Calaveras County Grand Jury
2019-2020
From the annual report
The consolidated year-end volume. The individual investigations it contains are listed separately below.
📑 Continuity Report
Continuity – the Grand Jury Report Card
From the consolidated annual report
Individual reports (11)
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Findings & Recommendations
8 findings
F1:
Members of the Board of Directors of Central Calaveras Fire and Rescue Protection District have expressed unfamiliarity with Brown Act requirements, which limits the ability of the BOD to ensure members are adhering to the Act.
Related Recommendations (1)
R1:
The Calaveras County Grand Jury recommends the Board of Directors receive formal training in Brown Act requirements by April 30, 2021.
F2:
The Central Calaveras Fire and Rescue Protection District website is out of date and has inaccurate and incomplete information with regards to Board of Directors membership, and the District Policy and Procedure Manual.
Related Recommendations (1)
R2:
The Calaveras County Grand Jury recommends the Board of Directors ensure that the Central Calaveras Fire and Rescue Protection District website is updated as Board of Directors membership changes, and that policies and procedures are modified by March 31, 2021.
F3:
The Chief and the Board of Directors Treasurer do not have the necessary access to financial information related to the District, which limits financial oversight and accountability.
Related Recommendations (1)
R3:
The Calaveras County Grand Jury recommends the Chief and Board Treasurer be provided full access to all District financial records and that financial records be stored and maintained at District Fire Station #1 by February 1, 2021.
F4:
Considering the Central Calaveras Fire and Rescue Protection District budget constraints, the Deputy Chief position is unnecessary for such a fiscally strained district .
Related Recommendations (1)
R4:
The Calaveras County Grand Jury recommends the Board of Directors review the Deputy Chief position assignment to determine efficacy, by December 31, 2020.
F5:
Central Calaveras Fire and Rescue Protection District funds were improperly transferred to the Central Calaveras Fire Safety Elves, a non-profit corporation, which prevented the Board of Directors from overseeing the management of those funds.
Related Recommendations (1)
R5:
The Calaveras County Grand Jury recommends the Central Calaveras Fire and Rescue Protection District Board of Directors immediately ensure District funds are managed directly by the District.
F6:
With no effective tracking system to differentiate the usage of Central Calaveras Fire and Rescue Protection District fuel and fuel credit accounts, there is no way to determine the true cost to the District of the Central Calaveras Fire Safety Elves use of fuel obtained through the District accounts.
Related Recommendations (1)
R6:
The Calaveras County Grand Jury recommends the Board of Directors direct the Chief to create a procedure to track all usage of Central Calaveras Fire and Rescue Protection fuel accounts, by March 31, 2021.
F7:
The Central Calaveras Fire and Rescue Protection District purchased specialized equipment for the Central Calaveras Fire Safety Elves that is otherwise useless to a fire district in carrying out its mission.
Related Recommendations (1)
R7:
The Calaveras County Grand Jury recommends the Board of Directors review its priorities and ensure that spending and asset acquisition is in line with the Central Calaveras Fire and Rescue Protection District mission statement and capabilities, by June 30, 2021.
F8:
The inability to pass parcel tax measures is evidence that the Central Calaveras Fire and Rescue Protection District has not sufficiently engaged with the citizens of the community.
Related Recommendations (1)
R8:
The Calaveras County Grand Jury recommends the Central Calaveras Fire and Rescue Protection District: a) Increase community outreach and engagement about District Services b) Propose a new parcel tax measure, by the March 2022 primary election and increase public education about the need for support, beyond 2018 efforts.
Findings & Recommendations
6 findings
F1:
The Calaveras County Administrative Office responded to Finding #1 and
Related Recommendations (1)
R1:
The Calaveras County Grand Jury recommends the Calaveras County Administrative Office develop a plan to address the backlog issue in the Calaveras County Assessor’s Office through a “comprehensive staffing and work methods analysis” and present the findings to the Calaveras County Board of Supervisors and the Calaveras County Assessor’s Office by June 30, 2021.
F2:
The Calaveras County Assessor’s Office is more than three years behind on residential property reassessments and four years behind on commercial property reassessments which leads to property owner confusion regarding supplemental and/or escape tax bills.
Related Recommendations (1)
R2:
a. The Calaveras County Grand Jury recommends the Calaveras County Assessor’s Office develop a plan by April 30, 2021, to bring all reassessments up to within one year of the re-appraisable events by June 30, 2022.
