El Dorado County Grand Jury
2016-2017
Findings & Recommendations
8 findings
F1:
The entrance of the SLT Juvenile Treatment Center does not have a full body metal detector which presents a serious safety issue for staff and visitors.
Related Recommendations (1)
R1:
Install a full body metal detector in the lobby area.
F2:
The inoperable cameras in the indoor gym area present safety issues for the Correctional Officer and inmates.
Related Recommendations (1)
R2:
Installation of a full body metal detector scan in the foyer. Additional hand wand detectors should also be made available for visitor screening.
F3:
There is only one safety cell at this time limiting the necessary control/placement of at risk individuals.
Related Recommendations (1)
R3:
Installation of digital camera surveillance equipment in the indoor gym.
F4:
Administrative staff appeared unaware of repairs needed in the holding area increasing the chance of further damage requiring more expensive repairs. May 13, 2017 El Dorado County South Lake Tahoe County Jail 3 £i Dorado County 2016-2017 Civil Grand Jury
Related Recommendations (1)
R4:
Develop a plan to expand the number of safety cells and present it to the Board of Supervisors for approval.
F5:
Lack of vocational programs does not serve the rehabilitation needs of the inmates. Availability of additional vocational training programs could lessen the chances that an inmate will reoffend upon release.
Related Recommendations (1)
R5:
Assign a point of contact to perform a walk through at regular intervals to ensure needed repairs are added to the maintenance log.
F6:
The County has failed to verify the number of gaming machines at Red Hawk which may have resulted in lost revenue.
Related Recommendations (1)
R6:
Expand the culinary program and add more vocational training opportunities for the inmates.
F7:
The County’s acceptance of insufficient documentation of the Qualifying Healthcare Contribution Fund by the Tribe deprives the County of the ability to monitor compliance with the 2006 MOU as amended. ,
Related Recommendations (1)
R7:
The District obtain new or refresher Brown Act training for all board members and the airport manager and complete that training within the next six months.
F8:
The Jury found no evidence that either the District Board or staff is “preparing the ground” with their customers for what may be steep increases in their bills.
Related Recommendations (1)
R8:
The District fully develop its internet presence to better communicate with its residents, tenants, neighbors and customers and comply with open meeting laws.
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Findings & Recommendations
6 findings
F1:
The County’s workers’ compensation system is without significant waste, fraud, or abuse and the County has gotten fair value for its money.
F2:
A third-party workers’ compensation claims administrator is better able to handle the important workers’ compensation administration than an in-house program and appears to save the county money.
F3:
York Risk Services Group appears to be providing good support to the county, thus assuring that the system runs well.
F4:
While the County may legally extend services contracts with vendors such as YRSG; that may not be the best practice when contractual relationships are as long-standing and involve such significant costs as the one with York. Subsequent and substantive amendments of that contract were approved by the Board of Supervisors in 2014, and 2016. The latter revision extending the agreement to October 31, 2017, and both amendments changing its financial terms.
Related Recommendations (1)
R1:
The County not simply extend again the agreement awarded in 2012 to York.
F5:
A competitive selection process, rather than another renewal of the existing agreement, is the better way to select the County’s third-party administrator after the current compact expires on October 31, 2017.
Related Recommendations (1)
R2:
The County conduct and complete an open RFP and contractor selection process for its third-party workers’ compensation administration program.
F6:
The use of a full competitive RFP selection process will gain the advantage of competition and obtain the best and lowest cost services.
Related Recommendations (1)
R2:
The County conduct and complete an open RFP and contractor selection process for its third-party workers’ compensation administration program.
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Findings & Recommendations
3 findings
F1:
The entrance of the SLT Juvenile Treatment Center does not have a full body metal detector which presents a serious safety issue for staff and visitors. 3
Related Recommendations (1)
R1:
Install a full body metal detector in the lobby area.
F2:
The lack of bullet resistant glass in the receptionist area is a serious safety issue which puts staff and visitors at risk.
Related Recommendations (1)
R2:
Install bullet resistant glass in the reception area.
F3:
The indoor exercise area lacks proper insulation and the ability to be heated for year round use.
Related Recommendations (1)
R3:
Provide the necessary insulation and heat so the indoor exercise area is usable year round.
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Findings & Recommendations
3 findings
F1:
The El Dorado Hills Community Services District (EDHCSD) has submitted substantially complete and legally conforming amended responses to the 2015-2016 Grand Jury’s Findings and Recommendations by its letter of May 1, 2017.
Related Recommendations (1)
R1:
The Sheriff of El Dorado County submit, forthwith, an amended and legally sufficient response to Recommendation 1 of the 2015-2016, El Dorado County Grand Jury report, published June 9, 2016, Case No. GJ-15-11.
