Yuba County 2000-2001 - California Grand Jury Reports

December 03, 2002 — County of dia caracteratoria*

78 pages 19 findings 12 recommendations

Findings & Recommendations 19 findings

F1: By the use of grant funding, the city has been able to operate without a deficit.

F2: The City of Wheatland needs to vigorously pursue installation of a promised traffic light.

F3: The City of Wheatland needs to make a priority of having the final draft of evacuation procedures approved and distributed.

F4: The city needs to pursue repairing the city roads. REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code section 925, which states in part: "...investigations may be conducted on some selective basis each year." BACKGROUND: Wheatland, established in 1874, is one of only two incorporated cities in Yuba Although it had serious financial problems in the past, it seems to have County. remedied most through effective governmental management and its successful efforts in obtaining grant funding. The city is preparing for its inevitable growth caused, in part, by the construction and use of the Sacramento Valley Amphitheater-Motor Plex raceway, and the city's proximity to Sacramento, where many persons commute for employment. SCOPE: The Grand Jury attended Wheatland City Council meetings, reviewed budget records, contacted representatives from the Wheatland Fire Department; and interviewed various city officials, including the Wheatland Mayor, the Clerk, the City Administrator, and the Wheatland Police Chief. The Grand Jury also made an on-site tour of the city, including the police and fire departments. PROCEDURE: 1. 15 (1.03) - 1,5,523 (1.03) No less than two members of the Grand Jury were present during all interviews, tours, and the collections of documents pursuant to Penal Code section 916. DISCUSSION: This report will address the efforts made by the city to provide for public safety, planned growth, and an effective governing body. . I A THE OFT. Public Safety: A. The Police Department Currently, the city has five sworn officers, two reserve officers, and one part- time chief. Chief of Police Meares was compelled to serve part-time due to a lack of city funds. Earlier this year, the city was able to obtain the necessary grant funding totaling $236,000. With $36,000 of these grant funds, the Chief of Police will be employed full-time, and with $200,000 of the grant funds, the city will be able to purchase a state-of-the art patrol car. With this new equipment, including SECTION AND SECTION a mobile detection transmitter, patrolmen will be able to check license plates and driver's identification at the scene. Yuba County Sheriff's office to obtain this needed information. The funding will also allow the city to update its other patrol vehicles. B. The Fire Department Currently, the fire department has slots for 20 volunteers, but only 14 There is one salaried volunteer firemen currently serve the department. firefighter, Art Paquatte, who works two days a week, 8:00 a.m. to 5:00 p.m., for the City of Wheatland and three days a week at the Plumas-Brophy Fire Department. His salary is $23,000 per year, with $10,000 being paid by the City of Wheatland. The fire department makes approximately four hundred fire and emergency calls per year. They also have the assistance of the Plumas-Brophy Fire Department. Currently, the Wheatland Fire Department has two rescue trucks and a wild land/grass rig. One of the rescue trucks is a 1978 International and the other is a 1986 Chevrolet van. Each is equipped with the Universal Spreader-Cutter "Jaws Firefighters in the community have spearheaded an effort to of Life" tool. purchase a new $265,000 fire pumper truck. The city plans to also file grant applications to obtain new fire equipment, and possibly funds to assist in the purchase of the new fire truck. The community has been very supportive of the Wheatland City Fire Department's fund-raising efforts. The state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of t The fire department is also in the planning stage of soliciting land to be donated on the west side of Highway 65 to allow a more rapid response time to citizens on that side of the city. Currently, there are two impediments to a rapid response time: the trains and the heavy traffic on Highway 65 that divide the city. The Wheatland City Fire Department is hopeful that if it is able to purchase the new pumper truck and reduce the response problems by constructing a new building on the west side of Wheatland, it may be able to seek a more favorable insurance rating for homeowners. C. Traffic Both citizens and council members are Highway 65 divides the city. concerned about the traffic situation in the city. Although the developers of the Sacramento Valley Amphitheater have earmarked $150,000 to fund the installation of a stoplight for the city, the California Department of Transportation (Cal Trans) has not approved its installation. The city estimates that the necessary steps for installation will be completed in approximately one year. In the meantime, it is difficult to cross from one side of the highway to the other. The city has asked that parents volunteer to walk school children from one side of the highway to the other. However, it is also a dangerous situation for the traffic guards. There are also problems with the quality of city roads. The city council has made it one of its priorities to upgrade or repair problem areas. However, this continues to be an annoyance for residents. D. Flooding During the 1997 flood, Wheatland became an evacuation point since it is located on relatively high ground. It is apparent that, for future emergencies, a plan of action needs to be in place. The city has taken steps to draft a plan of action should an emergency occur; however, the final draft has not yet been approved or circulated. E. Water Pressure Due to problems with water pressure, the city obtained a $1.9 million loan and a $1 million grant to redrill Pump 6 and refurbish another (Pump 4). Municipal bonds secure the loan. Flat water rates have been raised in Wheatland from $10.50 to $26.92. Some of the citizenry have objected; the last rate increase was The distribution water pressure is now within acceptable 25 years prior. 10.00 guidelines. Planning: The city is in the process of updating its general plan. Three proposed housing projects and a motel may materialize in the near future. Fast food restaurants are also in STATE OF the planning stages. A community center should be completed by 2001. City Government: The city has also attempted to attract and keep qualified persons in its city government. Wheatland conducts city business through a five-member city council. Current city council members are: Mayor: Roy V. Crabtree Vice Mayor: Sean Coker Lisa McIntosh, Ernie Thompson, and Gary Ulman Council: Support staff includes: Dee Coggeshall, Clerk; Jim Thompson, City Administrator; John Meares, Police Chief; and Karl Nichols, Fire Chief. The city is in the process of adding retirement benefits to salaried staff's benefit package. It has also reviewed the salary structure, and we understand that the city employees' salaries are still lower than other cities and counties in the area.

F5: offer the best prices consistent with quality, delivery and service. Follow the practice of competitive bidding to the maximum

F6: extent possible. Base purchases on quality of materials, price, and delivery dates.

F7: If all other considerations are considered equal, priority will be shown for materials produces within the district or the State of California. Grant awards to the lowest bidder meeting specifications.

F8: To serve the best interests of the School District in all

F9: transactions. To give all bidders an equal opportunity to qualify for school

F10: business. To purchase without favor or prejudice.

F11: To conduct purchasing in a business-like manner using the most

F12: efficient and effective methods and procedures. To acquire material, when advantageous to the District, through

F13: the Federal Surplus Property Act. To participate in cooperative purchasing with other

F14: governmental agencies, when consistent with the policies listed herein. No member of the governing board shall be interested in any

F15: contract made by this Board of Education (as defined in Education Code Sections 35230-35240 inclusive). Standardize as much as possible on equipment and/or supplies

F16: used within the District without encumbering service. Recognizing that standardization benefits the District in ease of operation by personnel and reduces District expenditure for back-up parts stock. Policy Adopted: 9/1/92 Administrative Regulation 3310.1 PURCHASING POLICIES CHEATING AND A CO.

F17: securing materials at discount for personal use. Dated: 9/01/92 Administrative Regulation 3310.1 LEGAL REFERENCE SELECTED SECTIONS OF THE CALIFORNIA EDUCATION, GOVERNMENT, AND REVENUE AND TAXATION CODES RELATING TO PURCHASING LETTING OF CONTRACTS TO LOWEST BIDDERS (Public Contract Code section 20111) (as amended by SB 429 Ch. 897/95) NOTICE CALLING FOR BIDS (Public Contract Code Section 20112) DURATION OR CONTINUING CONTRACTS FOR SERVICES AND SUPPLIES (Education Code 39644) EMERGENCY REPAIR CONTRACTS WITHOUT BIDS (Public Contract Code Section 20113) WORK NOT EXCEEDING $15,000 OR 750 HOURS (Public Contract Code Section 20114) PURCHASE OF SURPLUS PROPERTY FROM FEDERAL AGENCIES (Education Code 39654) ADVANCE PAYMENT FOR PUBLICATIONS, POSTAGE, ETC. (Education Code 40013) SEASONABLE AND FOODSTUFFS PERISHABLE PURCHASES OF COMMODITIES (Education Code 39873) BIDS CANNOT SPECIFY BRAND TO EXCLUDE COMPETITION (Government Code 4333) PUBLIC ADVERTISING OF BIDS (Government Code 53068) POLICIES AND PROCEDURES TO BE ADOPTED BY LOCAL AGENCY (Government Code 54202 and 54204) 9/01/92 Dated: Administrative Regulation 2150.3 Marysville Joint Unified School District VISA CARD GUIDELINES Credit limit per person, per account, $2,000 (increase may be requested).

F70: are located within the Yuba-Sutter Enterprise Zone. The Yuba County Airport, through the Yuba County Board of Supervisors' approval, has either sold or leased, long-term, 2.5 to 45 acre parcels for industrial development, all within the airport's designated 265 acre industrial area, as reflected in the attached map. (See Exhibit E.) When the Grand Jury questioned whether this was prudent if the airport needed to further expand, the airport manager stated management felt it had conserved an ample amount of acreage for future expansion. The Yuba County Airport Manager, who is also the Enterprise Zone manager, and the Yuba County Economic Development Coordinator are strongly committed to marketing the Yuba-Sutter Enterprise Zone. Their main objective is to entice businesses to locations within the enterprise zone in Yuba County with offers of state tax credits and local incentives, as reflected in the attached documentation. (See Exhibit F.) For example, the Yuba-Sutter Enterprise Zone promotes: ENGLISH STREET Site financing, with low or zero interest financing on improved property • Below market sales and lease costs, including a 15 percent EZ discount for a savings of $5,175 per acre Business loan programs, including a revolving loan fund tailored to a business' • capital needs Job training programs, including training assistance, and low cost and subsidized programs. Some of the most recent participants in the Yuba County Enterprise Zone are the Sacramento Valley Amphitheater and the Motor Plex raceway.