F3:
The Calaveras County Assessor’s Office generally uses a more time-intensive comparative market analysis to determine the new values of properties rather than exclusively using the sales price as the new value.
Related Recommendations (1)
R3:
The Calaveras County Grand Jury recommends the Calaveras County Assessor’s Office use “Rule 2” beginning April 30, 2021 for all real property ownership changes until these reassessments are completed within one year of the event.
F4:
The Calaveras County Assessor’s Office currently operates using a first in, first out process that perpetuates the backlog of reassessments often resulting in retroactive adjustments and additional tax bills.
Related Recommendations (1)
R4:
The Calaveras County Grand Jury recommends that by April 30, 2021, the Calaveras County Assessor’s Office enact more effective work flow processes in order to complete more timely reassessments.
F5:
The Calaveras County Board of Supervisors is not regularly informed regarding the backlog of real property reassessments.
Related Recommendations (1)
R5:
The Calaveras County Grand Jury recommends, beginning April 30, 2021, the Calaveras County Assessor’s Office provide quarterly progress reports to the Calaveras County Board of Supervisors containing information regarding how 14 many reassessments were not completed prior to the expiration of the statute of limitations, as well as the number that are pending/backlogged.
F6:
The Calaveras County Assessor’s Office has had a challenging time recruiting and retaining qualified staff.
Related Recommendations (1)
R6:
The Calaveras County Grand Jury recommends that by April 30, 2021 the Calaveras County Assessor’s Office work in conjunction with the Calaveras County Human Resources & Risk Management Office to develop a recruitment/ retention plan in order to attract and retain qualified applicants.
Findings & Recommendations
10 findings
F1:
For over 20 years, the Calaveras County Grand Jury has found the animal shelter to be outdated and inadequate for staff, animals and the public.
Related Recommendations (1)
R1:
The Calaveras County Grand Jury recommends that the County build a new shelter by December 31, 2022.
F2:
Although the BOS agreed to build a new shelter on the existing 6.93 acres and instructed the CAO to propose a building plan, no timeline or target date was specified for the completion of the plan.
Related Recommendations (1)
R2:
The Calaveras County Grand Jury recommends that the BOS provide a target date of no later than March 31, 2021 to the CAO for the plan completion.
F3:
Drainage design within the dog kennels does not permit them to be adequately sanitized, which increases the risk of disease within the canine unit.
Related Recommendations (1)
R3:
The Calaveras County Grand Jury recommends that the Administrator of the Environmental Management Agency develop a temporary solution to this drainage issue by March 31, 2021.
F4:
The hole in the cinder block wall used for drainage in the feral cat unit is inadequate and subject to backflow during heavy rains resulting in an increased risk of disease for cats and employees.
Related Recommendations (1)
R4:
The Calaveras County Grand Jury recommends that AS construct a proper drainage system for the feral cat area by March 31, 2021.
F5:
There are insufficient accommodations in the feral/intake room to properly house the number of animals brought to the shelter throughout the year.
Related Recommendations (1)
R5:
The Calaveras County Grand Jury recommends the AEMA request and the BOS provide funding for additional accommodations by March 31, 2021.
F6:
Limited public engagement with the AS shelter diminishes community awareness of the challenges facing AS staff and the animals in their care.
F7:
There is no clearly labeled direct link on the AS webpage to the FOCAS donation page which would facilitate public donations for AS.
Related Recommendations (1)
R7:
The Calaveras County Grand Jury recommends that AS add a direct link on the AS homepage to the FOCAS donation page, as well as add enticing verbiage, by January 1, 2021.
F8:
There is minimal AS partnership with non-profits other than FOCAS.
Related Recommendations (1)
R8:
The Calaveras County Grand Jury recommends that AS partner more robustly with the non-profit sector by March 31, 2021.
F9:
AS developed a foster program in October 2018. The program has not been implemented due to a lack of consensus among County agencies regarding County exposure to liability.
Related Recommendations (1)
R9:
The Calaveras County Grand Jury recommends a foster program be implemented by January 1, 2021.
F10:
Lack of enforcement of the dog license ordinance in Calaveras County reduces the ability of the County to ensure that dog owners maintain current rabies vaccinations for their animals creating a public safety risk, as well as reduces revenues to the County.
