Ventura County Grand Jury

2003-2004

18 reports

From the annual report
The consolidated year-end volume. The individual investigations it contains are listed separately below.
📑 Year-End Report
The full consolidated volume; individual reports are listed below.
Individual reports (18)
Findings & Recommendations 297 findings
F01: On November 7, 2000, California voters passed Prop 36, or Substance Abuse and Crime Prevention Act of 2000, mandating that eligible drug offenders receive substance abuse treatment services without incarceration for certain eligible drug offenses.
F02: In Ventura County, there were 161,283 votes to approve Prop 36, or 60.4 percent of the total ballots cast in the county.
F03: Prop 36 was followed on October 10, 2001 by a clarifying Senate Bill 223 titled “Substance Abuse Treatment and Testing Accountability (SATTA).” This emergency measure provided funding for drug testing as well as guidelines for testing and use of test results. Ventura County Proposition 36 Implementation
F04: Prop 36 and SATTA are implemented via Penal Code section 1210.
F05: Prop 36 legislation appropriated $120 million annually for five years starting July 1, 2001. The State Substance Abuse Treatment Trust Fund (SATTF) administers these funds for the operation of drug treatment programs and ancillary services in all California counties. For drug testing, SATTA allocated $8.4 million in fiscal year (FY) 2001-02 and placed future years’ drug test funding in the state budget. For the current FY 2003-04, Ventura County is allocated $2,762,667 under Prop 36 and $175,275 under SATTA. Carryover funding from the previous FY increased the current year’s Prop 36 availability to $3,542,667.
F06: When passed, Prop 36 limited the availability of funding with a five-year “sunset” clause. If Prop 36 is to continue after June 30, 2006, the county will be required to identify local replacement funding or state legislative efforts will have to provide funds for continued drug treatment services.
F07: The California DADP states that SACPA (Prop 36) was designed to • “Preserve jail and prison cells for serious and violent offenders; • “Enhance public safety by reducing drug-related crime; and • “Improve public health by reducing drug abuse through proven and effective treatment strategies.”4
F08: The First Year Report describes one of the major provisions of Prop 36 as, “Offenders convicted of ‘non-violent drug possession,’ are to be sentenced to probation and drug treatment instead of prison, jail, or probation without treatment.”
F09: Prop 36 sentencing mandates that, as of July 1, 2001, any person convicted of a nonviolent drug possession offense, and any parolee who is determined to have committed a nonviolent drug possession offense or violated any other drug- related condition of parole, will be granted probation and drug treatment of up to one year in one or more licensed or certified community-based drug treatment programs. To be eligible for Prop 36 treatment, the offender must not be disqualified by other factors.
F10: “Nonviolent drug possession offense” is defined as unlawful possession, use, or transportation for a defendant’s personal use of a controlled substance5 and the offense of being under the influence of a controlled substance.6 These offenses could describe felonies or misdemeanors.
F11: Disqualification from Prop 36 probation generally occurs if the offender 4 California Department of Alcohol and Drug Programs, Fact Sheet: “What is Proposition 36?” (http://www.adp.cahwnet.gov/SACPA/prop36.shtml), January 2004. Health and Safety Code sections 11054-58 6 Health and Safety Code section 11550 Ventura County Proposition 36 Implementation 7 • Is convicted of possessing drugs other than for personal use (such as production, manufacture, distribution, or possession for sale); • Is convicted of non-drug offenses in the same court proceeding with a drug possession offense; • Is convicted of using a firearm while in possession or under the influence of heroin, methamphetamine, cocaine, cocaine base, or PCP; • Previously has been convicted of a serious felony, and has not been free of custody or commission of felonies or dangerous misdemeanors within five years; or • Has failed two prior Prop 36 treatment programs. As differentiated from probationers, parolees may not have ever been convicted of a serious felony.
F12: The courts are required to offer Prop 36 treatment probation terms to all non- violent drug offenders who meet specific eligibility requirements. The courts are not required to impose Prop 36 treatment terms on probation if an otherwise eligible offender is proven unamenable to all forms of available drug treatment.7
F13: Case law has established that • The crime of driving under the influence of drugs (DUI) is not considered a misdemeanor “related to the use of drugs” and is not eligible for Prop 36 sentencing.8 • Possession of drugs in jail is a disqualifying offense for Prop 36 probation. • A drug offender who does not comply with the court order to report to a drug treatment program has, in effect, “refused” drug treatment as a condition of probation, rendering himself ineligible for drug treatment and probation under Prop 36.9
F14: A typical Prop 36 defendant does not come to the attention of law enforcement based solely on the use of drugs. Very rarely are the police called for simple intoxication without an aggravating, underlying offense. Most defendants are involved in other activities such as disorderly conduct, domestic quarrels, or other misconduct. Defendants can have multiple criminal charges more difficult to prove in court; however, trials and plea bargains can result in a conviction on the drug charge only, making the defendant eligible for Prop 36 probation. Some defendants are discovered in possession of drugs or drug paraphernalia in the course of probationary searches.
F15: If a non-violent drug offender chooses not to participate in Prop 36 treatment, another treatment option is available under the Penal Code. In the pre-plea diversion statute and program (“Diversion”), a defendant may plead guilty to a 7 Penal Code section 1210.1 (b)(5) 8 People v. Canty (2002) 100 Cal.App.4th 903 9 People v. Guzman (2003) 109 Cal.App.4th 341 8 Ventura County Proposition 36 Implementation non-violent drug usage offense and receive a “deferred entry of judgment” in order to obtain drug treatment. According to the statute, “The period during which deferred entry of judgment is granted shall be for no less than 18 months nor longer than three years.” The courts closely monitor the defendant’s progress, and the criminal charge or charges may be dismissed if the defendant successfully completes treatment.10
F16: Compared to Diversion, Prop 36 eligibility does not require an admission of guilt. Prop 36 sentencing is also available after conviction in a jury trial. There will be a conviction on the record while in treatment, and a person cannot legally deny that a conviction occurred. Sentencing and Supervision
F17: Drug treatment has been and still is provided to drug offenders in Ventura County, regardless of sentencing. Without Prop 36 probation, there is still court-ordered Diversion to drug treatment for first- and second-time drug offenders. Additionally, for those offenders sentenced to jail, drug treatment and substance abuse counseling are provided while offenders are incarcerated.
F18: Prop 36 is only one choice among four available drug treatment options: (1) drug treatment after sentencing and while incarcerated; (2) drug treatment through Penal Code section 1000 Diversion (3) drug treatment after sentencing and while on probation, or (4) drug treatment under Prop 36.
F19: There are still many offenders who are sentenced to jail or prison because of Prop 36 ineligible offenses. Those offenders may still have drug abuse or addiction problems, but they must be sentenced to incarceration. Drug programs are currently provided in the jails for these offenders.
F20: Before Prop 36, Ventura County’s dedicated Drug Court was initiated in 1995. It was designed for people who were facing up to one year in jail for being under the influence of narcotics. Diversion granted through the Drug Courts required the defendant to plead guilty and sign an agreement in order to enter a treatment program.
F21: In typical Drug Courts, deputy district attorneys, public defenders, probation officers, and drug-treatment professionals work with the courts to provide resources, care, and follow-up needed to help drug abusers and addicts receive treatment, supervision, and support services.
F22: The National Association of Drug Court Professionals maintains and publishes California Drug Court Standards. These standards highlight the importance of ongoing judicial interaction, with monitoring and evaluations to gauge effectiveness, frequent drug testing, and stakeholder cooperation.
F23: The effectiveness of “therapeutic jurisprudence” popularized within the Diversion laws and the Drug Court system is often referenced when describing Prop 36 program objectives. The basis of therapeutic jurisprudence is the recognition that coerced treatment can be effective. Drug Courts provide a 10 Penal Code sections 1000–1000.8 Ventura County Proposition 36 Implementation 9 combination of treatment (therapeutic) with court-imposed sanctions (jurisprudence) to ensure compliance with treatment objectives until the client becomes fully engaged in the program.
F24: Between January 2000 and September 2001, the Drug Court Partnership Program in California documented a $42 million Drug Court savings statewide due to avoidance of incarceration costs.11
F25: A dedicated court was opened in Ventura County on June 3, 2002, in order to manage only Prop 36 cases. Even though this court handles cases specific to drug use under Prop 36, members of the Oversight Committee have stated that Prop 36 court is not a Drug Court. According to BHD/ADP officials, a Drug Court provides oversight during the treatment process, and the only time the Prop 36 court sees a client is for initial sentencing and subsequent reported non-compliance.
F26: Once the deputy district attorney and the defense counsel screen a potential Prop 36 defendant, Probation will conduct a criminal history review to determine whether there are disqualifying factors on the record. If all statutory conditions are met, the judge is mandated to make the determination to sentence a defendant to Prop 36 probation and treatment.
F27: An offender convicted of multiple drug offenses can be sentenced to multiple grants of Prop 36 probation on the same date. The law specifically allows for one year of drug treatment services, followed by six months of continuing care services per grant of probation. Multiple offenses per grant do not accrue more treatment time.
F28: Los Angeles County Department of Health Services, Public Health published policy states, “The Proposition 36 law specifically allows for one year of drug treatment services, followed by six months of continuing care (aftercare) services per grant of probation, with a maximum of two grants. Drug treatment providers’ and program participants’ compliance with the mandated time limits is being closely monitored by both the California DADP and the Los Angeles County Alcohol and Drug Program Administration (ADPA).”12
F29: In Los Angeles County, if a Prop 36 client is arrested and placed on another grant of Prop 36 probation, the time remaining on the first grant is forfeited. The clock stops on the first grant of treatment when re-assessment takes place under the second grant. Successful completion of the second grant of Prop 36 treatment will fulfill the treatment requirement for both grants of probation.
F30: Ventura County has recognized no statutory limits on the number of grants of Prop 36 probation an offender might accrue.
F31: In some counties, all Prop 36 probationers are automatically placed on formal, supervised probation. In Ventura County, Probation does not have the personnel to supervise all Prop 36 probationers. This problem was addressed 11 County of Marin, “What is Proposition 36?” (http://www.co.marin.ca.us/depts/HH/main/adt/Prop36.cfm). Alcohol and Drug Program Administration, “Treatment Services for Proposition 36 Participants,” ADPA Bulletin No. 04-03, March 17, 2004. (http://www.lapublichealth.org/adpa/bulletins/adpa_Bulletin_04-03.htm). Ventura County Proposition 36 Implementation by dividing the probationers into the two natural categories of felony and misdemeanor offenders. • Offenders with felony convictions are typically placed on formal probation under the supervision of Probation. In addition, any probationer on conditional release who is identified as posing a serious risk will be supervised by Probation. • Offenders with misdemeanor convictions may be placed on summary probation, also referred to as conditional release, under the general administration of BHD/ADP. • As differentiated from probationers, parolees in Prop 36 treatment fall within the supervision of the Parole and Community Services Division of the California Department of Corrections (“Parole”).
F32: Persons placed on probation are subject to court-ordered rules of behavior, and Prop 36 probation is not an exception to this requirement. The only mandated probation terms under Prop 36 are the requirement for a drug treatment program and keeping the defendant free from incarceration. “The trial court is not otherwise limited in the type of probation conditions it may impose.”13
F33: At the discretion of the courts, additional probation conditions may be established to ensure and monitor the offender’s progress. These conditions may include regular check-ins with a probation officer or appearances before the court, requirement to pay a share of treatment and drug testing costs, and various other restrictions on the person’s place of residence, associations, or lifestyle. Participation in vocational training, family counseling, and literacy training can also be required. The courts may mandate the intensity of drug treatment, and they may impose community service.
F34: In Ventura County, the standard Prop 36 probation terms for both formal and conditional release include participation in the assigned treatment program, consent to release of information between the probation officer and the treatment program, a waiver of confidentiality rights to allow court supervision and assessment of treatment, consent to a search without warrant or reasonable cause for controlled substances, abstinence from controlled substances, and consent to drug testing at any time. (Attachment I)
F35: Probation, Parole, and BHD/ADP are responsible to the courts for their respective supervision to ensure each Prop 36 client is participating and in compliance with the drug treatment and other services to which they were referred.
F36: When the courts are made aware of violations of these rules, the form of treatment and supervision may be intensified or, in some cases, probation or parole may be revoked.
F37: Speaking before the National Association of State Alcohol and Drug Abuse Directors in June of 2001, the Director of the California Department of Alcohol 13 Penal Code section 1210.1(a) Ventura County Proposition 36 Implementation 11 and Drug Programs, stated that Prop 36 was a “boon” to those who believe addiction should be addressed as a public health problem, adding that, “I could never have convinced our legislators to give me $120 million for treatment and take [sentencing] discretion away from prosecutors and judges.” The manager of the California Department of Alcohol and Drug Program's Drug Court office, explained, "We got ourselves into trouble in drug courts because we overused incarceration as a sanction. That irritated drug-policy reform advocates, and led to Prop 36."14
F38: Prop 36 expressly prohibits incarceration as a condition of probation, but it expressly allows incarceration if probation is revoked.
F39: A client’s drug treatment information is normally protected by confidentiality laws. A defendant must waive confidentiality rights to allow treatment information to be shared with Probation in order to receive Prop 36 sentencing. This waiver of confidentiality rights relates to treatment participation, progress, and compliance as a court-ordered condition of probation. A defendant who does not agree to this term of probation will not be sentenced to Prop 36 probation. (Attachment I, #19)
F40: When assessed, the defendant may be presented with forms titled, “Consent for Release of Confidential Information,” “Authorization for Use and Disclosure of Substance Abuse Records,” and “General Consent for the Release of Confidential Information.” These forms establish that treatment records are protected under Title 42, Code of Federal Regulations, Part 2, and cannot be disclosed without written consent. These forms explain that the disclosure of treatment information is to permit agencies to monitor compliance and progress. The forms also state that the purpose of the information disclosure may be to permit the modification or revocation for treatment non-compliance.
F41: The Implementation Committee Report refers to a memorandum of agreement (MOA) that should contain the details of the confidentiality forms. The MOA is said to address the consents and notices required to comply with federal laws. The Jury attempted to locate this MOA but was unable to do so. Probation versus Treatment Violations
F42: Prop 36 establishes a clear distinction between drug-related and non-drug- related probation violations and defines how these two types of violations can be addressed in the courts.
F43: Non-drug probation violations are processed in the same manner as non-Prop 36 violations. On hearing the facts of the case, a judge will rule on revocation or modification of probation. An arrest for a non-drug-related offense or a violation of a non-drug-related condition of probation can result in immediate revocation of probation and immediate incarceration. Curley, Bob, "California Seeks Role for Drug Courts Under Prop 36." Join Together Online (http://www.jointogether.org), May 25, 2001. Ventura County Proposition 36 Implementation
F44: Drug-related conditions of probation include abstinence from drugs, the drug treatment regimen, employment, vocational training, educational programs, and counseling.
F45: Sanctions for drug-related Prop 36 probation violations fall within a three- tiered scheme, depending on whether the violation is the defendant’s first, second, or third. The criteria used in making a ruling include the number of previous probation violations, the nature and impact of the current violation, and public safety concerns. When the courts record a probation violation, it is commonly referred to as a “strike” against that grant of probation.
F46: The Prop 36 statute provides that, on the first violation of probation on a non- violent drug possession offense, a determination is made as to whether the defendant poses a danger to the safety of others. If not, a strike is recorded and the offender is returned to drug treatment. On a first violation, probation may only be revoked if the alleged probation violation is proved in a hearing and the state establishes by a preponderance of the evidence that the defendant poses a danger to the safety of others.15 Typically, though, the first probation violation will result in the court ordering the person into a more restrictive treatment program.
F47: The statute states that, on the second violation of probation on a non-violent drug possession offense, if the probation is not revoked, a strike is recorded and the offender is returned to treatment, possibly more intensive treatment. On a second violation, probation may only be revoked if the alleged probation violation is proved in a hearing and the state shows by a preponderance of evidence that the defendant poses a danger to others or is unamenable to drug treatment.16 The probationer may be transferred to a more rigorous treatment program.
F48: Finally, the statute provides that, on the third violation of probation on a non- violent drug possession offense, if the offense is proved, probation may be revoked and the offender sentenced to non-Prop 36 sanctions, which may include incarceration or drug treatment.
F49: Prop 36 also permits the courts to discontinue Prop 36 services if a client is shown to be unamenable to any form of available treatment. On a third probation violation, even if it is not shown that a defendant poses a danger to the safety of others or is not amenable to drug treatment, the court has full power to revoke probation and impose a sentence of incarceration.17
F50: “Only after three violations of a drug-related condition of probation does a defendant lose the protection of Penal Code section 1210.1, subdivision (a), which requires participation in a drug treatment program and prohibits incarceration as a condition of probation. Then, however, the court has the full range of options otherwise available in a probation revocation proceeding, 15 Penal Code section 1210.1(e)(3)(A) 16 Penal Code section 1210.1(e)(3)(B) 17 Penal Code section 1210.1(e)(3)(C) Ventura County Proposition 36 Implementation 13 including imposing a term of incarceration as a new condition of probation or lifting the stay on a previously imposed term of incarceration.”18
F51: According to the statute, parolees are provided the same benefits and conditions as described for offenders on probation with one exception. Parolees only get one “excused” violation for drug use whereas probationers get two.
F52: The State of California Department of Corrections Memorandum entitled, “Revised Procedures for Proposition 36,” dated September 16, 2002 confirms that a non-violent drug possession offense can result in a strike against the parolee’s grant of Prop 36 treatment. Exclusion from Prop 36 can result if the parolee meets the criteria for exclusion as outlined in the procedure and the law.19
F53: According to numerous sources, in Ventura County there is no theoretical limit to the number of grants of Prop 36 probation an offender may accrue. Even though a non-drug violation can terminate Prop 36 probation, drug-related violations will not likely terminate probation.
F54: The courts in Ventura County appear to hold the position that a probationer with two or more drug-related strikes must also be found “unamenable” to treatment in order to terminate Prop 36 probation. The voter information guide’s “Analysis by the Legislative Analyst” did include the wording, “an offender who had two or more times failed the drug treatment programs required under this measure, and who was found by the court to be ‘unamenable’ to any form of drug treatment, would be sentenced to 30 days in county jail.” However, the statute did not implement this particular wording.
F55: Ventura County keeps offenders on probation when not statutorily mandated. Because of local policy, offenders can have multiple grants of Prop 36 probation. It is no longer an exception, but the rule that clients have multiple grants of Prop 36 probation.
F56: The Second Year Report states, “The lack of custody sanctions available for violations of probation has resulted in Proposition 36 offenders accruing multiple Proposition 36 cases. The ‘three strikes’ law further complicates this. One Proposition 36 client may have four cases. They may receive strike one on the first case, strike two on the second and third cases, and strike three on the fourth case. Another client may strike out on Proposition 36, but pick up a new case and be eligible for Proposition 36 again.”
F57: An article in the May 9-15, 2003 issue of LA Weekly, Bill Zimmerman of the Campaign for New Drug Policies stated his opinion of public drug policies, “You have to draft something that people are willing to support.” Zimmerman, who chaired the effort to implement Prop 36 in California, was quoted as stating, “With Proposition 36, for example, giving people more than two chances at treatment was a breaking point for the voters we polled. If we had written the law with more than two chances, we would have lost significant 18 People v. Davis, 104 Cal.App.4th 1443 (2003) 19 Policy No. 02-11 14 Ventura County Proposition 36 Implementation support. There’s no point in spending millions of dollars on an initiative that’s going to lose.”20
F58: Treatment providers have the power to report to Probation a client who is non- compliant with the program rules. Non-compliance with treatment can be referred back to court, and hearings can follow the three-tiered scheme described above.
F59: In contrast to the term “non-compliant,” if the treatment provider identifies the client with the term “unamenable,” Probation may take immediate corrective action. Probation may move the court to recommend an alternate drug treatment if it is believed that may improve the client’s outcome. If the treatment provider reports that the client is believed unamenable to any and all available treatment, Probation can move the court to revoke Prop 36 probation or remove the Prop 36 treatment term from probation.
F60: The definition of “unamenable to treatment” is not clear in the statute and the term appears to present problems for local implementation. The Ventura County Proposition 36 Non-Compliance Policy describes “unamenability to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others [sic] ability to participate or successfully complete treatment.” (Attachment II)
F61: Treatment providers have stated that amenability can often be determined during or shortly after assessment. In addition, it was frequently stated by treatment providers that clients with severe mental health problems would not benefit from drug treatment until their mental health problems are addressed. These mentally ill clients are not considered amenable to drug treatment at the time they are presented for treatment, but they remain on Prop 36 probation while receiving mental health ancillary services.
F62: The CAS staff do not to use the term “unamenable” and have indicated the term may be used by the courts.
F63: BHD/ADP officials expressed to the Jury that, even though it can be used in the context of treatment prognosis, the term “unamenable” also has legal implications, and it would cost too much to be the test case. However, in the First Year Report prepared by BHD/ADP it is stated, “Some offenders are excluded, including those who refuse treatment and those who are found by the courts to be ‘unamenable’ to treatment.“ The report also states, “There are sanctions for offenders found unamenable for treatment or who violate the conditions of probation or parole.”
F64: A sheriff’s representative was asked about the term “unamenable” and responded that it was not a police term, but a behavioral health term. It was noted that the term might have been seen in the original legislation.
F65: One member of the Oversight Committee stated that “unamenable” is a word the judge is allowed to use, but he is not aware of it ever being used. Domanick, Joe, “High on Justice, Lessons from Drug Court,” LA Weekly, May 9-15, 2003. Ventura County Proposition 36 Implementation 15
F66: Another member of the Oversight Committee, when asked about “unamenability,” stated that, as used in the statute, “unamenable” has no meaning. That person added that it would only be used in the context of a contested hearing to exclude someone from treatment, expressing the opinion that no one is prepared “to go there,” and concluding that it was fairly easy to be removed from Prop 36 with non-compliance issues, by testing dirty, or not going to classes.
F67: A BHD/ADP official stated with regard to the concept of unamenability that there are some people who use drugs and turn to crime to support their addiction; however, there are some people who are criminals who happen to use drugs. It might take a while for treatment providers to assess the criminality of the client.
F68: One contract treatment provider stated that use of the word “unamenable” was not permitted by BHD/ADP or the judge.
F69: One treatment provider believed he was professionally qualified to determine that a client was unamenable; however, he thought the courts were reluctant to go forward with the determination of unamenability based primarily on the opinion of the treatment providers without objective evidence to support the claim.
F70: When one treatment provider was asked if he had unamenable clients, he stated that he did; however, he is only permitted to call them “non-compliant.”
F71: Contract treatment providers stated that referred clients might have serious mental health problems that prohibit them from engaging in treatment. They state that many clients are serious, long-time criminals who exhibit the attitude that they are simply attending treatment classes to “do the time” until treatment is over or until they get picked up for another crime, whichever comes first. It is the stated opinion of some treatment professionals that these offenders should be considered unamenable to treatment.
F72: Treatment providers in Ventura County must take all referred clients, regardless of their opinions of unamenability. Since Prop 36 inception, there have been significant threats as well as incidents of violence in the treatment sessions due to the high degree of criminality present in the treatment population.
F73: It has been noted repeatedly that violent and disruptive incidents detract from the quality of treatment provided to those clients who are actively engaged in the treatment program.
F74: Since the inception of Prop 36, no clients in Ventura County have been evaluated and recommended as unamenable to treatment, and there have been no revocation hearings for Prop 36 based on unamenability recommendations of contract treatment providers.
