Amador County Grand Jury
• 2016-2017
Photo by Adrianne Rainwater © Amador County Civil Grand Jury
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 16 findings
F1
The Amador County Jail, built in 1984 with a 20-year lifespan, is obsolete and overcrowded. It has an aging infrastructure, a lack of programming space, and an inability to properly classify and segregate inmates. An expansion and renovation of the facility was approved on November 2, 2015.
Related Recommendations (1)
R5
Create a bid justification process and form to justify a decision to use a competitive contract process. (Findings 1, 2, 3, 4, 5)
F2
As a result of California State Assembly Bill 109, the prison system continues to work on reducing their population, and in turn, contributes to the County Jail’s overcrowding issues.
No recommendations for this finding
F3
The current authorized staffing for the Amador Jail is inadequate.
No recommendations for this finding
F4
MCSP is listed on the ACA website as an accredited facility.
No recommendations for this finding
F5
Other outlets for the abatement of dead trees are being investigated by organizations, such as Ampine Corporation, Buena Vista Biomass Power, and lumber mills.
No recommendations for this finding
F6
Amador County Board of Supervisors is consulting with other counties to see what they are doing to solve the issue.
No recommendations for this finding
F7
PG&E is working with contractors to down trees.
Related Recommendations (1)
R8
Revise Protest Procedure to include discoveries after release of a Request for Proposal, and after bid awards. (Finding 7)
F8
A list of registered foresters, tree service companies, and timber operators is available through the Amador County Tree Mortality Task Force.
No recommendations for this finding
F9
Licensed timber operators from out of state are downing the infected trees and hauling them back to their place of business to process.
No recommendations for this finding
F10
Caltrans has a public information line which can be utilized if a tree poses a hazard to a state highway, or personal property that is near a state highway.
Related Recommendations (1)
R7
Require criteria for suitability of proposed facilities in all Health, Behavioral Health, and Social Services Request for Proposals. (Finding 10)
F11
There are some grants available for private property owners; grants are funded through fire protection fees collected each year.
Related Recommendations (1)
R6
Revise Purchasing Policy to, as a minimum, notify all chief executives of agencies when going out to bid on a program in which the agency could have a legitimate stake in. Include in policy that this period of time shall be not less than 60 days before release of a Request for Proposal. (Findings 11, 12, 13)
F12
In summary, the Amador County Board of Supervisors has been doing a thorough job in keeping the community informed and up to date as to resources and finances available for dead tree abatement. Their establishment of the Amador County Tree Mortality Task Force has been key to assisting the community with the burden of dealing with the crisis, especially on private property.
No recommendations for this finding
F13
The HHS Director engaged in purposeful communication with Nexus Principals (while still employed at ATCAA) to keep ATCAA senior manager uninformed.
No recommendations for this finding
F14
The HHS Director has publicly shown bias by praising Nexus to other agencies and counties, recommending Nexus for additional grants.
No recommendations for this finding
F15
County employees with a personal relationship were allowed to engage in the RFP process and evaluation.
No recommendations for this finding
F16
County does not have an adequate method in which to quantify, measure, and establish performance for behavioral health and social services contracts.
No recommendations for this finding
Additional Recommendations 10
These recommendations are not explicitly linked to specific findings.
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R1The expansion and renovation plan should proceed as soon as possible.
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R2It is recommended that alternative funding be sought for the replacement of the current Jail Facility as the planned addition to the jail is seen as a short-term resolution.
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R3It is recommended that funding be sought for additional staffing to rectify old deficiencies and to bring the current and new facility to adequate staffing levels in accordance with acceptable local adult detention facility practices.