F2000: - 2001 GRAND JURY FINAL REPORT 2000-2001 Yuba County Grand Jury Final Report The Honorable THOMAS F. MATHEWS Judge of the Superior CourtDepartment 1 . . The County of Yuba GRAND JURY (916) 741-6456 The Honorable Thomas F. Mathews Yuba County Superior Court 215 Fifth Street Marysville, CA 95901 Dear Judge Mathews: Sixteen Yuba County citizens from varied backgrounds devoted the past year of their lives to reviewing the activities of various governmental entities, responding to citizens' complaints, and drafting the enclosed final Grand Jury Report. The 2000/2001 Grand Jury is hopeful that these governmental bodies and the citizens of Yuba County will accept our findings and recommendations in the spirit in which they were offered, i.e., from a love of our county, a firm belief that we should recognize the efforts of many dedicated employees, and the conviction that we should pinpoint areas where it may be possible to effect positive change. Each report is the result of extensive and careful investigation and has been adopted by at least 12 members of the Grand Jury, as required by Penal Code section 933. The investigation and report on the Yuba County Jail was accomplished without the participation of two members, one of whom is employed by the Yuba County Sheriff's office, and the other who donates his time to the Sheriff's Team Active Retired Seniors (STARS) program. Similarly, the investigation and report on Juvenile Hall was accomplished without the participation of one member who works at the facility. The Marysville Joint Unified School District investigation and report was also accomplished without the participation of one Grand Jury member. On behalf of the 2000/2001 Yuba County Grand Jury, I would like to thank Evelyn Allis and her staff, Court Executive Officer Steve Konishi, the Honorable Dennis J. Buckley, and especially you for your support during this past year. We feel privileged to be the final Grand Jury to serve with you prior to your retirement as a Yuba County Superior Court Judge. Finally, I would like to thank this year's Grand Jurors for their tireless efforts. Because we were so few in number, many Grand Jurors served on additional committees so we could timely complete our tasks. We learned the full meaning of the word "teamwork". Although some Grand Jurors were unable to complete their term due to a serious illness or that of a family member, each, including our esteemed initial foreperson, contributed to the overall Grand Jury effort. While we now go our separate ways, we are bound by the ties of camaraderie that have developed over this year and we remain dedicated to the ideals espoused in our report. Şinderely, Kathleen R. O'Connoi Foreperson 215 FIFTH STREET ... COURTHOUSE .. MARYSVILLE, CALIFORNIA 95901 2000-2001 YUBA COUNTY GRAND JURY HERRETT Ms. Marilyn Alverson Browns Valley Ms. Vickie Bullard Marysville Mrs. Mary Hawes Marysville Mrs. Vivian Kirkpatrick, Secretary Pro Tem Marysville Mr. Ronald Kreth Browns Valley Mrs. Kristie LaPinta Wheatland Mr. Jack Littlefield Oregon House Mr. Robert Mathews Marysville Mr. Armando Miramontes Olivehurst Mr. Fred Norris Brownsville Ms. Kathleen R. O'Connor, Foreperson Wheatland Ms. Bernice Rishell Browns Valley Miss Laura Sanders Marysville Ms. Sharon Shingle Marysville Ms. Linda Plummer Smith, Secretary Marysville Mr. Darryle "Stubby" Stubblefield, Foreperson Pro Tem Marysville I we state of TABLE OF CONTENTS Page OR ELL The Honorable Thomas F. Mathews Foreperson's Letter Members of the -2001 Yuba County Grand Jury Final Report tanting and Cities 1 City of Wheatland Schools 5 Marysville Joint Unified School District Yuba County 12 Airport 16 Board of Supervisors – Salary Evaluation Human Services 20 Adult Protective Services 23 Children's Protective Services Probation Department CITY OF WHEATLAND en tabadat en FINDINGS: 1. By the use of grant funding, the city has been able to operate without a deficit. 2. The City of Wheatland needs to vigorously pursue installation of a promised traffic light. 3. The City of Wheatland needs to make a priority of having the final draft of evacuation procedures approved and distributed. 4. The city needs to pursue repairing the city roads. REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code section 925, which states in part: "...investigations may be conducted on some selective basis each year." BACKGROUND: Wheatland, established in 1874, is one of only two incorporated cities in Yuba Although it had serious financial problems in the past, it seems to have County. remedied most through effective governmental management and its successful efforts in obtaining grant funding. The city is preparing for its inevitable growth caused, in part, by the construction and use of the Sacramento Valley Amphitheater-Motor Plex raceway, and the city's proximity to Sacramento, where many persons commute for employment. SCOPE: The Grand Jury attended Wheatland City Council meetings, reviewed budget records, contacted representatives from the Wheatland Fire Department; and interviewed various city officials, including the Wheatland Mayor, the Clerk, the City Administrator, and the Wheatland Police Chief. The Grand Jury also made an on-site tour of the city, including the police and fire departments. PROCEDURE: 1. 15 (1.03) - 1,5,523 (1.03) No less than two members of the Grand Jury were present during all interviews, tours, and the collections of documents pursuant to Penal Code section 916. DISCUSSION: This report will address the efforts made by the city to provide for public safety, planned growth, and an effective governing body. . I A THE OFT. Public Safety: A. The Police Department Currently, the city has five sworn officers, two reserve officers, and one part- time chief. Chief of Police Meares was compelled to serve part-time due to a lack of city funds. Earlier this year, the city was able to obtain the necessary grant funding totaling $236,000. With $36,000 of these grant funds, the Chief of Police will be employed full-time, and with $200,000 of the grant funds, the city will be able to purchase a state-of-the art patrol car. With this new equipment, including SECTION AND SECTION a mobile detection transmitter, patrolmen will be able to check license plates and driver's identification at the scene. Yuba County Sheriff's office to obtain this needed information. The funding will also allow the city to update its other patrol vehicles. B. The Fire Department Currently, the fire department has slots for 20 volunteers, but only 14 There is one salaried volunteer firemen currently serve the department. firefighter, Art Paquatte, who works two days a week, 8:00 a.m. to 5:00 p.m., for the City of Wheatland and three days a week at the Plumas-Brophy Fire Department. His salary is $23,000 per year, with $10,000 being paid by the City of Wheatland. The fire department makes approximately four hundred fire and emergency calls per year. They also have the assistance of the Plumas-Brophy Fire Department. Currently, the Wheatland Fire Department has two rescue trucks and a wild land/grass rig. One of the rescue trucks is a 1978 International and the other is a 1986 Chevrolet van. Each is equipped with the Universal Spreader-Cutter "Jaws Firefighters in the community have spearheaded an effort to of Life" tool. purchase a new $265,000 fire pumper truck. The city plans to also file grant applications to obtain new fire equipment, and possibly funds to assist in the purchase of the new fire truck. The community has been very supportive of the Wheatland City Fire Department's fund-raising efforts. The state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of t The fire department is also in the planning stage of soliciting land to be donated on the west side of Highway 65 to allow a more rapid response time to citizens on that side of the city. Currently, there are two impediments to a rapid response time: the trains and the heavy traffic on Highway 65 that divide the city. The Wheatland City Fire Department is hopeful that if it is able to purchase the new pumper truck and reduce the response problems by constructing a new building on the west side of Wheatland, it may be able to seek a more favorable insurance rating for homeowners. C. Traffic Both citizens and council members are Highway 65 divides the city. concerned about the traffic situation in the city. Although the developers of the Sacramento Valley Amphitheater have earmarked $150,000 to fund the installation of a stoplight for the city, the California Department of Transportation (Cal Trans) has not approved its installation. The city estimates that the necessary steps for installation will be completed in approximately one year. In the meantime, it is difficult to cross from one side of the highway to the other. The city has asked that parents volunteer to walk school children from one side of the highway to the other. However, it is also a dangerous situation for the traffic guards. There are also problems with the quality of city roads. The city council has made it one of its priorities to upgrade or repair problem areas. However, this continues to be an annoyance for residents. D. Flooding During the 1997 flood, Wheatland became an evacuation point since it is located on relatively high ground. It is apparent that, for future emergencies, a plan of action needs to be in place. The city has taken steps to draft a plan of action should an emergency occur; however, the final draft has not yet been approved or circulated. E. Water Pressure Due to problems with water pressure, the city obtained a $1.9 million loan and a $1 million grant to redrill Pump 6 and refurbish another (Pump 4). Municipal bonds secure the loan. Flat water rates have been raised in Wheatland from $10.50 to $26.92. Some of the citizenry have objected; the last rate increase was The distribution water pressure is now within acceptable 25 years prior. 10.00 guidelines. Planning: The city is in the process of updating its general plan. Three proposed housing projects and a motel may materialize in the near future. Fast food restaurants are also in STATE OF the planning stages. A community center should be completed by 2001. City Government: The city has also attempted to attract and keep qualified persons in its city government. Wheatland conducts city business through a five-member city council. Current city council members are: Mayor: Roy V. Crabtree Vice Mayor: Sean Coker Lisa McIntosh, Ernie Thompson, and Gary Ulman Council: Support staff includes: Dee Coggeshall, Clerk; Jim Thompson, City Administrator; John Meares, Police Chief; and Karl Nichols, Fire Chief. The city is in the process of adding retirement benefits to salaried staff's benefit package. It has also reviewed the salary structure, and we understand that the city employees' salaries are still lower than other cities and counties in the area. RECOMMENDATIONS: 1. Continue to explore grant-funding options to assist in the purchase of the fire truck. 2. Continue working with Cal Trans to improve the flow of traffic and ultimately complete the installation of the needed traffic light. 3. Contact appropriate agencies for repair/improvement of the City of Wheatland's roads. RESPONSES REQUIRED FOR FINDINGS: 1. None 2. The Wheatland City Council The Wheatland City Council The Wheatland City Council 4. RESPONSES REQUIRED FOR RECOMMENDATIONS: Wheatland Fire Chief 1. 2. Wheatland City Council 3. Wheatland City Council MARYSVILLE JOINT UNIFIED SCHOOL DISTRICT FINDINGS: 1. There is the potential for problems with the handling of the cash generated from school club activities at school sites throughout the Marysville Joint Unified School District (MJUSD). 2. The vendor furnishing the computer program at Lindhurst High School has not provided necessary training for using the program. TANK TANK TERMINE REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code Section 925, which states in part: "...investigations may be conducted on some selective basis each year." The 2000-2001 Yuba County Grand Jury selected Marysville Joint Unified School District because the last investigation of this district was by the 1996-1997 Grand Jury and pertained to safety/security of students. The 2000-2001 Grand Jury received no formal complaints regarding MJUSD. BACKGROUND: MJUSD consists of thirteen elementary schools, four intermediate schools, two high schools, ROP sites, Continuation and Adult Education classes. The district covers most of Yuba County starting in the South at Arboga and extending to the North at Challenge. It is bounded on the West by the Feather River and on the East by Beale Air Force Base (abutting the Wheatland School District). An elected Board of Trustees governs MJUSD. The Trustees appoint a Superintendent who is responsible to oversee and handle the daily operation of the district. The school district operates with funds from property taxes, state grants/funds, and federal grants/funds. SCOPE: The Grand Jury focused on the business services of the district, including the district procedures for obtaining needed services and supplies, the district's use of credit a massamin. cards, and the cash handled at school sites. PROCEDURE: All interviews were conducted by no less than two members of the Grand Jury pursuant to the California Penal Code Section 916. DISCUSSION: District Procedures For Obtaining Needed Services and Supplies The Grand Jury initially met with Dr. Marc Liebman, Superintendent of MJUSD, and Ms. Sandy Davini, Assistant Superintendent. Sandy Davini and the Grand Jury discussed background information regarding the Marysville Joint Unified School District. The Grand Jury questioned each of them regarding the procedure for originating purchase orders for goods needed and the procedures then followed through final payment of the order. COLUMN Dr. Liebman provided a portion of the MJUSD Board Policies, namely, Board Policy section 3310 and Administrative Regulation section 3310.1. (See Exhibit A.) These policies govern all of the District purchases and outline the procedures to be carried out. The policy includes the dollar amounts requiring bids and the procedures required by the different departments. The Board policy requires that all purchases be in the best interests of the school district. The policy provides that the school district must grant a contract to the lowest bidder and give all bidders an equal opportunity to qualify. The answers provided by the administration and the copies of the Board Policies satisfied the Grand Jury that there are safeguards in effect to monitor purchases. The Grand Jury was advised that MJUSD has a warehouse and most of the items the District uses daily are kept on hand. MJUSD encourages all sites to use the warehouse inventory whenever possible. The business office has a computer program that monitors the inventory amounts. The business office reviews purchase orders to ensure school sites are not attempting to purchase inventory items independently, which would defeat the warehouse system. The Grand Jury was also informed that contracts are put out to bid annually for school supplies such as paper, pencils, pens, books, and cleaning supplies. The vendors whose bids are accepted are issued "open" purchase orders for the school year. The vendors stock the warehouse with needed supplies. Certain departments such as the maintenance, food service, and transportation departments, do not purchase many These departments annually contract with inventory items from the warehouse. specialized vendors for supplies and materials. The State of California mandates that if a contract with the District totals $15,000 or if the District will pay the vendor $50,000 or more per year, that contract must go to bid with certain exceptions. Exceptions might include the purchase of perishable foods, legal services or emergency work, if the purchasing agent of the District deems the bid process impractical. Department heads initiate all purchase orders. The business office assigns the purchase order a number and actually makes the order. The department head receives a copy of the finalized purchase order, as does the vendor. When the order is filled, the department head signs the invoice, evidencing receipt of the merchandise, and forwards the invoice to the business office for payment. The purchasing department reviews the invoice and approves it for payment. Credit Card Usage Most department heads carry a district credit card. The business office has had minimal problems with credit card use. MJUSD Administrative Regulation section 2150.3 governs credit card use. (See Exhibit B.) This regulation outlines the credit card limits, restricts the amount of credit card purchases per day, and limits what can be purchased with a credit card. The problems the school district has encountered in the past have mainly been with the types of purchases by credit card. Department heads cannot 12 JOHN TEL purchase inventory, equipment over $200, furniture, and similar items with MJUSD credit cards. The Grand Jury learned that the business office monitors credit card usage and implements the credit card guidelines adopted by the Board of Trustees. The allowable limit for credit card usage is $400 per day per vendor. Each credit card has a limit of $500 ($2,000 on request). Department heads primarily use credit cards when they are attending out-of-town conferences. All credit card receipts must be itemized and attached to the appropriate forms. A fiscal technician in the business office reviews all credit card purchases prior to payment. Cash Handled At School Sites The Grand Jury also inquired whether there were petty cash accounts at the school sites. It learned each site has a petty cash account. Petty cash generally totals $100 and each department head keeps track of petty cash expenditures. The business office routinely reconciles the petty cash account at the end of the school year. The department head issues a receipt when providing petty cash moneys. These receipts are turned into the business office and it issues a check in the name of the department head to replenish the petty cash moneys. The administration stated that cash collected at school sites does not come into the district office. The Parent-Teachers Organization (PTO), athletic events, student body events and other fund raising entities generate cash at the school sites. Each school or club has a bank account and each tracks its own income and expenses. Each school site is responsible for its own accounting of this money. Dr. Liebman said this year they are - filtre es altre implementing a new software program to help school sites track the money of clubs and organizations. He also stated that the "weak link" is still the monitoring of the cash income. He has recommended that all school sites require at least two persons to be present during the actual counting of cash, since there is still a problem with having a checks and balances procedure in place with respect to this cash. The Grand Jury conducted follow-up visits at Johnson Park Elementary School and Lindhurst High School and inquired into the school sites' implementation of the directives regarding cash moneys. The Grand Jury also reviewed some general aspects of each school site. We will address each below: CARTERIOR. Johnson Park Elementary School Johnson Park Elementary School was built in 1963 and houses 296 students. The school is in very good condition and is a tribute to the district on the maintenance of their schools. At Johnson Park Elementary, the Grand Jury learned that it still did not have access to the computer software for tracking student