Gran Jurado del Condado de Merced

2011-2012

5 informes

Hallazgos & Recomendaciones 2 hallazgos
F1: Background Investigation Unit trainee divulged personal and confidential information to co-workers.
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F2: Information that the grand jury was seeking specific documentation was also divulged to employees of this organization.
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Hallazgos & Recomendaciones 6 hallazgos
F1: Background Investigation Unit trainee divulged personal and confidential information to co-workers.
F2: Information that the grand jury was seeking specific documentation was also divulged to employees of this organization.
F3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
F4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
F5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
F6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows: Finding No. The Civil Grand Jury finds that while the school board of trustees has the final decision concerning employment of individuals for the school district, the school superintendent recommends individuals for employment. This is done following completion of application forms, written tests and interviews. The board members do not participate in the selection process. When a prospective employee, or an employee to be released from a position, is related to a board member, that board member abstains from voting. Response to Finding No. The District agrees that this finding generally describes the employment process in the District. In employment situations uniquely affecting a relative of a board member, the District follows Education Code section 35107(e) which requires that the board member abstain from voting. In addition, there are particular situations involving the employment of a spouse of a board member which prevent the board from acting at all pursuant to Government Code section
Recomendaciones adicionales 6

No vinculadas a hallazgos específicos.

R1: The 2011-2012 Merced County Civil Grand Jury recommends that the agency implement a check system to ensure that all necessary information is on the paperwork before it is filed with the court.
R2: The 2011-2012 Merced County Civil Grand Jury also recommends that the staff of this agency receive a refresher course on phone etiquette. When answering the phone they should properly identify themselves and thoroughly explain the department policy regarding confidentiality.
R3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
R4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
R5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
R6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows:
Hallazgos & Recomendaciones 6 hallazgos
F1: Background Investigation Unit trainee divulged personal and confidential information to co-workers.
F2: Information that the grand jury was seeking specific documentation was also divulged to employees of this organization.
F3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
F4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
F5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
F6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows: Finding No. The Civil Grand Jury finds that while the school board of trustees has the final decision concerning employment of individuals for the school district, the school superintendent recommends individuals for employment. This is done following completion of application forms, written tests and interviews. The board members do not participate in the selection process. When a prospective employee, or an employee to be released from a position, is related to a board member, that board member abstains from voting. Response to Finding No. The District agrees that this finding generally describes the employment process in the District. In employment situations uniquely affecting a relative of a board member, the District follows Education Code section 35107(e) which requires that the board member abstain from voting. In addition, there are particular situations involving the employment of a spouse of a board member which prevent the board from acting at all pursuant to Government Code section
Recomendaciones adicionales 6

No vinculadas a hallazgos específicos.

R1: The 2011-2012 Merced County Civil Grand Jury recommends that the agency implement a check system to ensure that all necessary information is on the paperwork before it is filed with the court.
R2: The 2011-2012 Merced County Civil Grand Jury also recommends that the staff of this agency receive a refresher course on phone etiquette. When answering the phone they should properly identify themselves and thoroughly explain the department policy regarding confidentiality.
R3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
R4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
R5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
R6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows:
Hallazgos & Recomendaciones 6 hallazgos
F1: Background Investigation Unit trainee divulged personal and confidential information to co-workers.
F2: Information that the grand jury was seeking specific documentation was also divulged to employees of this organization.
F3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
F4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
F5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
F6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows: Finding No. The Civil Grand Jury finds that while the school board of trustees has the final decision concerning employment of individuals for the school district, the school superintendent recommends individuals for employment. This is done following completion of application forms, written tests and interviews. The board members do not participate in the selection process. When a prospective employee, or an employee to be released from a position, is related to a board member, that board member abstains from voting. Response to Finding No. The District agrees that this finding generally describes the employment process in the District. In employment situations uniquely affecting a relative of a board member, the District follows Education Code section 35107(e) which requires that the board member abstain from voting. In addition, there are particular situations involving the employment of a spouse of a board member which prevent the board from acting at all pursuant to Government Code section
Recomendaciones adicionales 6

No vinculadas a hallazgos específicos.