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R4Revise County and Purchasing Conflict of Interest Policies to include periodic review and admonishment of key employees who can influence financial commitments to outside entities. (Findings 2, 3, 5, 6, 8, 13, 14, 15,)
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R9Create and apply Conflict of Interest curriculum for periodic training for employees at all levels. Increase frequency of training for employees who have authority to influence greater impact. (Findings 3, 8, 14, 15,) 51 Health and Human Services Contracts
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R10Remove all parties with a conflict of interest, or any personal relationship to proposers, from evaluation processes before it begins. Include Abort or Mitigation protocols should discovery of conflicted influence be detected. Include detection process. (Findings 3, 8, 14, 15,)
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R11Set completion date for the aforementioned Recommendations for December 31, 2017.
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R12Announce to all known possible competitors of Behavioral Health and Social Services directly, and publicly in early January of 2018, the intention to go to bid on all programs in which ATCAA and Nexus have ever mutually served on for the last five years.
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R13Go to RFP for those programs in April of 2018, for fiscal year 2018/2019.
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R14County to seek assistance from Department of Health Care Services to develop a System Improvement for contract and grant procedures.
Conclusions 2
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CL1 Page 42In the Introduction the question was posed, “Should the voters of Amador County have full confidence in the election process as implemented by our County election officials 25 Election Process Review and, consequently, full confidence in the certified outcomes of our County's elections?” After an in-depth look at the processes now in place in Amador County and the State of California, we believe the answer is a definite “yes.” This investigation into the essential elements of a fair election, enumerated earlier in this report, supports this conclusion.
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CL2 Page 70The Grand Jury investigation unearthed a number of problems and facts. Upon hearing the original complaint, the Grand Jury expected that this could be a dispute between competing organizations, with one party upset over losing out on County funding. As facts unfolded though, the focus shifted. There is no law forbidding the County from deciding to send contracts to another provider, as long as that provider has all of the qualifications required by State and Federal laws before providing those services. The County, observing the lawful requirements of service provision, could change providers at will, as long as there are no gaps in service and the new provider can adjust to the new demands (again a service gap restriction). The County established a policy of fair bidding and, as such, is doing what the citizens would want of the County – purchase wisely, bid competitively. Amador County, with cooperation of Tuolumne County, solved the problem of requiring too many specialists’ positions to handle programs mandated by law by creating a JPA. The JPA serves many functions beneficial to the counties it represents. Services can theoretically be provided at a lower cost per capita. Using a JPA allows the counties to manage funding shortfalls and decrease or increase of demand. Internal problems, whether a personnel issue or policy problem, are easier to resolve with a JPA answering to a board including supervisors from both counties. Internal problems with a private contractor, again in the area of behavioral, social and mental health, are much more difficult to detect, intervene, and solve. Amador County participated in the formation of the ATCAA JPA, in which services are very robust, and the operating area is very large. It is designed efficiently, with one Executive Director, and other directors and managers who are relied upon to run the day-to-day operations. For over 30 years, this JPA has existed and not seen aberrant behavior from employees who are trained, and work, in an industry in which clinical and behavioral dignity is a must. The JPA and its board were in the process of conducting and completing their investigation and disposition in a personnel matter, when a County director came to the conclusion that he had all the information and determined the process was being hindered by incompetence and apathy. 49 Health and Human Services Contracts Second and third hand information seemed to be the rule on both sides. Much to the discredit of Amador County, the HHS Director obtained all of his information secondhand through Principal-1, trusting that all accounts would not be subjective. The trained clinicians, behavioral health, and social service employees of our County got involved and made decisions on incomplete information. Personal assessments were made, wedges were driven, and ultimately a group of dissenters from within the JPA were given a green light. It is something to note that persons who were to solve petty problems between rash parties, are now entities of rash parties with petty problems. Nexus is a viable entity today, providing services to the citizens of multiple counties. It must be recognized that the very individuals which were providing services at ATCAA, have continued to grow in experience and are now providing those same services at Nexus. Nexus is not just a body of persons who subverted and split from the JPA, they are a private company with many employees, serving the needs of our citizens. They enjoy a reputation for hard work, and their regard for their clients has not been damaged.
No Responses Found 2
Government entities assigned to respond to this report. No response documents have been linked in our database.
Amador County Board of Supervisors
Elected County Office
Amador County Sheriff
Elected County Office