funds. We also learned that school staff does not handle the PTO moneys. PTO members collect PTO funds and count the funds in accordance with their by-laws. PTO members also make the bank deposits and inform school staff of the amounts deposited. PTO advises the school of PTO's use of the money. PTO generally invites the site staff to provide them with input as to what use the school site would like for the PTO funds, although PTO has the ultimate say. Generally, PTO funds may help in the payment of field trip expenses not covered by parents or students, exercise equipment, playground equipment, computers, special assemblies and supplies not covered by the school budget. Ms. Lee Liminoff-Jones, Johnson Park Elementary School principal, estimated the current PTO funds to total approximately $2,200. The PTO had not yet had a major fundraiser at the time the Grand The school has a safe where club funds may be held until the Jury interviewed her. banking can be done. The Grand Jury also discussed programs at the school such as the accelerated readers program, student tutoring (which is conducted two days a week after school) and the Gifted and Talented Education (G.A.T.E) program which has 10 students. Ms. Liminoff-Jones had a GATE student with her the day we interviewed her because he had excelled in reading. Lindhurst High School The Grand Jury also visited Lindhurst High School and first met with the principal, Mr. Dean Miller, in his office. Mr. Miller said although the high schools do not have PTA's or PTO's they do have Booster Clubs that fill the same needs. Mr. Miller said the Booster Club has the duty of "spoiling" the students. They assist in purchasing sporting equipment and attire. The athletes have an opportunity to purchase their game uniform and have their name emblazoned on it. This gives the team members a good feeling when playing games. The Booster Club assists when a student does not have the means to buy his/her own jersey. Mr. Miller said the district recently purchased software for the Student Store called, "Blue Bear Computer Accounting." Mrs. Rosetta Kilgore, the school activities 3 secretary, manages the student store. Mr. Miller escorted us to the student store and Mrs. Kilgore explained how teachers, students, introduced us to Mrs. Kilgore. administrators, and volunteers collect all moneys at the school. Each club must be recognized by the school administration in order to have fundraisers. Each club is responsible for collecting its own money from fundraisers and has the authority to spend its own money. The club decides what it wants to do for fund raising and turns the money that it raises into the student store. Mrs. Kilgore counts the money in the club representative's presence and issues a receipt. She then enters the money into the club's account at the cash register computer. At the end of each day, a total deposit is made into the student store bank account. Mrs. Kilgore provided us with form that the clubs use when turning money in and it is attached to this report. (See Exhibit C.) distriction and When a club wants to spend money, its representative comes to the student store and shows the minutes of his/her club meeting designating the need to spend the money. Mrs. Kilgore then writes the club a check out of the student store bank account. The check amount is then deducted from that club's account in the cash register computer. Mrs. Kilgore states she handles in excess of $250,000 per year and this is the first year she has had a computer program to help. She is very thankful and is continuing to learn every day how the program works. Mrs. Kilgore did state the vendor who furnished the program did not provide the necessary training. It is apparent that MJUSD should follow-up on getting the help the school sites need to implement the purchased computer program. Mrs. Kilgore is a very conscientious and trusted employee who has many years of experience at her job. She has watched her responsibilities grow since the beginning of Lindhurst High School. Keeping track of all the clubs' moneys is a very big job and with the years of service by Mrs. Kilgore it is obvious she has it well in hand. Lindhurst High School and MJUSD can be proud of the service she has given during her tenure at Lindhurst High School. During this visit we discussed programs offered at Lindhurst for students. One of the most impressive programs to the Grand Jury was a computer repair program where the students repair outdated computers collected throughout the district and community. Through this program the students learn a trade and once the students repair a computer, it is theirs to take home. This program also has the end reward of a possible job with a local company repairing computers. The Carrier of The Grand Jury learned that Lindhurst recently installed stadium lights on the football field. Mr. Miller stated the lights came out of his school budget. Installation was paid for and labor provided by a lot of volunteers. The success of this project is reflected in the pride of the student body. They can now have "real" home games. Lindhurst High School in the past had scheduled all of its home games at Marysville High School Stadium. This is a project of which the local community, volunteers, and MJUSD as a whole should be proud. SUMMARY: The Grand Jury concludes that, overall, the Marysville Joint Unified School District business office is doing a good job. Gilbert Accountancy of Sacramento audits the business office and the budget twice a year. The Board of Trustees has ensured through its Board Policy sections and its Administrative Regulations that MJUSD has a formal policy in effect. These written directives are helpful for employees and vendors. The guidelines also clarify that the district will treat vendors fairly and that the district will make timely payments. The only real concern that the Grand Jury noted was the manner of handling cash at school sites throughout the district. The district is aware of this potential problem and is taking steps to prevent abuses. The Grand Jury was also concerned with the lack of training to implement the computer program for the cash moneys. Currently the two high schools and four junior high schools are attempting to use this program, but the people using it are learning the program by trial and error and helping each other learn as they use it. If the program was bought with training included, the MJUSD office should put pressure on the vendor to get all of schools and staff the help and training needed to obtain the full benefit of the software. RECOMMENDATIONS: 1. MJUSD should continue to monitor the procedures used for club and PTO funds, and attempt to implement a checks and balances system for private funds. 2. The Yuba County Grand Jury recommends that MJUSD get the needed training from the vendor who provided the Blue Bear Computer Accounting Software for all employees using this software. RESPONSES REQUIRED ON FINDINGS: 1. Marysville Joint Unified School District 2. Marysville Joint Unified School District {\bf RESPONSES} \ {\bf REQUIRED} \ {\bf ON} \ {\bf RECOMMENDATIONS}; Marysville Joint Unified School District Marysville Joint Unified School District TRUTTE 0.0000000000000000000000000000000000000 Board Policy 3310 PURCHASING POLICIES The policy of the Board of Education in establishing policies is to obtain maximum value for every dollar expended. PURCHASING Purchasing shall be done within the framework of the Education Code and shall give maximum effort to the educational program and to assist the administration in its role of management so that the items or services requested can be made available expeditiously, efficiently and economically. DISTRICT PURCHASING POLICIES To obtain the maximum value for each dollar expended. 1. To comply with all applicable provisions of County, State and 2. Federal laws governing School District purchasing. To establish specifications that are descriptive of materials 3. desired and, insofar as possible, sufficiently broad to promote competitive bidding. To publicly open advertised bids at the prescribed time and 4. place. To attract and develop a group of responsible bidders able to 5. offer the best prices consistent with quality, delivery and service. Follow the practice of competitive bidding to the maximum 6. extent possible. Base purchases on quality of materials, price, and delivery dates. 7. If all other considerations are considered equal, priority will be shown for materials produces within the district or the State of California. Grant awards to the lowest bidder meeting specifications. 8. To serve the best interests of the School District in all 9. transactions. To give all bidders an equal opportunity to qualify for school 10. business. To purchase without favor or prejudice. 11. To conduct purchasing in a business-like manner using the most 12. efficient and effective methods and procedures. To acquire material, when advantageous to the District, through 13. the Federal Surplus Property Act. To participate in cooperative purchasing with other 14. governmental agencies, when consistent with the policies listed herein. No member of the governing board shall be interested in any 15. contract made by this Board of Education (as defined in Education Code Sections 35230-35240 inclusive). Standardize as much as possible on equipment and/or supplies 16. used within the District without encumbering service. Recognizing that standardization benefits the District in ease of operation by personnel and reduces District expenditure for back-up parts stock. Policy Adopted: 9/1/92 Administrative Regulation 3310.1 PURCHASING POLICIES CHEATING AND A CO. 1. The purchasing of services, equipment, and supplies shall be conducted in the Purchasing Department under the immediate supervision of the Director of Purchasing Services. No invoice submitted by a vendor shall be paid unless the purchase was made by the Director of Purchasing Services, his/her authorized agent, or some other person specifically designated by the Board to make such a purchase. 2. Bid specifications shall be clear, complete, and conducive to competitive bidding and, insofar as possible, include all conditions necessary to bid. ordered section to 3. All purchasing shall be competitive with awards to the lowest responsible bidder meeting instructions, conditions, and specifications in accordance with the following plan: A. Purchasing for expenditures over $15,000 for work to be done and over $50,000 as adjusted annually materials or supplies to be furnished, sold, or leased, shall be by advertised bid and award; the bid to include the bidder's bid instructions and conditions, and materials or services desired. В. Purchasing for expenditures under $15,000 for work to be done or under $50,000 as adjusted annually for materials or supplies to be furnished, sold, or leased, may be accomplished by informal telephone or written quotations, keeping in mind at all times that we must serve the interest of the School District in our transactions. C. Exceptions: It shall be noted that where deemed impractical or otherwise advisable by the Director of Purchasing, certain services and supplies may be procured by law without competitive bidding. These services and supplies include, but are not limited to, perishable foods and professional services. D. To avoid any misinterpretations, reference Senate Bill 429 (Ch. 4 mm - 1 - 1 - 1 897/95). Administrative Regulation 3310.1 4. All purchases exceeding the bid limits as specified in 3.A. of the Bit of the language of Administrative Regulations shall be opened in public by the Director of Purchasing or his/her representative at the prescribed time and place. Interested parties may secure prices and other information at the public opening of the bids. After the public opening of the bids, tabulation and analysis will be made. A recap of the bid shall be in the Purchasing Department for interested parties. No bid may be removed from the Purchasing Department. The award will be made by the Board of Education. Any bids received after the time specified in the Notice to Bidders shall be returned unopened. 5. The District reserves the right to accept or reject any or all proposals of bids, or any combination thereof, and to waive any informality or irregularity in the bid, or bidding. 6. When bids are equal, preference shall be given to firms located within the Marysville Joint Unified School District, County of Yuba, Sutter, Sacramento, State of California, or firms with whom the District has had satisfactory relationships, in the order named. 7. The Purchasing Department shall be responsible for: Α. Securing necessary bids for the purchase of supplies, equipment, and certain designated services used by the schools, and operating departments form those sources able to offer the best prices consistent with quality, delivery, and service. В. Preparing recommendations of award of bids for approval by the Board of Education for the above section. C. Issuing written purchase orders and/or contracts for materials purchased for the District by said department. D. Conducting necessary price adjustment negotiations 8. Purchases made in the name of the District without an authorized purchase order shall be considered an obligation of the person making the purchase and not an obligation of the District. Administrative Regulation 3310.1 Department shall strive constantly to increase its The Purchasing 9. knowledge of services, materials, prices, processes, and sources in Principal Comment manufacturing and shall, so far as it is practical, keep other departments informed. The Purchasing Department shall study the market of school supplies to 10. determine the most advantageous time to purchase specific materials and to be constantly alert to economic changes. The Purchasing Department shall not extend favoritism to any vendor. 11. Each order shall be placed on the basis of quality, price, delivery, and past performance. Salesmen shall be requested to conduct their business with the non-ran securation 12. Purchasing Department during established business hours. If calls on other departments or schools are necessary, they shall be arranged by the Purchasing Department. All suppliers' representatives shall have a hearing relative to their 13. products or services on the first scheduled appointment. Subsequent visits shall be promptly acknowledged and interviews granted or not, Purchasing personnel are not depending upon the circumstances. required to make their time absolutely and indiscriminately available to all salesmen at whatever time they may be calling. The Director of Purchasing Services shall be the judge. BLOOKED A COMMONDA Purchasing shall be on a yearly purchasing program, as far as it is 14. possible, so that work can be kept at a fairly uniform level throughout the year. Every possible advantage shall be taken of quantity buying. The Director of Purchasing Services shall be responsible for analyzing 15. bids and shall determine that the equipment and/or supplies selected meet the specifications. Administrative Regulation 3310.1 Specification of the material needed is a prerogative of each department 16. or school if within the approved policies and standards. However, the CHILDROGEN C. 1. 1. Purchasing Department shall have the authority to question the quality and kind of material requested and to make recommendations relative to health, safety, economy and substitute between the Purchasing Department and the requisitioner shall be forwarded to the proper staff members or decision. The Purchasing Department shall refrain form assisting any person in 17. securing materials at discount for personal use. Dated: 9/01/92 Administrative Regulation 3310.1 LEGAL REFERENCE SELECTED SECTIONS OF THE CALIFORNIA EDUCATION, GOVERNMENT, AND REVENUE AND TAXATION CODES RELATING TO PURCHASING LETTING OF CONTRACTS TO LOWEST BIDDERS (Public Contract Code section 20111) (as amended by SB 429 Ch. 897/95) NOTICE CALLING FOR BIDS (Public Contract Code Section 20112) DURATION OR CONTINUING CONTRACTS FOR SERVICES AND SUPPLIES (Education Code 39644) EMERGENCY REPAIR CONTRACTS WITHOUT BIDS (Public Contract Code Section 20113) WORK NOT EXCEEDING $15,000 OR 750 HOURS (Public Contract Code Section 20114) PURCHASE OF SURPLUS PROPERTY FROM FEDERAL AGENCIES (Education Code 39654) ADVANCE PAYMENT FOR PUBLICATIONS, POSTAGE, ETC. (Education Code 40013) SEASONABLE AND FOODSTUFFS PERISHABLE PURCHASES OF COMMODITIES (Education Code 39873) BIDS CANNOT SPECIFY BRAND TO EXCLUDE COMPETITION (Government Code 4333) PUBLIC ADVERTISING OF BIDS (Government Code 53068) POLICIES AND PROCEDURES TO BE ADOPTED BY LOCAL AGENCY (Government Code 54202 and 54204) 9/01/92 Dated: Administrative Regulation 2150.3 Marysville Joint Unified School District VISA CARD GUIDELINES Credit limit per person, per account, $2,000 (increase may be requested). 1. Items excluded from purchase: Any inventory items; i.e., equipment over 2. $200, classroom furniture, audio visual equipment, toxic items, any expenses which are inappropriate uses of public funds. Example: Expenses for spouses, alcoholic beverages, gifts to employees, parties or social gatherings, staff meetings in private homes. VISA card use for conferences and meetings is allowed. See 3. Administrative Regulation 2150.2 "Expenses for Conference or Meeting" guidelines for further information. Conference requisition is to be filled out in advance with Α. preapproval, indicating what was paid by VISA card. In completing conference reimbursement, indicate VISA card use В. and amounts and attach copies of receipts. If meals for more than one employee are charged on one VISA card C. list each employee's name on the VISA card receipt. Per meal limits will apply. On VISA card statement cover sheet indicate conference budget to D. be charged. Attach itemized original receipts and a copy of your conference requisition to VISA card statement. If using categorical aid programs, include justification statement E. when submitting receipts. Special Projects may review the justification statements for the F. appropriate use of categorical programs. 6/7/94 Dated: Revised: 8/6/96 Revised: 2/5/01 Exhibit B (1 of 1) TO SATISFY THE AUDITOR/CONTROLLER THE FOLLOWING FORM NEEDS TO BE COMPLETED AND TURNED INTO THE ACTIVITIES OFFICE WHEN YOUR FUND-RAISER IS COMPLETED. GENERAL INFORMATION A. Fundraising Event_____ B. Date(s) of Event REVENUE A. Number of items/units available per invoice B. Less items/units not available C. Total items/units available for sale (A-B) D. Selling price per item/unit E. Anticipated revenue (C x D) F. Actual revenue collected G. Cash overage (shortage) E minus F H. Explanation of difference (G) WERE THERE EXPENSES FROM THIS FUND-RAISER? Item purchased ______Amount____ ______ _____ Total Expenses INCOME FOR FUNDRAISING EVENT Total Revenue Collected Less Total Expenses Net Income for Fund-raiser DATE____ ADVISOR_____ ORGANIZATION_____ TO SATISFY THE AUDITOR/CONTROLLER PLEASE FILL OUT THE FOLLOWING WHEN TURNING MONEY INTO THE ACTIVITY OFFICE. Tally Sheet: (A) times (B) (B) (A) Total Amount Collected Number of Bills or Coins Denominations .01 .05 .10 .25 .50 1.00 5.00 10.00 20.00 (1) Total Amount of Cash (2) Total Amount of Checks Total Number of Checks (3) Total All Cash & Checks (4) Total Amount Due (5) Cash Over/Short Total all of the cash and enter the amount here. (1) Total all of the checks and enter the amount here. (2) Line (2) plus line (3) (3) This is the total amount which should have been collected (Line K on the Report of (4) Ticket Sales. Line (4) minus line (3) (5) COUNTED BY _____DATE____ ADVISOR _____ORGANIZATION____ Exhibit C (2 of 2) YUBA COUNTY AIRPORT CASTERNATIONS .. FINDINGS: 1. The Yuba County Airport's expansion appears inevitable upon completion of the Motor Plex raceway. 