Related Recommendations (1)
R10:
The Calaveras County Grand Jury recommends that AS develop a media campaign by February 1, 2021, to educate the public about the County Ordinance regarding dog licensing.
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Findings & Recommendations
3 findings
F1:
The overall condition of the Calaveras County jail was found to be clean, organized, excellently maintained, and well run by dedicated officers and staff.
F2:
The overall condition of the Vallecito Conservation Camp was found to be clean and well maintained, offering many programs and inmate participation in several projects.
F3:
Correctional officers at Vallecito Conservation Camp are unable to observe the boundaries of the Camp to prevent incoming drugs and inmate misconduct because it does not have surveillance cameras.
Related Recommendations (1)
R3:
The Calaveras County Grand Jury recommends that surveillance cameras be installed by December 31, 2020. Invited Responses · Director of the California Department of Corrections & Rehabilitation · Warden of Sierra Conservation Camp · Vallecito Conservation Camp Commander
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Findings & Recommendations
4 findings
F1:
When buildings and properties are not marked with an address at the road, it can be chal- lenging for emergency services to locate an incident.
Related Recommendations (1)
R1:
The CCGJ recommends that beginning June 2021, the BOS make annual proclamations at their first meeting in June declaring Address Identification Month and urge County residents to ensure their properties are identified in adherence to California Fire Code §505.1.
F2:
The ability of OES to send emergency notifications to the public is limited by an opt-in system requiring that members of the public request to receive information.
Related Recommendations (1)
R2:
The CCGJ recommends that the OES increase public outreach and education about the importance of signing up for notification programs and ensure that citizen con- tact information is current. Invited Responses · Director of Office of Emergency Services
F3:
Without a system to test the viability/suitability of contact numbers enrolled with Calaveras Alert, members of the public may not feel entirely confident they are enrolled, or that their best contact methods will be used.
Related Recommendations (1)
R3:
The CCGJ recommends that beginning September 1, 2020, the OES send out test messages on a monthly basis to ensure members of the public are confident their best contact information is registered with the system. Invited Responses · Director of Office of Emergency Services
F4:
While an extensive interdepartmental Emergency Operations Plan does exist, the OES does not operate with an office-level Policy and Procedure Manual to guide employee conduct and maintain consistent practices in the event of personnel change.
Related Recommendations (1)
R4:
The CCGJ recommends the OES complete a Policy and Procedure Manual by De- cember 31, 2020. Invited Responses · Director of Office of Emergency Services
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Findings & Recommendations
14 findings
F1:
The 2018-2019 CCGJ inadvertently included language suggesting that certain entities were required to respond to various reports, as opposed to being invited to respond.
F2:
The most frequent reason for a non-compliant response was the lack of stated timeframe for the completion of further analysis or implementation.
Related Recommendations (1)
R2:
The CCGJ recommends that Governing boards and elected officials who have been asked to respond to CCGJ reports carefully review California Penal Code §933.05 to ensure that timeframes are provided when recommendations require further analysis or will be implemented at a future date. Respondents: None
F3:
Multiple actions taken by the BOS in the 2020 fiscal year were prompted to some degree by CCGJ Report findings and recommendations.