F75: Non-compliant clients can be discharged by the treatment providers and returned to court for disposition. These clients will typically return to Prop 36 treatment. Ventura County Proposition 36 Implementation
F76: In welcoming a discharged client back into treatment, BHD/ADP’s Prop 36 “Program Reinstatement Agreement” form states that, “you are allowed few strikes until you are considered unamenable to treatment and subject to the full force of the law.” Neither this form nor the non-compliance policy states how many strikes are allowed or what agency is responsible for making the determination that a client is considered unamenable to treatment.
F77: The “Ventura County Proposition 36 Non-Compliance Policy” has a single offense that specifically applies to unamenability by heading: “UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES.” (Attachment II)
F78: According to the Penal Code, “In determining whether a defendant is unamenable to drug treatment, the court may consider, to the extent relevant, whether the defendant (i) has committed a serious violation of rules at the drug treatment program, (ii) has repeatedly committed violations of program rules that inhibit the defendant's ability to function in the program, or (iii) has continually refused to participate in the program or asked to be removed from the program. If the court does not revoke probation, it may intensify or alter the drug treatment plan.”21
F79: A California State Senate review of Prop 36 states, “treatment professionals acknowledge that persons in drug treatment are likely to make mistakes despite their best intentions. Such mistakes are part of the treatment process. This bill clarifies that a non-dangerous person should remain in treatment and on parole through his or her initial drug related violation. On a second violation, a person must be excluded from Proposition 36 treatment if unamenable to treatment or dangerous, however.”22
F80: All queried members of the Oversight Committee advised the Jury that the problem with the concept of "unamenability" is that there is no case law and it has never been used.
F81: In the “Making It Work!” technical assistance conference held in February 2003, a Sacramento County judge stated that he has had treatment providers conclude that certain clients are unamenable to treatment. The judge reported that, in those instances, he calls members of the treatment team into court to discuss the issues. Sometimes another treatment provider is willing to try working with the client, but in most cases, the judge goes along with the treatment team’s recommendations. After 18 months of Prop 36 in Sacramento County, ten of 560 total clients had been reported as unamenable by treatment providers.
F82: In the same “Making It Work!” conference, there was discussion with judges regarding dually diagnosed and mentally ill who may be potentially be found unamenable for substance abuse treatment. A judge in Santa Barbara County noted that it was possible to move “from one treatment modality to another,” 21 Penal Code section 1210.1 (e)(3)(B) 22 Senator Bruce McPherson, Chair, Senate Committee on Public Safety, “Drug Treatment for Non-Violent Drug Possession Drug Testing and Probation Revocation Standards,” SB 223 (Burton), April 17, 2001. Ventura County Proposition 36 Implementation 17 and seriously mentally ill clients can be moved from Prop 36 court to mental health court.
Related Recommendations (17)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R4: FE3 The defendant shall pay an AIDS fee of $70.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
F83: There is judicial authority that expresses probation violations and amenability in these terms: “A defendant who violates probation by committing non- violent drug possession offenses is given two opportunities to reform. The commission of a third such offense, however, renders the defendant ineligible for probation.” This opinion goes on to note that, “Proposition 36 seeks to provide treatment only when an offender is amenable to treatment, and uses a defendant’s criminal history as a means of determining amenability. A first- time offender is conclusively presumed to be amenable to treatment. A second- time offender also is presumed to be amenable to treatment, but that presumption may be rebutted. A third-time offender is conclusively presumed to be unamenable to treatment and is ineligible for probation. For purposes of determining amenability to treatment, there is no reason to distinguish between persons who have tried and failed on probation prior to July 1, 2001, and those who have tried and failed on probation only after July 1, 2001.”23
Related Recommendations (17)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R4: FE3 The defendant shall pay an AIDS fee of $70.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
F84: This same judicial opinion further states, “Proposition 36 was enacted to benefit the state’s taxpayers. Voters were told that the costs of incarcerating nonviolent drug offenders far exceed the costs of rehabilitating them, justifying the expense of rehabilitation. (See Voter Information Guide, Gen. Elec. (Nov. 7, 2000) Legislative Analyst’s analysis of fiscal effect of Prop. 36, pp. 24-25.) There are no cost savings, however, in prolonging the probation of defendants who have proven themselves unamenable to rehabilitation, and for whom incarceration is inevitable. Returning such a defendant to probation only postpones the costs of that person’s incarceration, while adding to the costs of maintaining the defendant on probation until he or she commits another crime.”
Related Recommendations (17)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R4: FE3 The defendant shall pay an AIDS fee of $70.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
F85: In a data “snapshot” of April 28, 2004, the Ventura County jails housed a total of 1,560 inmates. Of that total, 623 were sentenced prisoners (the remainder in pre-sentencing or pre-trial detention). Of those 623 sentenced inmates, 271 (over 43 percent) were serving a sentence for non-violent drug charges (possession, use, and under the influence) after failing various stages of court- ordered drug treatment. The sheriff’s department estimated that the cost of incarcerating a convicted drug offender is $26,894 annually.
Related Recommendations (17)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R4: FE3 The defendant shall pay an AIDS fee of $70.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
F86: According to BHD/ADP, the average drug offender is sentenced to 60 to 90 days in jail. Based on the rates provided by the sheriff’s department, this would be a cost to the county of approximately $6,700 per offender.
Related Recommendations (17)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R4: FE3 The defendant shall pay an AIDS fee of $70.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
F87: The sheriff’s department states that, after 60 to 90 days of abstinence and drug treatment classes, the offender typically leaves jail drug-free with probation terms to continue drug abuse treatment or Narcotics Anonymous meetings. People v. Williams, 106 Cal.App.4th 694; 131 Cal. Rptr. 2d 546 [Feb. 2003]. Ventura County Proposition 36 Implementation Ventura County Lead Agency and Oversight Committee
Related Recommendations (17)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R4: FE3 The defendant shall pay an AIDS fee of $70.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
F88: Prop 36 is a state mandate; however, its implementation and administration has been delegated to the individual counties of California. Each county develops customized treatment protocols and non-compliance sanctions based on penal code, evolving case law, offender demographics, treatment options, county resources, expert opinions and guidance, and local interpretation of voter intent.
Related Recommendations (3)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F89: DADP is the lead agency for California at the state level. Additionally, the state requires each county to designate a local lead agency to accept and administer the state funding.24 The majority of counties designate Alcohol and Drug Programs or Behavioral Health as their lead agency. Other agencies selected include Health and Human Services, Probation, Health Care Administration, or the County Executive Office (CEO).
Related Recommendations (3)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F90: On February 27, 2001, the Ventura County Board of Supervisors designated the BHD/ADP as the county’s Lead Agency for Prop 36.
Related Recommendations (3)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F91: On June 5, 2001, the “Report of the Proposition 36 Implementation Committee” (the “Implementation Committee Report”) stated that, “As the designated lead agency, ADP will have the statutory responsibilities to: 1) coordinate the county plan; 2) provide or contract for drug treatment programs; 3) administer Prop. 36 funds; 4) coordinate data collection and quarterly reporting through existing DADP systems; and 5) coordinate evaluation of the services and treatment provided.” The report also states that policy oversight would be “vested in a committee.”
Related Recommendations (3)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F92: The Oversight Committee evolved from the Prop 36 Implementation Committee. There is no charter or procedural rules, but most members believe it is chaired by the Lead Agency (BHD/ADP) with the Prop 36 judge as possible co-chair. The BHD/ADP chair stated that any charter or rules would have been in existence before she joined. Although the meeting notification may contain an agenda, the Oversight Committee publishes no minutes.
Related Recommendations (3)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F93: According to the Implementation Committee Report, “the exact composition of the oversight committee was not agreed on….” This report also stated, “It was recognized that the treatment sessions and drug testing performed as part of treatment will provide significant levels of monitoring, and therefore the overall supervision and monitoring of drug offenders will increase through the combined efforts of Probation and ADP under the plan.”
Related Recommendations (5)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F94: Prop 36 recommends substantial collaboration among criminal justice, treatment, and county administrators. In Ventura County, the Prop 36 Oversight Committee is composed of representatives from BHD/ADP Prop 36, the Ventura County Superior Court, office of the District Attorney, office of the Public Defender, Probation, and Parole. Prop 36 state guidelines refer to these representatives as “stakeholders.” The sheriff’s department and county executive officer have attended past meetings, but no longer attend. California Code of Regulations, title 9, division 4, chapter 2.5, section 9515(b)(1)(A) Ventura County Proposition 36 Implementation 19
Related Recommendations (5)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F95: Oversight Committee members who were interviewed by the Jury prior to April 28, 2004, stated that they were not sure if a vote were required to make a policy decision. Most stated that they thought a consensus or a vote was a requirement before a decision could be made. Members felt that the Prop 36 judge was very influential in the meeting and played the most significant role in shaping the county’s Prop 36 policy.
Related Recommendations (5)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F96: The Implementation Committee Report stated that decisions are “reached by consensus through informal discussion.” It did not state whether this would be majority consensus or absolute consensus. Oversight Committee members interviewed did not understand the procedure for overcoming a committee deadlock. Client Assessment
Related Recommendations (5)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R2: FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R8: PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia.
F97: At sentencing, Ventura County Prop 36 clients are ordered to report to the BHD/ADP’s Central Assessment Services (CAS) within five days for assessment and placement in a treatment program. Some counties provide this evaluation while the client is still incarcerated or before they leave court. This is the client’s first step in the treatment process.
Related Recommendations (20)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R11: A goal of early and positive supervision experience should be pursued to initially set the tone for Prop 36 treatment. Considerations: Treatment compliance and outcome have been linked to early assessment. CAS should establish an office in the Hall of Justice or Probation for use in immediate assessments concurrent with sentencing. The CAS should assign one or more addiction specialists to the dedicated Prop 36 court to immediately assess a defendant, administer an initial drug test, and instruct him or her when and where to report.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R18: PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
R87: The Jury once again asked the BHD/ADP official how many clients were in the Prop 36 system each month. It was responded that this number was on the spreadsheet, and the Jury again asked for clarification. The year-to-date (YTD) column was explained in this manner: 46 Ventura County Proposition 36 Implementation • There were 687 first-time assessments (Total # of Assessments). • There were 757 re-assessments from clients cycling through the courts either single or multiple times (Total # of Re-Assessments). The re- assessments could include some of the beginning assessment clients coming back into treatment. Prop 36 Demographics Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD % Total # of Assessments 72 63 85 67 65 77 52 53 88 65 687 37% Transfer Out 15 9 11 7 8 9 7 6 5 5 82 12% Total # of Re-Assessments 61 65 58 68 83 68 103 85 94 72 757 40% Exit Assessments 29 31 45 45 30 41 34 39 26 32 352 19% TOTAL 177 168 199 187 186 195 196 183 213 174 0 0 1878 108% Gender Male 63 50 68 51 48 62 38 41 65 43 529 69% Female 24 22 28 23 25 24 21 18 28 27 240 31% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Legal Status Formal Probation 31 17 44 31 18 21 13 22 30 29 256 33% Conditional Release Probation 49 50 48 40 46 52 42 33 59 40 469 61% Parole 7 5 4 3 9 3 4 4 4 1 44 6% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Tx Recommended Level I 13 9 9 10 5 11 3 5 5 4 77 11% Level II 51 50 67 51 52 54 40 43 76 53 537 78% Level III 3 2 8 5 7 8 7 4 6 4 54 8% Other (Pending, LOA, Refused) 5 2 1 1 1 4 2 1 1 1 19 2% TOTAL 72 63 85 67 65 77 52 53 88 65 0 0 687 100% Table 2. Proposition 36 Demographics Report FY 2003/2004 (Excerpted from Attachment VII) • There were 82 assessments of clients who transferred out of the Prop 36 program, mostly due to transfers to another county or treatment program (Transfers Out). • There were 352 exit assessments of people who completed their treatment (Exit Assessments). These exits could show up again as beginning assessments or re-assessments. • The total of assessments is 1,878. Because of duplication within categories, this total is 108 percent of total assessments. • Clients entering the Prop 36 system total 1,526 (687, 757 plus 82) and leaving the system totals 352. F-286. The BHD/ADP official initially stated that, based on this demographics report, “Prop 36 has about 1,526 clients” as of April 2004. F-287. On further questioning, the “1,526 clients” was changed to 1,526 cases of clients entering the system. On the Jury asking again for physical clients by month in the Prop 36 systems versus cases, assessments, or new arrivals, the BHD/ADP official clarified the number to 769 based on the demographic data. F-288. The BHD/ADP official reported that, of the 769 total clients, about 40 percent are “on the tarmac” at any given time, and the treatment providers must wait 30 days before dismissing them from treatment. The final figure supplied is that there are about 460 to 500 active clients in the program at any given time. Ventura County Proposition 36 Implementation 47 F-289. Still wondering what happened to the clients already in the system on June 30, 2003, the Jury recognized the BHD/ADP analysis might be in error. The two primary outpatient treatment providers were asked about their monthly Prop 36 client counts. The estimate was approximately 250 to 300 at the largest provider and approximately 200 at the smaller. These numbers were confirmed by obtaining billing records from the Ventura County Auditor- Controller’s Office. F-290. For additional information, Probation was asked how many Prop 36 probationers were under direct Probation supervision. The Jury was provided a spreadsheet of Probation’s FY 2003/2004 “Prop 36 Yearly Stats” (Attachment VIII). Probation supervision is provided to the felony probationers (versus conditional release probationers supervised by BHD/ADP). F-291. Probation reported that felony probationers are typically required to report to their probation officer every month (versus the requirement to report to treatment at least twice each week). If a probationer fails to report to Probation, an attempt is made to contact the person and rearrange the meeting. After a reasonable effort, if the person cannot be contacted or still does not report, a bench warrant is initiated and the matter is referred to law enforcement. F-292. Probation states that, for a variety of reasons, Prop 36 probationers may be less responsible than other probationers. They have a higher rate of missing appointments because they forget, abscond, or relapse. A large number, 10 to as high as 20 percent, might be “missing” at any given time. Probation has not heard and does not use the term “on the tarmac.” F-293. The client counts were further researched (refer to Table 3): • Probation reported to the Jury that in July 2003, there were 886 Prop 36 clients supervised by Probation (felony offenses). • Probation estimated that, of all supervised Prop 36 probationers, about one percent (fewer than 89 clients) have completed treatment. • Probation reports that 15 – 20 percent of Prop 36 probationers are in violation of probation at any given time. Many but not all of those probationers may not be active in treatment. PROBATION AGENCY PROP 36 YEARLY STATUS Jul Aug Sep Oct Nov Dec Jan Feb ….. Avg YTD Proposition 36 Formal Probationers Supervised 886 857 860 907 843 789 755 720 827 6,617 One Percent (Estimated) Total Completions 89 86 86 91 84 79 76 72 66 66 Maximum of 20% Violations Not in Treatment 177 171 172 181 169 158 151 144 166 1,323 Minimum # of Formal Probationers in Treatment 620 600 602 635 590 552 528 504 579 4,632 Successful Completions (Proposition 36 Clients) 7 2 5 3 8 8 11 10 7 54 Table 3. Probation Agency Proposition 36 Felony Probationers • Based on Probation’s client counts and considering the estimated number of probationers not actively in treatment, July 2003 should show a 48 Ventura County Proposition 36 Implementation minimum of 620 formal probationers in all Prop 36 treatment programs (886 total minus 89 completions minus a maximum of 177 in violation). F-294. BHD/ADP officials had initially reported that there were approximately 700 clients in the system based on their demographics report of new clients by month through March 2004. • BHD/AADP later increased this 700-client estimate to 769 clients based on an additional month of new clients and the spreadsheet being completed through April 2004. • The BHD/ADP spreadsheet does not show any existing baseline of clients prior to the initial month of July 2003. The July cumulative total of clients on this spreadsheet is 87 and cumulative total of assessments is 177. • After repeated questioning, the Jury sent a letter to BHD/ADP asking specifically, “How many actual clients (persons rather than cases) are in treatment each month for FY 2003/2004?” • The results, provided in Table 4, show that BHD/ADP can account for a monthly average of about 619 clients active in treatment. Probation estimates that they have an average of about 579 formal probationers active in treatment each month. This only allows for 40 conditional release probationers each month. PROP 36 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr CLIENTS 03 03 03 03 03 03 04 04 04 04 AVG Level I 80 74 70 75 72 74 69 66 54 68 71 Level II 560 519 494 523 504 517 482 463 450 470 498 Level III 56 52 50 53 51 52 49 47 46 40 50 Estimated # 696 645 614 651 627 643 600 576 560 585 619 Non-complied 124 157 152 171 282 270 228 184 200 182 195 N/C + Estimated 820 802 766 822 909 913 828 760 760 767 814 Table 4. Total Clients Per Month by Level of Treatment, FY 2003-04 F-295. Comparing Probation client counts to BHD/ADP client counts in July 2003 shows there were 820 BHD/ADP-estimated total clients, including formal probationers and conditional release probationers. Probation reports that there were at least 797 formal probationers under BHD/ADP supervision (886 minus the 89 estimated completions). This would allow a remainder of 23 conditional release probationers in treatment (including non-complied). F-296. Probation estimates that BHD/ADP should have approximately equal numbers of conditional release probationers and formal probationers, suggesting that as many as 800 clients are unaccounted. F-297. Total client counts provided by BHD/ADP are also significantly lower than the 1,044 reported in the Second Year Report. Ventura County Proposition 36 Implementation 49 Conclusions Legislative, Courts, and Public Perceptions C-01. Prop 36 proposed stated objectives of increased public safety and reduced costs. (F-07, F-162) C-02. Prop 36 also proposed a method to achieve those objectives, namely, provide substance abuse treatment without incarceration to non-violent drug offenders. (F-01, F-08, F-09) C-03. Prop 36 proposals were superseded by the statutory enactment of the current law and that law is the sole authority for effecting those proposals. (F-01, F-02, F-03, F-04, F-05) C-04. BHD/ADP appears to be trying to effect proposals that were not enacted into law. (F-08, F-27, F-30, F-62, F-193, F-200) C-05. Drafters of Prop 36 believed that public safety was a substantial consideration for voters when naming the act “Substance Abuse and Crime Prevention Act” rather than “Substance Abuse and Drug Treatment Act.” (F-01, F-07, F-26, F-57, F-254) C-06. Either by design or by neglect, ambiguities in Prop 36 (Pen. Code § 1210) have relegated many implementation decisions as subject to judicial and county- level administrative discretion. (F-27, F-30, F-31, F-32, F-33, F-46, F-47, F-48, F-49, F-53, F-54, F-55, F-59, F-60, F-61, F-63, F-64, F-65, F-66, F-67, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-79, F-84, F-88, F-97) C-07. The text of the statute, published policies, and tried court case opinions from other counties provide only for two grants on awards of Prop 36 probation. (F-11, F-28, F-55, F-57 ) C-08. While most counties have a policy that failing two Prop 36 treatment programs provides grounds for removal of Prop 36 probation terms, Ventura County Prop 36 court has not exercised this option. Ventura County appears to provide treatment ad infinitum. (F-30, F-53, F-54, F-55, F-56, F-74) C-09. The Jury, having been made aware of clients who have three or even more grants of Prop 36 probation, can make no determination as to how or why this is happening in Ventura County. (F-27, F-28, F-29, F-30, F-80, F-84 ) C-10. Faced with public safety and cost consequences of apparent judicial discretion, the county is left with statutes and local policies to consider solutions that would restore a measure of balance and integrity to the Prop 36 implementation process. (F-33, F-36, F-88, F-89, F-90, F-94, F-92, F-95, F-96) Amenability C-11. The public perception that there are sure and certain court-administered sanctions for non-compliance with court-ordered Prop 36 drug treatment programs is largely unsupported in practice in Ventura County. (F-84, F-95, F-96, F-98, F-228, F-231) 50 Ventura County Proposition 36 Implementation C-12. The Jury considers the standards for non-compliance to be unacceptably lenient and believes the sanctions that are imposed do not carry out the intent of the law and the voter mandated “two-strikes” established in 2000. (F-21, F-177, F-226, F-228, F-234, F-236, F-240, F-241, F-245) C-13. In Ventura County, a non-compliant client is likely to be returned to treatment. Though scores of Prop 36 probationers have been returned to confinement for non-drug-related violations, fewer have been returned to confinement solely for drug-related violations. (F-53, F-76, F-172, F-214, F-215, F-216, F-217, F-231) C-14. One distinction between an unamenable client and a non-compliant client is that a client found unamenable by the courts may be removed from Prop 36 probation immediately. (F-45, F-46, F-47, F-77) C-15. Amenability can include concepts of criminality and mental health as well as level of addiction. (F-26, F-71, F-78, F-79, F-80, F-82, F-83, F-84) C-16. Statute, case law, and practice in other counties support the concept of “unamenability to treatment.” (F-12, F-47, F-48, F-59, F-60, F-78, F-79, F-80, F-81, F-83, F-109, F-110) C-17. Ventura County treatment providers report that unamenable clients are presented for treatment. (F-107, F-109, F-110, F-113, F-114, F-171, F-172) C-18. The Jury is unable to determine why denied or revoked probations based on unamenability do not occur in Ventura County’s Prop 36 program. (F-28, F-30, F-48, F-49, F-50, F-53, F-54, F-55, F-60, F-61, F-63, F-64, F-65, F-66, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79) C-19. Notwithstanding judicial discretion, the Jury concludes that the proactive use of “unamenability” provisions by treatment teams could enhance the integrity of Prop 36 by excluding from treatment those people who would not benefit from this law at the time. (F-28, F-30, F-48, F-49, F-50, F-53, F-54, F-55, F-60, F-61, F-63, F-64, F-65, F-66, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79 ) C-20. The Jury has determined that appropriately justified recommendations of unamenability by treatment professionals can reduce program costs and the public safety risks to treatment providers, society, and the Prop 36 system. (F-37, F-59, F-60, F-61, F-77, F-78) C-21. While unamenable clients were not a significant issue at the beginning, the issue of unamenability will take on greater significance as costs increase and repeat offenders are recycled through the “revolving door” of Prop 36 court and treatment. (F-26, F-27, F-30, F-31, F-53, F-54, F-55, F-56, F-59, F-60, F-61, F-62, F-63, F-64, F-66, F-67, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79) Treatment Program Completion C-22. The counties have significant discretion in determining the definition of “successful completion of treatment,” and unilateral definitional changes by Ventura County Proposition 36 Implementation 51 Ventura County BHD/ADP are understood to have an impact on completion rates of the treatment program. (F-88, F-167, F-169, F-170, F-174, F-176, F-181, F-200, F-202, F-203, F-206, F-207, F-209, F-210, F-249, F-263, F-264, F-265, F-266, F-267) C-23. The newly proposed and adopted treatment protocols in Ventura County were found by the Jury to have the effect of loosening the criteria for successful program completions. (F-115, F-116, F-199, F-200, F-201, F-203, F-205, F-206, F-207, F-208, F-209, F-210, F-214, F-220, F-221, F-249, F-250, F-264, F-265, F-266, F-267, F-268) C-24. In light of the numerous direct and indirect methods employed by BHD/ADP to lower the standards for program completion, the Jury believes that “successful completion of treatment” has a lower standard in Ventura County than in other counties and does not comply with the intent of the law. (F-181, F-182, F-183, F-185, F-206, F-216, F-217, F-218, F-221, F-222) C-25. In Ventura County, the current client population, as well as three years of history, indicates there is every reasonable cause to believe that a client who completes Prop 36 treatment will likely abuse controlled substances in the very near future. (F-85, F-167, F-181, F-182, F-200, F-250, F-255) C-26. The Jury also believes that the program completion form provided by BHD/ADP is meaningless and could be issued at any stage of treatment, or even instead of treatment, with the same