Community Action Partnership Solano Joint Powers Authority (cap

R2

Local agency partners establish a transparent system of tracking and reporting funds that clearly differentiates between SHELTER, Inc. and Shelter Solano, Inc. JPA Response: The JPA disagrees with this finding. The JPA contracts with the City of Vacaville to serve as the JPA’s Fiscal Agent. The City of Vacaville tracks all funding allocated through the JPA, including funds to both SHELTER Inc. and SHELTER Solano. Reports are made at each CAP Solano JPA meeting, with a clear delineation as to what agency receives the funds, how much is remaining in the grant, and what the funds are to be used for. These meetings are public, per the Brown Act. Each JPA funded agency is also monitored by the Fiscal Agent, and the JPA is subsequently monitored and audited each year by the state funded agency to ensure compliance. Additionally, CAP Solano JPA is in the process of creating a public report to be maintained on the CAP Solano JPA website that will provide a list of all CAP Solano JPA and Continuum of Care (CoC) funded agencies, the amount of funding received, what the funding is to be used for, and subsequent outcomes.

R3

Local agency partners work together to develop and implement transparent reporting of services and programming that clearly differentiates between those provided by SHELTER, Inc. and those provided by Shelter Solano, Inc. JPA Response: the JPA disagrees with this finding. Shelter Solano, Inc. is the operational entity running the local shelter known as Shelter Solano which SHELTER, Inc. is a local non-profit administering a variety of local programs designed to assist individuals who are in jeopardy of becoming homeless. Additionally, SHELTER, Inc. is contracted for the administrative operations of Shelter Solano, Inc. The JPA contracts with the City of Vacaville to serve as the JPA’s Fiscal Agent. The City of Vacaville tracks all funding allocated through the JPA, including funds to both SHELTER Inc. and SHELTER Solano. Reports are made at each CAP Solano JPA meeting, with a clear delineation as to what agency receives the funds, how much is remaining in the grant, and what the funds are to be used for. These meetings are public, per the Brown Act. Each JPA funded agency is also monitored by the Fiscal Agent, and the JPA is subsequently monitored and audited each year by the state funded agency to ensure compliance. CAP Solano JPA is also in the process of creating a public report to be maintained on the CAP Solano JPA website that will provide a list of all CAP Solano JPA and Continuum of Care (CoC) funded agencies, the amount of funding received, what the funding is to be used for, and subsequent outcomes.

R4

Local agency partners work with SHELTER, Inc. and funding providers to establish a more transparent and reconciliation method to clearly disclose which funding sources they receive specifically for Shelter Solano, Inc. and which funding sources SHELTER, Inc. receives that are earmarked for SHELTER, Inc. to provide services in Solano County. JPA Response: As with findings 2 and 3, the JPA disagrees with this finding. The JPA contracts with the City of Vacaville to serve as the JPA’s Fiscal Agent. The City of Vacaville tracks all funding allocated through the JPA, including funds to both SHELTER Inc. and SHELTER Solano. Reports are made at each CAP Solano JPA meeting, with a clear delineation as to what agency receives the funds, how much is remaining in the grant, and what the funds are to be used for. These meetings are public, per the Brown Act. Each JPA funded agency is also monitored by the Fiscal Agent, and the JPA is subsequently monitored and audited each year by the state funded agency to ensure compliance. Additionally, CAP Solano JPA is in the process of creating a public report to be maintained on the CAP Solano JPA website that will provide a list of all CAP Solano JPA and Continuum of Care (CoC) funded agencies, the amount of funding received, what the funding is to be used for, and subsequent outcomes.

R5

Across the continuum of services, develop metrics to measure and monitor program efficacy, performance, and outcomes, to include a transparent system of reporting. JPA Response: The JPA disagrees with this finding. With each funding award received, the JPA must go through a rigorous and timely process for both the JPA and the CoC to determine funding priorities, prepare and distribute a public Request for Proposals, and have a comprehensive Review and Rank process in place that scores each application based on the funding need, agency history, performance, and outcomes. This is a transparent and public process, with the exception of the names of the experienced participants on the Review and Rank panels, due to the political nature of their service. Applications, total scores, and recommendations are published publicly, recommendations are made to the entire CAP Solano board for approval, and each applicant can appeal the recommendation as well as request a follow up meeting to review their scores for future improvement. Outcomes are reported publicly each month for agencies awarded funding and are considered in any future applications.

R6

A: Overall leadership with authority to address homelessness is required to provide direction, ensure timely coordination of services, demand accountability, and liaison with the community.

R7

CAP Solano, JPA file the necessary forms with the State of California and Solano County and consistently meet filing requirements. JPA Response: The JPA was not aware of this reporting requirement and will research the process to begin doing so.

R8

CAP Solano, JPA should create a dashboard disclosing the money coming into Solano County; how it is used, by whom, and their return on investment (program outcomes). JPA Response: The JPA does not fully agree with this finding. While the JPA is in the process of creating a comprehensive report to include all CAP Solano and CoC funded agencies, the JPA cannot require each jurisdiction to do the same. The JPA would, however, support expanding this report in the future under the newly restructured CAP Solano JPA to include additional jurisdictional funding sources and uses.

R9

A: The appropriate authority assesses Resource Connect’s current state of operations to identify its readiness to provide the expected services in a user-friendly, timely manner, that reduces the long waitlists currently in place.

R10

A: To successfully address homelessness in Solano County requires that the county and cities work together to secure housing in their respective communities.

R13

A: The county secures a comprehensive independent assessment across the continuum of homeless services to include: • leadership • level of collaboration among stakeholders • funding • how services are accessed • Quality of services provided • measurement of outcomes • mechanism to ensure accountability • transparency of reporting

R14

A: Entities use a consistent reporting mechanism for the awarding of funding to keep the community informed and assured that the money is being spent effectively and as intended.