IPS prohibits any investments in structured investment vehicles, and requires that any new types of securities not specifically authorized in the IPS be reviewed by the TOC and specifically approved by the Board of Supervisors, prior to investment by the Treasurer. Changes to the IPS emphasize the priority of safety and liquidity. IPS changes included additional safeguards and limitations, such as reducing the weighted average maturity (WAM) of the Money Market Funds from a maximum WAM of 90 days to 60 days. The Investment Policy Statement (IPS) establishes the measurable restrictions and limitations on what investments are permitted and it is more conservative than what is permitted by Government Code. The Treasurer also maintains additional policies and procedures to provide internal controls. The two Money Market Funds are rated AAAm by Standard & Poors; the highest possible principal stability fund rating.
F2
The County investment policy prohibits investments in the commercial paper or medium-term notes of corporations that are not organized and operating within the United States. The policy also prohibits investments in derivatives. Response: Agrees with the finding.
Related Recommendations (1)
R2
The Treasurer-Tax Collector should consider the intent and spirit of the IPS and Government Code in all investment decisions. (F-2, F-2(a), F-2(b), F-2(c), F-3) Response: The recommendation has been implemented. The Treasurer-Tax Collector always considers the intent and spirit of the IPS and Government Code in all investment decisions. The Treasurer should exit all SIV investments as soon as practicable. (F-2, F-2(a), F-
F3
Findings pertaining to the revised December, 2008, IPS are:
Related Recommendations (1)
R3
2(b), F-2(c), F-3,) Response: The recommendation has already been implemented.
F6
The Treasurer produced financial statements with mark-to-market values that were unsupportable according to the County's own internal auditors. Response: Partially Agrees with the finding. The Treasurer agrees that internal auditors issued a qualified opinion stating they were "unable to obtain sufficient appropriate audit evidence to support Treasury management's valuation of the fair market value" for both Whistlejacket and Sigma Finance SIV holdings. The Treasurer disagrees the values were unsupportable. The Treasurer's office provided internal audit analyses to support values. The Treasurer utilized mark- to-market rules as set forth by Level 3 measurements in Statement of Financial Accounting Standards No. 157, Fair Value Measurements, for pricing securities. The Treasurer valued both these securities with reference to similarly rated investments, comparable yields, and a forecast of cash flows. ٠.
No recommendations for this finding
F7
PFM Asset Management, a consulting firm, was hired in late 2007 to perform a risk analysis of the County's investment pools. In their report PFM concluded that the County's investments were of high quality and managed in a prudent manner. The firm also offered some suggested changes to the IPS that were later adopted. However, PFM reached a questionable conclusion about the Whistlejacket SIV by expressing an opinion that "No portfolio holdings are impaired or in present danger of becoming impaired." Evaluating investment compliance with the IPS was outside the scope of PFM's review. PFM limited its interviews and research to Treasury staff and Treasury documents. Response: Disagrees partially with the finding. PFM issued a report on January 28, 2008. Although Whistlejacket had been placed on "credit watch" by the rating agencies on November 30, 2007, there was no information in the market to reach a conclusion that the asset was either impaired or in present danger of becoming impaired. It was still rated as investment grade, and paying the required interest payments as of January 28. Also on January 28, 2008, Moody's Investors Services issued a Global Credit Research Announcement affirming their "A3 rating of Standard Chartered PLC, with a stable outlook following an announcement by the bank that it intends to fund the debt obligations of its Structured Investment Vehicle (SIV) Whistlejacket as they come due." On December 31, 2007, the two assets were priced at 97.701% and 99.138% (of purchase price). Subsequent to the PFM report, Whistlejacket was downgraded on February 12, 2008 by Moody's and by Standard and Poor's on February 15, 2008.
No recommendations for this finding
F11
The investment in SIVs were imprudent for several reasons. Among them are: safety and liquidity, the highest priorities for the County's investments, were not adequately considered; the TOC never reviewed them; and, 56 out of 58 California counties chose not to invest in them. Response: Disagrees partially with the finding. Treasury staff exercised prudence in their credit and analytical research regarding safety and liquidity. During the eight (8) years that the Treasurer's office had been invested in these type of securities, the sponsors of these investment vehicles continuously reviewed. The Treasurer's office can not verify that 56 out of 58 California Counties chose not to invest in these securities. ė
Related Recommendations (1)
R11
The Treasurer's Office should schedule an annual meeting between the TAC and the TOC to discuss the safety and quality of the investment pools, the current investing climate and any issues previously raised with the Treasurer's Office. (F- 12) Response: The recommendation will be implemented in the future. A meeting between the TAC and the TOC will be held prior to December 31, 2009. . .
F12
There is confusion surrounding the purpose of the TAC, its membership, and the advice it gives to the Treasurer's Office at its quarterly meetings. Response: Diagrees with the finding The Treasurer's office has no confusion regarding the purpose and membership of the Treasurer's Advisory Committee. Responses to Recommendations: R.1, R.2, R.3, R.10 and R.11
No recommendations for this finding

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.