2. The Yuba County Airport needs to complete its 20-year master plan to assure orderly development. REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code section 925, which states in part: "...investigations may be conducted on some selective basis each year." BACKGROUND: The Yuba County Airport is located approximately three miles south of Marysville on Sky Harbor Drive. The Yuba County Airport has been in existence since 1940. The United States Army originally operated it until 1949 when the military gave ownership to the City of Marysville, which, in turn, transferred ownership to Yuba County. The Yuba County Airport was licensed as an approved airport on September 30, 1949, by the State of California. The current Yuba County airport staff consists of one manager, one secretary, and one maintenance worker. The airport also relies on additional manpower through such programs as the Work Incentive Act (WIA). In addition, personnel from the Yuba County Probation Department, and Yuba County Road Department help in the airport's operations. The airport management is responsible for: Overseeing the maintenance of airport property Submitting permits to operate on the airport property Filing grant applications for airport improvements through the Federal Aviation Administration (FAA), the Division of Aeronautics, and the California Aid to Airports Programs Filing grant applications for economic development activities Executing leases for routine hangar lease agreements Marketing the Yuba-Sutter Enterprise Zone. Currently, the airport is self-supporting. It receives no funds from Yuba County for operations. The county has been known to extend loans to Yuba County Airport, which the airport is then obligated to pay back. The airport's operating funds are 1.1330000000000000000000000000000000000 generated from the leases, permits, and landing fees it generates, along with grant funding for airport improvements. Grants require a 10 percent match: a 5.5 share match from the airport and a 4.5 share match from the State Division of Aeronautics. The Yuba County Airport totals 1000+ acres of which 265 is designated for industrial development. The airport has a 6,006-foot primary runway and a 3,280-foot crosswind runway. The runways are not constructed to handle aircraft as large as a 747. Currently, the airport manages 69 aircraft hangars, along with multiple aircraft tie-down spaces. The hangars are all currently occupied, and there is a long waiting list. Current management does not feel it is in the best interest of the airport to add to the number of supplemental hangars. Management theorizes that having a waiting list insures the consistent occupancy of all hangars. Management does consider the addition of shaded tie down spaces a possible future endeavor. SCOPE: The Grand Jury made an on-site tour of the Yuba County Airport. It also interviewed Airport Manager Mary Hansen and reviewed the Yuba-Sutter Enterprise The Grand Jury also met with Yuba County Economic zone documentation. Development Coordinator John Fleming, and Yuba County Administrator Jan Christofferson, who has since taken an out-of-county position, regarding the future development of the Yuba-Sutter Enterprise Zone. PROCEDURE: No less than two members of the Grand Jury were present during all interviews, tours, and the collection of documents pursuant to Penal Code section 916. DISCUSSION: This report will address the efforts made by the Yuba County airport to provide for additional air traffic and to improve its facilities. We will also explore the Yuba County airport's relationship to the Yuba-Sutter Enterprise Zone. Plans for Additional Air Traffic: The airport has an air traffic control tower. The airport tower, previously manned by the federal government, did not rehire air traffic controllers at the conclusion of the air traffic controller strike in 1981. The tower closed in 1981, at which time the federal government removed its electronic equipment and gave ownership of the tower structure to Yuba County airport. Currently the airport has a flashing beacon and pilots land by using visual flight references (VFR). If there is fog, or for some other reason the airport cannot use VFR, pilots use instrument flight references (IFR), or contact Sacramento International airport or the Oakland airport for assistance in landing at the Yuba County THE RESIDENCE OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY airport. The airport is only required to have air traffic controllers during the annual air During these shows, the airport temporarily retains air traffic shows it conducts. controllers from Sacramento, who set up temporary portable electronic equipment at no cost to Yuba County airport. The airport anticipates that it will have the need to have full-time air traffic control operations due to increased air traffic upon completion of the Motor Plex, based upon other airport statistics located near similar raceways. Improvement of Facilities: The Yuba County Airport recently used a grant from the Federal Aviation Administration (FAA) for airport improvements to: Overlay the primary runway • Overlay and seal the entire taxiway system • Construct new fueling facilities and rehabilitate the apron, which is the area of the airport designated for airplane parking Remove all underground fuel tanks. • Management is currently working on a 20-year master plan. It expects to consider the potential impact of the completion of the Motor Plex. Management considers the expansion of the airport to be inevitable upon completion of the Motor Plex, since it is not unusual for observers and participants to travel from race to race via Leer jet. Interrelationship to Yuba-Sutter Enterprise Zone: The counties of Yuba and Sutter designated the Yuba-Sutter Enterprise Zone in 1986. This zone consists of approximately 73.5 square miles of land as reflected in the attached map. (See Exhibit D.) The Yuba-Sutter Enterprise Zone includes, but is not limited to, the industrial parks at Yuba County Airport and areas along Highways 65 and Surrounding the airport are eight industrial parks, containing 25 businesses, which 70. are located within the Yuba-Sutter Enterprise Zone. The Yuba County Airport, through the Yuba County Board of Supervisors' approval, has either sold or leased, long-term, 2.5 to 45 acre parcels for industrial development, all within the airport's designated 265 acre industrial area, as reflected in the attached map. (See Exhibit E.) When the Grand Jury questioned whether this was prudent if the airport needed to further expand, the airport manager stated management felt it had conserved an ample amount of acreage for future expansion. The Yuba County Airport Manager, who is also the Enterprise Zone manager, and the Yuba County Economic Development Coordinator are strongly committed to marketing the Yuba-Sutter Enterprise Zone. Their main objective is to entice businesses to locations within the enterprise zone in Yuba County with offers of state tax credits and local incentives, as reflected in the attached documentation. (See Exhibit F.) For example, the Yuba-Sutter Enterprise Zone promotes: ENGLISH STREET Site financing, with low or zero interest financing on improved property • Below market sales and lease costs, including a 15 percent EZ discount for a savings of $5,175 per acre Business loan programs, including a revolving loan fund tailored to a business' • capital needs Job training programs, including training assistance, and low cost and subsidized programs. Some of the most recent participants in the Yuba County Enterprise Zone are the Sacramento Valley Amphitheater and the Motor Plex raceway. RECOMMENDATIONS: 1. Continue to explore grant-funding options to assist in the improvement of the Yuba County Airport. 2. Contact appropriate agencies to determine what will need to be done before air traffic control operations can again be implemented. 3. Create a 20-year master plan that addresses the sale of additional acreage. 4. Consider expansion of the number of aircraft hangars. RESPONSES REQUIRED FOR FINDINGS: 1. The Yuba County Airport 2. The Yuba County Airport RESPONSES REQUIRED FOR RECOMMENDATIONS: 1. Yuba County Airport 2. Yuba County Airport 3. Yuba County Airport 4. Yuba County Airport Yuba-Sutter Enterprise Zone Map RIVE Township Виепа 11/28 Pease Rd. Tierra z Tierra Marys- Buena ville mmonton-Smartville Butte House Rd. Live Oak Beale AFB 20 Simpson Ln วส North Beale Rd. î Ginda HeRo. Road Erle Rd. Bogue Olivehurst Township Yuba\\County я 99 McGowan Airport у Ostrom Rd. /irginia R South Garden Highte Aribogo 65 ililiymas Arboga Rd Tudor Rio Oso Rd. Tudor Road 70 Wheatlan River > Bear æ Rio-Oso Rd. INDUSTRIAL LEASE SITE NO. INDUSTRIAL SITE NO. INDUSTRIAL SITE NO. INDUSTRIAL SITE NO. INDUSTRIAL TRACT NO. INDUSTRIAL TRACT NO. INDUSTRIAL TRACT NO. I INDUSTRIAL SITE NO. 1 100 PARCEL D ş #444570 84155 45.55 Acres 13.72 Acres 12.86 Acres 7.55 Acres 45.8 Acres 10.0 Acres 31.0 Acres 91.2 Acres INDUSTRIALTRACT NO. INDUSTRIAL TRACT NO. • 1 NO. 1 1 100 010CE1 1.LE 7.F11.8 O11:46. 1 14'11 20 F v- ŉ SITENO. 2 Ē SITE NO. 3 100 - INDUSTRIAL TRACT NO. Course in Linears labor LEASE SITE NO. SITE NO. 4 10. ....................................... Ś 32 Water tribate 140 (04) 6 ١, Ž. φ YUBA COUNTY AIRPORT MARYSVILLE. CALIFORNIA Na Paris 100 COUNTY OF YUBA DDODEDTV MAN KARE 7807 MCEL C ŝ 133676 • CALIFORNIA ENTERPRISE ZONES "Creating Jobs and Rebuilding Communities" enterprise zone. The Yuba-Sutter Enterprise Zone was Enterprise zones were established in California to stimulate designated on October 15, 1986, and is a multi-jurisdiction, development in selected areas. The Enterprise Zone Act joint partnership among the Counties of Yuba and Sutter and provides special tax incentives for entities and individuals who the Cities of Marysville and Yuba City. operate or invest in a business located within a designated YUBA-SUTTER COUNTIES Yuba-Sutter Enterprise Zone 73.5 square miles of opportunity ZONE INCENTIVES LOCAL STATE Manufacturers investment credit Firms hiring qualified employees can earn over $29,200 v per employee in state tax credits Firms can purchase industrial sites at below market Corporations can earn sales tax credits on purchases of prices with financing available at low-interest or interest-free $20 million per year of manufacturing machinery and parts, data processing and communications equipment, Real estate commission available to encourage and motion picture manufacturing equipment; individuals realtors to help you with your location can earn credits on purchases up to $1 million per year Training centers can train your employees according Upfront expensing of certain depreciable property to your criteria or assist you in developing your own ✓ 100 percent net operating loss carryover program Over $3 million available in revolving loan funds Lenders can receive interest income, tax free Building permits and plan check processes are Unused tax credits can be applied to future tax years expedited within zone boundaries Individual workers' credit Cooperative local governments thrive on creative site and building financing Exhibit F (1 of 2) variety of tax credits. offers new and existing businesses a the potential of the area for and increase profitability. can reduce the cost of doing business The California Enterprise Zone Program development as well as the local business. commitment to assist and encourage designated on October 15, 1986, one of The zones were chosen on the basis of the original zones in the state. The Cities of Marysville and Yuba City. the Counties of Yuba and Sutter and the jurisdiction, joint partnership among Yuba-Sutter Enterprise Zone is a four- The Yuba-Sutter Enterprise Zone was .... cooperative government in action .... Yuba County These incentives unique credits. They can mean $100,000 in savings or can take advantage of these Enterprise Zone businesses ₩ more each year! ₩ ₩ ₩ ₩ ₩ ₩ ₩ ₩ employee, spread over 5 years and communications equipment, and Credit for sales tax of up to $20 Hiring tax credits of up to $29,265 per equipment purchased by corporations; motion picture manufacturing machinery and parts, data processing million worth of manufacturing $1 million in purchases for individuals Deductions of up to $50,000 for 6% investment tax credit for property certain depreciable equipment and E E Carryover of unused credits to future Net Operating Loss Carryover manufacturing equipment -- no upper 5% to 9% Enterprise Zone preference years employees points for state contracts Income tax credits available to your Interest income -- tax free to lenders .. Yuba-Sutter Enterprise Zone Marysville incentives designed specifically for ۲ The Yuba-Sutter Enterprise Zone has ۲ ٩ ۲ Yuba-Sutter: ۲ ۲ Nine Fully-Improved Industrial Parks Real Sites Below Market Lease Rates On Industrial On Industrial Sites Below Market Prices Of Industrial Sites Low-Interest/interest Free Financing Facilities Ready-To-Occupy Manufacturing နှ Creative Site And Building Financing Subsidized Labor Rates Priority Technical Assistance Fast Tracking Plan Checks And Building Permits Loan Programs Training Programs committed to working with business . . Estate Commission incentives to help you grow. . Yuba City Exhibit F (2 of 2) YUBA COUNTY BOARD OF SUPERVISORS SALARY REQUEST FINDINGS: 1. There are insufficient County moneys at hand to meet the salary demands of all county personnel. 2. The Board of Supervisors currently receives additional benefits in the form of Public Employees' Retirement System (PERS) retirement, mileage, committee meeting compensation, and other out-of-town expenses reimbursement. REASON FOR INVESTIGATION: The Yuba County Grand Jury received a letter dated November 28, 2000, from the Yuba County Board of Supervisors. The letter, signed by Vice Chairman Don Schrader requests the Grand Jury to address the feasibility of a salary increase for the supervisors, pursuant to Penal Code section 927. Penal Code section 927 provides: "A grand jury may, and when requested by the board of supervisors, shall investigate and report upon the needs for increase or decrease in salaries of the county-elected officials. A copy of such report shall be transmitted to the board of supervisors." SCOPE OF INVESTIGATION: In addressing this request, the Grand Jury interviewed some supervisors (Al Amaro, Supervisor, District 1 and Hal Stocker, Supervisor, District 5), the clerk of the Board of Supervisors, Terry Hansen, and the county auditor/controller, Dean Sellers. During those interviews the Grand Jury was provided with handouts pertaining to each supervisor's calendar for 2001 breaking down what special meetings each supervisor was assigned to attend. (See Exhibit G.) We were also provided with an excerpt of the ordinance describing the supervisorial districts and the mileage they are entitled to receive. (See Exhibit H.) The Grand Jury also obtained from the Regional Council of Rural Counties its salary comparisons for supervisors throughout the state. (See Exhibit I.) PROCEDURE: the British Contractor of No less than 3 members of the Grand Jury were present at all meetings. All committee members received and reviewed all notes, and documents pertaining to the investigation. DISCUSSION: The Grand Jury learned that each supervisor had the potential of earning between $23,468 and $25,368 per year. A supervisor is not precluded from continuing with other employment so long as it does not interfere with his/her supervisorial duties. The anticipated number of hours per week for the supervisor position varies depending on the number of committees and the individual supervisor's work commitment. However, each Each supervisor earns an annual base salary of $19,068. supervisor is also entitled to the following benefits: A car expense allowance of $150 per month Membership in PERS Additional compensation of between $50 and $150 per meeting for assigned committee meetings (other than the general Board of Supervisors meetings) Additional mileage of between $0.31 and $0.345 for out-of-town ٠ meetings. Reimbursement for the out-of-pocket costs incurred in attending out- of-town meetings Based on the above-outlined salary and benefits that the supervisors are budgeted, and based upon other problems in the county, the committee does not recommend any supervisor salary adjustment at this time. There are larger issues that Yuba County faces that need to be addressed by the Board of Supervisors before they can justify an increase in their own salaries. These issues include the deteriorating infrastructure of Yuba County, including roads that are in disrepair, buildings in need of maintenance and problems in maintaining personnel due to the recruiting and salary difficulties. The Grand Jury has concerns that due to budget cutbacks, needed office supplies and equipment are difficult to replace. Further, there are countywide personnel issues, from the Yuba County Sheriff's office to Juvenile Hall. The majority, if not all, county office salaries are below the comparisons with neighboring counties and cities. The Grand Jury has learned that most, if not all, departments have recruiting and salary problems. When staffing levels are low and salaries are not comparable it is difficult to recruit good, experienced people. Yuba County has been a training ground for entry- level positions for years. Good employees learn their trades and move on to other local areas for more money and benefits. The Board of Supervisors needs to be aware of these problems and consider creative ways to address these concerns. RECOMMENDATION: TOTAL BUILDING STREET, ST. If, in the future, economic conditions of Yuba County improve a future Grand Jury may be able to recommend a Board of Supervisor salary increase. This year's Grand Jury cannot. RESPONSES REQUIRED ON FINDINGS: 1. None 2. None RESPONSE REQUIRED ON RECOMMENDATION: None The Montgomery Wards Building THE RESERVED TO SHARE During the course of the county work, the Grand Jury learned that some county personnel would like to relocate county offices to the vacated Montgomery Wards building. The Grand Jury received the following list of positives: • All departments would be located in one area. • There would be a garage in place for vehicle maintenance. Parking would be accessible and adequate. • • Costs to the county could be lower due to consolidation of overhead expenses. Expansion would be possible. • Ξ. - -- The committee feels this is something that should be investigated further by the county. THE PARTY AND THE No negatives, such as the possible decrease of sales tax revenue, were discussed or explored. Board of Supervisors' Committees - 2001 AGENDA SETTING AREA 4 AGENCY ON AGING ARTS COUNCIL Chairman Rep: Hal Stocker Rep: Hal Stocker Rep: Rep: Rep: Rep: Vice-chairman Alt: Alt: Don Schrader Alt: Chairman and Vice-chairman as Alternate. Meets Meets 2nd Friday of each month at different Meets last Monday of each month, except in Dec. weekly Wednesday at 9:00 a..m. ocations within seven counties. Stip. $9.50 if within at 4 pm at 630 "E" Street, Marysville. home county or $17.50 if outside county. elephone: 742-2787 Phone: (916) 486-1876 BEALE COMMUNITY COUNCIL BI-COUNTY MENTAL HEALTH BI-COUNTY SUBSTANCE ABUSE Hal Stocker Rep: Mary Jane Griego Rep: Rep: Mary Jane Griego Bill Simmons Rep: Rep: Rep: Mary Jane Griego Alt: Don Schrader Alt: Al Amaro Alt: Gen. Membership meets 1st Tues, of every other Meets every 3rd Thursday at 5:30 p.m. at 1965 Live Meets every 2nd Monday at noon at 1965 Live Oak month begin. April at noon. Exec. Com. meets 3rdFri. of every other month begin. in Jan. at 10 a.m.ncludes Executive Comm. meeting. Dak Blvd., Yuba City. Blvd., Yuba City. Telephone: 822-7200 Telephone: 822-7200 Telephone: 634-889 (Fran Maples) BI-COUNTY TRANSPORTATION CALIF. STATE ASSN. COUNTIES CHAMBER of COMMERCE Al Amaro Rep: Al Amaro Rep: Bill Simmons Rep: Rep: Rep: Rep: Hal Stocker Alt: Bill Simmons Alt: Hal Stocker Alt: Temporarily Inactive. Meets at 10 a.m. on Feb. 1, Apr. 5, Jun. 14, and at Meets at 7:30 p.m. on last Thursday of each month at 429 10th Street, Marysville. Nov. Conference. All meetings in Sacto. this year.ncludes Private Partnership Project. Telephone: 634-6880 Telephone: 743-6501 Telephone: (916) 327-7500 CHILDREN & FAMILIES FIRST CITY/COUNTY LIAISON EMERGENCY MEDICAL CARE Al Amaro Bill Simmons Rep: Rep: Rep: Don Schrader Rep: Don Schrader Rep: Rep: Alt: Hal Stocker Mary Jane Griego Alt: Alt: Hal Stocker Meets last Monday of each month at 11 a.m. at the Meets at 5 pm on third Thursday of each month at Meets at 7:30 a.m. on 2nd Thursday of each month _ibrary Marysville City Hall. at 1700 Poole Blvd., Yuba City. Telephone: 749-6272 Telephone: 749-7575 (Teena) Telephone: 674-2780 (Don Morton) Exhibit G (1 of 3) Board of Supervisors' Committees - 2001 FEATHER RIVER AIR QUALITY FINANCE & ADMINISTRATION HIGH SIERRA RESOURCE CON. Don Schrader Rep: Al Amaro Rep: Hal Stocker Rep: A. Amaro & M. Griego Rep: Rep: Hal Stocker Rep: Alt: Bill Simmons Don Schrader Alt: Bill Simmons Alt: Meets at 4 p.m. on first Monday of each month, Auditor/Controller, Assessor, CAO, Clerk of the Meets at 10 a.m. on 3rd Friday of every even except for the month of January. Receives stipend Board, Clerk/Recorder, Counsel, Treasurer/Tax humbered month at 560 Wall Street, Auburn. of $50 per meeting. Collector, Risk Mgmt./Personnel Telephone: 823-5687 (Bob Roan) Telephone: 634-7659 HUMAN SERVICES INTERGOV. RELATIONS ADVIS. LAND USE & PUBLIC WORKS Don Schrader Rep: Don Schrader Rep: Al Amaro Rep: Mary Jane Griego Rep: Bill Simmons Rep: Rep: Hal Stocker Bill Simmons Alt: Mary Jane Griego Alt: Alt: Mary Jane Griego Health & Human Services, Housing & Comm. Durrently Inactive. Includes the Negotiations - Tax ∥Building Services, Community Development, Services, Library, Bi-County Mental Health. Also 1 Increment Transfer Committee Environmental Health, Public Works, Roads Committee members serves on Library Commission. LAW & JUSTICE LOCAL AGENCY FORMATION NATIONAL ASSN. OF COUNTIES Hal Stocker Rep: Al Amaro Rep: Rep: Al Amaro Bill Simmons Rep: Hal Stocker Rep: Rep: Al Amaro Alt: Alt: Mary Jane Griego Bill Simmons Alt: 3i-County Juvenile Hall, District Attorney, Juvenile Meets at 6 p.m. on second Wednesday as needed. Meets four times per year in various parts of the Justice - Deling. Prevention Com. Probation, Sheriff country. Funds budgeted in Board Travel for Coroner. Also 1 Com. member serves as Phone: 741-6419 (Sandy) attendance. epresentative to Interagency Children's Services Coordin. Council (Steve Roper contact person) NO. CENTRAL COUNTIES CON. PEACH TREE CLINIC DIRECTORS PROTECTIVE INSPECTION Rep: Al Amaro Bill Simmons Rep: Bill Simmons Rep: Rep: Rep: Rep: Mary Jane Griego Don Schrader Al Amaro Alt: Alt: Donald Schrader Alt: fleets quarterly. Travel reimbursed at 32.5 cents Meets at 2 p.m. on 2nd Wednesday of each month Agricultural Commissioner, Emergency Services, er mile, plus lunch expense if coming from out of at Clinic. Environmental Health Telephone: 741-6245 ext. 105 (Shannon) elephone: 822-7145 Exhibit G (2 of 3) Board of Supervisors' Committees - 2001 PUBLIC FACILITIES REGIONAL COUNCIL RURAL CTS. REGIONAL INTEGRATED WASTE Al Amaro Rep: Hal Stocker Rep: Bill Simmons Rep: Don Schrader Rep: Rep: Rep: Hal Stocker Mary Jane Griego Alt: Alt: Mary Jane Griego Alt: Administrative Services. Meets @ 9 am every 3rd Wed. Thur. ex. for July Meets at 6:30 p.m. on 4th Monday of each month & Sep. Lunch provided. Mileage reimbursed at at Yuba city Council Chamber in 2001. Stipend of 84.5 cents per mile. Also serves as rep. to Calif. $50 per meeting. Immediately proceeds Y-S Rural Home Mortgage Finance Authority. Fransit at 7 p.m. at same location. Phone: (916) 447-4806 Telephone: 634-6890 SACTO AREA COUNCIL GOVMT. SACTO AREA COM. & TRADE SACTO MOTHERLODE REG. ASSN. Bill Simmons Don Schrader Hal Stocker Rep: Rep: Rep: Rep: Rep: Rep: Hal Stocker Al Amaro Alt: Mary Jane Griego Alt: Alt: Meetss quarterly at noon. Location varies. Meets at 9 a.m. 3rd Thursday of each month. Meets in conjunction with CSAC & RCRC Annual involves at least 1 additional committee meeting. conferences. Maximum of three meetings per year. Telephone: (916) 441-2312 Stipend of $100 per meeting, plus travel. Telephone: 885-3695 Telephone; (916) 457-2264 Y-S ECONOMIC DEVELOPMENT YUBA SUTTER TRANSIT AUTH. SIERRA-SACTO VALLEY EMS Mary Jane Griego Mary Jane Griego Don Schrader Rep: Rep: Rep: Bill Simmons Bill Simmons Rep: Rep: Rep: Don Schrader Al Amaro Al Amaro Alt: Alt: Alt: Date, times, and location varies Meets at 7 p.m. on 4th Monday of each month at Meets at 1 p.m. every 3rd Fri. every other month Yuba City Council Chamber in 2001. Stipend of beg. Feb. at 5995 Pacific St., Rocklin. Stipend of $50 per meeting. Immediately follows Regional $50 per meeting, plus travel at 31 cents per mile. Telephone: 751-8555 (Sandy) ntegrated Waste meeting at 6:30 p.m. same any member can serve as alternate. ocation. Γelephone: (916) 625-1701 Telephone: 634-6880 Exhibit G (3 of 3) CHAPTER 2.25 2.30.050 Mileage. Each member of the Board of Supervisors, while attending to the business of the County outside of the geographical boundaries of BOARD OF SUPERVISORS MEETINGS POLICE LIBRORIE the County, shall receive mileage allowance for the actual use and operation of a privately-owned Sections vehicle at a rate to be set by resolution of the Board; provided, however: 2.25.010 Board Meetings 2.25.020 Calendar Months With 5 Tuesdays (a) Each Member of the Board shall be entitled to receive the sum of $150.00 per calendar month for in-county travel related to his/her duties as a 2.25.010 Board Meetings. The regular meetings member of the Board. This sum includes any and all of the Board of Supervisors of the County of Yuba amounts which may be payable pursuant to §2010 of shall be held each Tuesday of every calendar month the California Streets and Highways Code. at 9:30 a.m. except on the first Tuesday of each month such meetings shall commence at 6:00 p.m. (b) No member of the Board of Supervisors shall All such meetings shall be held in the Chambers of be entitled to mileage allowance for any travel for the Board of Supervisors in the Courthouse which such member receives compensation under the Building, 215 Fifth Street, Marysville, California. provisions of §2010 of the Streets and Highways Each meeting may be continued from time to time Code. (#596 as amended by #720, #932, and #1053) until final adjournment. If any regular meeting falls upon a holiday, the regular meeting of the 2.30.060 DELETED (#1053) Board shall be held at the same time and in the same place on the first succeeding day which is not CHAPTER 2.33 a holiday. (#589 as amended by #983, #984 #1081 and #1213) TRAINING OF SUPERVISORS-ELECT 2.25.020 Calendar Months With 5 Tuesdays. Sections Notwithstanding section 2.25.010, no regular meeting of the Board of Supervisors of the County 2.33.010 General Authority of Yuba shall be held on the 5th Tuesday occurring 2.33.020 Approval by Board of Supervisors in any calendar month. (#1161) 2.33.030 Procedure CHAPTER 2.30 2.33.010 General Authority. Pursuant to the authority of Government Code §25208.4 and upon SUPERVISOR'S COMPENSATION, MILEAGE AND BENEFITS request of a supervisor-elect, county general fund monies may be used prior to the assumption of Sections office by that supervisor-elect, for the training and orientation of the supervisors-elect including 2.30.010 Purpose the payment of course fees, travel and per diem 2.30.020 Authority expenses, course materials and consultant fees. 2.30.030 Salary (#847) 2.30.040 Insurance and Retirement Benefits 2.30.050 Mileage 2.33.020 Approval by Board of Supervisors. 2.30.060 Inspection of County roads Such training and orientation programs, and expenses therefore, shall be those the Board deems proper and beneficial to the exercise of 2.30.010 Purpose. The purpose of this Supervisorial duties by newly elected supervisors. ordinance is to provide for and pay adequate (#847) compensation to all members of the Board of Supervisors of Yuba County. (#652) 2.33.030 Procedure. In order to receive such funds, the supervisor-elect shall: 2.30.020 Authority. The Authority for this ordinance is Article 11, Section 1(b) of the Make a formal request of the Board of (a) Constitution of the State of California, and Supervisors §25123.5 of the Government Code. (#652) Receive approval of such request by the (b) 2.30.030 Salary. The salary of each member of Board. the Board of Supervisors' compensation package is hereby ordained to be $1,589.00 per month as of May Comply with the County policies and (c) 1, 1996. (#652 as amended by #669, #940, #966, procedures relative to similar monies for members #987, #1011, #1032 #1056 and #1195) of the Board of Supervisors. (#847) 2.30.040 Insurance and Retirement Benefits. Each member of the Board of Supervisors shall also be provided with such group, health and life insurance benefits and retirement benefits as are provided to County employees and County department heads. (#652) II-4 Fyhihit H r. Alameda Butte Alpine El Dorado Calaveras Amador County Name Del Norte Contra Costa Colusa Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814 (916) 447-4806 Phone G:RCRCRCRC DOCSISURVEYSIsupervisor comp survey data 69 60 69 69 ₩ 49 ø 69 69 Annual Base 80% salaryrelationship betweenBOS & Superior94,322 Court Judges Salary Compensation Level 30,514 Resolution Public hearing &16,800 citizen input 31,464 % of Superior Court26,182 Judges salary 50,184 24,247 surveyed 53,172 24,000 Survey Comparison 1 1 Manual Contradiction 1 Average of 6 counties Method Used for Monthly CarAllowance 49 60 H Š N. Š 502.00 520.00 450.00 Mileager Relmbursement/mile Mileage Mileage, meals .25/mile Federal rate per mile .315/mile ManagementFringe BenefitsReimbursementClaim Program $70.00 cell Travel expenses, including meals, phone, and lodging Other MonthlyAllowances Cell phone × phone one come bearing age _ Same as CountyManagers 0 assuming no options selected × N. None County /SupervisorContributionLevel Supervisor Compensation Survey Data County pays8% 2% @ 60 공 Yes 7% of employees share 2% @ 55 PERS and County pays premium for employees contribution Various plans-County paysonly Kaiser CalPERS dependants Full coverage rates Yes Full med. Medical DeltaIndemnityPlan County pays premium for employees Yes and Yes Yes dependants Dental EmployeeWellness Program coverage forSupervisor +dependents paidby County Vision - All Cafeteria BenefitPlan, Basic Life 20K term life county paid Life, vision 2 (61.14.3) Other Benefits 1 à LastAdjustment Sep-99 Aug-99 Apr-00 Jan-95 Apr-00 한 .. No set schedule Upon SuperiorCourt JudgesSalary Review Annually Annually Upon BoardRequest No regular schedule Frequency of Review fax Staff, computer, office space, telephone space, computer, cell Paid Vacation & phone Sick-No Accrual BOS Staff, office Staff, clerical support, computer, telephone. Field office, staff, computer, telephone Furnished office,support staff Staff, laptop Other Resources Available to Supervisors --- . ы - 6 data - mad r - r . . . NA Vacation / Leave Weekly Hours Levels as Supervisor N Ņ × × . 30 hours 16 hours 40 + hours 40+ hours 30-35 hours 60 hours . Page: 1 of 7 Supervisors are reimbursed for travel. Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes Fresno Glenn Kem Inyo Imperial Humboldt King County Name Lake Lassen Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814(916) 447-4806 Phone G:IRCRCIRCRC DOCSISURVEYSIsupervisor comp survey data 69 40 69 69 69 €9 49 60 40 Annual Base Method Used for Salary Compensation Level 59,333 47,220 49,350 18,815 Ordinance Other comparable39,490 county levels 25% of Superior26,067 Court Judges salary 40,469 49,644 72,517 Ordinance THE RESERVE LIBRARY OF STREET . Mileage Monthly Car Reimbursement/ Allowance mile ø, 69 49 69 N/A N/A N. 477.00 400.00 325.00 455.00 N/A + mileage .325/mile Federal rate per mile Other MonthlyAllowances Cell Phone Ā Car Allowance +Incidentals š Phone line to house SELECTION PROPERTY. _ ~ NA $3,625.00 AnnualCafeteria/Cash N/A County /SupervisorContributionLevel Supervisor Compensation Survey Data Yes 1937 Act 1937 Act 2% at 55-Contributionspaid by County 'Yes PERS Countycontributes$160.28 Yes $5,336.00Annual Medical Yes Yes Yes Dental 670 Vision, Life reimbursement,postage Other Benefits Life, DeferredCompensation in april a B 1 2 2 2 LastAdjustment Mar-99 Feb-00 Jan-00 00-ایال _ No scheduled review period When study was Office space, phone, done one staff, computers Annually Frequency of Review Staff, computer, office space, telephone 500 ea. Budget yr. touse as needed forequipment, fax Full Staff; complete central offices Other Resources Available to Supervisors 79 _ 1 ĳ · horsesta i Vacation / Leave N/A None None None Levels . as Supervisor 30-40 hours 65-75 hours Varies perMember 40-60 hours Estimated _ Page: 2 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MaleoCounty Surveydtd 10/99 We have no personal staff, use homes for our offices Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes E 1:15 T (0 of 7) Monterey Mono Modoc Merced Mendocino Mariposa Marin Madera os Angeles County Name G:IRCRCRCRC DOCSISURVEYSIsupervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814 (916) 447-4806 Phone Ś 69 49 69 69 69 69 60 49 Annual Base Method Used for Salary Compensation Level 113,376 20,808 Set by Board 11,287 50% of Municipal72,948 Court Judges salary Ordinance & 37,523 Resolution 32,994 25% of Superior29,478 Court Judge salary 62,670 40% of Superior36,036 Court Judge salary · · · BECOMMODERATE 69 €0 44 Monthly CarAllowance County CarProvided . N. $200.00Stipend 450.00 N/A 450.00 120.00 $150.00/month + actual travel exp. + mileage MileageReimbursement/mile .325/mile .315/mile ė × Meal, travel accounts, travel reimbursement Cell phone 69 Other MonthlyAllowances 300.00 or introduction --- ~ N/A N County / Supervisor Contribution Level Supervisor Compensation Survey Data Yes 7% 6% County paysemployeeshare forretirement 1937 Act Tier 1 employee paid PERS Yes, CalPERS Yes 69 Countycontributes$329.28 County Paid Medical 386.63 Yes Yes Yes Dental 80% Life Insurance Life, Cafeteria plan, Deferred compensation Vision, Life Vision, Life,deferredcompensation Vision and Life . . . P ECMIN. Other Benefits 3 ì ä Adjustment Dec-99 Apr-00 Jan-89 Jul-00 Jul-00 Last _ Annually Annually Annually As needed Frequency of Review Training, staff,computer, telephone County Clerk serves as Clerk to the Board & Support Staff S Support Staff is Staff, staff analyst,computer, office,phone, email, internet N/A space, computer, cellphone 3OS Staff, office hared Other Resources Available to Supervisors -- . ÷ 1 - 1 Fig. 1 141 IS 10 holidays,Accrual LeaveBased on Yrs. OfService N/A NA Ň Vacation / Leave Weekly Hours Levels as Supervisor . 50-60 hours 15-20 hours 20-30 hours 40 + hours Estimated _ Page: 3 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 2/21/00 Notes San Bernadino San Benito Sacramento Riverside Plumas Placer Orange Nevada Napa County Name G:IRCRCIRCRC DOCSISURVEYS\supervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814 (916) 447-4806 Phone en 69 Ś 69 Ś 69 60 69 Annual Base Method Used for Salary Compensation Level 26,424 53,933 90,702 Measure K (Based on 78,083 annual survey) 30,000 Under review 30,000 Electorate, Nov. 92 92,206 53,064 Survey of other30,824 counties THE RESERVE OF LIGHT CONTRACT OF 69 €9 Monthly CarAllowance 4 49 $350.00 CarAllowance orCounty Car 69 N/A Š 600.00 expenses 500.00 465.00 + mileage 370.00 .18 + actual travel Mileage Mileager Reimbursement/mile .325/mile .325/mile Cell phone Other MonthlyAllowances Wellness-FitnessAllow. Conf./Travel Reimbursement $150/yr. Cell phone meal reimbursement Additional $600. for meals, travel/conf & the party and party _ . . . . . $350.00 paid bi-weekly N/A N/A N/A County / Supervisor Contribution Level Supervisor Compensation Survey Data 1937 Act County pays employee 7% County portion County portion paid paid 7% by County+ SB53 Benefit Yes, cafeteria PERS Yes 69 Medical Included in468.50 medical Yes Yes Dental Deferred Comp Included in medical Life, vision, EAP Ħ Other Benefits find a LastAdjustment Dec-99 May-98 Sep-98 Jan-92 Annually Currently No set schedule Annually Frequency of Review Full staff & Office support w/ budget Shared office space, telephone, cell phone, computer space, computer, cell shone 3OS Staff, office Staff support, computer, cell phones & office space Other ResourcesAvailable toSupervisors - . è 2 DIEL 2307 . . . N/A N/A ZA Vacation / Leave Weekly Hours Levels as Supervisor š 40-60 hours 20 - 30 hours 40-50 hours i Page: 4 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Considering a COLA increase Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes i Shasta Santa Cruz Santa Clara Santa Barbara San Mateo San LuisObispo San Joaquin San Francisco San Diego County Name G: RCRCRCRC DOCSISURVEYS (supervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814(916) 447-4806 Phone 69 49 40 40 60 49 65 60 Annual Base Method Used for Salary Compensation Level 80% of Superior107,130 Court Judges salaries $ 63,314 None 49,512 None Comparable market73,675 data 71,373 Ordinance 58,406 Annual review 53,244 37,585 time 90,702 The state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of t counsel members and are considered part They have eleven supervisors/city w S 60 (so 60 Mileage Monthly Car Reimbursement/ Allowance mile × Š 400.00 Built in budget Bi-wklytransportation260.00 allowance 350.00 N/A 400.00 + mileage 684.00 .32/mile Annual expense account w/ cap Travel reimbursement Phone, pager Š Part of theBoard's budget Other MonthlyAllowances å . A PART ARE LESS TO BE • O'N/A .. Countycontribution toPERS for 2% at 55Plan N ×. County /SupervisorContributionLevel Supervisor Compensation Survey Data Cty pays 7% Cty pays 7% Yes None 1937 Act RetirementPlan - 7.1% ofemployeeshare Private PERS EE $184.56 Plans vary Yes |ĕ County payspremium 69 Medical Cafeteria - PERS Options ($462 Disability 5,544.00 month max) Insurance Yes Yes Yes Yes Yes Dental Vision, life, longterm disability Vision and Life compensation Vision, life,disability income,deferred × Vision, life insurance Other Benefits E STATE OF è Adjustment Sep-00 Mar-00 Jul-99 Jan-00 3e-Inf Jan-00 Last - No set schedule No set schedule As Judge salary is increased Annually Annually Annually Frequency of Review Asst Full staff, computer, telephone, fax, cell phone Clerk Each Member is given an allowance to spend on staff, supplies Staff, office, computer (home if needed), internet, TV Staff (legal aide, exec. assistants) Legislative Asst.,clerical, offices, cellphones, computers ٠ Other ResourcesAvailable toSupervisors es k of the Board,Clerk, office & -- FF ** ċ - ΝÃ vacation/48 hrs of sick leave per No paid vacation year No paid No paid vacation Š No paid vacation di atte saa Vacation / Leave Weekly Hours Levels as Supervisor E Varies perMember 40+ hours 40 hours 50-60 hours 50-60 hours 69 Page: 5 of 7 +3% 12/31/00;+3%12/30/01;+3%12/29/02 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 . Notes T 1 11 1 7 7 7 7 7

Additional Recommendations 12

Not linked to specific findings.

R1: The Director of the Department of Social Services

R2: The Board of Supervisors

R3: The Director of the Department of Social Services YUBA COUNTY HUMAN SERVICES CHILDREN'S PROTECTIVE SERVICES

R4: CPS should adopt written procedures for handing complaints by staff.

R5: CPS should consider making available at the Family Resource Centers and other similar agencies a juvenile justice system information pamphlet for interested persons. STREET, STREET RESPONSES REQUIRED ON FINDINGS: None. RESPONSES REQUIRED ON RECOMMENDATIONS

R20-30: hours 40 + hours Estimated _ Page: 3 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 2/21/00 Notes San Bernadino San Benito Sacramento Riverside Plumas Placer Orange Nevada Napa County Name G:IRCRCIRCRC DOCSISURVEYS\supervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814 (916) 447-4806 Phone en 69 Ś 69 Ś 69 60 69 Annual Base Method Used for Salary Compensation Level 26,424 53,933 90,702 Measure K (Based on 78,083 annual survey) 30,000 Under review 30,000 Electorate, Nov. 92 92,206 53,064 Survey of other30,824 counties THE RESERVE OF LIGHT CONTRACT OF 69 €9 Monthly CarAllowance 4 49 $350.00 CarAllowance orCounty Car 69 N/A Š 600.00 expenses 500.00 465.00 + mileage 370.00 .18 + actual travel Mileage Mileager Reimbursement/mile .325/mile .325/mile Cell phone Other MonthlyAllowances Wellness-FitnessAllow. Conf./Travel Reimbursement $150/yr. Cell phone meal reimbursement Additional $600. for meals, travel/conf & the party and party _ . . . . . $350.00 paid bi-weekly N/A N/A N/A County / Supervisor Contribution Level Supervisor Compensation Survey Data 1937 Act County pays employee 7% County portion County portion paid paid 7% by County+ SB53 Benefit Yes, cafeteria PERS Yes 69 Medical Included in468.50 medical Yes Yes Dental Deferred Comp Included in medical Life, vision, EAP Ħ Other Benefits find a LastAdjustment Dec-99 May-98 Sep-98 Jan-92 Annually Currently No set schedule Annually Frequency of Review Full staff & Office support w/ budget Shared office space, telephone, cell phone, computer space, computer, cell shone 3OS Staff, office Staff support, computer, cell phones & office space Other ResourcesAvailable toSupervisors - . è 2 DIEL 2307 . . . N/A N/A ZA Vacation / Leave Weekly Hours Levels as Supervisor š

R30-35: hours 60 hours . Page: 1 of 7 Supervisors are reimbursed for travel. Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes Fresno Glenn Kem Inyo Imperial Humboldt King County Name Lake Lassen Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814(916) 447-4806 Phone G:IRCRCIRCRC DOCSISURVEYSIsupervisor comp survey data 69 40 69 69 69 €9 49 60 40 Annual Base Method Used for Salary Compensation Level 59,333 47,220 49,350 18,815 Ordinance Other comparable39,490 county levels 25% of Superior26,067 Court Judges salary 40,469 49,644 72,517 Ordinance THE RESERVE LIBRARY OF STREET . Mileage Monthly Car Reimbursement/ Allowance mile ø, 69 49 69 N/A N/A N. 477.00 400.00 325.00 455.00 N/A + mileage .325/mile Federal rate per mile Other MonthlyAllowances Cell Phone Ā Car Allowance +Incidentals š Phone line to house SELECTION PROPERTY. _ ~ NA $3,625.00 AnnualCafeteria/Cash N/A County /SupervisorContributionLevel Supervisor Compensation Survey Data Yes 1937 Act 1937 Act 2% at 55-Contributionspaid by County 'Yes PERS Countycontributes$160.28 Yes $5,336.00Annual Medical Yes Yes Yes Dental 670 Vision, Life reimbursement,postage Other Benefits Life, DeferredCompensation in april a B 1 2 2 2 LastAdjustment Mar-99 Feb-00 Jan-00 00-ایال _ No scheduled review period When study was Office space, phone, done one staff, computers Annually Frequency of Review Staff, computer, office space, telephone 500 ea. Budget yr. touse as needed forequipment, fax Full Staff; complete central offices Other Resources Available to Supervisors 79 _ 1 ĳ · horsesta i Vacation / Leave N/A None None None Levels . as Supervisor