F4:
Currently, revenue collected by ACS goes directly into the BOS Disagree The Board of Supervisors disagreed with this finding. County General Fund instead of enhancing the ACS budget, CAO Disagree TFuhned Cso furonmty Aaddompitnioisntrsa atnivde oOtfhfeicre sro duisracegsre geedn ewriathte tdh iisn ACS limiting funds available for their specific needs. Disagree fFiened irnegv.e Fnuuned gso feros mdi raedcotplyt iionntos tahned Aonthimera ls oSeurrvciecse s budget and not the General Fund. In fact, fee revenue covers only a small percentage of the department’s annual costs. In Fiscal Year 2018-19, for example, total revenue from fees, EMA/ACS penalties and charges for services ($61,326) funded only 9.6% of Animal Services costs ($638,633). So it is clear that the General Fund is not benefiting from revenue collected by Animal Services. RESPONSES TO CCGJ FINDINGS ANIMAL CONTROL SERVICES Required Respondent 2017 Responses # Findings (Governing Body 2017 Response Text (Agree/Disagree) / Elected Official)
F5:
A partnership with the Humane Society, based on a 2016 Partially disagree. While a partnership with the Calaveras Humane Society preliminary memorandum of understanding (MOU) to build a (CHS) for development of a new shelter would have 6.93 acres, jointly operated Animal Shelter, fell through. The potentially been an optimal solution, a variety of issues Humane Society Board lost faith in the County's ability to left unanswered by the preliminary MOU were not provide a yearly funding amount of the existing ACS. There addressed in the proposed "final" MOU. Final distribution was a slower than expected progress on the ACS discussions of costs and funding were issues that were discussed, but which is the reason for the ACS deal falling through. This they were not the primary focal point of negotiation prior should have never happened. The partnership MOU should to CHS deciding to withdraw from the process. have moved forward in a timely manner. A partnership with Questions still needing to be clarified included: (1) Would the Humane Society would have streamlined services and CHS take possession and responsibility for all animals expenses for a new facility. brought into the shelter after the required holding period or just ones desirable for adoption?; (2) Would the responsibility for euthanizing animals fall entirely on Director of CCACS staff or could duty be shared by the partners?; (3) Environmental What should be the process for resolving disputes? The Health (DOEH) issue of dispute resolution needed to be addressed. CHS also noted that: (1) Significant progress has been made by CCACS in the management and rehoming of animals received at the shelter reducing the urgency in fund raising for a new shared shelter: and (2) Starting with a smaller adoption center would allow CHS to gain experience in sheltering animals on a smaller scale, rather than immediately taking on the entire sheltering operation for the county. CCACS continues to maintain a positive working relationship with CHS overall and remains open to exploring new avenues for collaboration and partnership. Calaveras Answered by DOEH. County Animal Control RESPONSES TO CCGJ FINDINGS ANIMAL CONTROL SERVICES Required Respondent 2017 Responses # Findings (Governing Body 2017 Response Text (Agree/Disagree) / Elected Official) Fully agree. Agree with the finding. Calaveras County Human Resources Department (CCHRD) Partially disagree. The negotiations on a jointly operated shelter was terminated by the Humane Society. While not directly involved in the negotiations, the CCBOS was made aware that a deal was terminated by the Humane Society by the negotiating party. The progress of the negotiations was hampered by turnover in both the Environmental Calaveras Management Agency and County Administration, which County Board necessitated some parties having to get up to speed on of Supervisors prior discussion. While the preliminary MOU outlined the (BOS) duties and responsibilities of both the County and the Humane Society, there remained a number of areas that needed to be clarified, including questions on what the shared staffing would be and which animals would be the responsibility of the County and which would be the responsibility of the Humane Society.
F6:
In researching past Grand Jury reports this year's Grand Jury Fully agree. Funding remains a challenge and CCACS will continue to Director of found that a new facility has been recommended to the work toward establishment of a new shelter. Environmental Board of Supervisors for nearly 20 years. Health (DOEH) RESPONSES TO CCGJ FINDINGS ANIMAL CONTROL SERVICES Required Respondent 2017 Responses # Findings (Governing Body 2017 Response Text (Agree/Disagree) / Elected Official) Answered by DOEH. Calaveras County Animal Control Services (CCACS) Calaveras Fully agree. The CCBOS agrees with the finding. County Board of Supervisors (CCBOS)
F7:
Instead of enforcing the animal laws, the priority of CCACS Partially disagree. CCACS staffing level is adequate when all positions are has been more on the day-to-day care of animals due to the filled, but there has been a significant turnover in staff lack of staffing. For example, the level of compliance in and staff who have taken extended leave, making it obtaining domestic pet licensing is at approximately 22%. Director of difficult to operate 7 days a week. Addressing the office The Grand Jury finds this is an area where revenue could be Environmental coverage issue, providing staff with the tools needed to generated with proper staffing. Health (DOEH) do their job in the field, streamlining the online licensing In addition, there is inadequate staffing overall to meet the renewal process, and actively managing staff priorities daily services and operational needs. The shortage of should have an immediate positive impact on licensing qualified staff lowers the efficiency, effectiveness and revenue. productivity of the department including reduced morale. Answered by DOEH. Calaveras County Animal Control Services (ACS)
F8:
During our tour at CCACS on February 1, 2018 there was Fully agree. The department will explore this alternative with the Director of mention of considering an outside agency to conduct a County Administrative Officer and CCBOS this fiscal year Environmental feasibility study to create a ballot measure for increasing the and will implement it based on the outcome of this Health (DOEH) CCACS budget. analysis. Calaveras Answered by DOEH. County Animal Control Services (ACS) RESPONSES TO CCGJ FINDINGS ANIMAL CONTROL SERVICES Required Respondent 2017 Responses # Findings (Governing Body 2017 Response Text (Agree/Disagree) / Elected Official) Calaveras Fully agree. Per the report from the DOEH, Department staff did County Board mention there being an interest in contracting with an of Supervisors outside organization to assist in a ballot measure to (BOS) construct a new animal shelter.