effect and significance. (F-167, F-168, F-170, F-181, F-265) C-27. The Jury has determined that, if other counties gauge successful completion with the same criteria as Ventura County, or if other counties adjust the treatment and completion standards with the same exercise of discretion evidenced in Ventura County, the statewide evaluation results will be meaningless. (F-169, F-170, F-171, F-178, F-179, F-181, F-182, F-185, F-194, F-264, F-265, F-266, F-267, F-268, F-269) C-28. The Jury congratulates the efforts and shares the happiness on hearing of individuals who have completed treatment and have remained clean and sober for a number of months under Prop 36. However, individual treatment successes are not in and of themselves evidence that the program’s overall objectives have been achieved. (F-164, F-181, F-182, F-183, F-184, F-185) C-29. It is the opinion of the Jury that any evaluation of Prop 36 should, at a minimum, recognize and take into account those clearly defined and stated objectives of public safety, reduced costs, and public health outcomes. (F-07, F-84, F-85, F-86, F-113, F-162, F-183, F-188, F-239, F-255, F-278) C-30. In addition, the Jury believes that any evaluation of Prop 36 should clearly document and evaluate the treatment standards and success indicators by which the success is gauged, even to the level of recording in clients’ files by which completion criteria and drug testing and attendance protocols their completions of treatment were obtained. (F-167, F-168, F-169, F-170, F-207, F-264, F-265, F-266, F-267, F-268) 52 Ventura County Proposition 36 Implementation C-31. The Jury concludes that substantial additional information must be collected and analyzed before Prop 36 success can be demonstrated. (F-134, F-162, F-164, F-170, F-271, F-273, F-277, F-278, F-279, F-280) Treatment and Reporting Decisions C-32. There are multiple theories of addiction treatment and largely unchallenged assertions about treatment effectiveness. (F-18, F-67, F-170, F-175, F-176, F-197, F-205, F-210) C-33. It is the opinion of the Jury that, in Ventura County, “best practices” standards of treatment have been “cherry-picked” as well as altered to meet budgetary or bureaucratic objectives. (F-88, F-93, F-95, F-96, F-111, F-139, F-169, F-170, F-173, F-175, F-176, F-181, F-183, F-189, F-196, F-209, F-210, F-226, F-227, F-228, F-231, F-264, F-265, F-266) C-34. The Jury believes that the wrong tone is established for offenders who are released from Prop 36 sentencing with instructions to call BHD/ADP’s CAS within five days and then having weeks accrue before being required to report for assessment or treatment. The procrastination apparent in this process is the offender’s first indication of the county’s lack of concern and commitment to treatment outcomes. (F-12, F-53, F-54, F-56, F-75, F-76, F-88, F-97, F-101, F-123) C-35. The Jury believes the wrong message is being communicated to drug treatment clients when they discover their first month of drug tests will not be reported to Probation or the courts. (F-53, F-54, F-56, F-75, F-76, F-88) C-36. The possibility of months of unregulated drug use that can accrue through the assessment process and the first month of treatment is, in the opinion of the Jury, an unacceptable public safety risk. (F-67, F-71, F-72, F-113, F-115, F-116, F-117, F-120, F-243, F-256, F-257, F-258) C-37. Of particular concern to the Jury is a condition to be enacted with the new drug testing protocol on July 1, 2004 whereby drug offenders assessed as requiring residential treatment (Level III) will not be sanctioned for positive drug tests while waiting for a bed to be made available. This condition, added after the protocol was presented to the Oversight Committee, suggests to the Jury that an offender could have unlimited drug use and commit other crimes when BHD/ADP is not able to provide a residential treatment slot. (F-146, F-200, F-202, F-203) C-38. BHD/ADP exhibited concern that reporting drug testing results to Probation would allow Probation to misuse the information by arresting offenders. BHD/ADP indicated to the Jury that the only way to ensure drug offenders are protected from incarceration is to shield positive drug test data from Probation. (F-185, F-190, F-191, F-192, F-193, F-200, F-203, F-252) C-39. In discussions with Probation, the Jury concluded that Probation recognized the relapse behavior and understood the provisions of the law. In addition, Probation expressed a concern that continued drug use might be an indication of additional criminal behavior within specific offender populations, and those offenders could be supervised and monitored more closely if BHD/ADP would Ventura County Proposition 36 Implementation 53 share the indicators (drug test results and treatment attendance results). (F-200, F-203, F-232, F-252) C-40. There is no possibility that Prop 36 probationers will not recognize and act on the lack of meaningful sanctions and standards. (F-200, F-203, F-211, F-212) C-41. In light of the initial understandings and expectations of enhanced probationer supervision provided through treatment and drug testing, the reluctance of BHD/ADP to provide information to Probation is unacceptable. (F-31, F-35, F-93, F-252, F-270) Information Systems and Risk Evaluation C-42. FY 2003-04 is the third year of continuing intention and failure by BHD/ADP, with the available and recommended funding under SATTF, to develop an information system to track public safety data indicators. (F-162, F-163, F-168) C-43. Many of the data indicators for addiction severity (employment, family, community, etc.) can also describe risk factors for public safety. (F-103, F-116) C-44. ASI addiction indicators combined with current class attendance and drug test results are all components of an effective CAS case management system. (F-103, F-130, F-131, F-240) C-45. These same CAS data can also be used to model public safety risk factors in order to prioritize probationers and make rational and effective probation supervision decisions, on a daily basis if necessary. (F-31, F-35, F-103, F-111, F-112, F-124) C-46. A well-designed and thought out case management system for CAS would also have many of these same key elements in an effective case management system for Probation. (F-31, F-34, F-35, F-36, F-122, F-123, F-129, F-130) C-47. Although Probation has the ultimate responsibility for Prop 36 probationer supervision, limitations on funding available through Prop 36 and Lead Agency decisions have prevented Probation from fully exercising those statutory functions. (F-31, F-34, F-35, F-36, F-112, F-250, F-252) C-48. BHD/ADP’s apparent reluctance to track public safety data is of major and urgent concern to the Jury as well as an ongoing concern among the criminal justice stakeholders. (F-134, F-135, F-136, F-141, F-162, F-163, F-167, F-168, F-182, F-183, F-216, F-239, F-240, F-241, F-242, F-243, F-244, F-245, F-268) C-49. Measures of treatment outcome, which would necessarily include public safety data, have not yet been identified, captured, and analyzed. (F-122, F-123, F-124, F-125, F-127, F-128, F-129, F-130, F-131, F-132, F-133, F-134, F-135, F-136, F-182, F-185, F-187) C-50. Through inaction and apparent indecisiveness, BHD/ADP has limited the data collection efforts. (F-129, F-130, F-131, F-133, F-134, F-135, F-136, F-167, F-185, F-268) C-51. It is the opinion of the Jury that BHD/ADP has not fulfilled its affirmative requirement under SATTF to increase collaboration with county stakeholders 54 Ventura County Proposition 36 Implementation to demonstrate “that substance abuse treatment has a positive effect on public safety.” (F-162, F-164, F-166, F-167, F-246, F-247, F-248, F-268) C-52. It is the opinion of the Jury that information systems cannot be effectively designed or implemented until BHD/ADP defines their goals and core objectives. Databases and case management systems will be meaningless unless BHD/ADP makes a commitment to providing realistic and actionable data. (F-112, F-122, F-124, F-125, F-127, F-128, F-129, F-130, F-131, F-132, F-133, F-134, F-135, F-136) Public Safety Considerations C-53. Recent theories of addiction describe the disease and treatment in medical terms that most people can understand. (F-174, F-175) C-54. Medical theories may be difficult to reconcile with severe public safety consequences of untreated and unchecked drug abuse. (F-67, F-72, F-179, F-180, F-182, F-183, F-185, F-187) C-55. It is the opinion of the Jury that the public safety stakeholders wish to find a reasonable balance between the treatment rights of the client and the protection of the public. (F-67, F-72, F-185, F-186, F-233) C-56. In Ventura County, there is no longer an issue of whether Prop 36 was intended for first- and second-time, non-violent drug offenders. The reality is that the Prop 36 client population is largely composed of long-time drug users and criminal offenders. (F-14, F-72, F-233, F-234, F-235, F-236, F-237, F-240, F-241, F-242, F-243, F-245) C-57. The Jury agrees with criminal justice opinions that lax standards for drug use and attendance are likely to result in clients who exhibit months of drug use and missed treatment sessions without court supervision. (F-72, F-115, F-165, F-215, F-216, F-217, F-218, F-219, F-233, F-254, F-255, F-256, F-257) C-58. In light of the admission by state and local BHD/ADP officials that typical Prop 36 participants are more chronically addicted and more likely predatory criminals than they had first expected, it is inexplicable to the Jury that BHD/ADP appears to oppose the formation of methods to increase sanctions and oversight appropriate to the identified and perceived risk to the community. (F-113, F-115, F-116, F-117, F-239, F-240, F-241, F-250, F-255, F-256, F-257) C-59. The Jury believes that every protocol change that could potentially result in more lax testing and attendance requirements can have the unintended consequence of reduced public safety. (F-200, F-255, F-256, F-257) C-60. The criteria used to distribute Prop 36 funds in Ventura County have not taken into consideration the enhanced criminality of the offender population. (F-67, F-72, F-196, F-198, F-218, F-233, F-239, F-255, F-262) C-61. Local policy decisions affecting public safety have not been considered in the distribution of Prop 36 funds between treatment and Probation. (F-180) Ventura County Proposition 36 Implementation 55 C-62. The Prop 36 benefits to the stakeholders are strongly linked to the treatment objectives, and when treatment fails, public safety fails and costs increase. (F-85, F-86, F-165, F-166, F-254, F-257) Treatment versus Business Decisions C-63. It appears the intent of the legislation is that treatment decisions should be made by treatment professionals. Even though community-based treatment providers report high success rates with federal program clients, the same treatment providers experience low rates of success with Ventura County clients. This suggest to the Jury that the treatment providers are not the cause of the problem. (F-03, F-04, F-05, F-220, F-221) C-64. It is clear from the inquiries of the Jury that BHD/ADP has the credentials and skills within the treatment profession to address the needs of the Prop 36 clients. (F-90, F-137, F-138, F-139, F-140, F-141, F-142, F-143, F-144) C-65. The inability of BHD/ADP to accomplish their drug treatment objectives has led to the perception that they do not have a concern for public safety or cost reduction. (F-165, F-166, F-208, F-254, F-257, F-267, F-268) C-66. The Jury often found it difficult to identify business decisions because they were presented as decisions of treatment professionals. (F-209, F-218, F-263, F-264, F-265, F-266, F-267, F-268, F-270) C-67. Stated policy of BHD/ADP includes frequent drug testing and sanctions. (F-190, F-191, F-194, F-196, F-197, F-199, F-200) C-68. It is generally agreed that in Ventura County there are few if any recognized sanctions exercised under Prop 36. (F-30, F-48, F-56, F-203, F-220, F-221) C-69. The Jury has concluded that drug testing has been taking place much less frequently than BHD/ADP claims. In light of this, BHD/ADP should consider adding a protocol for random drug testing. (F-197, F-207, F-213, F-221) C-70. BHD/ADP stating a 21 percent positive drug test in terms of “only 21%” is disingenuous in light of expected test results with regular testing. The senior BHD/ADP officials, District Attorney’s office, and Probation have all stated that the standard schedule is two drug tests per week. A senior BHD/ADP official even stated his opposition of random drug testing on his assertion that drug testing takes place twice a week. The numbers obtained from BHD/ADP by the Jury show that, for the average Prop 36 client, drug testing does not approach twice a week. (F-211, F-212, F-218, F-219) C-71. The new drug testing protocol gives treatment providers the authority to further reduce drug testing and reporting. (F-208, F-209) C-72. It is apparent to the Jury that, in direct contradiction of recognized standards of treatment as well as published drug testing policy, reduced drug testing and reporting in Ventura County is a business decision rather than a treatment decision. (F-189, F-194, F-196, F-199, F-205, F-206, F-208, F-209, F-210, F-218, F-266, F-283) C-73. It is apparent to the Jury that not all decisions of treatment professionals are treatment decisions. It appears to the Jury that there are no functional 56 Ventura County Proposition 36 Implementation distinctions between treatment decisions and management decisions of BHD/ADP. (F-209, F-210) Client Accountability C-74. The tracking and accounting systems within BHD/ADP’s CAS appear to be based on the organization’s primary functions of case management and assessment. CAS records their accomplishments in terms of cases worked and assessments completed. (F-272, F-275, F-281, F-282, F-286) C-75. The inability to relate cases and assessments back to individual clients is a systemic problem repeatedly acknowledged by CAS personnel. It is not clear whether this problem may be due to a design flaw in the CMS system or inability of CMS management in accessing this information. (F-271, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-76. The Jury concludes that the revolving door nature of the Prop 36 population, resulting in clients with multiple cases and multiple assessments, was not given proper consideration in the development of record-keeping systems. This deficiency has not been addressed or corrected by BHD/ADP officials during the past three years. (F-25, F-30, F-53, F-54, F-55, F-56, F-74, F-255, F-272, F-275, F-286) C-77. BHD/ADP’s CAS has repeatedly admitted that internal information systems focus on “referrals” or “cases” versus physical clients. The Jury finds questionable the First Year Report’s statement that 22 percent of 2,709 clients did not show for assessment: • Of the 2,709 total expected, 22 percent represents 596 clients. • Since the report also states that 2,396 initial referrals (unduplicated) were expected, it appears that 313 clients could not show because they were duplicate referrals of the same clients (2,709 minus 2,396). • The 596 no-shows minus the 313 duplicates would actually result in 283 physical “no-show” clients. • Of the expected 2,396 physical clients, the actual 283 no-shows would represent about 11.8 percent versus the BHD/ADP-reported 22 percent. If so, BHD/ADP may have already achieved their stated goal of matching or exceeding the state average of 85 percent assessments. (F-97, F-98, F-99, F-136, F-281, F-282) C-78. The no-show rate stated in the Second Year Report is significantly higher than the first year, and the Jury believes it is no coincidence that the second year also reported a much higher number of court re-referrals. Again, it is not clear to the Jury if BHD/ADP is over-reporting no-shows due to mathematical or logical errors in counting physical clients versus court referrals and re- referrals. This discrepancy cannot be resolved within this report due to previously noted deficiencies in the information management systems and due Ventura County Proposition 36 Implementation 57 to the reluctance and inability of BHD/ADP officials to provide consistent and verifiable information. (F-98, F-99, F-100) C-79. Given the flexibility exhibited by BHD/ADP in setting up assessment appointments, and considering the leniency provided by the courts in re- referring clients who fail to report when ordered, the Jury believes it unlikely that Ventura County is actually experiencing the high numbers of “no-shows” that are being reported. It is more likely that these numbers are the result of erroneous tracking and reporting. It is the opinion of the Jury that by focusing their efforts on a goal of increasing the show rate for assessment, BHD/ADP is neglecting the more important issue of bringing the clients into assessment and treatment in a timely manner. (F-115, F-116) C-80. The Jury was not able to reconcile the BHD/ADP official’s interpretation of the current fiscal year’s client counts. The demographic data provided to the Jury are solely a reflection of the clients entering and leaving the system as of July 1, 2003 without consideration of the baseline number of clients who were already in the system on June 30, 2003. (F-271, F-272, F-274, F-275, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-295, F-296, F-297) C-81. The Jury believes that the statistics provided by BHD/ADP and CAS in the yearly reporting are inconsistent and subject to wide interpretation. Examples of these inconsistencies include: • 120 more clients entered treatment in FY 2001-02 than were assessed (1,465 minus 1,345) • Over 97 percent of clients in treatment (1,431 of 1,465) or over 106 percent of unduplicated clients (1,431 of 1,345) in FY 2001-02 were returned to court for program non-compliance, but 64 percent of clients continued to progress through treatment. • 1,345 non-duplicated clients were assessed, but the accompanying cover letter stated that “more than 1,600 eligible participants” were diverted from jails into treatment. • 3,704 clients entered treatment in the first two years of Prop 36, but only 2,580 initial assessments took place. The numbers that have been provided by BHD/ADP raise questions regarding all statistics reported in the First Year and Second Year Reports. Large portions of these reports state only percentages without providing the base numbers from which those percentages are derived. The calculation and interpretation of the reported percentages are highly suspect. (F-271, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-82. The Jury found the data inconsistencies and discrepancies in client tracking and reporting to be alarming. Based on BHD/ADP officials’ apparent lack of emphasis on tracking data, analyzing trends, and forming corrective strategies from those data, the Jury concludes that many of the published conclusions based on those data are conflicting and flawed. (F-271, F-272, F-273, F-274, 58 Ventura County Proposition 36 Implementation F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-83. The Jury believes that the ability to locate and account for probationers is critical to any CAS supervision functions. Location and accounting of probationers is a treatment issue and a public safety issue. (F-31, F-34, F-35, F-36, F-93, F-215, F-216, F-217, F-218, F-288, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-84. Inability to evaluate client trends (versus assessment trends) makes supervision of probationers more labor intensive. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) C-85. The Jury believes that the ability to track and compile statistics on the client population by individual client is critical to BHD/ADP reporting and evaluation. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) C-86. The Jury believes that the ability to correlate and interpret client indicators is critical to determining success or failure of treatment, protocols, and policies. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) Management Oversight C-87. The Oversight Committee lacks a documented charter, operating guidelines and by-laws normally found with any board or committee. (F-91, F-94, F-92, F-95, F-96, F-204) C-88. BHD/ADP, as the chair of the Oversight Committee, has made unilateral decisions under the guise of a committee decision without a vote by committee members. (F-200, F-202, F-203, F-204) C-89. The Oversight Committee fails to publish minutes of its meetings documenting the attendance, items discussed, actions assigned, and decisions made. (F-92) C-90. Oversight, good record keeping, and a system of auditable records are considered by the Jury to be necessary to prevent this treatment program from becoming an impenetrable sanctuary to hide poor business decisions. (F-90, F-262) C-91. Notwithstanding the general signatory or approval authority, the Jury concluded that the Board of Supervisors has not provided sufficient oversight of BHD/ADP in the operation of Prop 36. (F-88, F-89, F-90, F-94, F-92, F-95, F-96, F-121, F-163) C-92. Individual case managers exhibit dedication and skill in developing assessments and in working one-on-one with clients. However, CAS administration requires different skills to oversee multiple case management efforts and to recognize trends requiring policy adjustments. (F-124, F-126, F-132, F-168, F-216, F-268, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280) C-93. BHD/ADP forms and information management inconsistencies and contradictions appear to be an indicator of neglected management organization Ventura County Proposition 36 Implementation 59 and oversight. BHD/ADP management, through CAS administration, has exhibited reluctance to identify and analyze key indicators and trends. The Jury views this absence of analysis as a significant liability when it comes to establishing effective and reasonable treatment protocols and policies. (F-184, F-271, F-274, F-284, F-285) C-94. It was difficult, and in some instances impossible, for the Jury to obtain credible and validated information on the numbers of Prop 36 clients in the treatment process. At times, BHD/ADP officials spoke of “referrals” meaning both single and multiple, representing thousands of clients. At other times, officials spoke of individual offenders, regardless of whether the person was a repeated referral. There is some indication that this confusion extended to the Second Year Report where it became obvious to the Jury that the 400 clients per case manager must actually be referrals rather than clients. (F-124, F-215, F-216) C-95. Inconsistent statements make if difficult, if not impossible, to unravel policy from practice. The frequency of drug testing is still unclear to the Jury. Although the drug testing policy has not changed since the program began in 2001, the reported frequency of drug testing was “as little as” one time per week to as many as three tests per week, but more than two times per week. (F-193, F-194, F-218, F-219) C-96. Language in the new proposed protocol states that testing “will be conducted a minimum of one time a week during the first month of treatment,” but that treatment providers have the discretion to adjust the number of tests up or down.” BHD/ADP does not seem to acknowledge the meaning of “minimum” given that they can test fewer than the minimum number of times. (F-200, F-202, F-203, F-266) C-97. Language in the new protocol states that, “A defendant who has submitted a positive drug test should remain in treatment, whether in the current regimen or intensified treatment.” It is not clear to the Jury whether BHD/ADP intends this as an absolute statement of policy without regard to other treatment factors and without regard to limits on public funds for attempts at sobriety. (F-79, F-83, F-84, F-193, F-200) C-98. While most stakeholders actually believe the average is two times per week for drug testing, the reality is much lower. (F-193, F-200, F-201, F-205, F-219) C-99. The Jury concludes that the Board of Supervisors, through their Ventura County implementation of Prop 36, has delegated BHD/ADP the beneficiary of significant funding and authority without meaningful independent oversight or effective program management. (F-184, F-185) C-100. While the other stakeholders of Prop 36 remain concerned about public safety and reduced costs, the priorities of BHD/ADP appear to favor organizational success statistics, job continuation, and internal budgetary concerns. (F-77, F-78) C-101. Regarding the citizen complaint, the Jury finds it possible that the complainant could experience verbal abuse and harassment under the care of a residential treatment provider. While occasional staff problems might be 60 Ventura County Proposition 36 Implementation expected, BHD/ADP’s stated inability to proactively address those problems leaves the client population vulnerable. (F-151, F-152, F-153, F-154, F-155, F-156, F-157, F-158, F-159, F-160, F-161) C-102. The Jury did not find credible BHD/ADP’s explanation regarding their inability to inspect the contractors or to hold contractors to standards of sobriety outside contract delivery parameters. (F-152, F-153, F-154, F-155, F-156, F-157, F-158, F-161) C-103. Though the Jury understands that some clients have remained sober after Prop 36 treatment completion, the Jury does not conclude that correlation is the same as causation. The Jury has concluded that in spite of poorly- managed Prop 36 programs, or even without Prop 36 treatment programs, a number of arrested offenders would have achieved sobriety through their own initiative or through other programs offered under government (legal) and private auspices. (F-184, F-185, F-221, F-239, F-245) C-104. The Jury also concludes that more effective Prop 36 policies and management would result in significantly higher treatment success rates than are presently seen in Ventura County. (F-22, F-23, F-28, F-31, F-33, F-35, F-36, F-38, F-46, F-47, F-48, F-49, F-56, F-83, F-84, F-88, F-92, F-93, F-94, F-96, F-142, F-145, F-146, F-148, F-149, F-162, F-163, F-167, F-168, F-169, F-170, F-171, F-173, F- 176, F-177, F-179, F-181, F-182, F-185, F-190, F-191, F-198, F-200, F-203, F-205, F-206, F-209, F-216, F-218, F-220, F-221, F-223, F-227, F-230, F-231, F-249, F-251, F-252, F-253, F-262, F-263, F-264, F-265, F-266, F-267, F-268, F-269) C-105. BHD/ADP, through CAS, has demonstrated to the Jury that they do not have the apparent depth of management skills or the organizational capability or desire to properly balance the requirements of multiple stakeholders. (F-30, F-37, F-53, F-54, F-55, F-61, F-63, F-68, F-76, F-92, F-95, F-96, F-113, F-115, F-121, F-127, F-133, F-135, F-136, F-165, F-178, F-179, F-182) BHD/ADP as Rescuer C-106. Prop 36 is imprecisely and inappropriately portrayed as the choice between treatment and incarceration. (F-15, F-17, F-18, F-19, F-20, F-243) C-107. BHD/ADP’s stated policy takes a position protecting Prop 36 clients from the consequences of their actions by shielding relapse information from the criminal justice system in order to maintain clients in treatment. (F-174, F-182) C-108. While the Jury agrees that a court-coerced client does require some period of adjustment to engage in treatment, it appears there are no appropriate corrective sanctions to assure that relaxed standards will achieve the desired objectives. (F-141, F-149, F-150) C-109. Shielding relapse information in the instance of clients who have no visible means of support and high criminality factors on their records can and probably do contribute to serious public safety consequences. (F-184, F-240, F-242) Ventura County Proposition 36 Implementation 61 C-110. A basic premise apparently held by BHD/ADP presumes that, but for BHD/ADP’s perpetual treatment involvement, Prop 36 offenders are destined to a lifetime of addiction. (F-172, F-173, F-174, F-175, F-176, F-226) C-111. Contrary to BHD/ADP’s apparent assumptions, there are many voluntary programs in which an addict or abuser can get assistance by simply showing up at the place of assistance, e.g., Narcotics Anonymous. Therefore, to presume that these offenders do not have the opportunity for other treatment is misleading and incorrect. (F-84, F-85, F-113, F-114, F-150, F-174, F-175, F-267) C-112. Insofar as BHD/ADP presumes that, but for BHD/ADP’s involvement, Prop 36 offenders are destined to a lifetime of addiction, BHD/ADP has not justified its position of retaining offenders in treatment when they