Gran Jurado del Condado de Napa
2005-2006
Hallazgos & Recomendaciones
12 hallazgos
F3:
(a) Grand Jury: The Campus Supervisor Study, to evaluate staffing levels, has not been accomplished. Partial Disagreement. The staffing for campus supervisors was examined after the 2004-2005 Grand Jury report and some changes were made. A written report was not done.
Recomendaciones relacionadas (1)
R3:
(a) Grand Jury: NVUSD needs to conduct its Campus Supervisor Study to evaluate staffing levels. The district will conduct an additional Campus Supervisor staffing analysis by no later than February 1, 2007, which will address all supervision issues including in-house detention centers, in the context of overall budgetary needs.
F4:
Grand Jury: Security cameras cannot take the place of sufficient SROs, Campus Supervisors, and Dean staffing, and are not the solution to added supervision needs. Partial Disagreement. While we agree that security cameras cannot take the place of SRO's, Campus Supervisors, and Deans, we believe that they do provide a valuable, cost-effective tool in supervising our campuses, particularly during those time periods in which people are not as prevalent (nights, weekends, and vacations). 8/22/2006 NVUSD
Recomendaciones relacionadas (1)
R4:
Grand Jury: Increase Campus Supervisor staffing on each middle and high school campus, rather than plan to obtain security cameras and monitors sometime in the future. The recommendation will not be implemented because it is not reasonable. While the district continually monitors student behavior and is aware of changes and developments, we will meet with school principals by no later than February 1, 2007 for the express purpose of determining if additional supervisors are needed as indicated above under Recommendation 3 (b). However, the limited one time funds that might be allocated for surveillance equipment cannot cover the ongoing expense of salaries. Different funding sources would be needed for those expenses to ensure solvent operations.
F5:
Grand Jury: The High School Dean position does not need added teaching or supervising duties and responsibilities. Instead the huge role of the Dean warrants added supportive help with full time SRO and added Campus Supervisor hours. Partial Disagreement. While we agree that supportive help can be invaluable to the role and function of the Dean there are many successful high schools operating throughout the state and nation that have found different ways of deploying administrative staff. The district does and will continue to encourage high school principals to explore better ways of organizing their administrative teams. For example, as New Technology High School has grown from 200 to 400 students, a part time Assistant Principal has been added rather than a Dean. It is the responsibility of the Principal and the Assistant Principal of that school to determine how best to address their student service needs. None of the targeted high schools have Deans of Students who have been assigned teaching duties or responsibilities, nor has that been considered.
Recomendaciones relacionadas (1)
R5:
(a) Grand Jury: To help achieve more staffing stability in the High School Dean position, NVUSD can provide added support, via increased Campus Supervisors and SRO hours per secondary school, to assist the Dean managing student needs and behaviors. Please see the responses to Recommendations 2 (a), 2 (b), 3 (a), and 3 (b).
F6:
Grand Jury: The District's Fire Inspection Control Log is inadequate to identify which schools require re-inspections and which are "cleared". The inadequate procedures do not enable district staff to ensure the timely fire inspection clearance of each school, creating unsafe conditions for students and staff. Partial Disagreement. Though the control log maintained at the Maintenance Office did not always reflect what was actually happening, we do believe as evidenced by a recent report from the Napa City Fire Department that fire inspections were completed in a timely manner and reinspections when necessary also occurred. We would agree that there needs to be more follow- through on the part of Napa Valley Unified to maintain the most current information at all times, though it bears repeating that at no point were the buildings behind a regular fire inspection schedule.