F9:
The current vehicles are in poor condition, inadequate and Fully agree. Replacement of aging equipment is a priority. Director of not functional for the CCACS' needs. One has very high Environmental mileage (over 100,000 miles), and one is currently out of Health (DOEH) service. All vehicles, when received, have been used vehicles and not designed for animal control according to interviewed Calaveras Fully agree. The CCBOS agrees with this finding. representatives. At the February 1, 2018 CCACS meeting, the County Board Grand Jury was informed the CCBOS allotted $40,000 to of Supervisors purchase a new specialized vehicle. (BOS)
F10:
There are industry standards established such as found in Fully agree. Development of policies and procedures for assuring best Director of "Guidelines for Standards of Care in Animal Shelters", 2010, management practices for animal shelter operations will Environmental or similar guidelines. be a major focus for the CCACS Manager the first half of Health (DOEH) this fiscal year. Answered by DOEH. Calaveras County Animal Control Services (ACS) Calaveras Fully agree. The CCBOS agrees with this finding. County Board of Supervisors (BOS)
F11:
The CCACS does have a web site and in addition uses Calaveras Answered by DOEH.Development of enhanced website presence and Facebook as a social media source. County Animal utilization of social media platforms, consistent with Control county web-security requirements, will be an objective for Services (ACS) the second half of this fiscal year. RESPONSES TO CCGJ FINDINGS ANIMAL CONTROL SERVICES Required Respondent 2017 Responses # Findings (Governing Body 2017 Response Text (Agree/Disagree) / Elected Official)
F12:
Clear policy and procedures are in place and strictly followed DOEH responded - fuWllhy idlei spaoglrieciee.s and procedures were presented to the by staff and volunteers. Day-to-day operations are Grand Jury, many are outdated and not readily available performed at a high standard under sub-standard conditions None to staff. Comprehensive policies and procedures are without adequate facilities and equipment. urgently needed and will be a high priority for the new Animal Services Manager.
F13:
The nonprofit Friends of the Calaveras Animal Shelter DOEH responded - fuFOllyC aAgSr peero.vides invaluable assistance to CCACS in terms of (FOCAS) has provided funds to the CCACS and has donated financial assistance and volunteer help. FOCAS members equipment and volunteer hours to help keep the CCACS None are tremendously dedicated to all aspects of animal effective. welfare and the work performed by CCACS.
F14:
The CCACS has a ninety percent (90%) no-kill rate. DOEH responded - fuThllyis a ngor-ekeil.l rate applies to dogs at the shelter and is the result of the hard work of staff and volunteers in providing animals with medical treatment, socialization, None and a variety of placement options, including adoption out of other centers and rescue groups. RESPONSES TO CGJ RECOMMENDATIONS ANIMAL CONTROL SERVICES Required Respondent # Recommendations (Governing Body / 2017 Responses (implementation) 2017 Response Text Elected Official)
Additional Recommendations
9
Not linked to specific findings.
R1:
The CAO should complete the Purchasing Policy CAO Will be implemented The recommendation has not yet been implemented but will be and Procedure Manual no later than December implemented in the 2019-2020 fiscal year. 31, 2019.