do not engage in treatment or when they present a course of conduct that may be characterized as “unamenable.” (F-18, F-19) C-113. Regardless of BHD/ADP’s problematic assertion, an offender removed from Prop 36 probation will either obtain drug treatment in jail or through Diversion and still have a chance of recovery at least equal to that offered by Prop 36. (F-17, F-18, F-19, F-20, F-21, F-23, F-24) C-114. BHD/ADP and the treatment providers state that the inability to use “unamenability” is compensated by the ability to file multiple non-compliance violations against a recalcitrant client. The resulting processing of violations has become a lengthy cycle of repeated and costly attempts at treatment. (F-61, F-67, F-69, F-71, F-72, F-73, F-74, F-82) C-115. From the viewpoint of the citizens of Ventura County and the potential victims of crime perpetrated by drug offenders, it is not a significant difference whether the crime might be the result of a criminal who happens to use drugs or a drug addict who turns to crime to support a habit. (F-67) C-116. Given the limited availability and past waiting lists for residential treatment, BHD/ADP’s latest drug testing protocol allowing unlimited and unsanctioned drug use for offenders waiting for a residential bed further jeopardizes public safety. By appearing to excuse the drug offense as due to lack of treatment, BHD/ADP gives the impression they are assuming the responsibility for the offenders’ continued use of drugs as well as failing to consider any crimes those offenders may commit while using drugs. (F-97, F-99, F-101, F-102, F-113, F-115, F-116, F-138, F-165, F-166, F-172, F-239, F-240, F-241, F-242, F-243, F-244, F-245, F-248, F-254, F-255, F-256, F-257, F-258, F-259, F-260) C-117. It is the conclusion of the Jury that law enforcement and the criminal justice system has an obligation and duty to protect citizens from and punish perpetrators of drug-related crimes when it is within their power to know of these situations. It is the opinion of the Jury that BHD/ADP should not be permitted, either through intention or omission, to obstruct the criminal justice system from ensuring the public safety within Ventura County. (F-193, F-250, F-255, F-256, F-257, F-258, F-296, F-297) 62 Ventura County Proposition 36 Implementation C-118. Maintaining these recalcitrant clients in treatment at a time when they may be unamenable to treatment is detrimental to public safety and to the effectiveness of the overall treatment process. (F-72, F-74, F-75) C-119. The Jury concludes that the most significant factor that distinguishes court- ordered drug treatment programs from “walk-in” treatment options are the coercive sanctions, and attempts to remove or weaken the coercive sanctions from Prop 36 is counterproductive to and frustrates the intent of the statute. (F-80, F-83, F-88, F-226, F-255, F-256) Summary of Conclusions C-120. The Jury concludes that treatment clearly has not been the success claimed by BHD/ADP. Three years of data do not show objective benefits from this program with regard to costs, public safety, and treatment success. (F-72, F-73, F-163, F-165, F-250, F-257) C-121. Information provided to the courts is filtered by CAS staff. Even though it is understood that some aspects of the medical information and treatment history is considered confidential, Probation should have the ability to access information that could have an impact on public safety. (F-131, F-136, F-193, F-200, F-250, F-296, F-297) C-122. There is no independent verification of CAS-provided client information nor is there review of the complete file by Probation to determine if there are relevant issues (such as drug test results or attendance information) to be revealed. CAS consciously and actively edits the information presented to the courts. (F-193, F-200, F-250, F-259) C-123. Good government and professional standards require a system of checks and balances. The principle of independent oversight is not present in Ventura County’s implementation of Prop 36. (F-262, F-263, F-264, F-265, F-266, F-267, F-269, F-295, F-296, F-297) C-124. Although the California DADP Director stated that less serious offenders are opting for less demanding treatment programs than Prop 36, when compared to Diversion and incarceration, the Jury concludes that there is no less demanding or less effective court-ordered treatment option in Ventura County than Prop 36. (F-08, F-13, F-15, F-16, F-129, F-243) C-125. The Jury considers it disingenuous for BHD/ADP to consistently deny the public safety considerations by stating a lack of supporting data, while at the same time claiming success in drug treatment in direct contradiction of overwhelming failure data. (F-91, F-164, F-166, F-179, F-182, F-183, F-188) C-126. It appears to the Jury that BHD/ADP has usurped the authority and funding provided by Prop 36 and has, in effect, removed the public safety and cost objectives in order to focus all efforts on drug treatment and keeping offenders from jail. (F-72, F-73, F-74, F-85, F-88, F-90, F-113, F-133, F-135, F-136, F-162, F-163, F-164, F-170, F-171, F-176, F-179, F-182, F-183, F-184, F-206, F-226, F-227, F-228, F-230) Ventura County Proposition 36 Implementation 63 C-127. The Jury has found for each Prop 36 offender that • BHD/ADP can exercise discretion in allowing multiple violations or offenses before issuing a non-compliance report. • In presenting the non-compliance information to the courts for a non- compliance hearing, BHD/ADP has the discretion to provide limited or edited client history. • A non-compliance report might or might not result in a strike; therefore, there may be multiple non-compliance reports accrued for each strike. • There can be numerous strikes allowed by the courts for Prop 36 offenders through multiple grants of Prop 36 probation. With offenses and violations that are allowed to accrue through the exercise of discretion between BHD/ADP and the courts, the Jury has found neither the limits nor sanctions which the voters were promised when voting for Prop 36 in 2000. (F-44, F-46, F-47, F-48, F-49, F-50, F-52, F-53, F-54, F-55, F-56, F-57, F-58, F-59, F-116, F-165, F-172, F-175, F-176, F-177, F-182, F-191, F-193, F-200, F-221, F-239, F-255, F-257, F-263, F-264, F-265, F-266, F-267) C-128. It is the opinion of the Jury that, despite being given free reign to implement Prop 36 without regard or consideration of other stakeholder concerns, BHD/ADP has not been effective in its treatment objectives. Partially resulting from the criminality of the population and partially resulting from BHD/ADP’s lenient and ineffective drug treatment policies, the Jury believes, despite BHD/ADP’s intentions, many of the Prop 36 clients will eventually be incarcerated. (F-72, F-73, F-74, F-85, F-88, F-90, F-113, F-133, F-135, F-136, F-162, F-163, F-164, F-170, F-171, F-176, F-179, F-182, F-183, F-184, F-206, F-226, F-227, F-228, F-230) C-129. The Board of Supervisors has the authority and responsibility to make significant improvements in Prop 36 implementation in Ventura County. (F-88, F-89, F-90) Recommendations R-01. The Board of Supervisors undertakes the reorganization of Prop 36 implementation within Ventura County in order to better accomplish the statutory mandates and scheme intended under Prop 36. Considerations: In the reorganization there should be a defined functional distinction between management and treatment decisions. In addition, the Jury believes that the Lead Agency should represent the public interest by communicating clear objectives, fostering a spirit of inter-agency cooperation, exercising appropriate levels of management oversight, and providing significant and verifiable status reporting. At present, these objectives are missing or are weakly represented. Ventura County Proposition 36 Implementation R-02. The Board of Supervisors withdraws the Lead Agency designation from BHD/ADP and designates the County Executive Officer (CEO) as the Lead Agency for Prop 36 management and oversight functions. Considerations: The purpose of this assignment would be to identify the limits of the county’s statutory and regulatory discretion and establish corresponding business rules and procedures. The CEO should be officially assigned as the county’s Lead Agency for Prop 36 and this agency should also chair the Oversight Committee. R-03. Having assumed responsibility for leading Prop 36 treatment programs in the past, BHD/ADP may function as the county’s expert in recommending treatment methods and the standards of successful treatment program completion. Considerations: Established standards should be documented with clear and unequivocal language and not be subject to the whims of administration. Though decisions to compromise professional standards must often be made, they should not be to the benefit of one stakeholder to the detriment of all others based on internal political and office considerations as has occurred under the current leadership. Given that there is no one proven treatment method, BHD/ADP should not simply consider, but should defer to the expertise of other stakeholder agencies with regard to public safety considerations and select effective treatment methods and protocols that, in the judgment of the Oversight Committee, tend to increase public safety. R-04. The county should address the issue of “unamenability,” as described in the statute and case law, with a view toward bringing the concept to bear in county practice. Considerations: All Prop 36 stakeholders are aware that unamenable offenders exist. The stakeholders are also aware that the law was written with the knowledge that these offenders would present themselves for treatment. The county should consider hiring or consulting professionals who are qualified and willing to make and support a determination of unamenability. Further, as a first step, the county should determine whether the unamenability concept could be supported in practice. If unamenability is shown to be a concept that has no practical meaning within the law, it should be removed from procedural documentation, as it serves no purpose other than to weaken the system. The benefits in public safety, program quality, and costs from including this concept to eliminate unamenable offenders from the program alone promises to be significant. R-05. In order to organize and provide actionable information to the probationary supervision, top priority should be given to implementing an integrated information system designed for that purpose. Considerations: A professional systems analysis should be undertaken with Prop 36 funds to determine the interrelationships among the stakeholder organizations and analyze the flows of information. Probation plays a pivotal supervisory role in the oversight of Prop 36 probationers. To that end, accurate information needs to timely flow from treatment providers and BHD/ADP toward a Probation repository for dissemination to appropriate stakeholders. This probation repository should have, at a Ventura County Proposition 36 Implementation 65 bare minimum, standard probation case management information, criminal histories, real-time updates of key treatment indicators from the treatment providers, and any other information determined by Probation and the District Attorney relevant to public safety. Prop 36 funds should be reassigned by the Oversight Committee as appropriate to the treatment and supervisory objectives. R-06. Probation develops a basic risk management system or protocol to look at key indicators of a client’s profile to determine the risk to society. Considerations: No tracking system can replace the human judgment of treatment providers, addiction specialists, or trained probation officers. However, it would be beneficial to supplement human interactions and acknowledge the key data indicators that indicate a client might be a risk to society. Those key indicators can assist Probation in identifying, on a daily basis, those clients in need of closer personal supervision. By the availability of decision-making information and the ability to make a more objective assessment of risk, Probation could effectively manage all Prop 36 cases, not just those of felony convictions. Risk management indicators should be a factor in distributing Prop 36 funds among agencies; higher criminality risk populations with the Prop 36 clientele should indicate greater funding allocation to Probation supervision. Any adjustments to staffing and record keeping should be funded by the reallocation of Prop 36 funds. The success of Prop 36 is currently in jeopardy, and the Jury recommends that the following measures be implemented immediately to restore public trust, treatment outcomes, and public safety R-07. The immediate establishment of a meaningful treatment completion standard in accordance with the spirit and intent of Prop 36. Considerations: Replace the current ambiguous and weak completion procedure and its forms with a graduation procedure requiring successful completion of all classes and supplemental treatment within a reasonable deadline. As a final requirement, each graduate should be required to pass a hair follicle test showing complete abstinence from drugs for at least 90 days. Included in the treatment program could be a provision whereby the client responsibly sets aside some money throughout the process, and the graduate should be required to pay for this test (approximately $160) before receiving his or her certificate of completion from BHD/ADP. R-08. The Operations and Oversight Committee be re-constituted as the representative body for all stakeholders. Considerations: A charter, guidelines, and by-laws should be documented with the approval of the Board of Supervisors, providing membership requirements, stakeholder authority, quorum, and voting procedures. The re-constituted Operations and Oversight Committee must establish clear written guidelines and voting procedures. Its decisions should be made with consideration given to the voice of all stakeholders, and minutes should clearly document all decisions, action items, and discussions. The chair should be identified unambiguously. The Board of Supervisors should provide additional oversight to the Operations and Oversight Committee to help resolve discretionary policy decisions in favor of the public interest. Ventura County Proposition 36 Implementation R-09. The drug testing protocol should be tightened immediately. Considerations: The County should seriously consider using a system such as the PassPoint™ drug-screening device at two or three county locations and require its use frequently. Positive screenings on the PassPoint™ should automatically require a urine test to verify drug usage. It is important that BHD/ADP as well as the client understands and accepts that drug testing is a support tool in the decision to attain a drug-free lifestyle. Drug testing and the immediate sharing of results with stakeholders should be an accepted part of the treatment plan. BHD/ADP should provide a call-in number for Prop 36 clients to listen to drug testing schedules. If their number is scheduled, they should be required to report within 24 hours for drug testing. Additional incentives to the drug testing protocols should be instituted whereby, should a client self-reveal and admits to using drugs prior to any request for testing or screening, the county will pay for the test. R-10. Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests. R-11. A goal of early and positive supervision experience should be pursued to initially set the tone for Prop 36 treatment. Considerations: Treatment compliance and outcome have been linked to early assessment. CAS should establish an office in the Hall of Justice or Probation for use in immediate assessments concurrent with sentencing. The CAS should assign one or more addiction specialists to the dedicated Prop 36 court to immediately assess a defendant, administer an initial drug test, and instruct him or her when and where to report. R-12. The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE
F98: The First Year Report stated concerns over the inability to place CAS in the Hall of Justice complex due to lack of office space. It was reported that, “It appears that earlier concerns expressed by program officials has [sic] not materialized,” stating that, “following court referral, 86% percent [sic] or 2,709 clients scheduled appointments for assessment.” However, “of those clients who scheduled appointments, 22% failed to show” for their appointment.25
Related Recommendations (20)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R11: A goal of early and positive supervision experience should be pursued to initially set the tone for Prop 36 treatment. Considerations: Treatment compliance and outcome have been linked to early assessment. CAS should establish an office in the Hall of Justice or Probation for use in immediate assessments concurrent with sentencing. The CAS should assign one or more addiction specialists to the dedicated Prop 36 court to immediately assess a defendant, administer an initial drug test, and instruct him or her when and where to report.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R18: PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
R87: The Jury once again asked the BHD/ADP official how many clients were in the Prop 36 system each month. It was responded that this number was on the spreadsheet, and the Jury again asked for clarification. The year-to-date (YTD) column was explained in this manner: 46 Ventura County Proposition 36 Implementation • There were 687 first-time assessments (Total # of Assessments). • There were 757 re-assessments from clients cycling through the courts either single or multiple times (Total # of Re-Assessments). The re- assessments could include some of the beginning assessment clients coming back into treatment. Prop 36 Demographics Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD % Total # of Assessments 72 63 85 67 65 77 52 53 88 65 687 37% Transfer Out 15 9 11 7 8 9 7 6 5 5 82 12% Total # of Re-Assessments 61 65 58 68 83 68 103 85 94 72 757 40% Exit Assessments 29 31 45 45 30 41 34 39 26 32 352 19% TOTAL 177 168 199 187 186 195 196 183 213 174 0 0 1878 108% Gender Male 63 50 68 51 48 62 38 41 65 43 529 69% Female 24 22 28 23 25 24 21 18 28 27 240 31% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Legal Status Formal Probation 31 17 44 31 18 21 13 22 30 29 256 33% Conditional Release Probation 49 50 48 40 46 52 42 33 59 40 469 61% Parole 7 5 4 3 9 3 4 4 4 1 44 6% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Tx Recommended Level I 13 9 9 10 5 11 3 5 5 4 77 11% Level II 51 50 67 51 52 54 40 43 76 53 537 78% Level III 3 2 8 5 7 8 7 4 6 4 54 8% Other (Pending, LOA, Refused) 5 2 1 1 1 4 2 1 1 1 19 2% TOTAL 72 63 85 67 65 77 52 53 88 65 0 0 687 100% Table 2. Proposition 36 Demographics Report FY 2003/2004 (Excerpted from Attachment VII) • There were 82 assessments of clients who transferred out of the Prop 36 program, mostly due to transfers to another county or treatment program (Transfers Out). • There were 352 exit assessments of people who completed their treatment (Exit Assessments). These exits could show up again as beginning assessments or re-assessments. • The total of assessments is 1,878. Because of duplication within categories, this total is 108 percent of total assessments. • Clients entering the Prop 36 system total 1,526 (687, 757 plus 82) and leaving the system totals 352. F-286. The BHD/ADP official initially stated that, based on this demographics report, “Prop 36 has about 1,526 clients” as of April 2004. F-287. On further questioning, the “1,526 clients” was changed to 1,526 cases of clients entering the system. On the Jury asking again for physical clients by month in the Prop 36 systems versus cases, assessments, or new arrivals, the BHD/ADP official clarified the number to 769 based on the demographic data. F-288. The BHD/ADP official reported that, of the 769 total clients, about 40 percent are “on the tarmac” at any given time, and the treatment providers must wait 30 days before dismissing them from treatment. The final figure supplied is that there are about 460 to 500 active clients in the program at any given time. Ventura County Proposition 36 Implementation 47 F-289. Still wondering what happened to the clients already in the system on June 30, 2003, the Jury recognized the BHD/ADP analysis might be in error. The two primary outpatient treatment providers were asked about their monthly Prop 36 client counts. The estimate was approximately 250 to 300 at the largest provider and approximately 200 at the smaller. These numbers were confirmed by obtaining billing records from the Ventura County Auditor- Controller’s Office. F-290. For additional information, Probation was asked how many Prop 36 probationers were under direct Probation supervision. The Jury was provided a spreadsheet of Probation’s FY 2003/2004 “Prop 36 Yearly Stats” (Attachment VIII). Probation supervision is provided to the felony probationers (versus conditional release probationers supervised by BHD/ADP). F-291. Probation reported that felony probationers are typically required to report to their probation officer every month (versus the requirement to report to treatment at least twice each week). If a probationer fails to report to Probation, an attempt is made to contact the person and rearrange the meeting. After a reasonable effort, if the person cannot be contacted or still does not report, a bench warrant is initiated and the matter is referred to law enforcement. F-292. Probation states that, for a variety of reasons, Prop 36 probationers may be less responsible than other probationers. They have a higher rate of missing appointments because they forget, abscond, or relapse. A large number, 10 to as high as 20 percent, might be “missing” at any given time. Probation has not heard and does not use the term “on the tarmac.” F-293. The client counts were further researched (refer to Table 3): • Probation reported to the Jury that in July 2003, there were 886 Prop 36 clients supervised by Probation (felony offenses). • Probation estimated that, of all supervised Prop 36 probationers, about one percent (fewer than 89 clients) have completed treatment. • Probation reports that 15 – 20 percent of Prop 36 probationers are in violation of probation at any given time. Many but not all of those probationers may not be active in treatment. PROBATION AGENCY PROP 36 YEARLY STATUS Jul Aug Sep Oct Nov Dec Jan Feb ….. Avg YTD Proposition 36 Formal Probationers Supervised 886 857 860 907 843 789 755 720 827 6,617 One Percent (Estimated) Total Completions 89 86 86 91 84 79 76 72 66 66 Maximum of 20% Violations Not in Treatment 177 171 172 181 169 158 151 144 166 1,323 Minimum # of Formal Probationers in Treatment 620 600 602 635 590 552 528 504 579 4,632 Successful Completions (Proposition 36 Clients) 7 2 5 3 8 8 11 10 7 54 Table 3. Probation Agency Proposition 36 Felony Probationers • Based on Probation’s client counts and considering the estimated number of probationers not actively in treatment, July 2003 should show a 48 Ventura County Proposition 36 Implementation minimum of 620 formal probationers in all Prop 36 treatment programs (886 total minus 89 completions minus a maximum of 177 in violation). F-294. BHD/ADP officials had initially reported that there were approximately 700 clients in the system based on their demographics report of new clients by month through March 2004. • BHD/AADP later increased this 700-client estimate to 769 clients based on an additional month of new clients and the spreadsheet being completed through April 2004. • The BHD/ADP spreadsheet does not show any existing baseline of clients prior to the initial month of July 2003. The July cumulative total of clients on this spreadsheet is 87 and cumulative total of assessments is 177. • After repeated questioning, the Jury sent a letter to BHD/ADP asking specifically, “How many actual clients (persons rather than cases) are in treatment each month for FY 2003/2004?” • The results, provided in Table 4, show that BHD/ADP can account for a monthly average of about 619 clients active in treatment. Probation estimates that they have an average of about 579 formal probationers active in treatment each month. This only allows for 40 conditional release probationers each month. PROP 36 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr CLIENTS 03 03 03 03 03 03 04 04 04 04 AVG Level I 80 74 70 75 72 74 69 66 54 68 71 Level II 560 519 494 523 504 517 482 463 450 470 498 Level III 56 52 50 53 51 52 49 47 46 40 50 Estimated # 696 645 614 651 627 643 600 576 560 585 619 Non-complied 124 157 152 171 282 270 228 184 200 182 195 N/C + Estimated 820 802 766 822 909 913 828 760 760 767 814 Table 4. Total Clients Per Month by Level of Treatment, FY 2003-04 F-295. Comparing Probation client counts to BHD/ADP client counts in July 2003 shows there were 820 BHD/ADP-estimated total clients, including formal probationers and conditional release probationers. Probation reports that there were at least 797 formal probationers under BHD/ADP supervision (886 minus the 89 estimated completions). This would allow a remainder of 23 conditional release probationers in treatment (including non-complied). F-296. Probation estimates that BHD/ADP should have approximately equal numbers of conditional release probationers and formal probationers, suggesting that as many as 800 clients are unaccounted. F-297. Total client counts provided by BHD/ADP are also significantly lower than the 1,044 reported in the Second Year Report. Ventura County Proposition 36 Implementation 49 Conclusions Legislative, Courts, and Public Perceptions C-01. Prop 36 proposed stated objectives of increased public safety and reduced costs. (F-07, F-162) C-02. Prop 36 also proposed a method to achieve those objectives, namely, provide substance abuse treatment without incarceration to non-violent drug offenders. (F-01, F-08, F-09) C-03. Prop 36 proposals were superseded by the statutory enactment of the current law and that law is the sole authority for effecting those proposals. (F-01, F-02, F-03, F-04, F-05) C-04. BHD/ADP appears to be trying to effect proposals that were not enacted into law. (F-08, F-27, F-30, F-62, F-193, F-200) C-05. Drafters of Prop 36 believed that public safety was a substantial consideration for voters when naming the act “Substance Abuse and Crime Prevention Act” rather than “Substance Abuse and Drug Treatment Act.” (F-01, F-07, F-26, F-57, F-254) C-06. Either by design or by neglect, ambiguities in Prop 36 (Pen. Code § 1210) have relegated many implementation decisions as subject to judicial and county- level administrative discretion. (F-27, F-30, F-31, F-32, F-33, F-46, F-47, F-48, F-49, F-53, F-54, F-55, F-59, F-60, F-61, F-63, F-64, F-65, F-66, F-67, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-79, F-84, F-88, F-97) C-07. The text of the statute, published policies, and tried court case opinions from other counties provide only for two grants on awards of Prop 36 probation. (F-11, F-28, F-55, F-57 ) C-08. While most counties have a policy that failing two Prop 36 treatment programs provides grounds for removal of Prop 36 probation terms, Ventura County Prop 36 court has not exercised this option. Ventura County appears to provide treatment ad infinitum. (F-30, F-53, F-54, F-55, F-56, F-74) C-09. The Jury, having been made aware of clients who have three or even more grants of Prop 36 probation, can make no determination as to how or why this is happening in Ventura County. (F-27, F-28, F-29, F-30, F-80, F-84 ) C-10. Faced with public safety and cost consequences of apparent judicial discretion, the county is left with statutes and local policies to consider solutions that would restore a measure of balance and integrity to the Prop 36 implementation process. (F-33, F-36, F-88, F-89, F-90, F-94, F-92, F-95, F-96) Amenability C-11. The public perception that there are sure and certain court-administered sanctions for non-compliance with court-ordered Prop 36 drug treatment programs is largely unsupported in practice in Ventura County. (F-84, F-95, F-96, F-98, F-228, F-231) 50 Ventura County Proposition 36 Implementation C-12. The Jury considers the standards for non-compliance to be unacceptably lenient and believes the sanctions that are imposed do not carry out the intent of the law and the voter mandated “two-strikes” established in 