Recomendaciones relacionadas (1)
R6:
Grand Jury: The NVUSD needs to redesign and implement a functional tracking system for school fire inspections; and to establish a system of checks and balance to assure accountability and compliance. This recommendation has been partially implemented, and will be completed by February 1, 2007. We will work to improve our system of recording and follow-through. At this time we are developing a system that will automatically alert someone in the office that a re-inspection has not occurred. We instituted for 2005-06 a procedure whereby Work Orders that were generated because of defects noted in a fire inspection have a large red dot affixed to them to make them more identifiable and provide a higher level of priority. The result has improved response to the necessary work. We still, however need to work with our craftsmen to get their completed Work Orders returned so that they can be recorded and thus closing a fire inspection. Finally, a magnetic display board will be installed in the office visible to all who work in the office that will show the status of all the fire alarm systems at all of our schools. There will be columns to indicate when a fire inspection occurred and whether it was passed or not. In those cases where inspections required additional work, a re-inspection and date will be recorded and made visible to all who are responsible. The additional inspections that have been mandated by the district will be recorded such as annual and monthly fire system checks by Head Custodians and others. Staff from Project Prepared with fire prevention expertise will also audit our system and make recommendations for how it can be improved. 8/2:2/2006 NVUSD
F7:
Grand Jury: Aging school alarm systems result in some of the emergency alarms being inoperable or inaudible. Staff reports an inadequate alert system for these areas so that students and teachers can be made aware of both real emergencies and school drills. Disagreement. We believe that our alert systems are adequate to ensure that students and teachers can be made aware of both emergencies and drills. However, we will continually work to upgrade those systems.
Recomendaciones relacionadas (1)
R7:
(a) <i>Grand Jury:</i> NVUSD must budget for repair or replacement of defective alarms. This recommendation will be implemented over time as resources are available and need dictates. NVUSD expended in excess of $118,000 to test and repair fire alarm systems throughout the district in 2005-06. We have budgeted similar dollars for 2006-07. We have also included in 2006-07 the replacement of fire alarm systems at Browns Valley Elementary School, Alta Heights Elementary School and are scheduling the replacement of at least one of the high schools and one middle school. We will also work with the fire marshals from the appropriate jurisdictions and the staff from Project Prepared to assist us in evaluating our alarm systems and determining the greatest needs.
F8:
Grand Jury: District procedures lack supervisory oversight and management to assure that each school has received the required SEMS training. We are in agreement with the finding. While we are pleased at the progress that we have made in providing the required training to most school sites, including the non-targeted schools and the district office, we acknowledge that not all the training was completed last year as planned. We also agree that oversight of this process will be critical district wide as we have a turnover in staff serving on the command team at each site. 8/22/2006 NVUSD
Recomendaciones relacionadas (1)
R8:
(a) Grand Jury: SEMS training for designated staff at each NVUSD school is to be completed by October 1, 2006. The recommendation will be implemented as specified for the target schools. It is also our expectation that it will be implemented as soon as possible, but no later than February 1, 2007 for all schools in the district, as well as the district office where two, eight hour workshops have been completed this past month. There is also at least one system-wide disaster drill planned through Project Prepared before March 31, 2007 in which staff can test its readiness for a major disaster with coaching and feedback.
F9:
Grand Jury: The District's current Emergency Disaster Drill Control Log does not document each school's required completed drills, and does not enable the District to oversee, manage and hold the school's accountable for mandated drills. Agreement. We believe that our control system can be improved. <b>Recommendation 9</b> The district must review and revise its tracking procedures to document Grand Jury: emergency/disaster drills, and ensure regulatory mandated drills are accomplished. The recommendation will be implemented by district staff as described above and with the support of Project Prepared through the Napa County Office of Education by no later than March 31, 2007.
Recomendaciones relacionadas (1)
R9:
Grand Jury: The district must review and revise its tracking procedures to document emergency/disaster drills, and ensure regulatory mandated drills are accomplished. The recommendation will be implemented by district staff as described above and with the support of Project Prepared through the Napa County Office of Education by no later than March 31, 2007.