R30-50: hours Ė Page: 6 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes Yuba Ventura Tuolumne Yolo County Name 1 G:IRCRCIRCRC DOCSISURVEYStaupervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814(916) 447-4806 Phone 49 40 ^ 49 Annual Base Method Used for Salary Compensation Level 81,299 Ordinance 28,890 Ordinance 19,068 Majority BOS Vote 29,498 Ordinance a campionistication of . 69 69 40 Monthly CarAllowance ٠, N. i 150.00 375.00 115.38 Mileageir Reimbursement/mile Standard FederalRate 1 Flexible Benefits program Phone Š Cell phone Other MonthlyAllowances ÷ 50 IN THE PROPERTY OF STREET ~ × × County / Supervisor Contribution Level H Supervisor Compensation Survey Data Yes 7.75% 7% by County PERS Yes lĕ Yes Cafeteria Plan Medical Yes 49 Yes Yes Dental 28.21 Vision (6.65) &Life (100K) Ņ Compensation Up to $500 def. comp match annually; $50K life; vision; Co.pays $60/mo toward emp. share of $S Life, Child CareReimbursement,Deferred Other Benefits = 1708.0 BELL ST. 123. LastAdjustment May-96 Jan-00 Jul-00 Jun-00 - 3-4 years No set schedule Upon BoardRequest Per ordinance Frequency of Review . Board aides, officespace, phones & carin lieu of autoallowance Staff & fully equipped offices Clerk of the Board,Asst Clerk, office &phones Other Resources Available to Supervisors .. ..... 0.00 a division in design of the N. Vacation / Leave Weekly Hours Levels as Supervisor Š Š 1 40 hours 40 hours 40+ hours - Page: 7 of 7 12/21/00 Notes . .. . - -- - -- - YUBA COUNTY HUMAN SERVICES ADULT PROTECTIVE SERVICES THE STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, STREET, ST FINDINGS: 1. The Yuba County Adult Protective Services is a valuable resource for adult dependent individuals. 2. There is a real need to educate the community regarding its services. 3. It has created an interdisciplinary alliance that is one of the first of its type consisting of social workers from the hospitals, Alta Regional, Emergency Medical Technicians (E.M.T.'s) and numerous other groups involved in the care of the elderly. REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code section 925, which states in part, "...investigations may be conducted on some selective basis each year." BACKGROUND: The Adult Protection Program was established as a result of legislation passed in May 1999. Legislators hoped to protect those adults who, through physical or mental challenges, have difficulty protecting themselves against predators or harmful situations. Currently, the Adult Protection Program's scope is limited primarily to adults in home Generally, it does not address problems befalling adults in convalescent situations. hospitals, board and care, and residential homes since ombudsmen generally represent Yuba County Adult Protective Services handles cases dealing with those adults. physical, emotional and financial abuse of adults, particularly, the elderly. SCOPE: The scope of this investigation focused primarily on the workload of the Adult Protective Services staff and on any accomplishments it had in its fledgling program. PROCEDURE: No less than two members of the Grand Jury were present at all interviews and tours and while taking receipt of documentation pursuant to California Penal Code section 916. DISCUSSION: THE RESERVE OF THE PROPERTY. The Adult Protective Services (APS) is staffed with three employees. However, these employees share many duties with In-Home Support Services, which consists of 110 employees. The crisis line staff, doctors, emergency room staff, neighbors, relatives, and other concerned individuals provide APS with referrals. APS completes a referral sheet and determines whether it is an emergency situation requiring immediate intervention, or whether it can be investigated up to 10 days later. Seven workers (three from adult protective services and four from in-home support services) take turns being "on-call" one week at a time. APS estimates it handles approximately 55 calls per month. The APS goal is to "do no harm" to the family situation. In many cases, once the family is alerted to a need of an elderly member, the family steps forward and provides the necessities. APS revisits the case until APS is assured the adult's needs are being met. APS also checks back with the adult to ensure continuity. If a case involves financial fraud, the matter is referred to a special investigator who reviews the matter to determine if a crime has been committed. The Grand Jury was very impressed with an interdisciplinary group formed under APS auspices, called the Senior Citizens' Action Team (SCAT). This interdisciplinary group consists of social workers from hospitals, Alta Regional, E.M.T.'s and numerous other groups involved in the care of the elderly, such as attorneys, residential care owners, home health members, police officers, social security personnel and, when needed, animal control officers, plus other individuals when the case involves additional agencies. To the best of APS's knowledge, this interdisciplinary group is the first of its type to be formed in the state of California. Other counties seek out information from Yuba County concerning the program. Because of the interdisciplinary alliance, if there are problems that cannot be addressed specifically by APS, it is able to contact its other resources from this alliance for assistance in readily solving those problems. APS would like to see more funding for their program. They are funded by They would also like more locations where both federal, state, and local funds. ambulatory and dependent clients could be placed safely. There seems to be a shortage of affordable, specialized housing of this type. APS also cites a real need to educate the community regarding their services. RECOMMENDATIONS: 1. The Department of Social Services Director should consider seeking further grant funding for APS. 2. The County should consider encouraging the construction of specialized housing for ambulatory and dependent adults. 3. The Department of Social Services Director should explore further means of educating the community regarding this very valuable service. DESCRIPTION OF REAL RESPONSES REQUIRED ON FINDINGS: None. RESPONSES REQUIRED ON RECOMMENDATIONS 1. The Director of the Department of Social Services 2. The Board of Supervisors 3. The Director of the Department of Social Services YUBA COUNTY HUMAN SERVICES CHILDREN'S PROTECTIVE SERVICES FINDINGS: 1. The Yuba County Children's Protective Services (CPS) has shown improvement in the areas of morale and communication between caseworkers and management, however, supervisors should respond more promptly to requests and inquiries from staff. 2. There is a need to institute a court liaison and information program to assist families who become involved in the system. Such a program could be made a part of the state-mandated Family Court Services Center and will likely help to ease the unnecessary tension that currently exists between many of the families and CPS. THE HEATHER REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code section 925, which states in part, "...investigations may be conducted on some selective basis each year." BACKGROUND: Children's Protective Services was the subject of an in depth investigation by the 1999/2000 Grand Jury. The 2000/2001 Grand Jury conducted a follow up investigation in part to determine whether the issues previously addressed had been resolved and in part to respond to current complaints and inquiries. Within the agency are four (4) distinct divisions or units, each devoted to a specific area of service. Emergency Response. This division, as its name suggests, provides immediate response to reports of child neglect and abuse, both physical and sexual. When fully staffed, it consists of two units, each with four to six social workers, two of whom are part-time. Currently, there are 10 full-time social workers and one part- time social worker. Family Reunification. This division's primary purpose is to provide court- ordered services to parents and their children with the goal of reuniting the family unit. When fully staffed, it has six social workers. Currently, there are only four social workers. Family Maintenance. The Family Maintenance Unit has two functions: 1) If the circumstances do not require court intervention and/or if it appears that the problems may be resolved within 30 days, the agency may invite the parents to engage in voluntary family maintenance. If the offer of services is accepted, CPS writes up a contract identifying the problem and outlining the action the family COMPANIENT CONTRACTOR will take to remedy the situation. 2) If a family reunifies, the court may order continued services for a limited period of time. This unit, when fully staffed, consists of six social workers. Currently, there are also only four workers assigned. Permanency Planning. If the child is not able to be returned to his or her parents, • CPS is mandated to establish a long-term permanent plan of either: 1) long-term foster care, 2) guardianship, or 3) termination of parental rights and adoption. When fully staffed this unit has five social workers. Currently, there are four. SCOPE: As previously noted, the Grand Jury conducted a follow-up investigation on Children's Protective Services pertaining to the recommendations of the 1999/2000 Grand Jury. PROCEDURE: No less than two members of the Grand Jury were present at all interviews and tours and while taking receipt of documentation pursuant to California Penal Code section 916. DISCUSSION: The 2000-2001 Grand Jury received several complaints from persons whose families were involved in some way with Children's Protective Services. An investigation of these complaints revealed that the majority of these families were going through or had gone through the court process and they were advised that Grand Juries do not have the authority to investigate complaints concerning in-court proceedings. The judicial system has exclusive remedial procedures which require the participants, who are present and generally represented by an attorney and therefore are presumably aware of the evidence presented on the issues, to object at trial or to appeal any decision which they believe is not supported by the facts or the law. A number of complaints were received from persons who were either confused by the system or had a lack of understanding of the process and the law. Based on the number of inquiries, this Grand Jury concludes that there may be a need for some type of liaison or information service to assist those who become involved with Yuba County Social Services and with the juvenile court. Some of those interviewed admit to being intimidated by the system and were hesitant to ask questions. Others were simply uninformed, had a language barrier, cultural barrier, or education barrier. A court liaison would likely allay the concerns and suspicions of family members and provide them with a general understanding of CPS and the court process. : the attractions of During our investigation, committee members learned that the Yuba County Superior Court will soon, as mandated by the state legislature, be implementing a Family Court Services Center. The plan is to establish a centralized facility where custody mediation, home investigation, family counseling, anger management counseling and child visitation will be under one roof. The Center will have facilitators, paralegals or attorneys to assist pro per litigants in preparing pleadings, motions, and other court documents. They will provide assistance to lay persons who are involved in Family Court and could also assist those with questions concerning CPS and Juvenile Court. The Yuba County Grand Jury believes that the implementation of such a court liaison program as a part of the Family Court Services Center should be encouraged. The Grand Jury learned that complaints and/or confusion concerning children's protective services and the juvenile court process is common throughout the state. Programs designed to assist families and the children involved are in place in a number of counties. For example, Yolo County is one of several jurisdictions that has an advocacy program for children, called CASA. (Court Appointed Special Advocates). CASA personnel, separate and apart from the attorney appointed by the court, provide additional representation for children who have been removed from their homes or who face removal. CASA workers are volunteers, similar to Big Brothers/Big Sisters, but have the added responsibility of reporting to the court any special need or desire of the child. Although they are neither social workers nor attorneys, CASA representatives receive training and guidance from the judges and other professionals involved with the juvenile court. CASA volunteers appear with the juveniles in court but must obtain permission from the lawyer for the parent before communicating with that parent. Funding for CASA is available through federal and state grants, private fund-raisers, and the National CASA Judicial Council. The availability of similar funding to underwrite a court liaison program should be investigated. The Grand Jury was pleased to learn that assistance to families is offered by two Family Resource Centers, operated by the Department of Human Services and located in Olivehurst and Camptonville. The purpose of these Centers is to help families access the variety of services available in their neighborhoods. The Department plans to open similar centers in Marysville, East Marysville, and Loma Rica. During our interviews with a number of social workers and with CPS management we were advised that the difficulty concerning the preparation and filing of court reports in a timely manner has been largely resolved. However, according to some staff, time constraints continues to be a problem and a request has been submitted by those workers that they be permitted to use tape recorders to document their interviews and/or to dictate their reports to lessen the time required. Although we do not express an opinion as to the legality or appropriateness of the use of tape recorders, we are told that to date there has been no response to this request one way or the other and some staff have voiced general concern about the perceived lack of prompt responses from management. The Grand Jury also came to the conclusion that employee morale has improved 7 since the last investigation and that caseloads were now more in line with state OCCUPATION OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF recommended levels. It was not made clear to the Grand Jury however, what training, mandatory or optional, was being provided to social workers or what training was even available. Our investigation revealed that the courses listed below are in fact available to social workers and to foster parents and we urge all those involved in the system to take full advantage of such training: 1) Training through the University of California, Davis, for 24 days per year 2) Peace Officer Standards Training (POST) for one week 3) Personal Computer Training for two weeks 4) Induction Training of 100 hours over a period of four months for inexperienced social workers Although stress management is not included as part of mandatory training, social workers may elect to receive it. Social workers agree that stress is inherent in their profession which may involve the removal of children from their families and there is thus a high potential for burn out. The stress is exacerbated by the number of overtime hours they are required to work, mandated court deadlines, and high caseloads. The Grand Jury suggests that stress management training is therefore crucial and should be required. Based on the ethnic diversity in Yuba County, the Grand Jury also believes that workers should receive ethnic and cross-cultural counseling. Since the 1999/2000 Yuba County Grand Jury Report, the department has expanded its Operations and Procedures Manual which is detailed and informative, and should provide necessary guidance to management and staff regarding the procedure to follow in any given situation. Apparently however, although there is still no written procedure in place for handling complaints from staff, there is now a written procedure for conducting internal investigations concerning staff. RECOMMENDATIONS: 1. CPS should consider the creation of a court liaison/information system for parents and other family members in conjunction with the state-mandated Family Court Services Center. CPS management needs to explore the feasibility of using tape recorders or other timesaving devices to ease the time constraints faced by social workers. 3. CPS management should formalize training and should require caseworkers to undergo stress management and ethnic/ cultural diversity counseling. 4. CPS should adopt written procedures for handing complaints by staff. 5. CPS should consider making available at the Family Resource Centers and other similar agencies a juvenile justice system information pamphlet for interested persons. STREET, STREET RESPONSES REQUIRED ON FINDINGS: None. RESPONSES REQUIRED ON RECOMMENDATIONS 1. The Director of the Department of Social Services and the Yuba County Superior Court 2. The Director of the Department of Social Services 3. The Director of the Department of Social Services 4. The Director of the Department of Social Services 5. The Director of the Department of Social Services. YUBA COUNTY PROBATION DEPARTMENT BI-COUNTY JUVENILE HALL FINDINGS: 1. The juvenile facilities are in need of paint in some areas, but the overall condition of the facility is clean. 2. The vegetable garden activity is a good program; more effort should be made for hazard-free walks and borders. 3. The bicycle repair program provides an excellent learning experience for the juveniles. REASON FOR INVESTIGATION: Penal Code section 919(b) states, "The Grand Jury shall inquire into the condition and management of the public prisons within the county." The Juvenile Hall facilities fall within this category. BACKGROUND: The juvenile hall, located at 1023 Fourteenth Street, Marysville, California, houses juveniles from both Yuba and Sutter County. Each year the juvenile hall is investigated by the following entities: Yuba County Grand Jury Sutter County Grand Jury California State Board of Corrections Yuba County Health Department Yuba County Juvenile Justice Commission Sutter County Juvenile Justice Commission Thus, some could argue the Juvenile Hall is the most observed facility in county government. SCOPE: This year the committee made two tours of the juvenile hall facility. The first tour was an announced visit. The Grand Jury conducted interviews with the staff to determine current procedures and it also conducted interviews with detainees. Initially, the Grand Jury interviewed the detainees with staff sitting at the same table. A second time, although staff was present in the room, the Grand Jury interviewed the detainees without staff's input. Staff appeared out of earshot and did not appear to be listening to the second conversation. The Grand Jury wanted to talk with the detainees without the staff to get a feel of how the detainees themselves felt they were being treated. These interviews will be discussed later in the report. Beauty or understanding The second tour was an unannounced visit. At this second tour, some new members of the committee were present. The observations of the Grand Jury regarding this visit will also be discussed later in the report. The scope of this report is limited to: 1) Observations regarding the facility itself based on our on-site inspection, 2) Observations regarding some programs offered by juvenile hall, and 3) Other observations stemming from information gleaned from the interviews. PROCEDURE: No less than three members of the Grand Jury received and reviewed all information from interviews, facilities inspections and documentation. DISCUSSION: Four members of the Grand Jury met with Steve Roper, the Chief Probation Officer of Yuba County and the Director of the Juvenile Hall. Mr. Roper discussed his duties as the Director of Juvenile Hall. He also discussed the plans for juvenile hall improvements and for the addition of a new facility at Juvenile Hall which will be operated similar to boot camp. During the Grand Jury's first visit to juvenile hall, the Grand Jury met with some Those interviewed voiced some serious concerns about the of the detainees. professionalism of one individual that is not under the direct supervision of the Probation Department. Some of the female detainees felt he tended to be rude and unprofessional. Since this complaint was voiced by a number of the female detainees, the Grand Jury brought these complaints to the attention of the superintendent of Juvenile Hall, Mr. Frank Sorgea. Mr. Sorgea advised the committee that he was aware of the complaints, and was actively seeking to resolve the matter. Mr. Sorgea also outlined for the Grand Jury how staff deals with anger management while at the facility. The detainees earn points based on their behavior. Good behavior/attitude = rewards. Poor behavior/attitude = lost rewards. This program is part of the juvenile hall's ongoing daily process. The Grand Jury's inspection of the juvenile hall facilities found it in need of paint in some areas. However, the overall condition of the facility is clean. Common areas are especially in need of paint. Small holes in the walls around telephones need repair. The Grand Jury also observed the outside area where the detainees grow vegetables as a summer activity. Although the Grand Jury conducted its tour in the off- season, the area appeared disorganized and there were a number of potential hazards that might cause staff or detainees to trip. The gardening program is a good outlet for the juveniles and one of their favorite pastimes. The Grand Jury was concerned that more effort should be made to establish defined walks and borders around and through the RESOUR LIGHTERS growing plots. These walks could be built through the construction class and funds could possibly be raised through local business donations. The Grand Jury also reviewed the bicycle repair program. Bicycles are rebuilt by the detainees and then turned over to Toys for Tots for Christmas gifts to children in our communities. We learned that local businesses provide financial assistance so needed bicycle parts may be purchased. During the Grand Jury's initial tour, the storage yard was full of bicycles in various stages of completion. During the second tour only eight bicycles remained for repair. This program fills a need in the community and is a wonderful learning experience for the detainees. During the second tour, Grand Jury members wanted to follow-up on the claimed CILCUIT DESIGNATION staff problem that had been raised by female detainees during the first visit. We interviewed another female detainee who had not been present during the initial interview. The Grand Jury was very specific in its questions regarding the behavior and professionalism of the staff. No staff was within earshot during this interview. Based upon our later investigation/tour, it appears that this matter may be resolved. RECOMMENDATIONS: 1. Continue working with staff members and other individuals at the facility, including teachers, to foster good relations between them and the detainees. Professionalism should be stressed. 2. Freshen up interior paint and walls in common areas. 3. Work toward permanent walks/paths in garden area. RESPONSES REQUIRED ON FINDINGS: 1. Chief Probation Officer and Juvenile Hall Director, Steve Roper 2. Chief Probation Officer and Juvenile Hall Director, Steve Roper No response required. RESPONSES REQUIRED ON RECOMMENDATIONS: 1. Chief Probation Officer and Juvenile Hall Director, Steve Roper and Yuba County Superintendent of Schools, Ric Teagarden Chief Probation Officer and Juvenile Hall Director, Steve Roper 3. Chief Probation Officer and Juvenile Hall Director, Steve Roper PUBLIC WORKS, WATER, ROADS, & BRIDGES The State of the State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State of State o FINDINGS: 1. While the county has 30 employees working for Public Works, only 16 are assigned to road crews. 2. Public Works does not break down the moneys expended in each supervisorial district; instead it uses the Pavement Management System. 3. Although the Board of Supervisors initially allocated moneys for road construction and repair, it subsequently directed the money for the Raceway projects. REASON FOR INVESTIGATION: This investigation was conducted pursuant to California Penal Code section 925, which states in part: "...investigations may be conducted on some selective basis each year." BACKGROUND: The Yuba County Public Works maintains the roads, ditches, and bridges for the county. Mr. Jack Warren was the former Interim Director. The Board of Supervisors has recently designated Kevin Mallen to the Interim Director position. The Public Works main office is located at the 14th Street County South Annex in Marysville. There is also a maintenance shop/yard at the Yuba County Airport and another shop/yard in Loma Rica. The main office has one engineer, one surveyor, one payroll clerk, two technicians, one bookkeeper, one receptionist, and one temporary office assistant. The airport yard has eight employees on the road crew, three mechanics, one secretary, and one supervisor. The Loma Rica yard has eight employees on the road crew. Thus, including the interim Director, the Public Works Department consists of 30 employees. SCOPE: The Grand Jury made an on-site tour of the Public Works Department. It also interviewed the Public Works managing engineer who authored the Transportation Master Plan for Yuba County, Mr. Kevin Mallen (currently the Interim Director). The Grand Jury was provided with a copy of the Transportation Master Plan, excerpts of which are attached to this report. (See Exhibit J.) PROCEDURE: No less than two members of the Grand Jury were present during all interviews, tours, and the collections of documents pursuant to Penal Code section 916. DISCUSSION Bertier Carrier : This report will address whether there has been any change in the manner Public Works deals with deteriorating roads in the county. The Transportation Master Plan and Pavement Management System: The Grand Jury initially met with Kevin Mallen. He provided the Grand Jury with a copy of the Transportation Master Plan that he authored. The Transportation Master Plan is a very detailed report of what the county should address in the next four years with regard to its roads and bridges. The plan determines the current condition of the roads and bridges. Yuba County Public Works rates the condition of the roads based on federal guidelines. In order to determine the priority of completing road projects Public Works utilizes a Pavement Management System. The Pavement Management System identifies primary roads, such as North Beale Road, Loma Rica Road, and LaPorte Road. The Public Works Department gives priority to repairing these main arterial roads. However, it still appears that the Department of Public Works reacts to public complaints in determining the priority to be given to repairing a particular roadway. After two or more complaints concerning the same roadway, the Public Works Department is more inclined to prioritize that roadwork. The Public Works Department still does not keep track of the It takes the position that, since the money spent in any supervisorial district. supervisorial districts do not have the same number of roads, there is no need for such expense tracking. Equipment Purchases The Public Works Department is concerned that it must try to be effective with outdated and, in many cases, failing equipment. Due to budgetary constraints, purchases of equipment are kept to a minimum. Generally, Yuba County has a $100,000 maximum limit for Public Works equipment purchases. Last year Public Works purchased a backhoe, which helps it to maintain ditches, and helps Public Works employees dig out road potholes before repairing them. The Public Works Department would like to purchase a road grader. Other outdated equipment includes a snow blower that is over 50 years old. It would cost $200,000 to replace it. Raceway Funds Public Works proposes projects to the Board of Supervisors. The Board of Supervisors then must obtain approval from the Sacramento Area Council of Government (SACOG). SACOG provides money to the county through the State Transportation STIP provides the county with approximately Improvement Program (STIP). $1,360,000. As the 1999/2000 Grand Jury noted, the Yuba County Board of Supervisors allocated approximately 5 million dollars from the Public Works Department budget to the racetrack overpass construction. Thus, most road projects have had to be put on hold. There is no indication when the $5 million will be restored to the road repair fund. There is no indication that Yuba County intends to bill this to the racetrack developer. Thus, it CERT CALL PROPERTY. does not appear that any progress has been made in this area since the last Grand Jury review. Until the Public Works Department is allocated a sufficient amount of money to address road repairs and maintenance, many of our roads will continue to be in a less than adequate condition. RECOMMENDATIONS: 1. Continue to explore ways to restore the $5 million to the road repair fund. 2. In addition to the main arterial roads, the Public Works Department should begin making needed repairs to lesser-used county roads. For these lesser-used roads, it would seem appropriate to allocate a certain amount of money for each supervisorial district so citizens throughout the county benefit from needed road THE STREET SEC. repairs. 3. Increase employees who are actually involved in road repair. Currently over half the staff serves an administrative or supervisorial function. RESPONSES REQUIRED FOR FINDINGS: 1. Interim Public Works Director 2. Interim Public Works Director 3. Yuba County Board of Supervisors RESPONSES REQUIRED FOR RECOMMENDATIONS: 1. Yuba County Board of Supervisors 2. Interim Public Works Director 3. Interim Public Works Director INTRODUCTION This Transportation Master Plan describes Yuba County Public Works Department's ongoing Printer of the Party transportation program, lists proposed projects for the current budget year, and highlights additional projects proposed for the years 2001-2004. The document also includes a financial analysis, which summarizes existing financial sources, and forecasts anticipated revenue for the same period. The County's transportation program consists of six basic components: road maintenance road construction and traffic operations projects . bridge replacement and rehabilitation projects participation in state highway projects financial analysis This report summarizes each program component and includes pertinent information regarding the individual program categories. It is important to note that the heart and soul of the County road system is the maintenance program. Protection of the public investment in the County's existing road system is of paramount importance, and the goal of this program is to maintain and/or improve overall roadway conditions. While the Master Plan includes a listing of desired road, bridge, drainage facilities, and other projects, this project work must be considered as a lower priority to roadway maintenance. Yuba County road maintenance relies heavily on the States portion of the gas tax, which has not changed since 1992, and is currently set at 18 cents per gallon. Counties and cities receive 36 percent of this revenue source, with the remaining percentage going to the state highway system. While the gas tax is the anchor of our maintenance budget, additional revenue sources are needed to increase our maintenance services to an acceptable level. The Yuba County Maintained Road System consists of 588 miles of roads that include 89 bridges and numerous culverts and drainage structures. Our roads vary widely in their volume and type of traffic, pavement condition, and geometrics such as pavement width. All of the roads within the County are classified under the Federal Functional Classification System. Broken out into supervisorial districts, the Yuba County Road System is as follows: 35 miles (6%) in District 1, 70 miles (12%) in District 3, 102 miles (17%) in District 4, and 388 miles (65%) in District 5. The Federal functional classification of all of the County roads were submitted by the County and approved by FHWA utilizing FHWA guidelines in 1992. The County is responsible for initiating any required reclassification of the County roads. This process involves providing justification of the change to SACOG. Once approved by SCAOG, the reclassification is sent to Caltrans for approval, and then on to FHWA for final approval. The County has requested reclassification on two roads since 1992. The functional classification of rural minor collector, urban collector, or higher are eligible for Federal Aid funds. Of the County's 588 miles of roads, 450 miles are classified as local roads or rural minor collector roads which do not qualify for Federal or State Aid funds from programs such as the Regional Surface Transportation Program (RSTP) and the State TRANSPORTATION MASTER PLAN Exhibit J (1 of 9) Transportation Improvement Program (STIP). Within the Maintained Road System, are 120 miles of key roads that constitute the County's Primary Road Network; located in the