2000. (F-21, F-177, F-226, F-228, F-234, F-236, F-240, F-241, F-245) C-13. In Ventura County, a non-compliant client is likely to be returned to treatment. Though scores of Prop 36 probationers have been returned to confinement for non-drug-related violations, fewer have been returned to confinement solely for drug-related violations. (F-53, F-76, F-172, F-214, F-215, F-216, F-217, F-231) C-14. One distinction between an unamenable client and a non-compliant client is that a client found unamenable by the courts may be removed from Prop 36 probation immediately. (F-45, F-46, F-47, F-77) C-15. Amenability can include concepts of criminality and mental health as well as level of addiction. (F-26, F-71, F-78, F-79, F-80, F-82, F-83, F-84) C-16. Statute, case law, and practice in other counties support the concept of “unamenability to treatment.” (F-12, F-47, F-48, F-59, F-60, F-78, F-79, F-80, F-81, F-83, F-109, F-110) C-17. Ventura County treatment providers report that unamenable clients are presented for treatment. (F-107, F-109, F-110, F-113, F-114, F-171, F-172) C-18. The Jury is unable to determine why denied or revoked probations based on unamenability do not occur in Ventura County’s Prop 36 program. (F-28, F-30, F-48, F-49, F-50, F-53, F-54, F-55, F-60, F-61, F-63, F-64, F-65, F-66, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79) C-19. Notwithstanding judicial discretion, the Jury concludes that the proactive use of “unamenability” provisions by treatment teams could enhance the integrity of Prop 36 by excluding from treatment those people who would not benefit from this law at the time. (F-28, F-30, F-48, F-49, F-50, F-53, F-54, F-55, F-60, F-61, F-63, F-64, F-65, F-66, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79 ) C-20. The Jury has determined that appropriately justified recommendations of unamenability by treatment professionals can reduce program costs and the public safety risks to treatment providers, society, and the Prop 36 system. (F-37, F-59, F-60, F-61, F-77, F-78) C-21. While unamenable clients were not a significant issue at the beginning, the issue of unamenability will take on greater significance as costs increase and repeat offenders are recycled through the “revolving door” of Prop 36 court and treatment. (F-26, F-27, F-30, F-31, F-53, F-54, F-55, F-56, F-59, F-60, F-61, F-62, F-63, F-64, F-66, F-67, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79) Treatment Program Completion C-22. The counties have significant discretion in determining the definition of “successful completion of treatment,” and unilateral definitional changes by Ventura County Proposition 36 Implementation 51 Ventura County BHD/ADP are understood to have an impact on completion rates of the treatment program. (F-88, F-167, F-169, F-170, F-174, F-176, F-181, F-200, F-202, F-203, F-206, F-207, F-209, F-210, F-249, F-263, F-264, F-265, F-266, F-267) C-23. The newly proposed and adopted treatment protocols in Ventura County were found by the Jury to have the effect of loosening the criteria for successful program completions. (F-115, F-116, F-199, F-200, F-201, F-203, F-205, F-206, F-207, F-208, F-209, F-210, F-214, F-220, F-221, F-249, F-250, F-264, F-265, F-266, F-267, F-268) C-24. In light of the numerous direct and indirect methods employed by BHD/ADP to lower the standards for program completion, the Jury believes that “successful completion of treatment” has a lower standard in Ventura County than in other counties and does not comply with the intent of the law. (F-181, F-182, F-183, F-185, F-206, F-216, F-217, F-218, F-221, F-222) C-25. In Ventura County, the current client population, as well as three years of history, indicates there is every reasonable cause to believe that a client who completes Prop 36 treatment will likely abuse controlled substances in the very near future. (F-85, F-167, F-181, F-182, F-200, F-250, F-255) C-26. The Jury also believes that the program completion form provided by BHD/ADP is meaningless and could be issued at any stage of treatment, or even instead of treatment, with the same effect and significance. (F-167, F-168, F-170, F-181, F-265) C-27. The Jury has determined that, if other counties gauge successful completion with the same criteria as Ventura County, or if other counties adjust the treatment and completion standards with the same exercise of discretion evidenced in Ventura County, the statewide evaluation results will be meaningless. (F-169, F-170, F-171, F-178, F-179, F-181, F-182, F-185, F-194, F-264, F-265, F-266, F-267, F-268, F-269) C-28. The Jury congratulates the efforts and shares the happiness on hearing of individuals who have completed treatment and have remained clean and sober for a number of months under Prop 36. However, individual treatment successes are not in and of themselves evidence that the program’s overall objectives have been achieved. (F-164, F-181, F-182, F-183, F-184, F-185) C-29. It is the opinion of the Jury that any evaluation of Prop 36 should, at a minimum, recognize and take into account those clearly defined and stated objectives of public safety, reduced costs, and public health outcomes. (F-07, F-84, F-85, F-86, F-113, F-162, F-183, F-188, F-239, F-255, F-278) C-30. In addition, the Jury believes that any evaluation of Prop 36 should clearly document and evaluate the treatment standards and success indicators by which the success is gauged, even to the level of recording in clients’ files by which completion criteria and drug testing and attendance protocols their completions of treatment were obtained. (F-167, F-168, F-169, F-170, F-207, F-264, F-265, F-266, F-267, F-268) 52 Ventura County Proposition 36 Implementation C-31. The Jury concludes that substantial additional information must be collected and analyzed before Prop 36 success can be demonstrated. (F-134, F-162, F-164, F-170, F-271, F-273, F-277, F-278, F-279, F-280) Treatment and Reporting Decisions C-32. There are multiple theories of addiction treatment and largely unchallenged assertions about treatment effectiveness. (F-18, F-67, F-170, F-175, F-176, F-197, F-205, F-210) C-33. It is the opinion of the Jury that, in Ventura County, “best practices” standards of treatment have been “cherry-picked” as well as altered to meet budgetary or bureaucratic objectives. (F-88, F-93, F-95, F-96, F-111, F-139, F-169, F-170, F-173, F-175, F-176, F-181, F-183, F-189, F-196, F-209, F-210, F-226, F-227, F-228, F-231, F-264, F-265, F-266) C-34. The Jury believes that the wrong tone is established for offenders who are released from Prop 36 sentencing with instructions to call BHD/ADP’s CAS within five days and then having weeks accrue before being required to report for assessment or treatment. The procrastination apparent in this process is the offender’s first indication of the county’s lack of concern and commitment to treatment outcomes. (F-12, F-53, F-54, F-56, F-75, F-76, F-88, F-97, F-101, F-123) C-35. The Jury believes the wrong message is being communicated to drug treatment clients when they discover their first month of drug tests will not be reported to Probation or the courts. (F-53, F-54, F-56, F-75, F-76, F-88) C-36. The possibility of months of unregulated drug use that can accrue through the assessment process and the first month of treatment is, in the opinion of the Jury, an unacceptable public safety risk. (F-67, F-71, F-72, F-113, F-115, F-116, F-117, F-120, F-243, F-256, F-257, F-258) C-37. Of particular concern to the Jury is a condition to be enacted with the new drug testing protocol on July 1, 2004 whereby drug offenders assessed as requiring residential treatment (Level III) will not be sanctioned for positive drug tests while waiting for a bed to be made available. This condition, added after the protocol was presented to the Oversight Committee, suggests to the Jury that an offender could have unlimited drug use and commit other crimes when BHD/ADP is not able to provide a residential treatment slot. (F-146, F-200, F-202, F-203) C-38. BHD/ADP exhibited concern that reporting drug testing results to Probation would allow Probation to misuse the information by arresting offenders. BHD/ADP indicated to the Jury that the only way to ensure drug offenders are protected from incarceration is to shield positive drug test data from Probation. (F-185, F-190, F-191, F-192, F-193, F-200, F-203, F-252) C-39. In discussions with Probation, the Jury concluded that Probation recognized the relapse behavior and understood the provisions of the law. In addition, Probation expressed a concern that continued drug use might be an indication of additional criminal behavior within specific offender populations, and those offenders could be supervised and monitored more closely if BHD/ADP would Ventura County Proposition 36 Implementation 53 share the indicators (drug test results and treatment attendance results). (F-200, F-203, F-232, F-252) C-40. There is no possibility that Prop 36 probationers will not recognize and act on the lack of meaningful sanctions and standards. (F-200, F-203, F-211, F-212) C-41. In light of the initial understandings and expectations of enhanced probationer supervision provided through treatment and drug testing, the reluctance of BHD/ADP to provide information to Probation is unacceptable. (F-31, F-35, F-93, F-252, F-270) Information Systems and Risk Evaluation C-42. FY 2003-04 is the third year of continuing intention and failure by BHD/ADP, with the available and recommended funding under SATTF, to develop an information system to track public safety data indicators. (F-162, F-163, F-168) C-43. Many of the data indicators for addiction severity (employment, family, community, etc.) can also describe risk factors for public safety. (F-103, F-116) C-44. ASI addiction indicators combined with current class attendance and drug test results are all components of an effective CAS case management system. (F-103, F-130, F-131, F-240) C-45. These same CAS data can also be used to model public safety risk factors in order to prioritize probationers and make rational and effective probation supervision decisions, on a daily basis if necessary. (F-31, F-35, F-103, F-111, F-112, F-124) C-46. A well-designed and thought out case management system for CAS would also have many of these same key elements in an effective case management system for Probation. (F-31, F-34, F-35, F-36, F-122, F-123, F-129, F-130) C-47. Although Probation has the ultimate responsibility for Prop 36 probationer supervision, limitations on funding available through Prop 36 and Lead Agency decisions have prevented Probation from fully exercising those statutory functions. (F-31, F-34, F-35, F-36, F-112, F-250, F-252) C-48. BHD/ADP’s apparent reluctance to track public safety data is of major and urgent concern to the Jury as well as an ongoing concern among the criminal justice stakeholders. (F-134, F-135, F-136, F-141, F-162, F-163, F-167, F-168, F-182, F-183, F-216, F-239, F-240, F-241, F-242, F-243, F-244, F-245, F-268) C-49. Measures of treatment outcome, which would necessarily include public safety data, have not yet been identified, captured, and analyzed. (F-122, F-123, F-124, F-125, F-127, F-128, F-129, F-130, F-131, F-132, F-133, F-134, F-135, F-136, F-182, F-185, F-187) C-50. Through inaction and apparent indecisiveness, BHD/ADP has limited the data collection efforts. (F-129, F-130, F-131, F-133, F-134, F-135, F-136, F-167, F-185, F-268) C-51. It is the opinion of the Jury that BHD/ADP has not fulfilled its affirmative requirement under SATTF to increase collaboration with county stakeholders 54 Ventura County Proposition 36 Implementation to demonstrate “that substance abuse treatment has a positive effect on public safety.” (F-162, F-164, F-166, F-167, F-246, F-247, F-248, F-268) C-52. It is the opinion of the Jury that information systems cannot be effectively designed or implemented until BHD/ADP defines their goals and core objectives. Databases and case management systems will be meaningless unless BHD/ADP makes a commitment to providing realistic and actionable data. (F-112, F-122, F-124, F-125, F-127, F-128, F-129, F-130, F-131, F-132, F-133, F-134, F-135, F-136) Public Safety Considerations C-53. Recent theories of addiction describe the disease and treatment in medical terms that most people can understand. (F-174, F-175) C-54. Medical theories may be difficult to reconcile with severe public safety consequences of untreated and unchecked drug abuse. (F-67, F-72, F-179, F-180, F-182, F-183, F-185, F-187) C-55. It is the opinion of the Jury that the public safety stakeholders wish to find a reasonable balance between the treatment rights of the client and the protection of the public. (F-67, F-72, F-185, F-186, F-233) C-56. In Ventura County, there is no longer an issue of whether Prop 36 was intended for first- and second-time, non-violent drug offenders. The reality is that the Prop 36 client population is largely composed of long-time drug users and criminal offenders. (F-14, F-72, F-233, F-234, F-235, F-236, F-237, F-240, F-241, F-242, F-243, F-245) C-57. The Jury agrees with criminal justice opinions that lax standards for drug use and attendance are likely to result in clients who exhibit months of drug use and missed treatment sessions without court supervision. (F-72, F-115, F-165, F-215, F-216, F-217, F-218, F-219, F-233, F-254, F-255, F-256, F-257) C-58. In light of the admission by state and local BHD/ADP officials that typical Prop 36 participants are more chronically addicted and more likely predatory criminals than they had first expected, it is inexplicable to the Jury that BHD/ADP appears to oppose the formation of methods to increase sanctions and oversight appropriate to the identified and perceived risk to the community. (F-113, F-115, F-116, F-117, F-239, F-240, F-241, F-250, F-255, F-256, F-257) C-59. The Jury believes that every protocol change that could potentially result in more lax testing and attendance requirements can have the unintended consequence of reduced public safety. (F-200, F-255, F-256, F-257) C-60. The criteria used to distribute Prop 36 funds in Ventura County have not taken into consideration the enhanced criminality of the offender population. (F-67, F-72, F-196, F-198, F-218, F-233, F-239, F-255, F-262) C-61. Local policy decisions affecting public safety have not been considered in the distribution of Prop 36 funds between treatment and Probation. (F-180) Ventura County Proposition 36 Implementation 55 C-62. The Prop 36 benefits to the stakeholders are strongly linked to the treatment objectives, and when treatment fails, public safety fails and costs increase. (F-85, F-86, F-165, F-166, F-254, F-257) Treatment versus Business Decisions C-63. It appears the intent of the legislation is that treatment decisions should be made by treatment professionals. Even though community-based treatment providers report high success rates with federal program clients, the same treatment providers experience low rates of success with Ventura County clients. This suggest to the Jury that the treatment providers are not the cause of the problem. (F-03, F-04, F-05, F-220, F-221) C-64. It is clear from the inquiries of the Jury that BHD/ADP has the credentials and skills within the treatment profession to address the needs of the Prop 36 clients. (F-90, F-137, F-138, F-139, F-140, F-141, F-142, F-143, F-144) C-65. The inability of BHD/ADP to accomplish their drug treatment objectives has led to the perception that they do not have a concern for public safety or cost reduction. (F-165, F-166, F-208, F-254, F-257, F-267, F-268) C-66. The Jury often found it difficult to identify business decisions because they were presented as decisions of treatment professionals. (F-209, F-218, F-263, F-264, F-265, F-266, F-267, F-268, F-270) C-67. Stated policy of BHD/ADP includes frequent drug testing and sanctions. (F-190, F-191, F-194, F-196, F-197, F-199, F-200) C-68. It is generally agreed that in Ventura County there are few if any recognized sanctions exercised under Prop 36. (F-30, F-48, F-56, F-203, F-220, F-221) C-69. The Jury has concluded that drug testing has been taking place much less frequently than BHD/ADP claims. In light of this, BHD/ADP should consider adding a protocol for random drug testing. (F-197, F-207, F-213, F-221) C-70. BHD/ADP stating a 21 percent positive drug test in terms of “only 21%” is disingenuous in light of expected test results with regular testing. The senior BHD/ADP officials, District Attorney’s office, and Probation have all stated that the standard schedule is two drug tests per week. A senior BHD/ADP official even stated his opposition of random drug testing on his assertion that drug testing takes place twice a week. The numbers obtained from BHD/ADP by the Jury show that, for the average Prop 36 client, drug testing does not approach twice a week. (F-211, F-212, F-218, F-219) C-71. The new drug testing protocol gives treatment providers the authority to further reduce drug testing and reporting. (F-208, F-209) C-72. It is apparent to the Jury that, in direct contradiction of recognized standards of treatment as well as published drug testing policy, reduced drug testing and reporting in Ventura County is a business decision rather than a treatment decision. (F-189, F-194, F-196, F-199, F-205, F-206, F-208, F-209, F-210, F-218, F-266, F-283) C-73. It is apparent to the Jury that not all decisions of treatment professionals are treatment decisions. It appears to the Jury that there are no functional 56 Ventura County Proposition 36 Implementation distinctions between treatment decisions and management decisions of BHD/ADP. (F-209, F-210) Client Accountability C-74. The tracking and accounting systems within BHD/ADP’s CAS appear to be based on the organization’s primary functions of case management and assessment. CAS records their accomplishments in terms of cases worked and assessments completed. (F-272, F-275, F-281, F-282, F-286) C-75. The inability to relate cases and assessments back to individual clients is a systemic problem repeatedly acknowledged by CAS personnel. It is not clear whether this problem may be due to a design flaw in the CMS system or inability of CMS management in accessing this information. (F-271, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-76. The Jury concludes that the revolving door nature of the Prop 36 population, resulting in clients with multiple cases and multiple assessments, was not given proper consideration in the development of record-keeping systems. This deficiency has not been addressed or corrected by BHD/ADP officials during the past three years. (F-25, F-30, F-53, F-54, F-55, F-56, F-74, F-255, F-272, F-275, F-286) C-77. BHD/ADP’s CAS has repeatedly admitted that internal information systems focus on “referrals” or “cases” versus physical clients. The Jury finds questionable the First Year Report’s statement that 22 percent of 2,709 clients did not show for assessment: • Of the 2,709 total expected, 22 percent represents 596 clients. • Since the report also states that 2,396 initial referrals (unduplicated) were expected, it appears that 313 clients could not show because they were duplicate referrals of the same clients (2,709 minus 2,396). • The 596 no-shows minus the 313 duplicates would actually result in 283 physical “no-show” clients. • Of the expected 2,396 physical clients, the actual 283 no-shows would represent about 11.8 percent versus the BHD/ADP-reported 22 percent. If so, BHD/ADP may have already achieved their stated goal of matching or exceeding the state average of 85 percent assessments. (F-97, F-98, F-99, F-136, F-281, F-282) C-78. The no-show rate stated in the Second Year Report is significantly higher than the first year, and the Jury believes it is no coincidence that the second year also reported a much higher number of court re-referrals. Again, it is not clear to the Jury if BHD/ADP is over-reporting no-shows due to mathematical or logical errors in counting physical clients versus court referrals and re- referrals. This discrepancy cannot be resolved within this report due to previously noted deficiencies in the information management systems and due Ventura County Proposition 36 Implementation 57 to the reluctance and inability of BHD/ADP officials to provide consistent and verifiable information. (F-98, F-99, F-100) C-79. Given the flexibility exhibited by BHD/ADP in setting up assessment appointments, and considering the leniency provided by the courts in re- referring clients who fail to report when ordered, the Jury believes it unlikely that Ventura County is actually experiencing the high numbers of “no-shows” that are being reported. It is more likely that these numbers are the result of erroneous tracking and reporting. It is the opinion of the Jury that by focusing their efforts on a goal of increasing the show rate for assessment, BHD/ADP is neglecting the more important issue of bringing the clients into assessment and treatment in a timely manner. (F-115, F-116) C-80. The Jury was not able to reconcile the BHD/ADP official’s interpretation of the current fiscal year’s client counts. The demographic data provided to the Jury are solely a reflection of the clients entering and leaving the system as of July 1, 2003 without consideration of the baseline number of clients who were already in the system on June 30, 2003. (F-271, F-272, F-274, F-275, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-295, F-296, F-297) C-81. The Jury believes that the statistics provided by BHD/ADP and CAS in the yearly reporting are inconsistent and subject to wide interpretation. Examples of these inconsistencies include: • 120 more clients entered treatment in FY 2001-02 than were assessed (1,465 minus 1,345) • Over 97 percent of clients in treatment (1,431 of 1,465) or over 106 percent of unduplicated clients (1,431 of 1,345) in FY 2001-02 were returned to court for program non-compliance, but 64 percent of clients continued to progress through treatment. • 1,345 non-duplicated clients were assessed, but the accompanying cover letter stated that “more than 1,600 eligible participants” were diverted from jails into treatment. • 3,704 clients entered treatment in the first two years of Prop 36, but only 2,580 initial assessments took place. The numbers that have been provided by BHD/ADP raise questions regarding all statistics reported in the First Year and Second Year Reports. Large portions of these reports state only percentages without providing the base numbers from which those percentages are derived. The calculation and interpretation of the reported percentages are highly suspect. (F-271, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-82. The Jury found the data inconsistencies and discrepancies in client tracking and reporting to be alarming. Based on BHD/ADP officials’ apparent lack of emphasis on tracking data, analyzing trends, and forming corrective strategies from those data, the Jury concludes that many of the published conclusions based on those data are conflicting and flawed. (F-271, F-272, F-273, F-274, 58 Ventura County Proposition 36 Implementation F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-83. The Jury believes that the ability to locate and account for probationers is critical to any CAS supervision functions. Location and accounting of probationers is a treatment issue and a public safety issue. (F-31, F-34, F-35, F-36, F-93, F-215, F-216, F-217, F-218, F-288, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-84. Inability to evaluate client trends (versus assessment trends) makes supervision of probationers more labor intensive. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) C-85. The Jury believes that the ability to track and compile statistics on the client population by individual client is critical to BHD/ADP reporting and evaluation. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) C-86. The Jury believes that the ability to correlate and interpret client indicators is critical to determining success or failure of treatment, protocols, and policies. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) Management Oversight C-87. The Oversight Committee lacks a documented charter, operating guidelines and by-laws normally found with any board or committee. (F-91, F-94, F-92, F-95, F-96, F-204) C-88. BHD/ADP, as the chair of the Oversight Committee, has made unilateral decisions under the guise of a committee decision without a vote by committee members. (F-200, F-202, F-203, F-204) C-89. The Oversight Committee fails to publish minutes of its meetings documenting the attendance, items discussed, actions assigned, and decisions made. (F-92) C-90. Oversight, good record keeping, and a system of auditable records are considered by the Jury to be necessary to prevent this treatment program from becoming an impenetrable sanctuary to hide poor business decisions. (F-90, F-262) C-91. Notwithstanding the general signatory or approval authority, the Jury concluded that the Board of Supervisors has not provided sufficient oversight of BHD/ADP in the operation of Prop 36. (F-88, F-89, F-90, F-94, F-92, F-95, F-96, F-121, F-163) C-92. Individual case managers exhibit dedication and skill in developing assessments and in working one-on-one with clients. However, CAS administration requires different skills to oversee multiple case management efforts and to recognize trends requiring policy adjustments. (F-124, F-126, F-132, F-168, F-216, F-268, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280) C-93. BHD/ADP forms and information management inconsistencies and contradictions appear to be an indicator of neglected management organization Ventura County Proposition 36 Implementation 59 and oversight. BHD/ADP management, through CAS administration, has exhibited reluctance to identify and analyze key indicators and trends. The Jury views this absence of analysis as a significant liability when it comes to establishing effective and reasonable treatment protocols and policies. (F-184, F-271, F-274, F-284, F-285) C-94. It was difficult, and in some instances impossible, for the Jury to obtain credible and validated information on the numbers of Prop 36 clients in the treatment process. At times, BHD/ADP officials spoke of “referrals” meaning both single and multiple, representing thousands of clients. At other times, officials spoke of individual offenders, regardless of whether the person was a repeated referral. There is some indication that this confusion extended to the Second Year Report where it became obvious to the Jury that the 400 clients per case manager must actually be referrals rather than clients. (F-124, F-215, F-216) C-95. Inconsistent statements make if difficult, if not impossible, to unravel policy from practice. The frequency of drug testing is still unclear to the Jury. Although the drug testing policy has not changed since the program began in 2001, the reported frequency of drug testing was “as little as” one time per week to as many as three tests per week, but more than two times per week. (F-193, F-194, F-218, F-219) C-96. Language in the new proposed protocol states that testing “will be conducted a minimum of one time a week during the first month of treatment,” but that treatment providers have the discretion to adjust the number of tests up or down.” BHD/ADP does not seem to acknowledge the meaning of “minimum” given that they can test fewer than the minimum number of times. (F-200, F-202, F-203, F-266) C-97. Language in the new protocol states that, “A defendant who has submitted a positive drug test should remain in treatment, whether in the current regimen or intensified treatment.” It is not clear to the Jury whether BHD/ADP intends this as an absolute statement of policy without regard to other treatment factors and without regard to limits on public funds for attempts at sobriety. (F-79, F-83, F-84, F-193, F-200) C-98. While most stakeholders actually believe the average is two times per week for drug testing, the reality is much lower. (F-193, F-200, F-201, F-205, F-219) C-99. The Jury concludes that the Board of Supervisors, through their Ventura County implementation of Prop 36, has delegated BHD/ADP the beneficiary of significant funding and authority without meaningful independent oversight or effective program management. (F-184, F-185) C-100. While the other stakeholders of Prop 36 remain concerned about public safety and reduced costs, the priorities of BHD/ADP appear to favor organizational success