R1: The 2011-2012 Merced County Civil Grand Jury recommends that the agency implement a check system to ensure that all necessary information is on the paperwork before it is filed with the court.
R2: The 2011-2012 Merced County Civil Grand Jury also recommends that the staff of this agency receive a refresher course on phone etiquette. When answering the phone they should properly identify themselves and thoroughly explain the department policy regarding confidentiality.
R3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
R4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
R5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
R6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows:
Hallazgos & Recomendaciones 6 hallazgos
F1: Background Investigation Unit trainee divulged personal and confidential information to co-workers.
F2: Information that the grand jury was seeking specific documentation was also divulged to employees of this organization.
F3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
F4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
F5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
F6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows: Finding No. The Civil Grand Jury finds that while the school board of trustees has the final decision concerning employment of individuals for the school district, the school superintendent recommends individuals for employment. This is done following completion of application forms, written tests and interviews. The board members do not participate in the selection process. When a prospective employee, or an employee to be released from a position, is related to a board member, that board member abstains from voting. Response to Finding No. The District agrees that this finding generally describes the employment process in the District. In employment situations uniquely affecting a relative of a board member, the District follows Education Code section 35107(e) which requires that the board member abstain from voting. In addition, there are particular situations involving the employment of a spouse of a board member which prevent the board from acting at all pursuant to Government Code section
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R1: The 2011-2012 Merced County Civil Grand Jury recommends that the agency implement a check system to ensure that all necessary information is on the paperwork before it is filed with the court.
R2: The 2011-2012 Merced County Civil Grand Jury also recommends that the staff of this agency receive a refresher course on phone etiquette. When answering the phone they should properly identify themselves and thoroughly explain the department policy regarding confidentiality.
R3: Before starting this program, local real estate offices listed in local telephone books and online were contacted to attend an NSP orientation. City Council meetings, the local television Channel 96, local newspaper and electronic messages were used for outreach as well. Once a realtor attended an orientation workshop or made contact with staff for an individual orientation, they were placed on an NSP email list. If this type of program is offered in the future, staff will add direct mailing to their list of communication resources.
R4: The Redevelopment Agency (RDA) Director, NSP Advisor, and one local broker were involved in the hiring of the real estate agent; the City Manager was not involved in the hiring of the real estate agent. 74
R5: Regarding the hiring of a local realtor, the City released an invitation to respond following Federal guidance pertaining to the Small Purchase Procurement Method. The State HCD Representative advised the City to solicit at least ten (10) to fifteen (15) realtors. The "Invitation to Respond" was emailed on July 26, 2010 to REALTORS, as identified on CAR website, who had attended an NSP orientation and/or expressed interest in providing services for the City. Of the fifty-six (56) realtors found in Los Banos, eighteen (18) were sent an email invitation to respond, and of those, eight (8) responded. Screening was performed at the Merced County Association of Governments (MCAG) office by MCAG staff using five basic questions. Jeanette Garcia, MCAG; a broker with Coldwell Banker Kaljian; and Elaine Post, RDA Director, comprised the review panel. The broker's employer was not considered in the selection. The consideration given to the broker was due to their experience as a broker and the respect given form other local realtors. Had there been a conflict of interest as implied, the broker would have been asked to step down from the process. Following the careful review of the top two candidates, it was decided both were excellent candidates and it was left up to City staff to decide which of the two would be selected. Of the two, the other was also a broker and extremely busy; there was concern that NSP related work might be handed off to support staff rather than the personal attention desired. Ultimately, the realtor that the City chose had already participated in the NSP program, thereby offering tangible experience and had received recommendations from home buyers regarding their care and attention.
R6: While it was not intentional, we do understand that the public may perceive preference was given in the hiring of the NSP realtor. To prevent this type of misunderstanding in the future, City staff will work to ensure co- workers are not used on interview panels when hiring contractors of this sort. Sincerely, Elaine Post Redevelopment Agency Director 75 Los Phone: (209) 827-7000 Banos City Hall Fax: (209) 827-7010 520 J Street www.losbanos.org Los Banos, CA 93635 July 22, 2011 The Honorable Marc Garcia Presiding Judge of the Civil Grand Jury Merced County Superior Court PO Box 2034 Merced, CA 95344 Subject: 2010-2011 Grand Jury Report — Los Banos Police Department and Jail Mandated Inspection Dear Honorable Judge Garcia, The City of Los Banos has received and reviewed the 2010-2011 Merced County Civil Grand Jury Report. The Police Department's Dispatch Center currently utilizes four (4) 48" flat screen televisions and twelve (12) 19" computer monitors. The televisions are used by all dispatch staff to monitor surveillance cameras and related intelligence programs. In addition, each of the three (3) dispatch stations currently house four (4) 19" computer monitors for dispatching duties. The Police Department continues to search for funding to replace the back-up power generator. Until that time, we inspect and test the generator twice monthly. Additionally, the Police Department employs a "Standby Power Systems" company every year to thoroughly inspect and "load test" the backup generator. Respectfully, Gary Krile Police Chief 76 Planada Elementary School Cesar E. Chavez 'diddle School Richard Lopez, Principal Ildefonso Nava, Principal 9525 E. Brodrick Street 161 S. Plainshurg Road Planada, CA 95365 Planada, CA 95365 (209) 382-0272 Fax (209)382-0113 (209) 382-0768 Fax (209)382-0775 September 11, 2011 The Honorable Marc Garcia Presiding Judge, Civil Grand Jury Merced County Superior Court P.O. Box 2034 Merced, CA 95344 Re: Response to Merced County Grand Jury Report 2010-2011 Dear Judge Garcia: Pursuant to Penal Code Section 933 and 933.05, the Governing Board of the Planada Elementary School District hereby responds to the findings regarding Complaint No. 10-11-02 in the Merced County Civil Grand Jury's Final Report for 2010-2011. Neither the Board nor District received a copy of the Report from the Grand Jury or Superior Court, but become aware of the Report through secondary sources. Notwithstanding this oversight, the Board responds as follows: