Gran Jurado del Condado de Mariposa
2013-2014
From the annual report
The consolidated year-end volume. The individual investigations it contains are listed separately below.
📑 Year-End Report
The full consolidated volume; individual reports are listed below.
Individual reports (4)
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Hallazgos & Recomendaciones
7 hallazgos
F1:
The former director's focus on initiating new programs and establishing the new building and thus his administration's lack of attention to personnel issues.
F2:
The department is highly stratified with areas of poor relationships between management and staff. Line workers report a lack of respect for management and the decisions they make and a sense of being disrespected themselves. Supervisors report frustration with some staff member's resistance to their direction and supervision. Despite the obvious dedication of everyone involved, a culture has evolved and taken root in some areas of Human Services—within both the BHRS and SS divisions—that is low on cohesion, morale and happiness with the workplace. We also have some evidence from interviews and survey data that this poor working environment may extend into Fiscal Administration. Explanatory Hypotheses In this section we present a set of thoughts that are admittedly more speculative in nature. We offer them in the exact spirit of this investigation: as an effort to shed light on a difficult situation in the hope of stimulating improvement. There is a major personnel problem within Human Services. The former director clearly acknowledged this when he initially invited the previous Grand Jury to conduct a survey that might help him begin to address it. We hypothesize that the current situation has multiple major roots:
Recomendaciones relacionadas (2)
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
R3:
That the Board of Supervisors hire a new Director for Human Services who has the capacity and determination to lead the effort to build a new, more respectful and cohesive culture within the organization. Responses Per California Penal Code § 933(c), which states in part "No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body", we require the Mariposa County Board of Supervisors to submit written responses to this report's Findings and Recommendations within 90 days of receipt of this report. We also request the Human Services Department Director to submit written responses to this report's Findings and Recommendations within 90 days of receipt of this report. Table 1. Statements and average responses from the employee satisfaction survey. Average Statement Response Appraisals My manager holds me accountable for the work I perform. 1.125 My manager provides me with adequate feedback. 0.396 I have clear measures for each of my work objectives. 0.042 I know what is expected of me in my job. 0.911 Career I believe there are a variety of ways for me to develop my career at Human -0.438 Services. Job promotions within the department are fair and reasonable. -0.646 I am aware of promotion opportunities with the department. 0.787 I have the opportunity to progress within the department. -0.313 Communication I generally feel informed about changes that affect me within Human Services. -0.019 I usually know in plenty of time when important things happen. -0.192 I can see the link between my work and the department's objectives. 0.500 Managers clearly communicate the department's objectives. -0.154 Division Conditions within my division allow me to perform to a high standard. 0.087 Customer complaints are resolved quickly and ethically. 0.429 My division strives to improve its efficiency and effectiveness. 0.304 My division focuses on fixing problems rather than blaming others. 0.130 The morale within my division is generally high. -0.468 I believe my division works well with other Human Services divisions to 0.630 achieve the department's common goals. When necessary, coordination and cooperation between divisions is easily 0.222 achieved. I feel that my division is effectively and efficiently serving the needs of 0.239 Mariposa County citizens. My division has an adequate number of employees with the necessary skills to -0.809 meet the demand for the services we are expected to provide. Customer satisfaction is a primary concern in my division. 0.600 7 Average Statement Response Management My manager helps me perform my job. 0.298 -0.583 The relationship between management and employees is good. The management at Human Services makes wise decisions. -0.711 0.250 My manager cares about my ideas and opinions. I (if in a managerial position) manage an appropriate number of employees. 0.467 Organization Human Services is innovative in developing new ways to serve the citizens of -0.130 Mariposa County. Human Services has an image of a high quality government department. -0.750 Human Services' business operations are efficient and perform to a high -0.545 standard. The work policies are well developed and organized. -0.674 Recognition Hard work is formally recognized at Human Services. -0.688 I receive enough recognition for my work. -0.298 -0.851 Employees within the department are treated with respect, regardless of their job. Satisfaction 0.100 I am satisfied working for Human Services. I find my work challenging. 1.060 1.120 I enjoy my work. Working conditions are good. -0.020 0.061 I feel I am valued at work. Training I receive sufficient training. 0.469 I am aware of available training and development activities. 0.714 I am given opportunities to improve my skills. 0.551 0.347 The training I receive meets my needs. Line Staff Lead Worker 1.00 0.75 0.50 - 0.25 - rating Strongly Disagree Proportion1.00 Disagree Supervisory Senior Management Neutral Agree Strongly Agree 0.75 0.50 0.25 0.00 applied bed did led part de life life de la sopt Julia de de de de de de de de de de de de de Category Figure 1. Proportions of responses within the nine statement categories, grouped by employee rank. 9
F3:
The promotion of workers lacking background and seniority into supervisory roles where the likelihood of real problems of the sort that have appeared was very high (not to imply here that the most senior employee should always be chosen for a supervisory position or that bringing in an employee with a different background is necessarily a poor decision, but management's reasons for such choices may not be fully understood by subordinate staff, potentially leading to their frustration and resentment—management may not be cognizant of this and/or may not be addressing it effectively).
Recomendaciones relacionadas (1)
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
F4:
The absence of established conflict mediation or dispute resolution mechanisms within the agency.
Recomendaciones relacionadas (2)
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
R2:
That policies and procedures for resolving personnel conflicts within the agency be immediately written and implemented, including the appointment of an ombudsperson to mediate conflict and to ensure that no retaliation is taken toward those who raise grievances.
F5:
The absence of any clear signal from top management about the kinds of behaviors that are and are not acceptable within Human Services.
Recomendaciones relacionadas (2)
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
R3:
That the Board of Supervisors hire a new Director for Human Services who has the capacity and determination to lead the effort to build a new, more respectful and cohesive culture within the organization. Responses Per California Penal Code § 933(c), which states in part "No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body", we require the Mariposa County Board of Supervisors to submit written responses to this report's Findings and Recommendations within 90 days of receipt of this report. We also request the Human Services Department Director to submit written responses to this report's Findings and Recommendations within 90 days of receipt of this report. Table 1. Statements and average responses from the employee satisfaction survey. Average Statement Response Appraisals My manager holds me accountable for the work I perform. 1.125 My manager provides me with adequate feedback. 0.396 I have clear measures for each of my work objectives. 0.042 I know what is expected of me in my job. 0.911 Career I believe there are a variety of ways for me to develop my career at Human -0.438 Services. Job promotions within the department are fair and reasonable. -0.646 I am aware of promotion opportunities with the department. 0.787 I have the opportunity to progress within the department. -0.313 Communication I generally feel informed about changes that affect me within Human Services. -0.019 I usually know in plenty of time when important things happen. -0.192 I can see the link between my work and the department's objectives. 0.500 Managers clearly communicate the department's objectives. -0.154 Division Conditions within my division allow me to perform to a high standard. 0.087 Customer complaints are resolved quickly and ethically. 0.429 My division strives to improve its efficiency and effectiveness. 0.304 My division focuses on fixing problems rather than blaming others. 0.130 The morale within my division is generally high. -0.468 I believe my division works well with other Human Services divisions to 0.630 achieve the department's common goals. When necessary, coordination and cooperation between divisions is easily 0.222 achieved. I feel that my division is effectively and efficiently serving the needs of 0.239 Mariposa County citizens. My division has an adequate number of employees with the necessary skills to -0.809 meet the demand for the services we are expected to provide. Customer satisfaction is a primary concern in my division. 0.600 7 Average Statement Response Management My manager helps me perform my job. 0.298 -0.583 The relationship between management and employees is good. The management at Human Services makes wise decisions. -0.711 0.250 My manager cares about my ideas and opinions. I (if in a managerial position) manage an appropriate number of employees. 0.467 Organization Human Services is innovative in developing new ways to serve the citizens of -0.130 Mariposa County. Human Services has an image of a high quality government department. -0.750 Human Services' business operations are efficient and perform to a high -0.545 standard. The work policies are well developed and organized. -0.674 Recognition Hard work is formally recognized at Human Services. -0.688 I receive enough recognition for my work. -0.298 -0.851 Employees within the department are treated with respect, regardless of their job. Satisfaction 0.100 I am satisfied working for Human Services. I find my work challenging. 1.060 1.120 I enjoy my work. Working conditions are good. -0.020 0.061 I feel I am valued at work. Training I receive sufficient training. 0.469 I am aware of available training and development activities. 0.714 I am given opportunities to improve my skills. 0.551 0.347 The training I receive meets my needs. Line Staff Lead Worker 1.00 0.75 0.50 - 0.25 - rating Strongly Disagree Proportion1.00 Disagree Supervisory Senior Management Neutral Agree Strongly Agree 0.75 0.50 0.25 0.00 applied bed did led part de life life de la sopt Julia de de de de de de de de de de de de de Category Figure 1. Proportions of responses within the nine statement categories, grouped by employee rank. 9
F6:
Line workers' choice to resist new supervisors and new initiatives, in some cases banding together into clusters of resistance and ill will.
Recomendaciones relacionadas (1)
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
F7:
Failure to adequately meet the numerous challenges of moving into the new building, the design of which has actually been a source of real stress for many employees. There may be numerous other factors contributing to the current impasse, but we believe this list contains many elements that need to be acknowledged and addressed. Part way through this investigation we thought the reassignment or termination of some employees would be "the solution" to the problems. Now we believe that only systemic, cultural change will put the agency back on a course toward effective working relations. As that change takes place, some employees who cannot or do not contribute to the new direction may choose to leave or need to be reassigned or terminated. However, at this point, changing the overall tenor of relations within the department requires the major focus of effort. We do reject the hypothesis that the situation at Human Services "comes with the territory." Some people believe that some of the people attracted to working in the social services profession are overly sensitive, complain a lot, and do not respond well to supervision. While this may be true in some cases, we interviewed numerous people who in our assessment do not fall into this category and the survey data indicated the experience of problems is too widespread within the department.
Recomendaciones relacionadas (1)
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
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Hallazgos & Recomendaciones
6 hallazgos
F1:
Tuesday, June 18, 2013 No public or Board comment. The June 18, 2013 Minutes were accepted as presented. Jones (M); Carrier (S); Passed Unanimously. F. Departmental Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda Dennis Troxell, former Commander of the Mariposa Area Office of the California Highway Patrol noted his promotion to the Modesto office and thanked the Board for their efforts and interactions over the past four years. He also announced that Becky Hagen was appointed to fill the position of Commander of the Mariposa unit, introduced her, and presented her with her lieutenant bars. Supervisor Bibby congratulated Lt. Hagen on her promotion, spoke to Commander Troxell's service to the County, and wished them both well. Supervisor Cann recognized Lt. Troxell for his exemplary service, and expressed his congratulations to Lt. Hagen. Supervisors Jones, Carrier, and Board of Supervisors July 9, 2013 Stetson also congratulated both Lieutenants. Rick Benson/CAO updated the Board on the Ferguson slide, noting that Caltrans is considering two alternatives: the R/rock shed alternative; and the T3/tunnel alternative. He also reported that they have prepared a draft environmental document with an anticipated release date in late July, after which there will be a 45 day public review period with two community meetings. Mr. Benson further reported that Caltrans will formulate its recommendation once that 45 day review period has passed, with the release of that recommendation expected this fall. G. Public Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda (Speakers Limited to Five Minutes) Kathy McCorry/Executive Director Mariposa County Chamber of Commerce and Visitors Centers thanked Supervisor Jones for putting them in contact with a delegate from the Lesotho Water Commission in South Africa who will be here July 27-29 to tour Lake McClure. She also reported that the Chamber has three events that have been approved for the 150th Anniversary of Yosemite: the Car Show; the Yosemite International Automotive Film Festival; and the Butterfly Festival. She also noted that the event will be kicked off on June 24, 2014. Ms. McCorry invited everyone to the Gold Coin tomorrow evening from 4:00 PM to 6:00 PM for a showing of a kinetic sculpture by Sal Maccarone. Ms. McCorry also gave the visitor stats for June. She announced the grand opening for NativeEarth on July 23rd; handed out a fishing brochure; announced a Membership Meeting at the County Park on August 22nd; announced that Debbie Cooke will be appointed as a new Yosemite Gateway Partners Board member, replacing Candy O'Donel-Brown; announced a book signing by Chris Enss at the Visitor Center on August 17th; and reminded everyone that the Business Expo is next Wednesday from 4:00 PM - 7:00 PM at the Fairgrounds. Tom Cooke/Mariposa County District Attorney spoke about his acquaintance and experiences with Lt. Troxell, and noted to Lt. Hagen that Lt. Troxell is only a phone call away. Doug Binnewies/Mariposa County Sheriff also lauded Lt. Troxell and Lt. Hagen for their character, as well as their focus on public safety in Mariposa County.
Recomendaciones relacionadas (1)
R1:
Clerk of the Board of Supervisors (ID # 2659) Handouts from the Public Presentation Portion of the July 9, 2013 Meeting H. Board Information Supervisor Carrier reported that he: attended the Yosemite Mariposa Regional Water Advisory Council Meeting on June 26th; attended the Ag Committee meeting on June 27th; attended the Economic Development meeting on June 27th; participated in a CSAC conference call on June 27th; had a meeting with Chief Wilson on June 28th; attended a fund raising dinner for Horizons Unlimited in Merced on June 28th; attended the ribbon cutting of the new Rancheria Campground at Huntington Lake on June 29th; met with Sarah Williams and White Chief Lodge representatives on July 2nd regarding off site signage; and attended the Historic Sites Meeting yesterday. Supervisor Carrier Board of Supervisors July 9, 2013 advised that he will be attending: the Yosemite Gateway Partners meeting in Yosemite on Thursday; the fire station meeting on Thursday; the Lushmeadows Homeowners Meeting Saturday morning; the Ponderosa Basin Ice Cream Social Saturday afternoon; the Hospital Fundraiser dinner Saturday evening; and a meeting with the Human Services Director next Monday. Supervisor Jones commented on the meaning of the 4th of July, and discussed the children of the Revolutionary War. Supervisor Jones reported: that his wife met with Cara from the Arts Council on June 26th regarding an Art Show that will be hosted in his home, probably in October; on his trip to the back country; that he emceed the 4th of July fireworks show with Sheriff Binnewies; on a July 5th meeting with an Engineer regarding the gateway sign on Highway 132; on a July 5th meeting with someone who is starting a mobile food service unit in District II; that he attended the fireworks show at Lake McClure on July 5th, which was the first such event for that area; attending the Coulterville Fire Brigade deep pit BBQ fundraiser on July 6th; attending the Greeley Hill Community Club Breakfast on July 7th; on his dinner last night with Mary Bass and Kris Casto, the Butterfly Festival winners of the dinner with him. Supervisor Jones advised that he will also be attending the fundraiser for the John C. Fremont Hospital. Supervisor Bibby advised: of a Central Sierra Broadband Teleconference at 10:00 AM on July 10th; that she will be meeting with Ross Branch of Congressman McClintock's office on July 10th; that she will attend a fire station meeting on July 11th; and that she will attend a fire compensation and budget meeting on July 11th. Supervisor Bibby also extended her condolences to Marilyn Rudzik on the passing of her husband, Bob Rudzik, and recounted some of Mr. Rudzik's service to the County. Supervisor Cann also spoke to Bob Rudzik's community involvement. He also announced that Jill Ballinger/Mariposa Gazette Editor has accepted a new position at UC Merced, and spoke to the quality of her work. Supervisor Cann reported: on the televised Congressional Hearing on the Merced River Plan this morning, giving a brief overview of those proceedings; on a meeting with Dr. Mosher, Supervisor Bibby, and others regarding event permitting, noting that particular credit goes to Dr. Mosher for his work with, and help to, the local businesses; on an Integrated Regional Water Shed Management Plan meeting last week; on continuing discussions with American Baptist Homes of the West; and on a Thursday meeting with a hotel developer who is potentially interested in putting in a higher end hotel. Supervisor Cann advised that he will be attending: the one year anniversary of the Arts Council's Gallery in the Trees, Friday at 5:30 PM; the Saturday night Hospital Foundation fundraiser at Casto's Vineyard at Mt. Bullion; and the Economic Development Workshop for elected officials here in the Chambers on July 17th. Supervisor Stetson reported that he: attended the Midpines Advisory Board meeting with Brian Foucht and Sarah Williams on Tuesday evening; and had a Wednesday morning meeting with Planning and Public Works regarding Yosemite West issues. Supervisor Stetson advised that he will be attending: the El Portal Advisory meeting tonight; the Thursday morning Yosemite Gateway Partners Meeting; the Saturday morning Democratic Club meeting; the Mariposa Pines picnic Saturday afternoon; a meeting with Jim Rydingsword on Monday morning; and the Arts Council event on Friday. He also announced that there will be a number of Yosemite West issues on next week's agenda. Supervisor Stetson also discussed how much he enjoyed working with Bob Rudzik. Supervisor Cann commented that he recently went to Lake Tahoe, where Board of Supervisors July 9, 2013 the TOT was 20%. Supervisor Jones commented on working with Bob Rudzik, noting his fairness as a Planning Commissioner. Supervisor Jones also thanked Jill Ballinger for her fairness in reporting. Supervisor Bibby also offered her congratulations to Ms. Ballinger on her new position. 9:57 AM Chair Stetson recessed the Board for a ten minute break. 10:11 AM Chair Stetson reconvened the Board. I. Presentations
F2:
Tuesday, July 09, 2013 No public or Board comment. The July 9, 2013 Minutes were accepted as presented. Carrier (M); Jones (S); Passed Unanimously. G. Departmental Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda Barbara Carrier advised that the last movie in the Park, The Guardian, had over 300 people in attendance. H. Public Presentation Board of Supervisors July 16, 2013 For Items within the Jurisdiction of the Board and not on Today's Agenda (Speakers Limited to Five Minutes) Brad Aborn spoke regarding: the fire volunteer issue, noting that he hopes that the volunteers are not strung out as to whether they are paid or not paid; the KMPI issue and the cancellation notice; and the sound system in the Chambers. Kathy McCorry/Executive Director of the Mariposa Chamber of Commerce thanked Rick Benson for the presentation to the Chamber Board; reminded everyone of the Business Expo tomorrow at the Fairgrounds; announced the official Grand Opening of the 1850 Restaurant at 5:00 PM on Friday; and reminded everyone about the Grand Opening of NativeEarth next Tuesday at 5:30 PM. Supervisor Cann extended his congratulations on the Business Expo. Rick Benson provided clarification regarding one of Mr. Aborn's issues. I. Board Information Supervisor Cann reported on: the Merced River Plan Sub-Committee Hearing last Tuesday; a meeting with a landowner and a hotel developer last week regarding their interest in putting in a 3 or 4 star resort in the Mariposa Town Planning area; his attendance at the Democratic Club Meeting on Saturday, and he complimented Supervisor Stetson on his presentation; his attendance at the Saturday evening fundraiser for the JC Fremont Hospital Foundation; and a meeting of labor lobbyists that he attended yesterday for the Rural County Representatives of California (RCRC). Supervisor Cann advised that he will be: attending the Economic Development Training for Local Elected Officials (LEO) here in the Chambers tomorrow; meeting with the Human Services Director regarding the Blue Shield grant on Thursday; flying to Fort Worth, Texas to attend a three day meeting of NACO on behalf of the RCRC. Supervisor Bibby reported on: a July 10th Central Sierra Broadband meeting, noting that they are seeking wireless providers who might want to participate; meetings with representatives from the offices of Assemblyman Bigelow and Congressman McClintock regarding homeowner insurance issues in rural counties, noting that both will be looking at it as a Federal issue, and she requested copies of cancellation notices that anyone may have received; a fire station update meeting on July 11th; a July 11th fire emergency fund volunteer compensation pay meeting noting that nothing has changed regarding the payment to the volunteers but, rather, has to do with Federal reimbursements to the County. Supervisor Bibby advised that she will be attending: a Blue Shield Grant meeting on July 17th; and the LEO training during the day. Supervisor Bibby also reminded everyone that the Republican Ice Cream Social is this Saturday. Supervisor Carrier reported that: on July 11th he attended the Yosemite Gateway Partners Meeting, and the fire station meeting; on July 12th he attended part of the Planning Commission meeting, reviewed the recording of the last Airport Advisory Meeting, and met with Kathy McCorry at the Chamber of Commerce; on July 13th he attended the Lushmeadows Homeowners Meeting and Barbeque, the Ponderosa Basin Ice Cream Social, and the JC Fremont Hospital Foundation fundraiser in the evening; yesterday he met with Jim Rydingsword and Supervisor Stetson regarding the Blue Shield Grant, attended a meeting regarding Yosemite West later in the day, and reviewed the Agenda Packet. Supervisor Carrier advised that he will be attending: the EDC LEO workshop tomorrow; a Yosemite West meeting in Wawona on Thursday; a meeting of the Fish Camp Planning Advisory Council on Saturday, followed by a Board of Supervisors July 16, 2013 Fish Camp Fire Rescue meeting, and the Republican Party Ice Cream Social later that evening. Supervisor Jones reported that on: July 10th he attended the SWIFT meeting in Moccasin, met with Kathy McCorry and the CAO regarding the Chamber budget, and attended the Airport Advisory meeting in the evening; July 11th he attended the Yosemite Gateway Partners Meeting in Yosemite, and attended the County Fire meeting noting that we need better communication in the future; July 12th he attended the Planning Commission meeting regarding an Equestrian Center in the Lake Don Pedro area, followed by a meeting with a building contractor regarding a number of projects; July 13th he attended the Lake Don Pedro Homeowners Association meeting in the morning, and the JC Fremont Hospital Foundation fundraiser in the evening; and July 14th he attended the Coulterville Breakfast, which was followed by four meetings with different businesses in Coulterville. Supervisor Stetson commented on the apparent stress that the live oak trees are exhibiting. He reported that on July 9th he attended the EL Portal Advisory Board meeting; on July 11th he attended the Yosemite Gateway Partners Meeting; on July 13th he met with the Democratic Club in the morning and went to the Mariposa Pines picnic in the evening; and on July 15th he met with Jim Rydingsword for issues involving Human Services. Supervisor Stetson also advised that on July 17th he will be attending the LEO training; on July 18th he will be attending a meeting at Wawona regarding Yosemite West; and he will be meeting with a representative from Senator Boxer's office on July 22nd. J. Regular Agenda Items 1. Public Works RES-2013-299 PUBLIC HEARING to Adopt the Current Fee Structure for County Service Area No. 1 (Road Maintenance Zones of Benefit), County Service Area No. 1-M (Lake Don Pedro Off-Season Fire Protection) and County Service Area No. 3 (Structural Fire Protection); and Authorize the Fees to be Placed on the Property Tax Roll for Fiscal Year 2013-14 The Staff presentation was made by Peter Rei/Public Works Director. Supervisor Bibby inquired as to whether there are any Zones of Benefit of concern. Supervisor Jones discussed the lack of a fee increase. Mr. Rei responded to all issues. CAO clarified that if any of these fees are to be increased it will have to go through a Prop 218 process. Supervisor Bibby inquired if there were any areas with significant foreclosures. Mr. Rei responded. Supervisor Carrier, Mr. Rei and Mr. Benson discussed the feasibility of the inclusion of cost escalators into the Prop 218 process. No public comment. RESULT: ADOPTED [UNANIMOUS] MOVER: Merlin Jones, District II Supervisor SECONDER: John Carrier, District V Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier 2. Public Works RES-2013-300 Board of Supervisors July 16, 2013 Approve a Professional Services Agreement with Karen Dusek to Educate and Inform the Public of Recycling and Waste Reduction in the Not to Exceed Amount of $25,625, and Authorize the Board of Supervisors Chair to Sign the Agreement The Staff presentation was made by Peter Rei, with Greg Ollivier/Solid Waste-Recycling Manager assisting. Supervisor Bibby inquired as to whether this service can be performed in- house; whether the cost versus benefit is being closely monitored; and whether the Solid Waste AB 939 Local Task Force is still supportive. Supervisor Stetson noted the contract term regarding assistance with grant writing and inquired if that does occur. Mr. Ollivier responded to all issues. Public comment opened. Ruth Catalan/Solid Waste Task Force member noted that she supports this item fully. Public comment closed. Supervisor Cann noted that he would like to have a future discussion regarding possible foreseeable effects of banning plastic grocery bags. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier 3. Public Works RES-2013-301 Approve a Professional Services Agreement with Fujii Civil Engineering to Provide Consulting Services for Solid Waste and Household Hazardous Waste for Fiscal Year 2013-2014, and Authorize the Board of Supervisors Chairman and Public Works Director to Sign the Agreement The Staff presentation was made by Greg Ollivier, with clarification provided by Peter Rei. Discussion ensued between Supervisor Cann, Mr. Rei and Mr. Ollivier regarding the need for, and high quality of, the services provided. No public comment. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier 10:25 AM Chair Stetson recessed the Board for a break. 10:43 AM Chair Stetson reconvened the Board.
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R2:
County Counsel RES-2013-290 Adopt a Resolution Declaring the Board of Supervisors Intention to Lease Grazing Property Located in the Hornitos Area Steven W. Dahlem gave the staff presentation, noting that there is a correction to , paragraph 6, which should read "a minimum bid" and not "a maximum bid." Supervisor Bibby required clarification that the Lessors will be responsible for fencing, water and insurance. Supervisor Jones required clarification of language in the second item reading "cattle grazing; and". County Counsel responded to both concerns. Supervisor Bibby inquired if this had to be limited to cattle grazing, and noted that she would like to see it amended to livestock grazing. No public comment. Supervisor Bibby moved to approve the item, modified to read "livestock grazing" rather than "cattle grazing," as well as the correction changing "maximum bid" to "minimum bid." RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Janet Bibby, District III Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier
F3:
Public Works RES-2013-318 Authorize the Public Works Department to Recruit for and Fill a Vacant Accountant I/II Position in the Public Works Administration Budget Effective Immediately The Staff presentation was made by Peter Rei who noted that this item should have been on the Consent Agenda. Supervisor Bibby inquired if there was money in the budget for this position. Mr. Rei responded. No public comment. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Janet Bibby, District III Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier space 10:24 AM Chair Stetson recessed the Board for a break. 10:37 AM The Board reconvened. space 4. Human Services (ID # 2650) Receive a Presentation on the Affordable Care Act in Mariposa County (Human Services Director) The Staff presentation was made by James Rydingsword/Human Services Director who noted that they will begin taking applications for Covered California on October 1, 2013, with January 1, 2014 being the program start date. Mr. Rydingsword discussed income levels required for the program; remarked that most CMSP recipients will qualify for this program, but that 5-7% will not and will continue to be covered under CMSP. Mr. Rydingsword also gave an overview of the incoming program and changes anticipated due to enrollment; and noted a new group of people in the 133% to 400% poverty level range who may be eligible with a subsidy. Mr. Rydingsword remarked that this is probably the most comprehensive and complex change that he has ever seen during his career; and that the Board can be proud of staff for their efforts to learn and implement the program. Mr. Rydingsword also noted that they plan to do a public information program in the Board of Supervisors July 23, 2013 month of September; but will be coming back to the Board before that, on August 6th, for a grant from the Blue Shield Foundation for outreach activities. Mr. Rydingsword also made note of the program website which can be located at www.coveredca.com. Supervisor Bibby required clarification regarding an income level in the presentation; and required a definition of language regarding "undocumented residents." Mr. Rydingsword responded. She also noted her concerns regarding funding of these initiatives. Supervisor Cann and Mr. Rydingsword discussed California's proactive stance with this issue. Supervisor Jones thanked Mr. Rydingsword for all of the updates; and discussed the income and resources limits with him. Supervisor Bibby discussed with Mr. Rydingsword her concern that client resources cannot be used in determining eligibility. Supervisor Carrier inquired as to people incarcerated, and their enrollment upon release. Mr. Rydingsword responded. Public Comment Opened. Greg Kittelson inquired as to the effect on County employees. Mr. Rydingsword responded. Public comment closed.