statistics, job continuation, and internal budgetary concerns. (F-77, F-78) C-101. Regarding the citizen complaint, the Jury finds it possible that the complainant could experience verbal abuse and harassment under the care of a residential treatment provider. While occasional staff problems might be 60 Ventura County Proposition 36 Implementation expected, BHD/ADP’s stated inability to proactively address those problems leaves the client population vulnerable. (F-151, F-152, F-153, F-154, F-155, F-156, F-157, F-158, F-159, F-160, F-161) C-102. The Jury did not find credible BHD/ADP’s explanation regarding their inability to inspect the contractors or to hold contractors to standards of sobriety outside contract delivery parameters. (F-152, F-153, F-154, F-155, F-156, F-157, F-158, F-161) C-103. Though the Jury understands that some clients have remained sober after Prop 36 treatment completion, the Jury does not conclude that correlation is the same as causation. The Jury has concluded that in spite of poorly- managed Prop 36 programs, or even without Prop 36 treatment programs, a number of arrested offenders would have achieved sobriety through their own initiative or through other programs offered under government (legal) and private auspices. (F-184, F-185, F-221, F-239, F-245) C-104. The Jury also concludes that more effective Prop 36 policies and management would result in significantly higher treatment success rates than are presently seen in Ventura County. (F-22, F-23, F-28, F-31, F-33, F-35, F-36, F-38, F-46, F-47, F-48, F-49, F-56, F-83, F-84, F-88, F-92, F-93, F-94, F-96, F-142, F-145, F-146, F-148, F-149, F-162, F-163, F-167, F-168, F-169, F-170, F-171, F-173, F- 176, F-177, F-179, F-181, F-182, F-185, F-190, F-191, F-198, F-200, F-203, F-205, F-206, F-209, F-216, F-218, F-220, F-221, F-223, F-227, F-230, F-231, F-249, F-251, F-252, F-253, F-262, F-263, F-264, F-265, F-266, F-267, F-268, F-269) C-105. BHD/ADP, through CAS, has demonstrated to the Jury that they do not have the apparent depth of management skills or the organizational capability or desire to properly balance the requirements of multiple stakeholders. (F-30, F-37, F-53, F-54, F-55, F-61, F-63, F-68, F-76, F-92, F-95, F-96, F-113, F-115, F-121, F-127, F-133, F-135, F-136, F-165, F-178, F-179, F-182) BHD/ADP as Rescuer C-106. Prop 36 is imprecisely and inappropriately portrayed as the choice between treatment and incarceration. (F-15, F-17, F-18, F-19, F-20, F-243) C-107. BHD/ADP’s stated policy takes a position protecting Prop 36 clients from the consequences of their actions by shielding relapse information from the criminal justice system in order to maintain clients in treatment. (F-174, F-182) C-108. While the Jury agrees that a court-coerced client does require some period of adjustment to engage in treatment, it appears there are no appropriate corrective sanctions to assure that relaxed standards will achieve the desired objectives. (F-141, F-149, F-150) C-109. Shielding relapse information in the instance of clients who have no visible means of support and high criminality factors on their records can and probably do contribute to serious public safety consequences. (F-184, F-240, F-242) Ventura County Proposition 36 Implementation 61 C-110. A basic premise apparently held by BHD/ADP presumes that, but for BHD/ADP’s perpetual treatment involvement, Prop 36 offenders are destined to a lifetime of addiction. (F-172, F-173, F-174, F-175, F-176, F-226) C-111. Contrary to BHD/ADP’s apparent assumptions, there are many voluntary programs in which an addict or abuser can get assistance by simply showing up at the place of assistance, e.g., Narcotics Anonymous. Therefore, to presume that these offenders do not have the opportunity for other treatment is misleading and incorrect. (F-84, F-85, F-113, F-114, F-150, F-174, F-175, F-267) C-112. Insofar as BHD/ADP presumes that, but for BHD/ADP’s involvement, Prop 36 offenders are destined to a lifetime of addiction, BHD/ADP has not justified its position of retaining offenders in treatment when they do not engage in treatment or when they present a course of conduct that may be characterized as “unamenable.” (F-18, F-19) C-113. Regardless of BHD/ADP’s problematic assertion, an offender removed from Prop 36 probation will either obtain drug treatment in jail or through Diversion and still have a chance of recovery at least equal to that offered by Prop 36. (F-17, F-18, F-19, F-20, F-21, F-23, F-24) C-114. BHD/ADP and the treatment providers state that the inability to use “unamenability” is compensated by the ability to file multiple non-compliance violations against a recalcitrant client. The resulting processing of violations has become a lengthy cycle of repeated and costly attempts at treatment. (F-61, F-67, F-69, F-71, F-72, F-73, F-74, F-82) C-115. From the viewpoint of the citizens of Ventura County and the potential victims of crime perpetrated by drug offenders, it is not a significant difference whether the crime might be the result of a criminal who happens to use drugs or a drug addict who turns to crime to support a habit. (F-67) C-116. Given the limited availability and past waiting lists for residential treatment, BHD/ADP’s latest drug testing protocol allowing unlimited and unsanctioned drug use for offenders waiting for a residential bed further jeopardizes public safety. By appearing to excuse the drug offense as due to lack of treatment, BHD/ADP gives the impression they are assuming the responsibility for the offenders’ continued use of drugs as well as failing to consider any crimes those offenders may commit while using drugs. (F-97, F-99, F-101, F-102, F-113, F-115, F-116, F-138, F-165, F-166, F-172, F-239, F-240, F-241, F-242, F-243, F-244, F-245, F-248, F-254, F-255, F-256, F-257, F-258, F-259, F-260) C-117. It is the conclusion of the Jury that law enforcement and the criminal justice system has an obligation and duty to protect citizens from and punish perpetrators of drug-related crimes when it is within their power to know of these situations. It is the opinion of the Jury that BHD/ADP should not be permitted, either through intention or omission, to obstruct the criminal justice system from ensuring the public safety within Ventura County. (F-193, F-250, F-255, F-256, F-257, F-258, F-296, F-297) 62 Ventura County Proposition 36 Implementation C-118. Maintaining these recalcitrant clients in treatment at a time when they may be unamenable to treatment is detrimental to public safety and to the effectiveness of the overall treatment process. (F-72, F-74, F-75) C-119. The Jury concludes that the most significant factor that distinguishes court- ordered drug treatment programs from “walk-in” treatment options are the coercive sanctions, and attempts to remove or weaken the coercive sanctions from Prop 36 is counterproductive to and frustrates the intent of the statute. (F-80, F-83, F-88, F-226, F-255, F-256) Summary of Conclusions C-120. The Jury concludes that treatment clearly has not been the success claimed by BHD/ADP. Three years of data do not show objective benefits from this program with regard to costs, public safety, and treatment success. (F-72, F-73, F-163, F-165, F-250, F-257) C-121. Information provided to the courts is filtered by CAS staff. Even though it is understood that some aspects of the medical information and treatment history is considered confidential, Probation should have the ability to access information that could have an impact on public safety. (F-131, F-136, F-193, F-200, F-250, F-296, F-297) C-122. There is no independent verification of CAS-provided client information nor is there review of the complete file by Probation to determine if there are relevant issues (such as drug test results or attendance information) to be revealed. CAS consciously and actively edits the information presented to the courts. (F-193, F-200, F-250, F-259) C-123. Good government and professional standards require a system of checks and balances. The principle of independent oversight is not present in Ventura County’s implementation of Prop 36. (F-262, F-263, F-264, F-265, F-266, F-267, F-269, F-295, F-296, F-297) C-124. Although the California DADP Director stated that less serious offenders are opting for less demanding treatment programs than Prop 36, when compared to Diversion and incarceration, the Jury concludes that there is no less demanding or less effective court-ordered treatment option in Ventura County than Prop 36. (F-08, F-13, F-15, F-16, F-129, F-243) C-125. The Jury considers it disingenuous for BHD/ADP to consistently deny the public safety considerations by stating a lack of supporting data, while at the same time claiming success in drug treatment in direct contradiction of overwhelming failure data. (F-91, F-164, F-166, F-179, F-182, F-183, F-188) C-126. It appears to the Jury that BHD/ADP has usurped the authority and funding provided by Prop 36 and has, in effect, removed the public safety and cost objectives in order to focus all efforts on drug treatment and keeping offenders from jail. (F-72, F-73, F-74, F-85, F-88, F-90, F-113, F-133, F-135, F-136, F-162, F-163, F-164, F-170, F-171, F-176, F-179, F-182, F-183, F-184, F-206, F-226, F-227, F-228, F-230) Ventura County Proposition 36 Implementation 63 C-127. The Jury has found for each Prop 36 offender that • BHD/ADP can exercise discretion in allowing multiple violations or offenses before issuing a non-compliance report. • In presenting the non-compliance information to the courts for a non- compliance hearing, BHD/ADP has the discretion to provide limited or edited client history. • A non-compliance report might or might not result in a strike; therefore, there may be multiple non-compliance reports accrued for each strike. • There can be numerous strikes allowed by the courts for Prop 36 offenders through multiple grants of Prop 36 probation. With offenses and violations that are allowed to accrue through the exercise of discretion between BHD/ADP and the courts, the Jury has found neither the limits nor sanctions which the voters were promised when voting for Prop 36 in 2000. (F-44, F-46, F-47, F-48, F-49, F-50, F-52, F-53, F-54, F-55, F-56, F-57, F-58, F-59, F-116, F-165, F-172, F-175, F-176, F-177, F-182, F-191, F-193, F-200, F-221, F-239, F-255, F-257, F-263, F-264, F-265, F-266, F-267) C-128. It is the opinion of the Jury that, despite being given free reign to implement Prop 36 without regard or consideration of other stakeholder concerns, BHD/ADP has not been effective in its treatment objectives. Partially resulting from the criminality of the population and partially resulting from BHD/ADP’s lenient and ineffective drug treatment policies, the Jury believes, despite BHD/ADP’s intentions, many of the Prop 36 clients will eventually be incarcerated. (F-72, F-73, F-74, F-85, F-88, F-90, F-113, F-133, F-135, F-136, F-162, F-163, F-164, F-170, F-171, F-176, F-179, F-182, F-183, F-184, F-206, F-226, F-227, F-228, F-230) C-129. The Board of Supervisors has the authority and responsibility to make significant improvements in Prop 36 implementation in Ventura County. (F-88, F-89, F-90) Recommendations R-01. The Board of Supervisors undertakes the reorganization of Prop 36 implementation within Ventura County in order to better accomplish the statutory mandates and scheme intended under Prop 36. Considerations: In the reorganization there should be a defined functional distinction between management and treatment decisions. In addition, the Jury believes that the Lead Agency should represent the public interest by communicating clear objectives, fostering a spirit of inter-agency cooperation, exercising appropriate levels of management oversight, and providing significant and verifiable status reporting. At present, these objectives are missing or are weakly represented. Ventura County Proposition 36 Implementation R-02. The Board of Supervisors withdraws the Lead Agency designation from BHD/ADP and designates the County Executive Officer (CEO) as the Lead Agency for Prop 36 management and oversight functions. Considerations: The purpose of this assignment would be to identify the limits of the county’s statutory and regulatory discretion and establish corresponding business rules and procedures. The CEO should be officially assigned as the county’s Lead Agency for Prop 36 and this agency should also chair the Oversight Committee. R-03. Having assumed responsibility for leading Prop 36 treatment programs in the past, BHD/ADP may function as the county’s expert in recommending treatment methods and the standards of successful treatment program completion. Considerations: Established standards should be documented with clear and unequivocal language and not be subject to the whims of administration. Though decisions to compromise professional standards must often be made, they should not be to the benefit of one stakeholder to the detriment of all others based on internal political and office considerations as has occurred under the current leadership. Given that there is no one proven treatment method, BHD/ADP should not simply consider, but should defer to the expertise of other stakeholder agencies with regard to public safety considerations and select effective treatment methods and protocols that, in the judgment of the Oversight Committee, tend to increase public safety. R-04. The county should address the issue of “unamenability,” as described in the statute and case law, with a view toward bringing the concept to bear in county practice. Considerations: All Prop 36 stakeholders are aware that unamenable offenders exist. The stakeholders are also aware that the law was written with the knowledge that these offenders would present themselves for treatment. The county should consider hiring or consulting professionals who are qualified and willing to make and support a determination of unamenability. Further, as a first step, the county should determine whether the unamenability concept could be supported in practice. If unamenability is shown to be a concept that has no practical meaning within the law, it should be removed from procedural documentation, as it serves no purpose other than to weaken the system. The benefits in public safety, program quality, and costs from including this concept to eliminate unamenable offenders from the program alone promises to be significant. R-05. In order to organize and provide actionable information to the probationary supervision, top priority should be given to implementing an integrated information system designed for that purpose. Considerations: A professional systems analysis should be undertaken with Prop 36 funds to determine the interrelationships among the stakeholder organizations and analyze the flows of information. Probation plays a pivotal supervisory role in the oversight of Prop 36 probationers. To that end, accurate information needs to timely flow from treatment providers and BHD/ADP toward a Probation repository for dissemination to appropriate stakeholders. This probation repository should have, at a Ventura County Proposition 36 Implementation 65 bare minimum, standard probation case management information, criminal histories, real-time updates of key treatment indicators from the treatment providers, and any other information determined by Probation and the District Attorney relevant to public safety. Prop 36 funds should be reassigned by the Oversight Committee as appropriate to the treatment and supervisory objectives. R-06. Probation develops a basic risk management system or protocol to look at key indicators of a client’s profile to determine the risk to society. Considerations: No tracking system can replace the human judgment of treatment providers, addiction specialists, or trained probation officers. However, it would be beneficial to supplement human interactions and acknowledge the key data indicators that indicate a client might be a risk to society. Those key indicators can assist Probation in identifying, on a daily basis, those clients in need of closer personal supervision. By the availability of decision-making information and the ability to make a more objective assessment of risk, Probation could effectively manage all Prop 36 cases, not just those of felony convictions. Risk management indicators should be a factor in distributing Prop 36 funds among agencies; higher criminality risk populations with the Prop 36 clientele should indicate greater funding allocation to Probation supervision. Any adjustments to staffing and record keeping should be funded by the reallocation of Prop 36 funds. The success of Prop 36 is currently in jeopardy, and the Jury recommends that the following measures be implemented immediately to restore public trust, treatment outcomes, and public safety R-07. The immediate establishment of a meaningful treatment completion standard in accordance with the spirit and intent of Prop 36. Considerations: Replace the current ambiguous and weak completion procedure and its forms with a graduation procedure requiring successful completion of all classes and supplemental treatment within a reasonable deadline. As a final requirement, each graduate should be required to pass a hair follicle test showing complete abstinence from drugs for at least 90 days. Included in the treatment program could be a provision whereby the client responsibly sets aside some money throughout the process, and the graduate should be required to pay for this test (approximately $160) before receiving his or her certificate of completion from BHD/ADP. R-08. The Operations and Oversight Committee be re-constituted as the representative body for all stakeholders. Considerations: A charter, guidelines, and by-laws should be documented with the approval of the Board of Supervisors, providing membership requirements, stakeholder authority, quorum, and voting procedures. The re-constituted Operations and Oversight Committee must establish clear written guidelines and voting procedures. Its decisions should be made with consideration given to the voice of all stakeholders, and minutes should clearly document all decisions, action items, and discussions. The chair should be identified unambiguously. The Board of Supervisors should provide additional oversight to the Operations and Oversight Committee to help resolve discretionary policy decisions in favor of the public interest. Ventura County Proposition 36 Implementation R-09. The drug testing protocol should be tightened immediately. Considerations: The County should seriously consider using a system such as the PassPoint™ drug-screening device at two or three county locations and require its use frequently. Positive screenings on the PassPoint™ should automatically require a urine test to verify drug usage. It is important that BHD/ADP as well as the client understands and accepts that drug testing is a support tool in the decision to attain a drug-free lifestyle. Drug testing and the immediate sharing of results with stakeholders should be an accepted part of the treatment plan. BHD/ADP should provide a call-in number for Prop 36 clients to listen to drug testing schedules. If their number is scheduled, they should be required to report within 24 hours for drug testing. Additional incentives to the drug testing protocols should be instituted whereby, should a client self-reveal and admits to using drugs prior to any request for testing or screening, the county will pay for the test. R-10. Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests. R-11. A goal of early and positive supervision experience should be pursued to initially set the tone for Prop 36 treatment. Considerations: Treatment compliance and outcome have been linked to early assessment. CAS should establish an office in the Hall of Justice or Probation for use in immediate assessments concurrent with sentencing. The CAS should assign one or more addiction specialists to the dedicated Prop 36 court to immediately assess a defendant, administer an initial drug test, and instruct him or her when and where to report. R-12. The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE
F99: The Second Year Report tempers the optimism of the First Year Report and states that, during the first year, only 56 percent of offenders actually made it to the assessment center and, during the second year, the county improved that rate to 72 percent by changes in staffing and procedures. In the UCLA Report, 85 percent of offenders referred statewide were assessed. The county’s goal for 2003-2004 is to increase its assessment average to match or exceed the state average.
Related Recommendations (20)
R1: PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions.
R3: FE2 The defendant shall pay an investigation fee of $227.
R5: PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program.
R6: PAOBEY The defendant shall obey all laws.
R7: PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund.
R9: PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program.
R10: Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests.
R11: A goal of early and positive supervision experience should be pursued to initially set the tone for Prop 36 treatment. Considerations: Treatment compliance and outcome have been linked to early assessment. CAS should establish an office in the Hall of Justice or Probation for use in immediate assessments concurrent with sentencing. The CAS should assign one or more addiction specialists to the dedicated Prop 36 court to immediately assess a defendant, administer an initial drug test, and instruct him or her when and where to report.
R12: The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE 1. PAFDT The defendant be granted formal probation pursuant to Penal Code Section 1210.1 for a period of 36 months, subject to the following conditions. 2. FEPAC The Court find that the defendant has the ability to pay for the cost of probation, the Court find that the cost of probation to be $89 per month, and the Court orders the defendant to pay for such costs. 3. FE2 The defendant shall pay an investigation fee of $227. 4. FE3 The defendant shall pay an AIDS fee of $70. 5. PAP01 The defendant shall report to the probation office located on the second floor of the Sheriff/Probation building immediately after being released from Court or upon release from custody. The defendant be placed under the supervision and control of the Ventura County Probation Officer and shall report to said probation officer as directed. The defendant shall maintain regular employment as approved by the probation officer; and shall support all dependents. The defendant shall not leave the county of residence for a period exceeding 72 hours, nor change residence without prior approval of the probation officer. The defendant shall not leave the State of California without prior permission of the probation officer. If the defendant is on felony formal probation, the following applies: The defendant waives extradition to the State of California from any jurisdiction in or outside the United States where the defendant may be found. The defendant further agrees that he/she will not contest any efforts by any jurisdiction to return him/her to the State of California. Ventura County Proposition 36 Implementation 71 Attachment I. Proposition 36 Probation Terms for Formal Release The defendant shall participate in any treatment program designated by the probation officer as extensively as directed and authorize release of information between the probation officer and the treatment program. 6. PAOBEY The defendant shall obey all laws. 7. PAREFD The defendant shall pay a restitution fine of $200 to the State Restitution Fund. 8. PAD1 The defendant shall not use or possess any controlled substances, including marijuana, or drug or marijuana paraphernalia. 9. PATDT The defendant shall consent to any tests, submit to and complete any tests to determine the presence of controlled substances, including marijuana, at any time as requested by a peace officer, probation officer, or when requested by a licensed and/or certified community drug treatment program. 10. PAD4 The defendant shall not alter, adulterate, nor attempt in any manner to falsify any bodily fluids submitted for the determination of the presence of controlled substances, including marijuana. 11. PAS2 The defendant hereby consents to a search of person, vehicle, residence, business, or any personal or real property under the defendant’s control for controlled substances, including marijuana and related paraphernalia, by a peace officer or probation officer, at any time, with or without a search warrant, warrant of arrest, or reasonable cause. 12. PAD2 The defendant shall not associate with any person who is using or trafficking in any controlled substance, including marijuana. 13. PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides. 14. PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release 15. PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories. 16. PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund. 17. PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer. 18. PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion. 19. PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary. 20. PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas. 21. PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution. 22. PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol – 1. Total abstinence from alcohol and/or other drugs during the time in program (and indefinitely for those who are chemically addicted) is the treatment goal for clients in this program. 2. Program sobriety is an absolute requirement for all clients. This is defined as the absence of alcohol and/or drugs in a person’s system, while present at the Assessment Center, Testing Center and Treatment Provider facility. Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) 3. Alcohol abuse will result in an attempt by treatment staff to re-engage the client and possible enhancement in the treatment plan. 4. If a violation of this requirement is suspected by any staff member, a form of Non- Compliance regarding the client may be sent to the Court/Probation. 5. The client may be dismissed from attending the program until further resolution by the Court. 6. Program has discretion in enforcing items 4 and 5. 7. Program sobriety will be enforced. Therefore, it is recommended that, in order to avoid risk of dismissal, no alcohol be consumed while in this program. REPORTING MATERIALS AND TECHNOLOGY Version A of the Non-Compliance Report (with attached chart documentation) will be sent by Program Manager/Counselor to ADP Case Manager/Assessment Team. Version B of the Non-Compliance Report (with the attached chart documentation or Case Manager’s Summary) will be sent to the Court/DPO. Fax and telephone will be utilized to transmit monitoring information at this time. Hard copies are available on request. Eventual Internet/LAN reporting will be proposed. Ventura County Proposition 36 Implementation 77 Attachment III. Addiction Severity Index 78 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 79 Attachment III. Addiction Severity Index 80 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 81 Attachment III. Addiction Severity Index 82 Ventura County Proposition 36 Implementation Attachment III. Addiction Severity Index Ventura County Proposition 36 Implementation 83 Attachment III. Addiction Severity Index 84 Ventura County Proposition 36 Implementation Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Ventura County Proposition 36 Implementation 85 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form 86 Ventura County Proposition 36 Implementation Attachment VI. Proposition 36 Proposed Drug Testing Protocol Ventura County Proposition 36 Implementation 87 Attachment VI. Proposition 36 Proposed Drug Testing Protocol 88 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 89 Attachment VII. Proposition 36 Demographics Report FY 2003/2004 90 Ventura County Proposition 36 Implementation Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Ventura County Proposition 36 Implementation 91 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 92 Ventura County Proposition 36 Implementation
R13: PARG3 The defendant shall read and sign CII Notification form and register pursuant to Section 11590 of the Health and Safety Code. After registration, the defendant has 30 days to register with the law enforcement agency in the city where the defendant resides.
R14: PAF12 Pursuant to Section 11350(d) of the Health and Safety Code, the defendant shall pay a fine of $3200, including penalty assessment. (This term included only if offense is a 11350(a)HS) 72 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release
R15: PADAF Pursuant to Section 11372.5 of the Health and Safety Code, the defendant shall pay a fine plus penalty assessment of $160 to the Criminalistics Laboratories.
R16: PADPF Pursuant to Section 11372.7 of the Health and Safety Code, the defendant shall pay a fine and penalty assessment of $480 to the Drug Program Fund.
R17: PAAID1 Pursuant to Section 1001.10 of the Penal Code, the defendant shall participate in an AIDS education program. Call 805/652- 5902 to receive instructions for attending the AIDS class. The defendant must attend the class within three months of the defendant’s sentencing date or release from custody. Failure to attend and complete this class will result in a bench warrant. Proof of attendance must be provided to the probation officer.
R18: PADT1 The defendant shall participate as directed in a Court-approved drug treatment program. Within five days of this hearing or upon release from custody, the defendant shall report to Central Assessment Services at 5700 Ralston, Suite 210, Ventura, CA 93003, 805/289-3303, between 8 a.m. and 5 p.m., Monday through Friday, and complete an intake appointment. The defendant shall comply with program rules and remain in the program until successful completion.
R19: PADT2 Federal confidentiality laws would generally apply to all aspects of an individual’s participation in drug treatment. By accepting treatment rather than incarceration as a term of this probation, the defendant waives his/her confidentiality rights in order to allow Court to supervise and assess his/her treatment participation progress and his/her compliance with the rules of the drug treatment program as necessary.
R20: PAW3 The defendant shall not own, possess, or have under custody, control, or immediate access to any firearm, ammunition, oleocapsicum pepper spray, or tear gas.
R21: PYALL The Court finds that the defendant has the ability to pay and orders the defendant to pay all costs, fines, fees, and restitution.
R22: PYWF The defendant’s costs, fines, fees, and restitution are payable at $125 per month, beginning 5-4-04, unless accepted into the Work Furlough program, in which case said monthly payment shall begin forthwith. The defendant is directed to pay through the Superior Court Collection Unit, 800 South Victoria Avenue, Room 205, P.O. Box 6489, Ventura, CA 93006-6489. Ventura County Proposition 36 Implementation 73 Attachment II. Proposition 36 Non-Compliance Policy (Current) VENTURA COUNTY BEHAVIORAL HEALTH DEPARTMENT ALCOHOL AND DRUG PROGRAMS PROPOSITION 36 NON-COMPLIANCE POLICY POLICY It is the policy of the Alcohol and Drug Programs that a satisfactory level of compliance with the minimum program requirements be maintained in all Proposition 36 treatment cases. To that end, a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court. RESPONSIBLE PERSONS A. It is the responsibility of the assigned counselor/program manager to report all violations of compliance to the Alcohol and Drug Programs (ADP) Case Manager/Assessment Team (see attached Non-Compliance Report Form). B. It is the responsibility of the ADP Case Manager/Assessment Team Manager to initiate contact with the Court/Probation regarding all “strike” relevant violations or patterns of violations (see attached Non-Compliance Report Form). Additional documentation of the non-compliance episode/outcome shall be made in the Treatment Program chart. C. It is the responsibility of the ADP Case Manager/Assessment Team to report all such violations of compliance within two business days. D. It is the responsibility of the ADP Case Manager/Assessment Team to report back to the assigned counselor/program manager the disposition of the Court, prior to re-entry of the participant to that program. E. ADP/Behavioral Health Department (BHD) Quality Assurance (QA) review will monitor adherence to this policy. VIOLATION CRITERIA/PROTOCOL The Case Manager submits violation/non-compliance report with the Court/Probation within two business days of latest incident, utilizing the Non-Compliance Form (see attached). Clients will sign a program agreement that advises them of the need to adhere to the minimum program requirements in order to complete the program under Proposition 36. They are: 74 Ventura County Proposition 36 Implementation Attachment II. Proposition 36 Non-Compliance Policy (Current) • ASSAULTIVE AND/OR THREATENING BEHAVIOR Protocol – Single incident reporting. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • UNAMENABLE TO TREATMENT WITH PERSISTENT NON-PAYMENT OF FEES Protocol – Clients who are resistant to treatment and refuse to pay program fees may be determined to be non-compliant. Once this pattern has been established and documented, the Treatment Program will file a Notice of Non-Compliance within two business days. • NO SHOW FOR ASSESSMENT Protocol – Single incident report. May be summarily dismissed and returned to Court. File Notice of Non-Compliance within two business days. • REFUSAL OF TREATMENT OR NON-COMPLIANCE WITH TREATMENT Protocol – Serious and willful refusal to participate in treatment.* Attempt to engage and redirect client (limited to three attempts). Files notice after establishing pattern of refusal; clearly documented. Reporting to Court/Probation on Non-Compliance Form within two business days of latest incident. *Unamenable to drug treatment in that there has been a serious violation of rules, continues to refuse active participation, has repeatedly committed violations in program rules which inhibit their or others ability to participate or successfully complete treatment. • URINE TEST ALTERATION Protocol – Any adulteration of Urine Test or Drug Screen constitutes grounds for “strike” or summary dismissal and is to be reported by the Drug Screen Provider to the assigned counselor/program. Program informs the Case Manager. Reporting is to Court/Probation on Non-Compliance Form the day of the incident. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. NOTE: The drug testing contractor/Test Site Manager shall provide the precise protocol regarding matters of false samples, shy bladder and adulterated tests/screens. Ventura County Proposition 36 Implementation 75 Attachment II. Proposition 36 Non-Compliance Policy (Current) • POSITIVE DRUG TEST(S) Protocol – Less than three consecutive positive drug tests (or missed tests) remain at the discretion of the Program Manager/Case Manager to report to the Court/Probation. Three consecutive (or missed tests) or an overall total of five shall be the maximum in reporting violations to the Court/Probation. At any time the counselor, Treatment Program or Case Manager reserve the right to disclose any single incident to the Court/Probation. All drug tests results for the entire treatment episode will be forwarded at the time a non- compliance violation is filed by the Case Manager/Program. Subsequent violations (positive or missed screens/tests) will be reported to the Court/Probation when a client has provided two consecutive or a total of three positives. • PERSISTENT TARDINESS AND ABSENCE Protocol – Violation criteria for absence/tardiness will be based on Level. Level I — a total of five (5) absences are reportable. Level II — a total of eight (8) absences is reportable. Level Ill — a total of ten (10) absences is reportable. At each level, three consecutive absences will result in a report of non-compliance being filed with the Court/Probation by the Case Manager (as reported to them by the Program Manager/Counselor). At any time the Counselor, Treatment Program or Case Manager reserves the right to disclose any single or series of absences or tardiness to the Court/Probation. All attendance records for the entire treatment episode may be requested by the Court/Probation at the time a non-compliance violation is filed by the Case Manager/Program. NOTE: Participants may request a Leave of Absence (LOA) if they are unable to attend scheduled program activities for an extended period, usually 15 days or longer. An LOA may be approved for a variety of reasons at the discretion of the Case Manager and Treatment Program (see Leave of Absence Policy). • ALCOHOL ABUSE Protocol –
R87: The Jury once again asked the BHD/ADP official how many clients were in the Prop 36 system each month. It was responded that this number was on the spreadsheet, and the Jury again asked for clarification. The year-to-date (YTD) column was explained in this manner: 46 Ventura County Proposition 36 Implementation • There were 687 first-time assessments (Total # of Assessments). • There were 757 re-assessments from clients cycling through the courts either single or multiple times (Total # of Re-Assessments). The re- assessments could include some of the beginning assessment clients coming back into treatment. Prop 36 Demographics Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD % Total # of Assessments 72 63 85 67 65 77 52 53 88 65 687 37% Transfer Out 15 9 11 7 8 9 7 6 5 5 82 12% Total # of Re-Assessments 61 65 58 68 83 68 103 85 94 72 757 40% Exit Assessments 29 31 45 45 30 41 34 39 26 32 352 19% TOTAL 177 168 199 187 186 195 196 183 213 174 0 0 1878 108% Gender Male 63 50 68 51 48 62 38 41 65 43 529 69% Female 24 22 28 23 25 24 21 18 28 27 240 31% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Legal Status Formal Probation 31 17 44 31 18 21 13 22 30 29 256 33% Conditional Release Probation 49 50 48 40 46 52 42 33 59 40 469 61% Parole 7 5 4 3 9 3 4 4 4 1 44 6% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Tx Recommended Level I 13 9 9 10 5 11 3 5 5 4 77 11% Level II 51 50 67 51 52 54 40 43 76 53 537 78% Level III 3 2 8 5 7 8 7 4 6 4 54 8% Other (Pending, LOA, Refused) 5 2 1 1 1 4 2 1 1 1 19 2% TOTAL 72 63 85 67 65 77 52 53 88 65 0 0 687 100% Table 2. Proposition 36 Demographics Report FY 2003/2004 (Excerpted from Attachment VII) • There were 82 assessments of clients who transferred out of the Prop 36 program, mostly due to transfers to another county or treatment program (Transfers Out). • There were 352 exit assessments of people who completed their treatment (Exit Assessments). These exits could show up again as beginning assessments or re-assessments. • The total of assessments is 1,878. Because of duplication within categories, this total is 108 percent of total assessments. • Clients entering the Prop 36 system total 1,526 (687, 757 plus 82) and leaving the system totals 352. F-286. The BHD/ADP official initially stated that, based on this demographics report, “Prop 36 has about 1,526 clients” as of April 2004. F-287. On further questioning, the “1,526 clients” was changed to 1,526 cases of clients entering the system. On the Jury asking again for physical clients by month in the Prop 36 systems versus cases, assessments, or new arrivals, the BHD/ADP official clarified the number to 769 based on the demographic data. F-288. The BHD/ADP official reported that, of the 769 total clients, about 40 percent are “on the tarmac” at any given time, and the treatment providers must wait 30 days before dismissing them from treatment. The final figure supplied is that there are about 460 to 500 active clients in the program at any given time. Ventura County Proposition 36 Implementation 47 F-289. Still wondering what happened to the clients already in the system on June 30, 2003, the Jury recognized the BHD/ADP analysis might be in error. The two primary outpatient treatment providers were asked about their monthly Prop 36 client counts. The estimate was approximately 250 to 300 at the largest provider and approximately 200 at the smaller. These numbers were confirmed by obtaining billing records from the Ventura County Auditor- Controller’s Office. F-290. For additional information, Probation was asked how many Prop 36 probationers were under direct Probation supervision. The Jury was provided a spreadsheet of Probation’s FY 2003/2004 “Prop 36 Yearly Stats” (Attachment VIII). Probation supervision is provided to the felony probationers (versus conditional release probationers supervised by BHD/ADP). F-291. Probation reported that felony probationers are typically required to report to their probation officer every month (versus the requirement to report to treatment at least twice each week). If a probationer fails to report to Probation, an attempt is made to contact the person and rearrange the meeting. After a reasonable effort, if the person cannot be contacted or still does not report, a bench warrant is initiated and the matter is referred to law enforcement. F-292. Probation states that, for a variety of reasons, Prop 36 probationers may be less responsible than other probationers. They have a higher rate of missing appointments because they forget, abscond, or relapse. A large number, 10 to as high as 20 percent, might be “missing” at any given time. Probation has not heard and does not use the term “on the tarmac.” F-293. The client counts were further researched (refer to Table 3): • Probation reported to the Jury that in July 2003, there were 886 Prop 36 clients supervised by Probation (felony offenses). • Probation estimated that, of all supervised Prop 36 probationers, about one percent (fewer than 89 clients) have completed treatment. • Probation reports that 15 – 20 percent of Prop 36 probationers are in violation of probation at any given time. Many but not all of those probationers may not be active in treatment. PROBATION AGENCY PROP 36 YEARLY STATUS Jul Aug Sep Oct Nov Dec Jan Feb ….. Avg YTD Proposition 36 Formal Probationers Supervised 886 857 860 907 843 789 755 720 827 6,617 One Percent (Estimated) Total Completions 89 86 86 91 84 79 76 72 66 66 Maximum of 20% Violations Not in Treatment 177 171 172 181 169 158 151 144 166 1,323 Minimum # of Formal Probationers in Treatment 620 600 602 635 590 552 528 504 579 4,632 Successful Completions (Proposition 36 Clients) 7 2 5 3 8 8 11 10 7 54 Table 3. Probation Agency Proposition 36 Felony Probationers • Based on Probation’s client counts and considering the estimated number of probationers not actively in treatment, July 2003 should show a 48 Ventura County Proposition 36 Implementation minimum of 620 formal probationers in all Prop 36 treatment programs (886 total minus 89 completions minus a maximum of 177 in violation). F-294. BHD/ADP officials had initially reported that there were approximately 700 clients in the system based on their demographics report of new clients by month through March 2004. • BHD/AADP later increased this 700-client estimate to 769 clients based on an additional month of new clients and the spreadsheet being completed through April 2004. • The BHD/ADP spreadsheet does not show any existing baseline of clients prior to the initial month of July 2003. The July cumulative total of clients on this spreadsheet is 87 and cumulative total of assessments is 177. • After repeated questioning, the Jury sent a letter to BHD/ADP asking specifically, “How many actual clients (persons rather than cases) are in treatment each month for FY 2003/2004?” • The results, provided in Table 4, show that BHD/ADP can account for a monthly average of about 619 clients active in treatment. Probation estimates that they have an average of about 579 formal probationers active in treatment each month. This only allows for 40 conditional release probationers each month. PROP 36 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr CLIENTS 03 03 03 03 03 03 04 04 04 04 AVG Level I 80 74 70 75 72 74 69 66 54 68 71 Level II 560 519 494 523 504 517 482 463 450 470 498 Level III 56 52 50 53 51 52 49 47 46 40 50 Estimated # 696 645 614 651 627 643 600 576 560 585 619 Non-complied 124 157 152 171 282 270 228 184 200 182 195 N/C + Estimated 820 802 766 822 909 913 828 760 760 767 814 Table 4. Total Clients Per Month by Level of Treatment, FY 2003-04 F-295. Comparing Probation client counts to BHD/ADP client counts in July 2003 shows there were 820 BHD/ADP-estimated total clients, including formal probationers and conditional release probationers. Probation reports that there were at least 797 formal probationers under BHD/ADP supervision (886 minus the 89 estimated completions). This would allow a remainder of 23 conditional release probationers in treatment (including non-complied). F-296. Probation estimates that BHD/ADP should have approximately equal numbers of conditional release probationers and formal probationers, suggesting that as many as 800 clients are unaccounted. F-297. Total client counts provided by BHD/ADP are also significantly lower than the 1,044 reported in the Second Year Report. Ventura County Proposition 36 Implementation 49 Conclusions Legislative, Courts, and Public Perceptions C-01. Prop 36 proposed stated objectives of increased public safety and reduced costs. (F-07, F-162) C-02. Prop 36 also proposed a method to achieve those objectives, namely, provide substance abuse treatment without incarceration to non-violent drug offenders. (F-01, F-08, F-09) C-03. Prop 36 proposals were superseded by the statutory enactment of the current law and that law is the sole authority for effecting those proposals. (F-01, F-02, F-03, F-04, F-05) C-04. BHD/ADP appears to be trying to effect proposals that were not enacted into law. (F-08, F-27, F-30, F-62, F-193, F-200) C-05. Drafters of Prop 36 believed that public safety was a substantial consideration for voters when naming the act “Substance Abuse and Crime Prevention Act” rather than “Substance Abuse and Drug Treatment Act.” (F-01, F-07, F-26, F-57, F-254) C-06. Either by design or by neglect, ambiguities in Prop 36 (Pen. Code § 1210) have relegated many implementation decisions as subject to judicial and county- level administrative discretion. (F-27, F-30, F-31, F-32, F-33, F-46, F-47, F-48, F-49, F-53, F-54, F-55, F-59, F-60, F-61, F-63, F-64, F-65, F-66, F-67, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-79, F-84, F-88, F-97) C-07. The text of the statute, published policies, and tried court case opinions from other counties provide only for two grants on awards of Prop 36 probation. (F-11, F-28, F-55, F-57 ) C-08. While most counties have a policy that failing two Prop 36 treatment programs provides grounds for removal of Prop 36 probation terms, Ventura County Prop 36 court has not exercised this option. Ventura County appears to provide treatment ad infinitum. (F-30, F-53, F-54, F-55, F-56, F-74) C-09. The Jury, having been made aware of clients who have three or even more grants of Prop 36 probation, can make no determination as to how or why this is happening in Ventura County. (F-27, F-28, F-29, F-30, F-80, F-84 ) C-10. Faced with public safety and cost consequences of apparent judicial discretion, the county is left with statutes and local policies to consider solutions that would restore a measure of balance and integrity to the Prop 36 implementation process. (F-33, F-36, F-88, F-89, F-90, F-94, F-92, F-95, F-96) Amenability C-11. The public perception that there are sure and certain court-administered sanctions for non-compliance with court-ordered Prop 36 drug treatment programs is largely unsupported in practice in Ventura County. (F-84, F-95, F-96, F-98, F-228, F-231) 50 Ventura County Proposition 36 Implementation C-12. The Jury considers the standards for non-compliance to be unacceptably lenient and believes the sanctions that are imposed do not carry out the intent of the law and the voter mandated “two-strikes” established in 2000. (F-21, F-177, F-226, F-228, F-234, F-236, F-240, F-241, F-245) C-13. In Ventura County, a non-compliant client is likely to be returned to treatment. Though scores of Prop 36 probationers have been returned to confinement for non-drug-related violations, fewer have been returned to confinement solely for drug-related violations. (F-53, F-76, F-172, F-214, F-215, F-216, F-217, F-231) C-14. One distinction between an unamenable client and a non-compliant client is that a client found unamenable by the courts may be removed from Prop 36 probation immediately. (F-45, F-46, F-47, F-77) C-15. Amenability can include concepts of criminality and mental health as well as level of addiction. (F-26, F-71, F-78, F-79, F-80, F-82, F-83, F-84) C-16. Statute, case law, and practice in other counties support the concept of “unamenability to treatment.” (F-12, F-47, F-48, F-59, F-60, F-78, F-79, F-80, F-81, F-83, F-109, F-110) C-17. Ventura County treatment providers report that unamenable clients are presented for treatment. (F-107, F-109, F-110, F-113, F-114, F-171, F-172) C-18. The Jury is unable to determine why denied or revoked probations based on unamenability do not occur in Ventura County’s Prop 36 program. (F-28, F-30, F-48, F-49, F-50, F-53, F-54, F-55, F-60, F-61, F-63, F-64, F-65, F-66, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79) C-19. Notwithstanding judicial discretion, the Jury concludes that the proactive use of “unamenability” provisions by treatment teams could enhance the integrity of Prop 36 by excluding from treatment those people who would not benefit from this law at the time. (F-28, F-30, F-48, F-49, F-50, F-53, F-54, F-55, F-60, F-61, F-63, F-64, F-65, F-66, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79 ) C-20. The Jury has determined that appropriately justified recommendations of unamenability by treatment professionals can reduce program costs and the public safety risks to treatment providers, society, and the Prop 36 system. (F-37, F-59, F-60, F-61, F-77, F-78) C-21. While unamenable clients were not a significant issue at the beginning, the issue of unamenability will take on greater significance as costs increase and repeat offenders are recycled through the “revolving door” of Prop 36 court and treatment. (F-26, F-27, F-30, F-31, F-53, F-54, F-55, F-56, F-59, F-60, F-61, F-62, F-63, F-64, F-66, F-67, F-68, F-69, F-70, F-71, F-72, F-73, F-74, F-75, F-76, F-77, F-78, F-79) Treatment Program Completion C-22. The counties have significant discretion in determining the definition of “successful completion of treatment,” and unilateral definitional changes by Ventura County Proposition 36 Implementation 51 Ventura County BHD/ADP are understood to have an impact on completion rates of the treatment program. (F-88, F-167, F-169, F-170, F-174, F-176, F-181, F-200, F-202, F-203, F-206, F-207, F-209, F-210, F-249, F-263, F-264, F-265, F-266, F-267) C-23. The newly proposed and adopted treatment protocols in Ventura County were found by the Jury to have the effect of loosening the criteria for successful program completions. (F-115, F-116, F-199, F-200, F-201, F-203, F-205, F-206, F-207, F-208, F-209, F-210, F-214, F-220, F-221, F-249, F-250, F-264, F-265, F-266, F-267, F-268) C-24. In light of the numerous direct and indirect methods employed by BHD/ADP to lower the standards for program completion, the Jury believes that “successful completion of treatment” has a lower standard in Ventura County than in other counties and does not comply with the intent of the law. (F-181, F-182, F-183, F-185, F-206, F-216, F-217, F-218, F-221, F-222) C-25. In Ventura County, the current client population, as well as three years of history, indicates there is every reasonable cause to believe that a client who completes Prop 36 treatment will likely abuse controlled substances in the very near future. (F-85, F-167, F-181, F-182, F-200, F-250, F-255) C-26. The Jury also believes that the program completion form provided by BHD/ADP is meaningless and could be issued at any stage of treatment, or even instead of treatment, with the same effect and significance. (F-167, F-168, F-170, F-181, F-265) C-27. The Jury has determined that, if other counties gauge successful completion with the same criteria as Ventura County, or if other counties adjust the treatment and completion standards with the same exercise of discretion evidenced in Ventura County, the statewide evaluation results will be meaningless. (F-169, F-170, F-171, F-178, F-179, F-181, F-182, F-185, F-194, F-264, F-265, F-266, F-267, F-268, F-269) C-28. The Jury congratulates the efforts and shares the happiness on hearing of individuals who have completed treatment and have remained clean and sober for a number of months under Prop 36. However, individual treatment successes are not in and of themselves evidence that the program’s overall objectives have been achieved. (F-164, F-181, F-182, F-183, F-184, F-185) C-29. It is the opinion of the Jury that any evaluation of Prop 36 should, at a minimum, recognize and take into account those clearly defined and stated objectives of public safety, reduced costs, and public health outcomes. (F-07, F-84, F-85, F-86, F-113, F-162, F-183, F-188, F-239, F-255, F-278) C-30. In addition, the Jury believes that any evaluation of Prop 36 should clearly document and evaluate the treatment standards and success indicators by which the success is gauged, even to the level of recording in clients’ files by which completion criteria and drug testing and attendance protocols their completions of treatment were obtained. (F-167, F-168, F-169, F-170, F-207, F-264, F-265, F-266, F-267, F-268) 