F2:
The quality of the amended answers submitted by EDHCSD are commendable and this Grand Jury thanks this agency for its responsiveness.
F3:
The Sheriff of El Dorado County has deigned to ignore the identified defects in his responses to the 2015-2016 Grand Jury Report communicated to him by this Grand Jury in its letter of April 3, 2017.
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Findings & Recommendations
7 findings
F1:
The subject Amended Agreement appears to have been created at arm‟s length and in good faith by both the Miwok Tribe and El Dorado County.
F2:
The County derives a benefit from its payments to the Tribe for the Qualifying Healthcare Contributions.
F3:
Prior to the investigation, the County failed to adequately perform its duties to ensure the Tribe‟s compliance with the Amended Agreement by not having a central file, meaningful record keeping or point-of-contact.
Related Recommendations (2)
R1:
The Grand Jury recommends the County direct present and future Chief Administrative Officers to identify a central point of contact among county staff to monitor and maintain oversight of and compliance with the Amended Agreement. The recommendation should be implemented at once.
R3:
The Grand Jury recommends the County direct present and future Chief Administrative Officers to maintain and safeguard documentation associated with the Amended Agreement at a central location.
F4:
The Tribe and the County have complied with the Amended Agreement by consistently and in a timely manner making all payments as required by the MOU as amended.
F5:
The Grand Jury finds that the Tribe‟s ability to meet its financial obligations has improved significantly since 2012.
F6:
The County has failed to verify the number of gaming machines at Red Hawk which may have resulted in lost revenue.
Related Recommendations (1)
R2:
The Grand Jury recommends the County direct present and future Chief Administrative Officers to annually monitor the number of gaming machines at the Red Hawk Casino.
F7:
The County‟s acceptance of insufficient documentation of the Qualifying Healthcare Contribution Fund by the Tribe deprives the County of the ability to monitor compliance with the 2006 MOU as amended.
Related Recommendations (1)
R4:
The Grand Jury recommends the Board of Supervisors adopt a policy requiring the Tribe to provide a detailed annual report of the Tribe‟s use of the County‟s “Qualifying Healthcare Contributions” to insure compliance with the Amended Agreement. 11
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Findings & Recommendations
8 findings
F1:
The District water rates are insufficient to support current operations and infrastructure and maintenance.
Related Recommendations (1)
R1:
Once the water rate study is submitted to the Board, the District must initiate a voter-approved rate increase process as soon as possible.
F2:
Total revenues are not adequate to support operations and fund needed capital improvement reserves.
Related Recommendations (1)
R1:
Once the water rate study is submitted to the Board, the District must initiate a voter-approved rate increase process as soon as possible.
F3:
The District loses significant revenue due to outdated water meters.
Related Recommendations (1)
R2:
Along with replacing the aging water meters, the District must upgrade their aging infrastructure and prioritize maintenance and capital improvement projects.
F4:
The District also loses water and revenue due to leaks in the aging infrastructure.
Related Recommendations (1)
R2:
Along with replacing the aging water meters, the District must upgrade their aging infrastructure and prioritize maintenance and capital improvement projects.
F5:
Employee compensation is too low for an agency this size, making recruitment and retention difficult.
Related Recommendations (1)
R3:
The District must offer competitive salaries to attract qualified professional staff.
F6:
The current staffing levels are insufficient, which impairs the District’s ability to operate efficiently.
Related Recommendations (1)
R4:
The District must review staffing levels and fill key positions with permanent staff to ensure continuity of operations.
F7:
The District cannot depend on new hookups and ratepayers to supplement revenues as population growth has slowed on the Divide, necessitating the need for the District to look internally for revenue.
Related Recommendations (1)
R1:
Once the water rate study is submitted to the Board, the District must initiate a voter-approved rate increase process as soon as possible.
F8:
The Jury found no evidence that either the District Board or staff is “preparing the ground” with their customers for what may be steep increases in their bills.
Related Recommendations (1)
R5:
The District must undertake a public information program to inform its customers of impending changes in their water rates and consumption recording.
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Findings & Recommendations
8 findings
F1:
The Cameron Park Airport District is currently solvent but finances are highly susceptible to outside economic trends and a changing Federal budget priorities which could lead to insolvency.
Related Recommendations (1)
R1:
The District complete its Airport Master Plan in the next six months.
F2:
The lack of a current Airport Master Plan hinders the District’s ability to obtain grants for capital projects.
Related Recommendations (1)
R2:
The District develop succession planning for its manager in the next six months.
F3:
District operations are totally dependent on a single individual and CPAD lacks a means to ensure continuity of operations if that individual departs.