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Administration (ID # 2592) Board of Supervisors July 9, 2013 Approve an Amendment to the Airport Management and Lease Agreement with KMPI Airport and Rent a Car, Inc. and Authorize the Board of Supervisors Chair to Sign the Amendment Rick Benson/County Administrative Officer gave the staff presentation. Mr. Benson gave a brief overview, noting that this item recognizes that KMPI pays the possessory interest taxes. He also noted that this agreement was approved by the Airport Advisory Committee. Chair Stetson noted that the Board has received a communication from Ruth Catalan in this matter. Supervisor Cann required clarification regarding: the review of KMPI's tax returns; whether or not possessory interest taxes were addressed during negotiations; a procedural question should KMPI cancel; and the electric bills. CAO responded to all concerns except the procedural question which was addressed by County Counsel. Supervisor Bibby required clarification of how closely the CAO monitors operations, and the electric bill issue. Supervisor Jones inquired if the County will need to back fill if the ten thousand dollar payment is not made; and depreciation method being utilized by KMPI. Supervisor Carrier inquired if KMPI is current with other fiscal years; timetable for resolution of the electric bill issue; and whether rebidding would be a cleaner process. CAO responded to all concerns, noting that this amendment would be from this point forward; that forgiveness of last year's bill is not being suggested; and that the original bid did not include a ten thousand dollar payment, but was later requested by the Board and agreed to by KMPI. Chair Stetson invited Jesse Figueroa/KMPI Representative to speak. Mr. Figueroa recounted how the $10,000 payment came to be added to the agreement. Supervisor Jones inquired as to the depreciation method; whether they foresee achieving profitability; and whether they see any other changes that might improve the airport in the near future. Supervisor Bibby inquired about the potential of renting out the residence; and as to their working relationships. Mr. Figueroa responded to all concerns. He also noted that the electricity being shared is for the apron lights; that the total amount paid thus far by KMPI for same is $20,959.60; and that the County is responsible for 5/11ths of that amount, as determined by Public Works under Alan Toschi. Supervisor Cann inquired if Mr. Figueroa agrees with the 5/11ths ratio, and Mr. Figueroa responded affirmatively. Supervisor Cann remarked that we should be able to settle the electricity issue quickly since Public Works came up with the payment ratio, and the contractor agrees with it. Mr. Figueroa also noted that they did not arbitrarily decide to not pay the ten thousand dollars but that, rather, it had been worked out with Public Works first; and that the County was losing over $85,000 per year on the Airport at the time KMPI placed their bid. Public comment period opened. Bill Davis/Mariposa County Auditor noted that the $10,000 lease payments that have not been paid are an asset of the County and care must be exercised to not forgive any balance due after offset, as that might be a gift of public funds. CAO noted that there is no intent to forgive anything; it is a matter of accounting. Ruth Sellers/Airport Advisory Board member noted that she did not abstain from voting on this; however, she does not think that it should have Board of Supervisors July 9, 2013 come before the Advisory Board as that board had recommended the other bidder. She stated that she feels KMPI is doing a great job, and that Mr. Roesch assured them that he has no intention of breaking his contract. She noted that her criticism is of the County as she has seen difficulties in implementing things that are a plus for the operator, and she gave examples. Ms. Sellers also noted that the FAA has a $150,000 grant available and the County hasn't applied for it for the last two years. She then elaborated on how the grant funding works. She would like to see the County trying to do something to improve the conditions at the Airport; feels that some of the tourism dollars should go to it; questioned why some of the fire house money wasn't used for buildings at the airport; and inquired as to why the County isn't looking at enhancing the capabilities of the airport so that it can grow. Ruth Catalan noted that she sent the Board an email and thanked Supervisor Cann for his response. She feels that the email explains her view; but noted that she, too, thinks that the problem lies with the County. Ms. Catalan also noted that she doesn't feel the County should forgive the $10,000 but, by the same token, the possessory interest tax is in their lease as an obligation. Public comment closed. Supervisor Cann stated his position on this issue, and discussion ensued between Supervisors Cann and Bibby. Supervisor Bibby noted that she would like to see County Counsel confer with the Tax Collector on the matter; but, regardless, would like there to be a paper trail. Supervisor Cann moved that the CAO come back to the Board, having fully reviewed how to do it with all necessary entities, with a way for the County to offset the full cost of the possessory interest tax that KMPI pays. CAO required clarification of whether this includes the possessory interest tax they have already paid. Supervisor Cann affirmed. CAO restated his understanding of the Motion, noting that he is to come back with an amendment to the agreement that would not waive the $10,000, but that would reduce the payments from KMPI by the amount of the possessory interest tax. Board discussion ensued. Supervisor Cann clarified that his Motion is for the CAO to figure out the legalities, and then bring an item back to the Board which will offset the cost of the possessory interest tax which we initially told KMPI they would not pay; and it is to be retroactive. Supervisor Jones required clarification of whether the reimbursement is retroactive to the beginning of the contract. Supervisor Cann affirmed, and Supervisor Jones seconded the Motion.
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Public Works 2013-73 Discussion and Direction Regarding Freeze Protection for the Yosemite West Wastewater Treatment Plant Clarifier The Staff presentation was made by Peter Rei, with Gary Taylor/Assistant Director of Public Works-Public Works assisting. Board of Supervisors July 16, 2013 Supervisor Stetson inquired as to the purpose of the clarifier. Darryl Nielsen/Public Works Plant Operator Technician responded. Supervisor Cann inquired as to other places where this technology has been implemented; the amount of time the clarifier runs each day; and whether Public Works will have to consult with the Water Board. Mr. Rei responded. Supervisor Bibby inquired if this technology is acceptable to State regulators; and how we will know whether these work. Mr. Rei responded to the former issue, and Mr. Nielsen responded to the latter issue. Supervisor Carrier discussed his concern regarding the Armor balls getting caught in the scum box and the need to discuss the problem with both manufacturers. Mr. Rei responded. Supervisor Stetson made note of the manufacturer's willingness to upgrade the technology if the Armor balls do not work; inquired as to the funding; and inquired if this will meet the Water Board's Notice of Violation. Mr. Rei responded. Supervisor Carrier clarified that this will complete Task Order Three of the Water Board's Notice of Violations. Mr. Rei affirmed. Public comment opened. Barry Turner of Yosemite West inquired if this technology has ever been tested with the style of system that is currently being used; noted that this will put us off another year if it doesn't work; and inquired if it will improve the clarifier. Mr. Rei responded that we have not directly witnessed this tested with our particular clarifier; this recommendation is coming from our consultants; the R value is to keep it from freezing; and that performance of the clarifier is more dependent on the other improvements. Mr. Nielsen discussed the migration of the algae from the upper lagoon to the clarifier, and the problem that presents. Supervisor Stetson required clarification of whether the lagoons will also be covered by the balls; and whether that is included in the indicated cost. Mr. Rei responded. Public comment closed. Supervisor Bibby inquired as to how often these will need to be replaced. Mr. Taylor responded. Supervisor Jones moved that the item be approved as presented and Supervisor Bibby seconded. Chair Stetson noted that this item has been agendized for Discussion and Direction only. Supervisor Bibby withdrew her second, and Supervisor Jones withdrew his motion. Staff noted that they have sufficient direction to proceed.
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Public Works 2013-73
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Public Works RES-2013-302 Approve Plans and Specifications and Authorize Public Works to Solicit Bids for Wastewater Facility Improvements to Yosemite West Maintenance District The Staff presentation was made by Peter Rei. Supervisor Stetson added that we have informal indications that the Water Board is amenable to the time frames. Mr. Rei recounted a discussion with Lonnie Wass of the Water Board. No public comment. Motion to approve as presented made by Supervisor Cann. Supervisor Carrier seconded, with the amendment that the award window be lengthened from 30 to 60 days. Mr. Rei elaborated on State law; the potential Board of Supervisors July 16, 2013 for complications from poor weather; and that it could be extended to 90 days. Supervisor Cann inquired about the engineer's estimated cost for all of the work. Mr. Rei responded. Supervisor Carrier inquired as to the estimated time of completion. Mr. Taylor noted his belief that it is 90 days. Chair Stetson inquired if Supervisor Cann, as the maker of the motion, concurred with the amendment. Supervisor Cann affirmed. The motion passed unanimously. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier 6. Public Works RES-2013-303 Approve Task Order #4 to the Master Professional Services Agreement with Provost and Pritchard in the Not-To-Exceed Amount of $65,000 to Design Improvements to the Yosemite West Sewage Treatment Plant, and Authorize the Public Works Director to Sign the Task Order The Staff presentation was made by Peter Rei who noted that there is sufficient funding for this item in the capital fund. Supervisor Bibby required clarification on what will be left in the capital fund after this expenditure. Barbara Carrier/Assistant Public Works Director- Support Services noted it will bring it down to just under $11,000. Supervisor Stetson inquired as to the financial effect of the last item; what would be involved to acquire additional land; and as to what kind of obligation the Board of Supervisors has to the Yosemite West Maintenance Advisory Board. Mr. Rei responded to all concerns. Public comment opened. George Catlin inquired if these adjustments are for full buildout, or just coping with what is there now. Upon direction from the Chair, Mr. Rei responded. Barry Turner commented on the amount of money being spent with no guarantees that anything will be any better. Mr. Rei responded. Mr. Turner also inquired whether they will be able to hit full build out. Mr. Rei responded, cautioning that we won't really know until the flow meter is installed. Public comment closed. Supervisor Bibby required clarification of how the flow meter will correlate to household use and capacity; and if the flow meter will show peaks versus non-peaks. Mr. Rei and Mr. Nielsen responded. Discussion ensued between Supervisor Cann, Mr. Rei and Mr. Nielsen regarding the lack of flow meter; and water use within that year. Supervisor Carrier noted that the system is designed for 120,000 gallon flow, but our permit is only for 60,000 gallons so we cannot go to full build out right now. He also noted that, at this point in time, we don't know how much is actually going into the system because we don't currently have a flow meter, but that our records from last year show we were getting close to that mark in the summer. He further noted that we're just trying to move forward to get to the point where we can get accurate data to make the decisions that will enable Board of Supervisors July 16, 2013 us to get to the point where a permit that would exceed the 60,000 gallons can be procured; which will in turn, eventually, lead to full build out. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Janet Bibby, District III Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier 7. Public Works (ID # 2637) Discussion and Direction Regarding the Status of Provost and Pritchard Master Agreement Activities and Budget Shortfall The Staff presentation was made by Mr. Rei. Mr. Rei discussed the current monthly base rates of $26.90 for water and $20.75 for sewer, noting that these are much higher than other communities; discussed potential rate scenarios and their effects on the financial shortfall; and noted that he would like direction to find a firm that specializes in rate increases. Rick Benson noted that anything the Board chooses to do should be predicated upon a rate increase that will provide the needed funds. He noted the following options: put in a rate increase and wait until there's enough money; or, make an interest-bearing loan to the District. He noted that the latter option would require a firm dollar amount so that he can make a recommendation of the source from which to borrow; and that there are not many accounts to choose from. Mr. Benson also noted that there is a third option which he does not recommend and that is to use funds from the County's General Reserves. He restated that if the Board decides to make a loan, then he will need a dollar amount and direction to determine the best place from which to borrow, with the resulting information coming back as a Board item. He also remarked that one other option is for the Board to gift the money; but noted that he doesn't believe that is in the best interests of the County. Supervisor Cann restated that a study is needed in order to have enough information to act; and noted that $25,000 is needed for a maintenance/operation study so that we know what we need on an annual basis. Mr. Rei affirmed. Supervisor Cann remarked that he thinks we need to move forward with the maintenance study so that we don't need to guess amounts. Mr. Rei responded that while this item was structured for the wastewater side, the same arguments could be made for the water treatment and distribution side; however, he is only proposing the $25,000 for the wastewater side because that is what Provost and Pritchard are recommending. Supervisor Cann noted that not moving forward with the study will not help. Supervisor Stetson required clarification regarding the amount of funds remaining after earlier items. Supervisor Cann required clarification from the CAO as to what can be determined today. CAO responded. Supervisor Bibby required clarification of the amount needed for this item, at this point in time. Mr. Rei responded. Supervisor Bibby noted her disagreement with the idea of gifting; and inquired if there is a way to move faster when people are in delinquency. Mr. Rei responded, noting that the latter issue falls under the Tax Collector. Mr. Rei discussed the inability to give a quantifiable number without Board of Supervisors July 16, 2013 knowing many important variables; and cautioned that, additionally, we would have no funds left after paying this so there will be nothing available for any other repairs that may become necessary. Supervisor Jones and Mr. Rei discussed the studies that need to be done and their approximate costs. Mr. Rei also noted additional items that will be coming to the Board in the near future due to lightning damage. Barbara Carrier noted that these numbers are based on the budget that was prepared in April; and that they don't have the exact fund balance. Supervisor Jones inquired as to the cost for these two studies and Mr. Rei responded that $50,000 should be sufficient. Supervisor Carrier noted that, in addition, they will also need to spend $95,000 for the flow meter and strainer. Mr. Rei noted that these are only the Year One requirements from the Water Board, and that there are also Year Two improvements that will also be required. Supervisor Carrier remarked that a course of action would be for the Board to look at a short term loan to mitigate the Notice of Violation right now, and then try to determine the larger number of what needs to be spent and explore other funding avenues to fix the big infrastructure issues. Mr. Rei discussed upcoming funding fairs. Supervisor Carrier discussed his preference to not set a precedent of loaning money to areas. Supervisor Stetson responded. Supervisor Bibby required clarification as to which issues needed direction. Mr. Rei responded and discussed potential courses of action. Supervisor Carrier noted that, regardless of what is decided today, he would like to see a rate study performed to insure transparency for the Yosemite West community. Mr. Rei responded that this could probably be structured with options. Supervisor Cann remarked on the need to do the analysis; and noted that the issue appears to be whether Public Works should undertake the $25,000 wastewater system analysis, or should they do the analysis for both the water and wastewater, noting that at some point they also have roads. Mr. Rei noted that, in his opinion, the roads could be handled through a zone of benefit, which would separate water, sewer and roads budgets. Supervisor Cann noted that it is impossible for the Board to move forward with large spending without a plan for recouping it; and clarified what needs to be done today. Mr. Rei remarked that if the Board could approve $50,000 today, he could come back with a proposal to do the water and sewer studies, noting that he thought the Board could approve the $25,000 for the sewer today. County Counsel clarified that the Board cannot take any action today, but can indicate direction. Supervisor Bibby indicated that she would need to see a rate increase come before any loan. Mr. Rei responded that in order to do a rate increase, he would need the direction to come back to the Board with a rate study. Supervisor Bibby inquired if Mr. Rei could also check with the Tax Collector to see if there is a shorter period of time that could be implemented on the outstanding balances. Supervisor Carrier indicated that he would like to move forward with the two studies, then base any rate increase on the amount that will be loaned, plus some additional for the reserve; get some cash flow going; then proceed with the study for the final rate increase then adjust, if necessary. Supervisor Jones indicated that he would like to see the studies completed, in order to get the necessary information. Chair Stetson inquired if Public Works now has sufficient direction. Mr. Board of Supervisors July 16, 2013 Rei responded that he is clear on implementing the studies, but is unclear on the funding issue. Supervisor Bibby required confirmation that the community can say, at any time, that they don't want Mariposa County to operate this. Mr. Rei responded. Public comment opened. Barry Turner/Yosemite West resident inquired if there was a maintenance plan when Psomas engineered the first plant; noted that caustic water and erratic pressure contributes to some of the overdue accounts as lines sometimes break when a house is vacant and water runs unchecked, resulting in large water bills. Mr. Turner also noted the amount generated from the Transient Occupancy Tax last year, and remarked that the County has to fix the water system first before raising rates. Mr. Rei responded on the original Psomas maintenance plan and its overall usefulness to the County today. Supervisor Bibby discussed the water quality issue. Mr. Rei noted there is high lead and copper in the water. Mr. Nielsen noted that the Yosemite West water is corrosive because of high levels of CO2; and elaborated on the water quality and its effects. Supervisor Bibby and Mr. Rei discussed the overdue balances. Supervisor Carrier and Mr. Nielsen discussed the PH level and pressure spikes. Mr. Turner noted that his water bills are large; that pressure relief valves do not work with caustic water because it attacks and thins the copper lines which blow, and can go undetected for months. Mr. Rei restated his direction to proceed with the maintenance and operations plans for both the water and the wastewater treatment facilities; work with the CAO on the discussion of what, ultimately, could become a rate hearing; and that the Board would want a third party for the latter, so Public Works will investigate appropriate firms. The Board members indicated their concurrence. K. Items removed from Consent Agenda None. L. Adjournment 12:33 PM Chair Stetson adjourned the meeting in memory of Coby Bondshu Ashworth. Respectfully submitted, RENÉ LaROCHE Clerk of the Board LEE STETSON Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ LEE STETSON, CHAIR DISTRICT I KEVIN CANN, VICE-CHAIR DISTRICT IV MERLIN JONES DISTRICT II JANET BIBBY DISTRICT III JOHN CARRIER DISTRICT V MINUTES July 23, 2013 A. Call to Order and Roll Call 9:02 AM Meeting Called to Order at the Mariposa County Government Center. Attendee Name Title Status Arrived Lee Stetson District I Supervisor Present 9:02 AM Merlin Jones District II Supervisor Present 9:02 AM Janet Bibby District III Supervisor Present 9:02 AM Kevin Cann District IV Supervisor Present 9:02 AM John Carrier District V Supervisor Present 9:02 AM B. Pledge of Allegiance The Pledge was led by Supervisor Cann followed by a moment of silence for those serving our County and Nation. C. Introductions None. D. Approval of Consent Agenda (Items designated by "CA") NOTE: The Consent Agenda consists of items that are generally viewed as non-controversial and routine by the department. If the Board wishes to discuss an item, it will be removed from the Consent Agenda and moved to the end of the timed agenda; or, at the Chair's discretion, may be taken in conjunction with another item scheduled by the respective department. Otherwise, the Consent Agenda items are generally approved in one single motion. This is the appropriate time for the public to advise the Chair of any comments to the Consent Agenda or request to have an item removed from the Consent Agenda. No Public input. Supervisor Bibby required clarification as to whether CA6 was for an attorney or a paralegal; and who supervises if it is a paralegal. Mr. Rydingsword responded noting that Board of Supervisors July 23, 2013 Mr. LaLonde is an attorney. Supervisor Bibby inquired if everyone who has ownership in CA13 has signed off; and Supervisor Jones inquired if the Fire Department has signed off on the name. Sarah Williams/Planning Director responded to all concerns. RESULT: ADOPTED [UNANIMOUS] MOVER: Merlin Jones, District II Supervisor SECONDER: Janet Bibby, District III Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier CA1. Administration RES-2013-304 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 Enroute to Yosemite National Park CA2. Administration RES-2013-305 Resolution Continuing Local Emergency Due to the Wild Land Fire Known as the Carstens Fire CA3. Administration RES-2013-306 Authorize Payment to KMPI Airport and Rent-A-Car in the Amount of $3,448.50 as Reimbursement for Possessory Interest Tax on the County Airport; Approve Budget Action for Fiscal Year 2012-13 Reducing General Contingency and Transferring the Funding to the Airport Fund ($3,449) 4/5ths Vote Required CA4. Board of Supervisors 2013-74 Approve a Certificate of Appreciation to Dennis M. Troxell, Jr. for His Service to the County as the Commander of the Mariposa Area Office of the California Highway Patrol CA5. Human Resources/Risk Management RES-2013-307 Approve the Display of Artwork at the Mariposa County Library and Adopt the Use of a Liability Release Form CA6. Human Services/Social Services RES-2013-308 Approve the Professional Service Agreement with John LaLonde to Provide Legal Services for Mariposa County Human Services in an Amount Not to Exceed $16,000, and Authorize the Board of Supervisors Chair to Sign the Agreement CA7. Human Services/Social Services RES-2013-309 Approve an Agreement with Edna Terrell to Provide Consulting Services for Mariposa County Human Services, and Authorize the Board of Supervisors Chair to Sign the Agreement CA8. Human Services/Social Services RES-2013-310 Approve the Third Amendment to an Agreement with Edna Terrell Increasing the Not to Exceed Amount by $2,900 to Provide Consulting Services for Mariposa County Human Services, and Authorize the Board of Supervisors Board of Supervisors July 23, 2013 Chair to Sign the Amendment; Approve Budget Action Transferring Funds Within the Social Services Budget to Fund the Amendment ($2,900) CA9. Human Services RES-2013-311 Approve a Lease Agreement with Richard Roesch to Allow Human Services to Occupy the Coulterville Office Located at 5026 Broadway, Coulterville, California, in an Amount Not to Exceed $6,600 and Authorize the County Administrative Officer to Sign the Lease Agreement CA10. Human Services/Behavioral Health & Recovery Services RES- 2013-312 Approve an Agreement with Mariposa Safe Families to Provide Parent Partner Program Services for Mariposa County Behavioral Health in an Amount Not to Exceed $52,500, and Authorize the Board of Supervisors Chair to Sign the Agreement CA11. Agricultural Commissioner RES-2013-313 Approve the Statewide Exotic Pest Detection Agreement No. 13-0047 for Fiscal Year 2013/2014 with the California Department of Food and Agriculture (CDFA), and Authorize the Board of Supervisors Chair to Sign the Agreement and CCC-307 Form CA12. Planning 2013-75 Appoint William Rosenberg, R. Leslie Arnett and Frank Hutchinson to the Wawona Town Planning Advisory Committee for Terms Expiring February 28, 2015 CA13. Planning RES-2013-314 Approve Road Name Application No. 2013-100; Earl Heitzmann, Approving the Proposed Road Name “Steller's Jay Lane” for the Subject Easement. Address: 3065 Triangle Road; APN 015-120-018 CA14. Sheriff's Office RES-2013-315 Approve First Amendment to the Contract for Services with J.K. Mortuary Services Increasing the Amount of the Contract from $10,000 to $10,432 and Authorize the Board of Supervisors Chair to Sign the Amendment CA15. Sheriff's Office RES-2013-316 Approve the Recruitment of a Sheriff's Jail Officer Position Effective Immediately and the Subsequent Filling of the Sheriff's Jail Officer Position at Time of Vacancy E. Presentations 1. Probation 2013-76 Proclaim the Week of July 21-27, 2013, as "Probation Services Week" No public comment. Chair Stetson presented the Proclamation to Pete Judy/Chief Probation Board of Supervisors July 23, 2013 Officer. Chief Judy thanked the Probation Department for their work and dedication; spoke to the dangers that can be present on the job; and thanked the community for working with them. Supervisor Cann commented on Chief Judy and his staff being recognized as statewide leaders. RESULT: ADOPTED [UNANIMOUS] MOVER: Janet Bibby, District III Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier F. Minutes Approval 1. Tuesday, July 16, 2013 No public or Board comment. The July 16, 2013 Minutes were accepted as presented. Jones (M); Carrier (S); Passed Unanimously. G. Departmental Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda. None. H. Public Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda (Speakers Limited to Five Minutes) Kathy McCorry/Executive Director Mariposa County Chamber of Commerce reported on last week's Business Expo; reported attending the EDC Retreat on Sunday; announced that the Grand Opening for Nativearth is this afternoon beginning at 3:00 PM, with the ribbon cutting around 5:30 PM; announced that the Chamber is hosting an Ice Cream Social on August 22 from 6:00 PM to 7:30 PM at the County Park; announced a ribbon cutting at The Doormouse on August 5th at 8:00 AM; gave website statistics; and noted that Sausage and Suds was the number one event last month.