R3:
None Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code §929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. REFERENCE SOURCES · California Penal Code §933.05 · California Grand Jurors’ Association website, www.cgja.org
R4:
During the master fee schedule revision CBO Will be implemented The Interim Chief Building Official agrees with this recommendation. The process, Code Compliance must avoid writing updated version of 8.06 addresses many of concerns raised by the public municipal codes and fee schedules which in prior hearings and balances the financial need to recover costs of create financial and physical hardships. enforcement and preserve public safety against the importance of maintaining the good-will of the community and the trust of the public. Most of the proposed fees found in the prior update have been removed and I believe that the new proposed update gives code compliance officers more flexibility to work with the public, reduce fines based on a defined criteria. The new revised 8.06 is geared towards educating the public and assisting property owners in achieving voluntary compliance without unnecessary punitive measures. The proposed revision does have teeth, but they are reserved for the worst offenders. RESPONSES TO CCGJ RECOMMENDATIONS CODE COMPLIANCE # Recommendations Respondent Responses (implementation) Response Text BOS Requires further analysis The recommendation requires further analysis. Any fees contemplated by Code Compliance at the time of the master fee schedule revision, will be established by the Board of Supervisors in a noticed public hearing, as required by Government Code §66016. The amount of any such fee will be determined pursuant to the analysis required by Article XIII C of the California Constitution and Government Code §53750 et seq. State law prohibits the imposition of any fee that exceeds the reasonable costs of providing services, performing inspections, issuing permits, administrative enforcement, or appeals of enforcement action or staff decisions. CCU Implemented Code Compliance agrees that a "one size fits all" approach is inappropriate for this County, its constituents, and their unique circumstances. The new draft version of 8.06 takes all of this into [account}.
R5:
The BOS needs to authorize a Code CBO Requires further analysis The Interim Chief Building Official believes this recommendation requires Compliance Department with its own budget further analysis to determine a plan of action by the Board of Supervisors by December 31, 2019. for budgetary department. BOS Will not be implemented The recommendation will not be implemented as the current reporting structure of Code Compliance does not compromise the departments funding or stability. CCU Not applicable That is a policy question for the Board of Supervisors. Code Compliance has been acting as the enforcement arm for multiple departments, and will continue to carry out its obligations under the County Code in accordance with the Board's policy direction as best as it can with the resources that are provided. RESPONSES TO CCGJ FINDINGS CALAVERAS COUNTY GENERAL PLAN Response # Findings Respondent Response Text (Agree/Disagree)
R6:
The CCSO should continue maintaining a healthy jail environment for inmates and staff.
R7:
The BOS needs to approve funding for eight additional BOS Will not be implemented This recommendation will not be implemented but it should be patrol deputies in the budget mid-term review in 2020. noted that an additional patrol officer position was approved in the 2019-2020 budget.
R8:
By June 30, 2020, the CCSO needs to determine the CCSO Implemented CCSO will continue to evaluate staffing levels and potential necessary staffing levels required to increase the revenue sources including out-of-county inmate bed contracts. number of out-of-county inmates housed in the jail. When and if enough officers can be successfully hired to fill the vacant positions, CCSO will complete the needs assessment to determine the necessary staffing levels required to increase the number of out-of-county inmates housed in the jail. RESPONSES TO CCGJ RECOMMENDATIONS JAILS/PUBLIC CORRECTIONAL FACILITIES/CALAVERAS COUNTY FACILITY # Recommendations Respondent Responses Response Text
R9:
The BOS should, within the 2019-2020 fiscal year, BOS Will not be implemented This recommendation will not be implemented. The County’s increase the Sheriff’s Office budget sufficiently to general fund budget is constrained as a rural county. improve services to the county. Competition for resources across all general fund departments is significant. Each year during the budgeting process, all Department Heads have opportunity to provide rationale for increases to their respective budgets.
R10:
None 7 RESPONSES TO CCGJ FINDINGS JENNY LIND VETERANS MEMORIAL DISTRICT Responses # Findings Respondent Response Text (Agree/Disagree)
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Findings & Recommendations
4 findings
F1:
As of Aug 2019, the VSO staffing levels limited veteran access to available services. As of June 1, 2020, two part time clerical positions were added which enables the office to run efficiently. These federally funded jobs will end on September 30, 2020. As of July 1, 2020, an Outreach Coordinator was hired. 4
Related Recommendations (1)
R1:
The CCGJ recommends the VSO to seek permanent County funding for the clerical . positions. Required Responses: • Calaveras County Board of Supervisors Invited Responses: • Executive Services Officer of the VSO
F2:
Without a written policy and procedure manual there is a lack of clearly-defined operating processes in the event of personnel changes.
Related Recommendations (1)
R2:
The CCGJ recommends that the VSO establish a written policy and procedures manual by June 30, 2021. Required Responses: • Calaveras County Board of Supervisors Invited Responses: • Executive Services Officer of the VSO
F3:
Information pertaining to the services of the VSO is limited when veterans cannot access the internet or live in remote regions of the County.
Related Recommendations (1)
R3:
The CCGJ recommends the VSO continue to send information regarding veteran services and events to the County library branches, community centers, churches, and merchants, for posting in a public space. Required Responses: • None Invited Responses: • Executive Services Officer of the VSO
F4:
It can be challenging for veterans living outside the Valley Springs/western Calaveras area to visit the VSO.
Related Recommendations (1)
R4:
The CCGJ recommends that the VSO consider partnering with other Veterans Memorial Districts, including Angels Camp and libraries to provide outreach services with regular office hours, in those areas. Required Responses: • None 5 Invited Responses: • Executive Services Officer of the VSO REFERENCE SOURCES • U.S. Census 2018 5-year survey • Statista Research Department, April 29, 2019(statista.com/topics/1279/veterans) • Statistics from Veterans Services Office 2020
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Findings & Recommendations
6 findings
F1:
The Calaveras County Administrative Office responded to Finding #1 and
F2:
The Calaveras County Assessor’s Office is more than three years behind on residential
F3:
The Calaveras County Assessor’s Office generally uses a more time-intensive
F4:
The Calaveras County Assessor’s Office currently operates using a first in, first out
F5:
The Calaveras County Board of Supervisors is not regularly informed regarding the backlog of
F6:
The Calaveras County Assessor’s Office has had a challenging time recruiting and retaining
Additional Recommendations
6
Not linked to specific findings.
R1:
The Calaveras County Grand Jury recommends the Calaveras County
R2:
a. The Calaveras County Grand Jury recommends the Calaveras County Assessor’s
R3:
The Calaveras County Grand Jury recommends the Calaveras County Assessor’s
R4:
The Calaveras County Grand Jury recommends that by April 30, 2021, the
R5:
The Calaveras County Grand Jury recommends, beginning April 30, 2021, the
R6:
The Calaveras County Grand Jury recommends that by April 30, 2021 the
Findings & Recommendations
8 findings
F1:
Members of the Board of Directors of Central Calaveras Fire and Rescue Protection District
F2:
The Central Calaveras Fire and Rescue Protection District website is out of date and has
F3:
The Chief and the Board of Directors Treasurer do not have the necessary access to financial
F4:
Considering the Central Calaveras Fire and Rescue Protection District budget constraints, the
F5:
Central Calaveras Fire and Rescue Protection District funds were improperly transferred to
F6:
With no effective tracking system to differentiate the usage of Central Calaveras Fire
F7:
The Central Calaveras Fire and Rescue Protection District purchased specialized equipment for
F8:
The inability to pass parcel tax measures is evidence that the Central Calaveras Fire and
Additional Recommendations
8
Not linked to specific findings.
R1:
The Calaveras County Grand Jury recommends the Board of Directors
R2:
The Calaveras County Grand Jury recommends the Board of Directors ensure that
R3:
The Calaveras County Grand Jury recommends the Chief and Board
R4:
The Calaveras County Grand Jury recommends the Board of Directors review
R5:
The Calaveras County Grand Jury recommends the Central Calaveras Fire and
R6:
The Calaveras County Grand Jury recommends the Board of Directors direct
R7:
The Calaveras County Grand Jury recommends the Board of Directors review its
R8:
The Calaveras County Grand Jury recommends the Central Calaveras Fire and
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Findings and recommendations not yet extracted.
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Findings & Recommendations
4 findings
F1:
When buildings and properties are not marked with an address at the road, it can be challenging
F2:
The ability of OES to send emergency notifications to the public is limited by an opt-in system
F3:
Without a system to test the viability/suitability of contact numbers enrolled with Calaveras Alert,
F4:
While an extensive interdepartmental Emergency Operations Plan does exist, the OES does not
Additional Recommendations
4
Not linked to specific findings.
R1:
The CCGJ recommends that beginning June 2021, the BOS make annual proclamations
R2:
The CCGJ recommends that the OES increase public outreach and education about the
R3:
The CCGJ recommends that beginning September 1, 2020, the OES send out test
R4:
The CCGJ recommends the OES complete a Policy and Procedure Manual by December