F10:
(a) Grand Jury: Staff certification in either CPR or FA has not been done. Disagreement. We would like to have as many staff members trained as possible, and we conducted a number of trainings last year through the Napa Valley Adult School to that end, and will continue to do that into the future. We also recognize the value of having a broad array of staff members trained as an important component of our disaster preparedness. That being said, it is our understanding that CPR and FA are not mandated components of SEMS based on research done by Project Prepared staff at the Napa County Office of Education. 8/22/2006 NVUSD
Recomendaciones relacionadas (1)
R10:
(a) <b>Grand Jury:</b> Certify designated staff in First Aid and CPR as required by SEMS. As indicated above, we do not have information that indicates there is a SEMS requirement for FA and CPR training. However, we will be doing all that we can to increase the number of staff members who have up to date certification and will report our progress to the Board of Education by February 1, 2007.
F11:
Grand Jury: Not every cafeteria and kitchen in the targeted schools has received an annual inspection and passing grade. Partial Disagreement. There is currently ambiguity in the inspection protocols between the district and the Health Department. All of our schools received passing grades, although Napa High School was asked to replace wooden tables with stainless steel. That change is being made for the new school year.
F12:
Grand Jury: NVUSD SEMS designated staff have not completed FA and CPR certification, which continues to compromise the presence and availability of qualified trained staff on each campus. Disagreement. As described above we are not aware of SEMS mandated FA and CPR requirements. We agree that we need to maximize the number of staff with these certifications.
Recomendaciones relacionadas (1)
R12:
Grand Jury: Implement Recommendation 9 with the initial staff trainings for FA and CPR certification completed by November 1, 2006. The recommendation will be implemented by district staff as described above and with the support of Project Prepared through the Napa County Office of Education by no later than March 31, 2007.
F13:
Grand Jury: No documentation of credentialed/licensed nurses conducting annual in-servicing for health clerks on storage and dispensing of medications was provided. Agreement. The training in the administration of medications was done, as evidenced by the attached minutes of the health services team. However, it appears that those minutes were omitted from the Grand Jury documentation packet in March of 2006. <b>Recommendation 13</b> Grand Jury: Annually conduct and document staff training in the storage and dispensing of medications. The Credentialed Nurse(s) need to be held accountable for conducting the trainings. The credentialed nurses will provide documentation of the staff training in the storage and dispensing of medications by October 1st of each school year. The Director of Student Services will normally follow-up to ensure that the training is completed, but in 2006 that will be done by the Administrator of Interventions. 8/22/2006 NVUSD
Recomendaciones relacionadas (1)
R13:
Grand Jury: Annually conduct and document staff training in the storage and dispensing of medications. The Credentialed Nurse(s) need to be held accountable for conducting the trainings. The credentialed nurses will provide documentation of the staff training in the storage and dispensing of medications by October 1st of each school year. The Director of Student Services will normally follow-up to ensure that the training is completed, but in 2006 that will be done by the Administrator of Interventions. NVUSD 8/22/2006
F14:
(a) NVUSD continues to accumulate uncollected accounts receivables, while Grand Jury: attempting to resolve their large past debts with simplistic processes. Partial Disagreement. While it is true that we allow accounts receivable to accumulate, we have been working with our auditors to ensure that the system is both financially prudent and that it serves students and families in the district.