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Public Works RES-2013-302 Approve Plans and Specifications and Authorize Public Works to Solicit Bids for Wastewater Facility Improvements to Yosemite West Maintenance District The Staff presentation was made by Peter Rei. Supervisor Stetson added that we have informal indications that the Water Board is amenable to the time frames. Mr. Rei recounted a discussion with Lonnie Wass of the Water Board. No public comment. Motion to approve as presented made by Supervisor Cann. Supervisor Carrier seconded, with the amendment that the award window be lengthened from 30 to 60 days. Mr. Rei elaborated on State law; the potential Board of Supervisors July 16, 2013 for complications from poor weather; and that it could be extended to 90 days. Supervisor Cann inquired about the engineer's estimated cost for all of the work. Mr. Rei responded. Supervisor Carrier inquired as to the estimated time of completion. Mr. Taylor noted his belief that it is 90 days. Chair Stetson inquired if Supervisor Cann, as the maker of the motion, concurred with the amendment. Supervisor Cann affirmed. The motion passed unanimously. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier
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Treasurer-Tax Collector-County Clerk RES-2013-347 Set Public Hearing for September 10Th at the Hour of 9:00 AM, or as Soon Thereafter, to Approve a Fee Increase for the Tax Collectors Cost that Appears on Annual Secured Tax Bills Keith Williams/Treasurer-Tax Collector-County Clerk gave the staff presentation noting: that the fee occurs on the second installment of a delinquent secured property tax; that the fee is used to include and cover the costs for maintaining the abstract/delinquent roll; some of the costs; and that he has surveyed other counties and found that a lot have increased the fee to cover their costs. No Board or public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Lee Stetson, Merlin Jones, Kevin Cann, John Carrier EXCUSED: Janet Bibby 8. Building (ID # 2706) Adopt a Resolution Recognizing the Building Department's Current 70%/30% Budget Configuration and Authorize the Building Department to Invoice the County General Fund for the 30% of the Annual Budget Which is Devoted to "Public Good" Services Whose Expense is Not Recovered through Permit Fees This item was Withdrawn from today's meeting. RESULT: WITHDRAWN J. Items removed from Consent Agenda None. Board of Supervisors August 13, 2013 K. Closed Sessions continued 12:15 PM Upon recommendation by the CAO, Chair Stetson continued the Closed Session items to after the 2:00 PM Public Hearing. L. 12:15 PM Lunch Recess M. 2:00 PM Reconvene 1. Planning RES-2013-348 PUBLIC HEARING to Consider Zoning Amendment No. 2013-053 and Conditional Use Permit No. 2013-054. Action Includes Adopting a Resolution (To be Effective Upon the Effective Date of the Ordinance Adopting Zoning Amendment No. 2013-053) Adopting a Negative Declaration, Approving Zoning Amendment No. 2013-053, Approving the Conditional Use Permit Application; and Waiving the First Reading and Introducing an Ordinance to Amend the Mariposa County Zoning Ordinance Pursuant to Zoning Amendment No. 2013-053. the Zoning Amendment Proposes an Amendment to Section 17.16.010.A.1.B. of Mariposa County Code by Adding “…Public Stables and Arenas on Parcels of 15 Acres in Size or Greater, Where Arenas May be Used for Organized Competitive Events…” Under the Conditional Uses Section of the Rural Residential Zone. the Conditional Use Permit Proposes the Use of an Existing Arena for Organized And/Or Competitive Equestrian, Canine, and Livestock Events. Marla Kertzman and Ken Corallo, Project Applicants. Property Located at 2759 Ranchito Drive in the Don Pedro Area. APN 020- 290-004 Supervisor Jones recused himself from this item because of his involvement with the project, noting that he has no financial involvement in the endeavor. He then left the Chambers. Alvaro Arias/Senior Planner noted the following changes to the staff report: a change in the Ordinance passed and adopted date from August 27th which is a budget hearing, to the first meeting in September; receipt of a letter from the Department of Fish and Wildlife, noting that the letter and response from staff was handed out prior to the meeting; receipt of two comment letters in support of the project; and the addition of the County Engineer to the approval authority in conditions 11 and 23. The staff report was presented by Mr. Arias who gave a PowerPoint presentation; with Sarah Williams in attendance. Supervisor Stetson required clarification that the changes mentioned will not affect the proposed resolution. Mr. Arias responded. No Board comment. Public comment opened. Mike Chaulklin/owner of M J C Construction in Lake Don Pedro spoke on behalf of the project noting that: he built the home and the terrain is unique to that area in that it is level; ingress/egress is good because of proximity to Ranchito and Banderilla Roads; he thinks the project will be good for the area Board of Supervisors August 13, 2013 and will play in well with the horse trails; and the project will also provide employment and recreation. Marla Kertzman/Applicant gave a PowerPoint presentation on the lack of equestrian activities in the area. Valerie Chu/Mariposa County High School Senior spoke on behalf of the project. Wendy Brown-Barry/Member of Mariposa Mountain Riders, and the Backcountry Horsemen of California spoke on behalf of the project, recounting her equestrian activities and noting that she would like to see these activities in the area. Public comment closed. Supervisor Cann required clarification that some ability to adapt for unforeseen impacts has been preserved; and inquired about options should the one year review identify an issue. Sarah Williams responded. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Lee Stetson, Kevin Cann, John Carrier EXCUSED: Merlin Jones, Janet Bibby N. Closed Session 1. Human Resources/Risk Management 2013-85 Closed Session: Conference with Legal Counsel; Existing Litigation: Disclosure Will Jeopardize Existing Settlement Negotiations No Board or public input. This closed session was held at 2:39 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: John Carrier, District V Supervisor AYES: Lee Stetson, Merlin Jones, Kevin Cann, John Carrier EXCUSED: Janet Bibby 2. Administration 2013-86 CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee: Service Employees International Union (SEIU) Local 521; Name of County Designated Representative: Tessa Pritchard No Board or public input. This closed session was held at 3:18 PM. Board of Supervisors August 13, 2013 RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Lee Stetson, Merlin Jones, Kevin Cann, John Carrier EXCUSED: Janet Bibby 3. Administration 2013-87 CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee: Mariposa County Managerial and Confidential Organization (MCMCO); Name of County Designated Representative: Tessa Pritchard No Board or public input. This closed session was held at 3:30 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Merlin Jones, District II Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Lee Stetson, Merlin Jones, Kevin Cann EXCUSED: Janet Bibby, John Carrier 4. Administration 2013-88 CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee: Deputy Sheriffs' Association (DSA); Name of County Designated Representative: Tessa Pritchard No Board or public input. This closed session was held at 2:47 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: John Carrier, District V Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Lee Stetson, Merlin Jones, Kevin Cann, John Carrier EXCUSED: Janet Bibby 5. Administration 2013-89 CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee Organization: Sheriffs' Management Association (SMA); Name of County Designated Representative: Tessa Pritchard No Board or public input. This closed session was held at 2:59 PM. Board of Supervisors August 13, 2013 RESULT: ADOPTED [UNANIMOUS] MOVER: John Carrier, District V Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Lee Stetson, Merlin Jones, Kevin Cann, John Carrier EXCUSED: Janet Bibby O. Closed Session Report Out 3:49 PM Chair Stetson reported that as to the closed sessions, agenda items K.1 through K.5, "Information was Received and Direction was Given" in each matter. P. Adjournment 3:49 PM Meeting adjourned in memory of Elizabeth Ann Deardorff, Franklin Dalton Sevedge, Helen Louise Ransom, and Ellen Cochrane. Respectfully submitted, RENÉ LaROCHE Clerk of the Board LEE STETSON Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ LEE STETSON, CHAIR DISTRICT I KEVIN CANN, VICE-CHAIR DISTRICT IV MERLIN JONES DISTRICT II JANET BIBBY DISTRICT III JOHN CARRIER DISTRICT V MINUTES August 20, 2013 A. Call to Order and Roll Call 9:05 AM The meeting was called to order by Chair Lee Stetson at the Mariposa County Government Center. Attendee Name Title Status Arrived Lee Stetson District I Supervisor Present 9:05 AM Merlin Jones District II Supervisor Present 9:05 AM Janet Bibby District III Supervisor Present 9:05 AM Kevin Cann District IV Supervisor Present 9:05 AM John Carrier District V Supervisor Present 9:05 AM B. Pledge of Allegiance The pledge was led by Supervisor Bibby followed by a moment of silence for those defending our country. C. Introductions None. D. Approval of Consent Agenda (Items designated by "CA") NOTE: The Consent Agenda consists of items that are generally viewed as non-controversial and routine by the department. If the Board wishes to discuss an item, it will be removed from the Consent Agenda and moved to the end of the timed agenda; or, at the Chair's discretion, may be taken in conjunction with another item scheduled by the respective department. Otherwise, the Consent Agenda items are generally approved in one single motion. This is the appropriate time for the public to advise the Chair of any comments to the Consent Agenda or request to have an item removed from the Consent Agenda. No public comment. Supervisor Cann inquired as to whether there is a time limit on the grant in item D6, and whether the equipment can be used elsewhere. Greg Ollivier/Solid Waste & Recycling Manager responded. Board of Supervisors August 20, 2013 RESULT: ADOPTED [UNANIMOUS] MOVER: Merlin Jones, District II Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier CA1. Administration RES-2013-349 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 Enroute to Yosemite National Park CA2. Administration RES-2013-350 Resolution Continuing Local Emergency Due to the Wild Land Fire Known as the Carstens Fire CA3. Administration RES-2013-351 Accept Insurance Settlement and Authorize Public Works to Transfer Title of Vehicle P7780 to Liberty Mutual Insurance; Authorize the Public Works Director to Sign All Necessary Documents to Facilitate the Transfer 4. Item pulled from Consent CA5. Public Works RES-2013-352 Approve Task Order No. One with Fujii Engineering to Provide Consulting Services for Solid Waste and Household Hazardous Waste for Fiscal Year 2013- 14 in the Not-To-Exceed Amount of $16,680, and Authorize the Board of Supervisors Chair and the Public Works Director to Sign the Task Order CA6. Public Works RES-2013-353 Authorize Public Works Solid Waste Division to Apply for the Department of Conservation (DOC) Beverage Container Recycling Grant to Expand the Community's Beverage Container Recycling Program to Include the County's Four Transfer Stations CA7. Sheriff's Office RES-2013-354 Approve the Recruitment and Filling of a Vacant Sheriff's Deputy Position Effective Immediately CA8. Clerk of the Board of Supervisors RES-2013-355 Approve Making Future Director Appointments to the Mariposa County Resource Conservation District (MCRCD) by the Board of Supervisors in Lieu of Election CA9. Clerk of the Board of Supervisors 2013-90 Appoint David Mecchi and Jerry Progner as Directors of the Mariposa County Resource Conservation District (MCRCD) E. Minutes Approval Board of Supervisors August 20, 2013 1. Tuesday, August 13, 2013 No public comment. Supervisor Cann corrected his Board Report to read: "reenergize the county and public focus on cemetery maintenance and the need to establish another cemetery for the general Mariposa town area" rather than "re-energize the cemeteries." The Minutes were accepted with the noted correction. Cann (M); Carrier (S); Passed 4-0; Bibby abstained. F. Presentations 1. Probation 2013-91 Approve Certificates of Appreciation to Samantha Chambers and Shawnee Long for Their Community Support in Serving on the Juvenile Justice Coordinating Council and Juvenile Justice Delinquency Prevention Commission No public comment. Supervisor Bibby commended the girls for their time and community service. Pete Judy/Chief Probation Officer gave an overview of the activities and contributions of the recipients. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Janet Bibby, District III Supervisor AYES: Stetson, Jones, Bibby, Cann, Carrier G. Departmental Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda James Wilson/Fire Chief updated the Board on the Rim Fire, noting that a string of thundercells moved through the area; and there were two reported fires, but only one confirmed fire. He advised that the Rim Fire spread quickly, going from 800 acres to over 10,000 in less than 6 hours; there are currently 25 more residences threatened along Ferretti Road in Tuolumne County; and they are working well with OES and Tuolumne County. Doug Binnewies/Sheriff noted that his office has been staffing the Rim Fire since Saturday the 17th; discussed staff deployment; noted that the fire overtook Buck Meadows faster than anticipated, and mentioned some of the buildings and businesses threatened in that area. He reported that late last night the local Mariposa County Office of Emergency Services ramped up the Greeley Hill Community Center which is being staffed by Red Cross; Tuolumne County may relocate their evacuation site away from the school site that is currently being used; he is not aware of any injuries or structure loss in Mariposa County; and they did utilize the CodeRed system. Supervisors Stetson, Bibby, and Jones commended the emergency staff and thanked the Sheriff and Fire Chief for the updates. Supervisor Jones also thanked the citizens of his district for their responses. Supervisor Cann remarked that the willingness of residents to evacuate is because of the confidence that they have in the Sheriff's Office. Board of Supervisors August 20, 2013 Keith Williams/Treasurer-Tax Collector-County Clerk reported on the sale of tax defaulted properties on Friday, noting that five properties were left and will be up for sale again on October 25th. Greg Ollivier advised that two tire amnesty events have been planned for next month: one on Saturday, September 14th at the County landfill; and one on Saturday, September 21st at the Don Pedro transfer station. He noted that disposal will be free to the general public; businesses are not allowed to dispose on those days; and anyone can bring in up to 9 tires, but a special pass will be needed from the Environmental Health Department to be able to haul more than nine. H. Public Presentation For Items within the Jurisdiction of the Board and not on Today's Agenda (Speakers Limited to Five Minutes) Kathy McCorry/Executive Director of the Mariposa County Chamber of Commerce and Visitors Centers announced that the Chamber’s ice cream social is this Thursday from 6:00 PM to 7:30 PM at the town Park. Ms. McCorry reported that a crew from Central Valley Talk Television was up filming last Saturday and Sunday. She also reported that the Chamber has been working closely with the Groveland Visitor Center regarding the Rim Fire. Wendy Brown-Barry recounted her presentation at the August 13th meeting regarding the yellow legged frog and the Yosemite toad, and read a prepared statement. Diane Sorensen discussed the continuing issue of the noise from the Roadhouse 140 Bar. She reported that she has received several sympathetic phone calls from others regarding the same; noted that last Saturday, August 17th, the noise was still a problem; and that she called the Sheriff to complain and that the responding deputy did identify the noise as a problem, but said that there was not much that he could do. She would like to know if there is anything in progress to remedy the disturbing noise issue; and if there is anything else the neighborhood can do besides just keep complaining.
Recomendaciones relacionadas (1)
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Public Works (ID # 2637)
Recomendaciones adicionales
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No vinculadas a hallazgos específicos.
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Public Works RES-2013-303 Approve Task Order #4 to the Master Professional Services Agreement with Provost and Pritchard in the Not-To-Exceed Amount of $65,000 to Design Improvements to the Yosemite West Sewage Treatment Plant, and Authorize the Public Works Director to Sign the Task Order The Staff presentation was made by Peter Rei who noted that there is sufficient funding for this item in the capital fund. Supervisor Bibby required clarification on what will be left in the capital fund after this expenditure. Barbara Carrier/Assistant Public Works Director- Support Services noted it will bring it down to just under $11,000. Supervisor Stetson inquired as to the financial effect of the last item; what would be involved to acquire additional land; and as to what kind of obligation the Board of Supervisors has to the Yosemite West Maintenance Advisory Board. Mr. Rei responded to all concerns. Public comment opened. George Catlin inquired if these adjustments are for full buildout, or just coping with what is there now. Upon direction from the Chair, Mr. Rei responded. Barry Turner commented on the amount of money being spent with no guarantees that anything will be any better. Mr. Rei responded. Mr. Turner also inquired whether they will be able to hit full build out. Mr. Rei responded, cautioning that we won't really know until the flow meter is installed. Public comment closed. Supervisor Bibby required clarification of how the flow meter will correlate to household use and capacity; and if the flow meter will show peaks versus non-peaks. Mr. Rei and Mr. Nielsen responded.
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Building (ID # 2706) Adopt a Resolution Recognizing the Building Department's Current 70%/30% Budget Configuration and Authorize the Building Department to Invoice the County General Fund for the 30% of the Annual Budget Which is Devoted to "Public Good" Services Whose Expense is Not Recovered through Permit Fees This item was Withdrawn from today's meeting. RESULT: WITHDRAWN J. Items removed from Consent Agenda None. Board of Supervisors August 13, 2013 K. Closed Sessions continued 12:15 PM Upon recommendation by the CAO, Chair Stetson continued the Closed Session items to after the 2:00 PM Public Hearing. L. 12:15 PM Lunch Recess M. 2:00 PM Reconvene
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CA10 was pulled by Supervisor Stetson and moved to after the Regular Agenda CA11. Health RES-2013-399 Approve CalRecycle Local Enforcement Agency (LEA) Grant Agreement for Fiscal Year 2013-2014, and Authorize the Health Officer to Sign the Agreement E. Board Recognitions
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CA 14 was withdrawn by the Department CA15. Human Services RES-2013-412 Board of Supervisors September 24, 2013 Approve an Agreement with Capacity Consulting for Research of Grant Opportunities and Special Projects as Directed by the Human Services Department, and Authorize the Board of Supervisors Chair to Sign the Agreement CA16. Human Resources/Risk Management RES-2013-413 Approve the Class Specification of Senior Geographic Information Systems(GIS) Specialist; Set the Annual Salary Range at $52,345.28-$63,625.12; Assign the Senior GIS Specialist to the Service Employees International Union(SEIU) Bargaining Unit; Approve the Reclassification of an 80% Permanent Part-Time (PPT) Planning Technician to an 80% PPT Senior GIS Specialist Retroactive to April 1, 2013; Approve Budget Action Transferring Funding Within the Planning Budget to Accommodate the Reclassification ($53,000). Additionally: Approve the Class Specification of a GIS Specialist I/II; Set the Annual Salary Range at $45,116.64-$55,325.92; and Assign the GIS Specialist I/II to the SEIU Bargaining Unit CA17. Human Resources/Risk Management RES-2013-414 Approve Amendments to the Fire Chief/Emergency Planning Coordinator Class Specification; Authorize a Recruitment Effective Immediately; and Authorize Filling the Position Effective No Earlier Than January 2, 2014 CA18. Treasurer-Tax Collector-County Clerk 2013-103 Proclaim September 24, 2013 as National Voter Registration Day E. Minutes Approval
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Hallazgos & Recomendaciones
7 hallazgos
F1:
Management and staff have very different experiences within the Human Services department. While management like their jobs and stay with them over time, many staff report considerable dissatisfaction and turnover is high.
F2:
The department is highly stratified with areas of poor relationships between management and staff. Line workers report a lack of respect for management and the decisions they make and a sense of being disrespected themselves. Supervisors report frustration with some staff member’s resistance to their direction and supervision.
F3:
Despite the obvious dedication of everyone involved, a culture has evolved and taken root in some areas of Human Services—within both the BHRS and SS divisions—that is low on cohesion, morale and happiness with the workplace. We also have some evidence from interviews and survey data that this poor working environment may extend into Fiscal Administration. Explanatory Hypotheses In this section we present a set of thoughts that are admittedly more speculative in nature. We offer them in the exact spirit of this investigation: as an effort to shed light on a difficult situation in the hope of stimulating improvement. There is a major personnel problem within Human Services. The former director clearly acknowledged this when he initially invited the previous Grand Jury to conduct a 8 | P age survey that might help him begin to address it. We hypothesize that the current situation has multiple major roots:
F4:
The absence of established conflict mediation or dispute resolution mechanisms within the agency.