Related Recommendations (1)
R3:
The District consider adding an assistant to the manager to improve communications and 13 A PDF of the CPAD web page, accessed 3/12/2016, may be found at
F4:
The District currently employs a highly competent manager.
Related Recommendations (1)
R4:
The District undertake active measures to recruit new board members.
F5:
The District has not developed or employed modern means of communicating with its customers, residents and neighbors as it has a mere shell of a web site and no social media presence which hinders public participation in District governance.
Related Recommendations (1)
R5:
The District improve communications with the public by publishing a newsletter.
F6:
The District is out of compliance with the Brown Act as it fails to post its Board agendas on its web site.
Related Recommendations (1)
R6:
The District develop a social media presence to enable it to communicate with its residents, tenants and customers.
F7:
The District fails to give notice of when, where and how meeting agenda documents may be obtained.
Related Recommendations (1)
R7:
The District obtain new or refresher Brown Act training for all board members and the airport manager and complete that training within the next six months.
F8:
Past elections have evidenced a lack of interest in service on the Board leaving the future of the District uncertain and missing new ideas.
Related Recommendations (1)
R8:
The District fully develop its internet presence to better communicate with its residents, tenants, neighbors and customers and comply with open meeting laws.
Findings & Recommendations
4 findings
F1:
The main entrance area of the Placerville Jail is not equipped with a full body metal detector which creates a safety issue for staff, inmates and visitors at the jail.
Related Recommendations (1)
R1:
Installation of a full body metal detector in the main entrance of the Placerville Jail. Hand wand detectors should also be made available for screening of visitors.
F2:
There are only two safety cells at this time, limiting the placement of at-risk individuals.
Related Recommendations (1)
R2:
Develop a plan to expand the number of safety cells and present it to the Board of Supervisors for approval.
F3:
Lack of vocational programs does not serve the rehabilitation needs of the inmates. Availability of additional vocational training programs could lessen the chances that an inmate will reoffend upon release.
Related Recommendations (1)
R3:
Expand the culinary program and add more vocational training opportunities for the inmates.
F4:
Tobacco controls are not effective and result in inmates setting off fire alarms when they illegally smoke. RECOMMENDATIONS:
Related Recommendations (1)
R4:
Implement an effective plan to prevent unauthorized smoking by inmates. REQUEST FOR RESPONSES Responses to findings and recommendations in this report are required by law in accordance with California Penal Code §933 and §933.05 From the following individuals: El Dorado County Sheriff on or before August 15, 2017 ■ From the following governing bodies: El Dorado County Board of Supervisors on or before August 15, 2017 ■ Address response to: The Honorable Suzanne N. Kingsbury Presiding Judge of the El Dorado County Superior Court 1354 Johnson Blvd. South Lake Tahoe, CA 96150 The Presiding Judge of the El Dorado County Superior Court additionally requests that responses be sent electronically as a Word or PDF file to facilitate the economical and timely distribution of such responses. Please email responses to El Dorado County Grand Jury reports to: courtadmin@eldoradocourt.org Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. BIBLIOGRAPHY Inspection Form can be found on the California Civil Grand Jury website: Detention Facilities Inspection Forms Go to Section: Documents Related to Investigations http://cgja.org/grand-jury-sample-documents 5 APPENDIX 6
Findings & Recommendations
5 findings
F1:
The foyer area of the South Lake Tahoe Jail has neither a full body metal detector or scan/hand wand detectors which present a serious safety issue for staff, visitors and inmates at the jail.
Related Recommendations (1)
R1:
Bullet resistant glass should be installed in the foyer and visitors area.
F2:
The inoperable cameras in the indoor gym area present safety issues for the Correctional Officer and inmates.
Related Recommendations (1)
R2:
Installation of a full body metal detector scan in the foyer. Additional hand wand detectors should also be made available for visitor screening.
F3:
There is only one safety cell at this time limiting the necessary control/placement of at risk individuals.
Related Recommendations (1)
R3:
Installation of digital camera surveillance equipment in the indoor gym.
F4:
Administrative staff appeared unaware of repairs needed in the holding area increasing the chance of further damage requiring more expensive repairs.
Related Recommendations (1)
R4:
Develop a plan to expand the number of safety cells and present it to the Board of Supervisors for approval.
F5:
Lack of vocational programs does not serve the rehabilitation needs of the inmates. Availability of additional vocational training programs could lessen the chances that an inmate will reoffend upon release.
Related Recommendations (1)
R5:
Assign a point of contact to perform a walk through at regular intervals to ensure needed repairs are added to the maintenance log.
Additional Recommendations
1
Not linked to specific findings.
R6:
Expand the culinary program and add more vocational training opportunities for the inmates.