Recomendaciones relacionadas (1)
R14:
(b) Grand Jury: Assign an Interim Director to provide leadership and to be held accountable for resolving the ongoing accounts receivable problems. The recommendation will not be implemented because it is not warranted, as described in the response to Finding 14. 8/22/2006 NVUSD NAPA VALLEY UNIFIED SCHOOL DISTRICT Department of Student Services ١ HEALTH SERVICES Minutes of September 14, 2005 Education Center Room 206 9-11 AM 1. Stan welcomed the group and introductions were made. We then discussed norms for the meeting. We agreed to starting the meetings on time, turning off cell phones, no side conversations, limiting discussion topics to 3 minutes, and everyone to be in attendance at these meeting since we will be doing staff development (contact Jolene if you are unable to attend). We can add to these norms at each meeting. Health Service attendance procedures were reviewed. Stan requested that Health Service (HS) staff call absences into Jolene (X3526) at Student Services and also send absence forms to her for his signature 3 Updates on hand counts of insured and non-insured students at each school site were discussed (handout). This information is being shared with Queen of the Valley, Community Outreach through an MOU. The data will be used by Children's Health Initiative (CHI) to provide insurance for the non-insured Stan asked that schools without hand counts be completed prior to the next meeting 4 Stan updated everyone on the Standardized Emergency Management System (SEMS) and the school site training that is being scheduled More information will be shared at a later date 5. ABRIES data entry was discussed along with data entry of medical insurance (handout from Sue). Stan indicated Technology would be providing staff training for middle and high school staff on Wednesday, September 28th Additional discussion is needed to determine what items will be entered on the supplemental pull down screens First Aid and CPR training information was given. Stan indicated that all HS staff needs to be current on FA & CPR, along with school staff per the Grand Jury Report and response. Debbie has been certified as a trainer for FA & CPR and will be offering some evening classes through NV Adult School. Epi Pen use and Administration of Medication trainings were provided Allison provided videos on food allergies, use of Epi-Pens, and administration of medications. Training logs for use at school sites (e.g. Epi-Pen and Administration of Medication) were distributed (handouts) Stan asked that training logs (copies will do) be sent to Student Services to be kept in binders and a copy will be sent to HR for personnel files (per Grand Jury Response). Confidential Statement for Fax messages Stan will provide a statement to be used 9 Round the Table items: NHS nurse station needs a computer table. VHS not able to access the AERIES medical page. Lynda provided some revisions to Emergency Cards (changes for next year). Deb is asking if pre-schoolers should receive Health Services care? Jeri needs locking cabinets at NTHS. Lorraine indicated the nurse's station at NJ was used for storage Suzanne noted that the Principal at BV is using the nurse's station for the microwave and refrigerator. Stan will try assisting with each of these concerns Adjournment Submitted by Nyda Delegeane & Stan Smart NEXT HEAL IH SERVICES MEETING IS THURSDAY, OCTOBER 12, 2005 IN ROOM 206 FROM 9-11 AM <math display="block">\mathcal{T}_{i,j} = \{ \mathbf{x} \in \mathbb{R}^{n} \mid \mathbf{x} \in \mathbb{R}^{n} \mid \mathbf{x} \in \mathbb{R}^{n} \}</math> <math display="block">(x,y) = (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y</math> the contract of the contract of 100 . <math>(\mathfrak{f})</math> ODFIL Porter CERTIFIED PUBLIC RICHARD J GOODELL CLA JOHN L. GOODELL CFA VIRGINIA K. PORTER CFA ACCOUNTANTS July 28, 2006 BEVERLY A SANCHEZ CPA Deborah J. Brenner Assistant Superintendent/Business Services Napa Valley Unified School District 2525 Jefferson Street Napa, CA 94558 Dear Ms. Brenner: I am writing this letter regarding the District's accounts receivable collection procedures per your request. We have not audited the District's accounts receivable balances since our review of the June 30, 2005 balances during November 2005. My comments are the result of our general observation and inquiries with District staff. The District had problems in the past accounting for accounts receivable. The District is currently taking a more aggressive approach to follow-up on outstanding receivables. The District has implemented a Quickbooks accounting system as a sub-ledger to produce aging receivable reports to monitor and more closely control the receivables. The result is the District has reduced the receivable balances for those found to be in error or those that were considered uncollectible. Therefore, the amount of current outstanding receivables is much less than in the prior year. We recommend the District monitor the receivable system on a regular basis, send second requests and control receivables in a more timely manner. In addition, the District should reconcile the Quickbooks accounting system to the District CECC accounting general ledger system in a regular and timely manner. If you have any questions, please call me at (916) 929-0264. Very truly yours, GOODELL, PORTER & FREDERICKS, LLP Mag, L John L. Goodell Certified Public Accountant JLG:ay 1435 River Park Drive ■ Suite 400 ■ Sacramento CA 95815 ■ (916) 929-0264 ■ FAX (916) 929-5179