F5:
The absence of any clear signal from top management about the kinds of behaviors that are and are not acceptable within Human Services.
F6:
Line workers’ choice to resist new supervisors and new initiatives, in some cases banding together into clusters of resistance and ill will.
F7:
Failure to adequately meet the numerous challenges of moving into the new building, the design of which has actually been a source of real stress for many employees. There may be numerous other factors contributing to the current impasse, but we believe this list contains many elements that need to be acknowledged and addressed. Part way through this investigation we thought the reassignment or termination of some employees would be “the solution” to the problems. Now we believe that only systemic, cultural change will put the agency back on a course toward effective working relations. As that change takes place, some employees who cannot or do not contribute to the new direction may choose to leave or need to be reassigned or terminated. However, at this point, changing the overall tenor of relations within the department requires the major focus of effort. 9 | P age We do reject the hypothesis that the situation at Human Services “comes with the territory.” Some people believe that some of the people attracted to working in the social services profession are overly sensitive, complain a lot, and do not respond well to supervision. While this may be true in some cases, we interviewed numerous people who in our assessment do not fall into this category and the survey data indicated the experience of problems is too widespread within the department.
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No vinculadas a hallazgos específicos.
R1:
That the Human Services Department makes it a priority to address and resolve the considerable personnel problems that exist within certain areas of the organization. In all likelihood this will require bringing in outside help.
R2:
That policies and procedures for resolving personnel conflicts within the agency be immediately written and implemented, including the appointment of an ombudsperson to mediate conflict and to ensure that no retaliation is taken toward those who raise grievances.
R3:
That the Board of Supervisors hire a new Director for Human Services who has the capacity and determination to lead the effort to build a new, more respectful and cohesive culture within the organization. Responses * Per California Penal Code § 933(c), which states in part “No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body”, we require the Mariposa County Board of Supervisors to submit written responses to this report’s Findings and Recommendations within 90 days of receipt of this report. We also request the Human Services Department Director to submit written responses to this report’s Findings and Recommendations within 90 days of receipt of this report. * Responses already requested when report was initially released; additional responses not requested. 10 | P age Table 1. Statements and average responses from the employee satisfaction survey. Average Statement Response Appraisals My manager holds me accountable for the work I perform. 1.125 My manager provides me with adequate feedback. 0.396 I have clear measures for each of my work objectives. 0.042 I know what is expected of me in my job. 0.911 Career I believe there are a variety of ways for me to develop my career at Human -0.438 Services. Job promotions within the department are fair and reasonable. -0.646 I am aware of promotion opportunities with the department. 0.787 I have the opportunity to progress within the department. -0.313 Communication I generally feel informed about changes that affect me within Human Services. -0.019 I usually know in plenty of time when important things happen. -0.192 I can see the link between my work and the department's objectives. 0.500 Managers clearly communicate the department's objectives. -0.154 Division Conditions within my division allow me to perform to a high standard. 0.087 Customer complaints are resolved quickly and ethically. 0.429 My division strives to improve its efficiency and effectiveness. 0.304 My division focuses on fixing problems rather than blaming others. 0.130 The morale within my division is generally high. -0.468 I believe my division works well with other Human Services divisions to 0.630 achieve the department's common goals. When necessary, coordination and cooperation between divisions is easily 0.222 achieved. I feel that my division is effectively and efficiently serving the needs of 0.239 Mariposa County citizens. My division has an adequate number of employees with the necessary skills to -0.809 meet the demand for the services we are expected to provide. Customer satisfaction is a primary concern in my division. 0.600 Management My manager helps me perform my job. 0.298 The relationship between management and employees is good. -0.583 The management at Human Services makes wise decisions. -0.711 My manager cares about my ideas and opinions. 0.250 I (if in a managerial position) manage an appropriate number of employees. 0.467 Organization Human Services is innovative in developing new ways to serve the citizens of -0.130 Mariposa County. Human Services has an image of a high quality government department. -0.750 Human Services' business operations are efficient and perform to a high -0.545 standard. The work policies are well developed and organized. -0.674 11 | P age Average Statement Response Recognition Hard work is formally recognized at Human Services. -0.688 I receive enough recognition for my work. -0.298 Employees within the department are treated with respect, regardless of their -0.851 job. Satisfaction I am satisfied working for Human Services. 0.100 I find my work challenging. 1.060 I enjoy my work. 1.120 Working conditions are good. -0.020 I feel I am valued at work. 0.061 Training I receive sufficient training. 0.469 I am aware of available training and development activities. 0.714 I am given opportunities to improve my skills. 0.551 The training I receive meets my needs. 0.347 12 | P age Figure 1. Proportions of responses within the nine statement categories, grouped by employee rank. 13 | P age [This Page Intentionally Left Blank] 14 | P age GRAND JURY SELF-EVALUATION THIRD INVESTIGATIVE REPORT BY THE 2013-2014 MARIPOSA COUNTY GRAND JURY Introduction Grand juries have often been a bit of a mystery to the average citizen due to the strict confidentiality prohibitions that govern all grand jury proceedings and the often bureaucratic appearance of most of their work. However, inspired by the previous 2012- 2013 Mariposa County Grand Jury’s midterm report’s initial assessment of the Mariposa County Grand Jury, this year’s jury has decided to continue that tradition of offering insight into what has previously been a seemingly enigmatic organization. Hopefully, by continuing to evaluate and streamline its own processes, the Mariposa County Grand Jury will lead by an example the beneficial changes it hopes to see in all county agencies. Facts - Budget
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Mariposa County pays a single juror from Yosemite Valley $64.62 for every meeting they attend. If that juror attends a single monthly meeting and two committee meetings a month (a minimal number), that comes to an annual total of $2326.32 for that one juror.
R5:
Similar costs would be incurred for jurors commuting from other outlying communities including Don Pedro, Hunter Valley (juror 2013-2014 term) or Coulterville (juror 2012-2013 term).
R6:
Aside from juror pay, the largest cost incurred by the grand jury goes toward printing our interim and final reports.
R7:
Grand juries shall “submit” or “transmit” copies of their report to the Judge and all relevant parties referenced in the final report. Additionally, the clerk of the 15 | P age court must provide a “true copy” to the clerk of the court as well as to the state archivist.
R8:
Mariposa County has interpreted this to mean print and distribute hard copies of the report to all parties.
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Hallazgos & Recomendaciones
2 hallazgos
F1:
There are numerous reasons to believe a survey of all county employees would be beneficial to Mariposa County.
F2:
It is well within the County’s ability to administer an objective, useful survey of all county employees.
Recomendaciones adicionales
2
No vinculadas a hallazgos específicos.
R1:
That the Board of Supervisors instruct Mariposa County Human Resources Department to conduct an employee survey of all county employees every two to three years.
R2:
That the 2012 King County Employee Survey, or another deemed by the County’s HR Director and the Grand Jury to be of high quality, be used as basis for the survey. Responses We require the Mariposa County Board of Supervisors respond to this report. 2 | P age EMPLOYEE SATISFACTION WITHIN THE MARIPOSA COUNTY HUMAN SERVICES DEPARTMENT SECOND INVESTIGATIVE REPORT BY THE 2013-2014 MARIPOSA COUNTY GRAND JURY Introduction For the last three years Mariposa County Grand Juries have been aware that the Human Services Department would be a likely subject of a review. Last year’s Jury received two formal complaints against Human Services, initiated preliminary inquiries, and at the end of its term conducted a survey of Human Services employees in cooperation with the department’s leadership. Though the results of that survey were provocative, it was not until this year’s Grand Jury received a letter of concern and two additional formal complaints and heard of the Director’s planned resignation that we decided to launch a thorough investigation, conducted under authority of California Penal Code § 925, which states in part “The grand jury shall investigate and report on the operations, accounts, and records of the officers, departments, or functions of the county…” Human Services is the County’s largest agency, employing 108 people with an annual budget of around $30 million. It is organized in two major service divisions: Behavioral Health and Recovery Services (BHRS) and Social Services (SS), each with a deputy director in charge. BHRS primarily works with clients with mental illness and alcohol and drug problems. SS deals mostly with adults, families and children in crisis. A third major department within Human Services is Fiscal Administration. There are 30 employees with BHRS, 42 in SS, 18 in Fiscal Administration and the remainder work in Office Support. The complexities of the financial aspects of Human Services are considerable, and they have been recently examined and addressed by the County Auditor. This investigation concentrated on specific personnel issues within the agency with an eye toward their ultimate impact on the delivery of services. 3 | P age Methods All Human Services employees were invited by the Grand Jury to participate, anonymously, in an employee satisfaction survey. Employees were contacted via email and the survey was conducted using an Internet web-based system. To preserve anonymity of the respondents, we only asked that they identify the major Human Services division within which they worked and their general employee rank. Several respondents (11 out of 53) still chose to not indicate within which division they worked. Thus, the survey data does not allow us to know the specific units or program areas responses are coming from, but it does allow us to make comparative assessments between the major Human Services divisions and across employee ranks. The survey inquired into nine different aspects of the Human Services work environment: training, communication, appraisals, organization, management, recognition, career advancement, satisfaction and aspects of their major division within Human Services. For each category four or more positive statements were made such as “Hard work is formally recognized at Human Services.” Employees were asked to respond by indicating “strongly agree”, “agree”, “neutral”, “disagree” or “strongly disagree.” Employees were able to include a written response to each statement, and each of the nine categories included an open-response question asking for suggested changes or improvements. The survey concluded with three additional questions: “How would you rate your overall experience working for Human Services? (Excellent, Good, Average, Poor, Terrible)”, “Would you refer others seeking employment to Human Services, and if not, why?”, and “If you had an opportunity to make any single change at Human Services, what improvement would you make?” We also interviewed the acting director, deputy directors, supervisors, line staff, and former employees. Here we concentrated our attention on those working in or supervising Child Welfare Services and the Emergency Response Unit (both within SS) and Adult Systems of Care (within BHRS). These interviews took place in the Grand Jury office and usually lasted for more than an hour. Facts Results from the Survey