Auditor-controller Larry D. Haugh Auditor-Controller

The County Purchasing Card Policy dated February 28, 2000, and 2. The County Code at Chapter 2.08, section 2.08.030. Pared to its essentials, the Purchasing Card Policy required every employee to receive a receipt/charge slip from the merchant to document and justify that charge. Since this time the Board of Supervisors has approved a revised purchasing card policy further strengthening this requirement. On October 28, 2003, the Board of Supervisors authorized the Auditor-Controller to withhold $20,120.05 from Mr. Wilson’s final pay. Mr. Wilson requested by letter on October 27, 2003, to the Board of Supervisors that he be given additional time to locate missing receipts and documentation. The Board approved this request. A final accounting was presented to the Board on November 25, 2003, by which time, Mr. Wilson provided an additional $9,218.08 worth of verifiable receipts for authorized County activities. It is important to understand that purchasing card transactions are verified and audited after the vendor has processed the payment. As such, these claims are “allowed or rejected” after the payment has been made.