R40-50: hours i Page: 4 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Considering a COLA increase Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes i Shasta Santa Cruz Santa Clara Santa Barbara San Mateo San LuisObispo San Joaquin San Francisco San Diego County Name G: RCRCRCRC DOCSISURVEYS (supervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814(916) 447-4806 Phone 69 49 40 40 60 49 65 60 Annual Base Method Used for Salary Compensation Level 80% of Superior107,130 Court Judges salaries $ 63,314 None 49,512 None Comparable market73,675 data 71,373 Ordinance 58,406 Annual review 53,244 37,585 time 90,702 The state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of the state of t counsel members and are considered part They have eleven supervisors/city w S 60 (so 60 Mileage Monthly Car Reimbursement/ Allowance mile × Š 400.00 Built in budget Bi-wklytransportation260.00 allowance 350.00 N/A 400.00 + mileage 684.00 .32/mile Annual expense account w/ cap Travel reimbursement Phone, pager Š Part of theBoard's budget Other MonthlyAllowances å . A PART ARE LESS TO BE • O'N/A .. Countycontribution toPERS for 2% at 55Plan N ×. County /SupervisorContributionLevel Supervisor Compensation Survey Data Cty pays 7% Cty pays 7% Yes None 1937 Act RetirementPlan - 7.1% ofemployeeshare Private PERS EE $184.56 Plans vary Yes |ĕ County payspremium 69 Medical Cafeteria - PERS Options ($462 Disability 5,544.00 month max) Insurance Yes Yes Yes Yes Yes Dental Vision, life, longterm disability Vision and Life compensation Vision, life,disability income,deferred × Vision, life insurance Other Benefits E STATE OF è Adjustment Sep-00 Mar-00 Jul-99 Jan-00 3e-Inf Jan-00 Last - No set schedule No set schedule As Judge salary is increased Annually Annually Annually Frequency of Review Asst Full staff, computer, telephone, fax, cell phone Clerk Each Member is given an allowance to spend on staff, supplies Staff, office, computer (home if needed), internet, TV Staff (legal aide, exec. assistants) Legislative Asst.,clerical, offices, cellphones, computers ٠ Other ResourcesAvailable toSupervisors es k of the Board,Clerk, office & -- FF ** ċ - ΝÃ vacation/48 hrs of sick leave per No paid vacation year No paid No paid vacation Š No paid vacation di atte saa Vacation / Leave Weekly Hours Levels as Supervisor E Varies perMember 40+ hours 40 hours

R40-60: hours Estimated _ Page: 2 of 7 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MaleoCounty Surveydtd 10/99 We have no personal staff, use homes for our offices Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 Notes E 1:15 T (0 of 7) Monterey Mono Modoc Merced Mendocino Mariposa Marin Madera os Angeles County Name G:IRCRCRCRC DOCSISURVEYSIsupervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814 (916) 447-4806 Phone Ś 69 49 69 69 69 69 60 49 Annual Base Method Used for Salary Compensation Level 113,376 20,808 Set by Board 11,287 50% of Municipal72,948 Court Judges salary Ordinance & 37,523 Resolution 32,994 25% of Superior29,478 Court Judge salary 62,670 40% of Superior36,036 Court Judge salary · · · BECOMMODERATE 69 €0 44 Monthly CarAllowance County CarProvided . N. $200.00Stipend 450.00 N/A 450.00 120.00 $150.00/month + actual travel exp. + mileage MileageReimbursement/mile .325/mile .315/mile ė × Meal, travel accounts, travel reimbursement Cell phone 69 Other MonthlyAllowances 300.00 or introduction --- ~ N/A N County / Supervisor Contribution Level Supervisor Compensation Survey Data Yes 7% 6% County paysemployeeshare forretirement 1937 Act Tier 1 employee paid PERS Yes, CalPERS Yes 69 Countycontributes$329.28 County Paid Medical 386.63 Yes Yes Yes Dental 80% Life Insurance Life, Cafeteria plan, Deferred compensation Vision, Life Vision, Life,deferredcompensation Vision and Life . . . P ECMIN. Other Benefits 3 ì ä Adjustment Dec-99 Apr-00 Jan-89 Jul-00 Jul-00 Last _ Annually Annually Annually As needed Frequency of Review Training, staff,computer, telephone County Clerk serves as Clerk to the Board & Support Staff S Support Staff is Staff, staff analyst,computer, office,phone, email, internet N/A space, computer, cellphone 3OS Staff, office hared Other Resources Available to Supervisors -- . ÷ 1 - 1 Fig. 1 141 IS 10 holidays,Accrual LeaveBased on Yrs. OfService N/A NA Ň Vacation / Leave Weekly Hours Levels as Supervisor .

R50-60: hours 69 Page: 5 of 7 +3% 12/31/00;+3%12/30/01;+3%12/29/02 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 Data providedby San MateoCounty Surveydtd 10/99 12/21/00 . Notes T 1 11 1 7 7 7 7 7 C 7 .. Tulare Sutter Trinity Tehama Stanislaus Sonoma Solano Siskiyou Sierra County Name G:IRCRCIRCRC DOCSISURVEYS\supervisor comp survey data Regional Council of Rural Counties801 - 12th Street, #600Sacramento, CA 95814(916) 447-4806 Phone 69 49 49 69 69 49 69 67 Annual Base Method Used for Salary Compensation Level 69,906 24,052 Majority BOS Vote 54,240 21,144 12,540 County Charter 25,464 55,869 Annual Survey 59% of Superior72,360 Court Judges salary 15,300 THE RESIDENCE OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY OF THE PARTY s Mileage Monthly Car Reimbursement/ Allowance mile ø S 64 County CarlProvided N. i 250.00 693,33 400.00 758.32 + mileage × Š Cell phone charges cell phone Other MonthlyAllowances Car AllowanceAmount DoesInciydeIncidentals THE STREET PERSONS --- $2,300 + 5% base 1937 Act Š N 457 RetirementPlan County /SupervisorContributionLevel Supervisor Compensation Survey Data Employer paid Employer paid employee employee share share StanislausCountyRetirementAssoc PersonalElection 1937 Act PERS 125 CafeteriaPlan PersonalElection Choice of plans w/ 87% contribution 69 Medical 70.88 Yes Yes Yes PersonalElection Dental × Vision and Life 30K Basic TermLife,Pers Dev. &Def.Comp Vision, Life,deferredcompensation Other Benefits Suppost Al. ä LastAdjustment Sep-00 Jan-88 Jan-00 Jan-00 마 - Annually At TheirDiscretion No set schedule Annually Annually Frequency of Review . No paid vacation/72 hrs Staff, computer, office Admin Leave space, telephone Annually Computer, office,telephone, postage BOS Staff, officespace, computer, cellphone Office space,field rep, weekly/40 hrs office staff, phones mgmt leave Other Resources Available to Supervisors - pp -- . ÷ ÷ N/A Vacation / Leave Weekly Hours Levels as Supervisor Ņ Š THE PERSON AND 60 hours

R65-75: hours Varies perMember

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.