52 Ventura County Proposition 36 Implementation C-31. The Jury concludes that substantial additional information must be collected and analyzed before Prop 36 success can be demonstrated. (F-134, F-162, F-164, F-170, F-271, F-273, F-277, F-278, F-279, F-280) Treatment and Reporting Decisions C-32. There are multiple theories of addiction treatment and largely unchallenged assertions about treatment effectiveness. (F-18, F-67, F-170, F-175, F-176, F-197, F-205, F-210) C-33. It is the opinion of the Jury that, in Ventura County, “best practices” standards of treatment have been “cherry-picked” as well as altered to meet budgetary or bureaucratic objectives. (F-88, F-93, F-95, F-96, F-111, F-139, F-169, F-170, F-173, F-175, F-176, F-181, F-183, F-189, F-196, F-209, F-210, F-226, F-227, F-228, F-231, F-264, F-265, F-266) C-34. The Jury believes that the wrong tone is established for offenders who are released from Prop 36 sentencing with instructions to call BHD/ADP’s CAS within five days and then having weeks accrue before being required to report for assessment or treatment. The procrastination apparent in this process is the offender’s first indication of the county’s lack of concern and commitment to treatment outcomes. (F-12, F-53, F-54, F-56, F-75, F-76, F-88, F-97, F-101, F-123) C-35. The Jury believes the wrong message is being communicated to drug treatment clients when they discover their first month of drug tests will not be reported to Probation or the courts. (F-53, F-54, F-56, F-75, F-76, F-88) C-36. The possibility of months of unregulated drug use that can accrue through the assessment process and the first month of treatment is, in the opinion of the Jury, an unacceptable public safety risk. (F-67, F-71, F-72, F-113, F-115, F-116, F-117, F-120, F-243, F-256, F-257, F-258) C-37. Of particular concern to the Jury is a condition to be enacted with the new drug testing protocol on July 1, 2004 whereby drug offenders assessed as requiring residential treatment (Level III) will not be sanctioned for positive drug tests while waiting for a bed to be made available. This condition, added after the protocol was presented to the Oversight Committee, suggests to the Jury that an offender could have unlimited drug use and commit other crimes when BHD/ADP is not able to provide a residential treatment slot. (F-146, F-200, F-202, F-203) C-38. BHD/ADP exhibited concern that reporting drug testing results to Probation would allow Probation to misuse the information by arresting offenders. BHD/ADP indicated to the Jury that the only way to ensure drug offenders are protected from incarceration is to shield positive drug test data from Probation. (F-185, F-190, F-191, F-192, F-193, F-200, F-203, F-252) C-39. In discussions with Probation, the Jury concluded that Probation recognized the relapse behavior and understood the provisions of the law. In addition, Probation expressed a concern that continued drug use might be an indication of additional criminal behavior within specific offender populations, and those offenders could be supervised and monitored more closely if BHD/ADP would Ventura County Proposition 36 Implementation 53 share the indicators (drug test results and treatment attendance results). (F-200, F-203, F-232, F-252) C-40. There is no possibility that Prop 36 probationers will not recognize and act on the lack of meaningful sanctions and standards. (F-200, F-203, F-211, F-212) C-41. In light of the initial understandings and expectations of enhanced probationer supervision provided through treatment and drug testing, the reluctance of BHD/ADP to provide information to Probation is unacceptable. (F-31, F-35, F-93, F-252, F-270) Information Systems and Risk Evaluation C-42. FY 2003-04 is the third year of continuing intention and failure by BHD/ADP, with the available and recommended funding under SATTF, to develop an information system to track public safety data indicators. (F-162, F-163, F-168) C-43. Many of the data indicators for addiction severity (employment, family, community, etc.) can also describe risk factors for public safety. (F-103, F-116) C-44. ASI addiction indicators combined with current class attendance and drug test results are all components of an effective CAS case management system. (F-103, F-130, F-131, F-240) C-45. These same CAS data can also be used to model public safety risk factors in order to prioritize probationers and make rational and effective probation supervision decisions, on a daily basis if necessary. (F-31, F-35, F-103, F-111, F-112, F-124) C-46. A well-designed and thought out case management system for CAS would also have many of these same key elements in an effective case management system for Probation. (F-31, F-34, F-35, F-36, F-122, F-123, F-129, F-130) C-47. Although Probation has the ultimate responsibility for Prop 36 probationer supervision, limitations on funding available through Prop 36 and Lead Agency decisions have prevented Probation from fully exercising those statutory functions. (F-31, F-34, F-35, F-36, F-112, F-250, F-252) C-48. BHD/ADP’s apparent reluctance to track public safety data is of major and urgent concern to the Jury as well as an ongoing concern among the criminal justice stakeholders. (F-134, F-135, F-136, F-141, F-162, F-163, F-167, F-168, F-182, F-183, F-216, F-239, F-240, F-241, F-242, F-243, F-244, F-245, F-268) C-49. Measures of treatment outcome, which would necessarily include public safety data, have not yet been identified, captured, and analyzed. (F-122, F-123, F-124, F-125, F-127, F-128, F-129, F-130, F-131, F-132, F-133, F-134, F-135, F-136, F-182, F-185, F-187) C-50. Through inaction and apparent indecisiveness, BHD/ADP has limited the data collection efforts. (F-129, F-130, F-131, F-133, F-134, F-135, F-136, F-167, F-185, F-268) C-51. It is the opinion of the Jury that BHD/ADP has not fulfilled its affirmative requirement under SATTF to increase collaboration with county stakeholders 54 Ventura County Proposition 36 Implementation to demonstrate “that substance abuse treatment has a positive effect on public safety.” (F-162, F-164, F-166, F-167, F-246, F-247, F-248, F-268) C-52. It is the opinion of the Jury that information systems cannot be effectively designed or implemented until BHD/ADP defines their goals and core objectives. Databases and case management systems will be meaningless unless BHD/ADP makes a commitment to providing realistic and actionable data. (F-112, F-122, F-124, F-125, F-127, F-128, F-129, F-130, F-131, F-132, F-133, F-134, F-135, F-136) Public Safety Considerations C-53. Recent theories of addiction describe the disease and treatment in medical terms that most people can understand. (F-174, F-175) C-54. Medical theories may be difficult to reconcile with severe public safety consequences of untreated and unchecked drug abuse. (F-67, F-72, F-179, F-180, F-182, F-183, F-185, F-187) C-55. It is the opinion of the Jury that the public safety stakeholders wish to find a reasonable balance between the treatment rights of the client and the protection of the public. (F-67, F-72, F-185, F-186, F-233) C-56. In Ventura County, there is no longer an issue of whether Prop 36 was intended for first- and second-time, non-violent drug offenders. The reality is that the Prop 36 client population is largely composed of long-time drug users and criminal offenders. (F-14, F-72, F-233, F-234, F-235, F-236, F-237, F-240, F-241, F-242, F-243, F-245) C-57. The Jury agrees with criminal justice opinions that lax standards for drug use and attendance are likely to result in clients who exhibit months of drug use and missed treatment sessions without court supervision. (F-72, F-115, F-165, F-215, F-216, F-217, F-218, F-219, F-233, F-254, F-255, F-256, F-257) C-58. In light of the admission by state and local BHD/ADP officials that typical Prop 36 participants are more chronically addicted and more likely predatory criminals than they had first expected, it is inexplicable to the Jury that BHD/ADP appears to oppose the formation of methods to increase sanctions and oversight appropriate to the identified and perceived risk to the community. (F-113, F-115, F-116, F-117, F-239, F-240, F-241, F-250, F-255, F-256, F-257) C-59. The Jury believes that every protocol change that could potentially result in more lax testing and attendance requirements can have the unintended consequence of reduced public safety. (F-200, F-255, F-256, F-257) C-60. The criteria used to distribute Prop 36 funds in Ventura County have not taken into consideration the enhanced criminality of the offender population. (F-67, F-72, F-196, F-198, F-218, F-233, F-239, F-255, F-262) C-61. Local policy decisions affecting public safety have not been considered in the distribution of Prop 36 funds between treatment and Probation. (F-180) Ventura County Proposition 36 Implementation 55 C-62. The Prop 36 benefits to the stakeholders are strongly linked to the treatment objectives, and when treatment fails, public safety fails and costs increase. (F-85, F-86, F-165, F-166, F-254, F-257) Treatment versus Business Decisions C-63. It appears the intent of the legislation is that treatment decisions should be made by treatment professionals. Even though community-based treatment providers report high success rates with federal program clients, the same treatment providers experience low rates of success with Ventura County clients. This suggest to the Jury that the treatment providers are not the cause of the problem. (F-03, F-04, F-05, F-220, F-221) C-64. It is clear from the inquiries of the Jury that BHD/ADP has the credentials and skills within the treatment profession to address the needs of the Prop 36 clients. (F-90, F-137, F-138, F-139, F-140, F-141, F-142, F-143, F-144) C-65. The inability of BHD/ADP to accomplish their drug treatment objectives has led to the perception that they do not have a concern for public safety or cost reduction. (F-165, F-166, F-208, F-254, F-257, F-267, F-268) C-66. The Jury often found it difficult to identify business decisions because they were presented as decisions of treatment professionals. (F-209, F-218, F-263, F-264, F-265, F-266, F-267, F-268, F-270) C-67. Stated policy of BHD/ADP includes frequent drug testing and sanctions. (F-190, F-191, F-194, F-196, F-197, F-199, F-200) C-68. It is generally agreed that in Ventura County there are few if any recognized sanctions exercised under Prop 36. (F-30, F-48, F-56, F-203, F-220, F-221) C-69. The Jury has concluded that drug testing has been taking place much less frequently than BHD/ADP claims. In light of this, BHD/ADP should consider adding a protocol for random drug testing. (F-197, F-207, F-213, F-221) C-70. BHD/ADP stating a 21 percent positive drug test in terms of “only 21%” is disingenuous in light of expected test results with regular testing. The senior BHD/ADP officials, District Attorney’s office, and Probation have all stated that the standard schedule is two drug tests per week. A senior BHD/ADP official even stated his opposition of random drug testing on his assertion that drug testing takes place twice a week. The numbers obtained from BHD/ADP by the Jury show that, for the average Prop 36 client, drug testing does not approach twice a week. (F-211, F-212, F-218, F-219) C-71. The new drug testing protocol gives treatment providers the authority to further reduce drug testing and reporting. (F-208, F-209) C-72. It is apparent to the Jury that, in direct contradiction of recognized standards of treatment as well as published drug testing policy, reduced drug testing and reporting in Ventura County is a business decision rather than a treatment decision. (F-189, F-194, F-196, F-199, F-205, F-206, F-208, F-209, F-210, F-218, F-266, F-283) C-73. It is apparent to the Jury that not all decisions of treatment professionals are treatment decisions. It appears to the Jury that there are no functional 56 Ventura County Proposition 36 Implementation distinctions between treatment decisions and management decisions of BHD/ADP. (F-209, F-210) Client Accountability C-74. The tracking and accounting systems within BHD/ADP’s CAS appear to be based on the organization’s primary functions of case management and assessment. CAS records their accomplishments in terms of cases worked and assessments completed. (F-272, F-275, F-281, F-282, F-286) C-75. The inability to relate cases and assessments back to individual clients is a systemic problem repeatedly acknowledged by CAS personnel. It is not clear whether this problem may be due to a design flaw in the CMS system or inability of CMS management in accessing this information. (F-271, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-76. The Jury concludes that the revolving door nature of the Prop 36 population, resulting in clients with multiple cases and multiple assessments, was not given proper consideration in the development of record-keeping systems. This deficiency has not been addressed or corrected by BHD/ADP officials during the past three years. (F-25, F-30, F-53, F-54, F-55, F-56, F-74, F-255, F-272, F-275, F-286) C-77. BHD/ADP’s CAS has repeatedly admitted that internal information systems focus on “referrals” or “cases” versus physical clients. The Jury finds questionable the First Year Report’s statement that 22 percent of 2,709 clients did not show for assessment: • Of the 2,709 total expected, 22 percent represents 596 clients. • Since the report also states that 2,396 initial referrals (unduplicated) were expected, it appears that 313 clients could not show because they were duplicate referrals of the same clients (2,709 minus 2,396). • The 596 no-shows minus the 313 duplicates would actually result in 283 physical “no-show” clients. • Of the expected 2,396 physical clients, the actual 283 no-shows would represent about 11.8 percent versus the BHD/ADP-reported 22 percent. If so, BHD/ADP may have already achieved their stated goal of matching or exceeding the state average of 85 percent assessments. (F-97, F-98, F-99, F-136, F-281, F-282) C-78. The no-show rate stated in the Second Year Report is significantly higher than the first year, and the Jury believes it is no coincidence that the second year also reported a much higher number of court re-referrals. Again, it is not clear to the Jury if BHD/ADP is over-reporting no-shows due to mathematical or logical errors in counting physical clients versus court referrals and re- referrals. This discrepancy cannot be resolved within this report due to previously noted deficiencies in the information management systems and due Ventura County Proposition 36 Implementation 57 to the reluctance and inability of BHD/ADP officials to provide consistent and verifiable information. (F-98, F-99, F-100) C-79. Given the flexibility exhibited by BHD/ADP in setting up assessment appointments, and considering the leniency provided by the courts in re- referring clients who fail to report when ordered, the Jury believes it unlikely that Ventura County is actually experiencing the high numbers of “no-shows” that are being reported. It is more likely that these numbers are the result of erroneous tracking and reporting. It is the opinion of the Jury that by focusing their efforts on a goal of increasing the show rate for assessment, BHD/ADP is neglecting the more important issue of bringing the clients into assessment and treatment in a timely manner. (F-115, F-116) C-80. The Jury was not able to reconcile the BHD/ADP official’s interpretation of the current fiscal year’s client counts. The demographic data provided to the Jury are solely a reflection of the clients entering and leaving the system as of July 1, 2003 without consideration of the baseline number of clients who were already in the system on June 30, 2003. (F-271, F-272, F-274, F-275, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-295, F-296, F-297) C-81. The Jury believes that the statistics provided by BHD/ADP and CAS in the yearly reporting are inconsistent and subject to wide interpretation. Examples of these inconsistencies include: • 120 more clients entered treatment in FY 2001-02 than were assessed (1,465 minus 1,345) • Over 97 percent of clients in treatment (1,431 of 1,465) or over 106 percent of unduplicated clients (1,431 of 1,345) in FY 2001-02 were returned to court for program non-compliance, but 64 percent of clients continued to progress through treatment. • 1,345 non-duplicated clients were assessed, but the accompanying cover letter stated that “more than 1,600 eligible participants” were diverted from jails into treatment. • 3,704 clients entered treatment in the first two years of Prop 36, but only 2,580 initial assessments took place. The numbers that have been provided by BHD/ADP raise questions regarding all statistics reported in the First Year and Second Year Reports. Large portions of these reports state only percentages without providing the base numbers from which those percentages are derived. The calculation and interpretation of the reported percentages are highly suspect. (F-271, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-82. The Jury found the data inconsistencies and discrepancies in client tracking and reporting to be alarming. Based on BHD/ADP officials’ apparent lack of emphasis on tracking data, analyzing trends, and forming corrective strategies from those data, the Jury concludes that many of the published conclusions based on those data are conflicting and flawed. (F-271, F-272, F-273, F-274, 58 Ventura County Proposition 36 Implementation F-275, F-276, F-277, F-278, F-279, F-280, F-283, F-284, F-285, F-286, F-287, F-288, F-289, F-290, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-83. The Jury believes that the ability to locate and account for probationers is critical to any CAS supervision functions. Location and accounting of probationers is a treatment issue and a public safety issue. (F-31, F-34, F-35, F-36, F-93, F-215, F-216, F-217, F-218, F-288, F-291, F-292, F-293, F-294, F-295, F-296, F-297) C-84. Inability to evaluate client trends (versus assessment trends) makes supervision of probationers more labor intensive. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) C-85. The Jury believes that the ability to track and compile statistics on the client population by individual client is critical to BHD/ADP reporting and evaluation. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) C-86. The Jury believes that the ability to correlate and interpret client indicators is critical to determining success or failure of treatment, protocols, and policies. (F-132, F-133, F-134, F-168, F-177, F-182, F-185, F-271, F-272, F-273, F-275, F-286, F-297) Management Oversight C-87. The Oversight Committee lacks a documented charter, operating guidelines and by-laws normally found with any board or committee. (F-91, F-94, F-92, F-95, F-96, F-204) C-88. BHD/ADP, as the chair of the Oversight Committee, has made unilateral decisions under the guise of a committee decision without a vote by committee members. (F-200, F-202, F-203, F-204) C-89. The Oversight Committee fails to publish minutes of its meetings documenting the attendance, items discussed, actions assigned, and decisions made. (F-92) C-90. Oversight, good record keeping, and a system of auditable records are considered by the Jury to be necessary to prevent this treatment program from becoming an impenetrable sanctuary to hide poor business decisions. (F-90, F-262) C-91. Notwithstanding the general signatory or approval authority, the Jury concluded that the Board of Supervisors has not provided sufficient oversight of BHD/ADP in the operation of Prop 36. (F-88, F-89, F-90, F-94, F-92, F-95, F-96, F-121, F-163) C-92. Individual case managers exhibit dedication and skill in developing assessments and in working one-on-one with clients. However, CAS administration requires different skills to oversee multiple case management efforts and to recognize trends requiring policy adjustments. (F-124, F-126, F-132, F-168, F-216, F-268, F-272, F-273, F-274, F-275, F-276, F-277, F-278, F-279, F-280) C-93. BHD/ADP forms and information management inconsistencies and contradictions appear to be an indicator of neglected management organization Ventura County Proposition 36 Implementation 59 and oversight. BHD/ADP management, through CAS administration, has exhibited reluctance to identify and analyze key indicators and trends. The Jury views this absence of analysis as a significant liability when it comes to establishing effective and reasonable treatment protocols and policies. (F-184, F-271, F-274, F-284, F-285) C-94. It was difficult, and in some instances impossible, for the Jury to obtain credible and validated information on the numbers of Prop 36 clients in the treatment process. At times, BHD/ADP officials spoke of “referrals” meaning both single and multiple, representing thousands of clients. At other times, officials spoke of individual offenders, regardless of whether the person was a repeated referral. There is some indication that this confusion extended to the Second Year Report where it became obvious to the Jury that the 400 clients per case manager must actually be referrals rather than clients. (F-124, F-215, F-216) C-95. Inconsistent statements make if difficult, if not impossible, to unravel policy from practice. The frequency of drug testing is still unclear to the Jury. Although the drug testing policy has not changed since the program began in 2001, the reported frequency of drug testing was “as little as” one time per week to as many as three tests per week, but more than two times per week. (F-193, F-194, F-218, F-219) C-96. Language in the new proposed protocol states that testing “will be conducted a minimum of one time a week during the first month of treatment,” but that treatment providers have the discretion to adjust the number of tests up or down.” BHD/ADP does not seem to acknowledge the meaning of “minimum” given that they can test fewer than the minimum number of times. (F-200, F-202, F-203, F-266) C-97. Language in the new protocol states that, “A defendant who has submitted a positive drug test should remain in treatment, whether in the current regimen or intensified treatment.” It is not clear to the Jury whether BHD/ADP intends this as an absolute statement of policy without regard to other treatment factors and without regard to limits on public funds for attempts at sobriety. (F-79, F-83, F-84, F-193, F-200) C-98. While most stakeholders actually believe the average is two times per week for drug testing, the reality is much lower. (F-193, F-200, F-201, F-205, F-219) C-99. The Jury concludes that the Board of Supervisors, through their Ventura County implementation of Prop 36, has delegated BHD/ADP the beneficiary of significant funding and authority without meaningful independent oversight or effective program management. (F-184, F-185) C-100. While the other stakeholders of Prop 36 remain concerned about public safety and reduced costs, the priorities of BHD/ADP appear to favor organizational success statistics, job continuation, and internal budgetary concerns. (F-77, F-78) C-101. Regarding the citizen complaint, the Jury finds it possible that the complainant could experience verbal abuse and harassment under the care of a residential treatment provider. While occasional staff problems might be 60 Ventura County Proposition 36 Implementation expected, BHD/ADP’s stated inability to proactively address those problems leaves the client population vulnerable. (F-151, F-152, F-153, F-154, F-155, F-156, F-157, F-158, F-159, F-160, F-161) C-102. The Jury did not find credible BHD/ADP’s explanation regarding their inability to inspect the contractors or to hold contractors to standards of sobriety outside contract delivery parameters. (F-152, F-153, F-154, F-155, F-156, F-157, F-158, F-161) C-103. Though the Jury understands that some clients have remained sober after Prop 36 treatment completion, the Jury does not conclude that correlation is the same as causation. The Jury has concluded that in spite of poorly- managed Prop 36 programs, or even without Prop 36 treatment programs, a number of arrested offenders would have achieved sobriety through their own initiative or through other programs offered under government (legal) and private auspices. (F-184, F-185, F-221, F-239, F-245) C-104. The Jury also concludes that more effective Prop 36 policies and management would result in significantly higher treatment success rates than are presently seen in Ventura County. (F-22, F-23, F-28, F-31, F-33, F-35, F-36, F-38, F-46, F-47, F-48, F-49, F-56, F-83, F-84, F-88, F-92, F-93, F-94, F-96, F-142, F-145, F-146, F-148, F-149, F-162, F-163, F-167, F-168, F-169, F-170, F-171, F-173, F- 176, F-177, F-179, F-181, F-182, F-185, F-190, F-191, F-198, F-200, F-203, F-205, F-206, F-209, F-216, F-218, F-220, F-221, F-223, F-227, F-230, F-231, F-249, F-251, F-252, F-253, F-262, F-263, F-264, F-265, F-266, F-267, F-268, F-269) C-105. BHD/ADP, through CAS, has demonstrated to the Jury that they do not have the apparent depth of management skills or the organizational capability or desire to properly balance the requirements of multiple stakeholders. (F-30, F-37, F-53, F-54, F-55, F-61, F-63, F-68, F-76, F-92, F-95, F-96, F-113, F-115, F-121, F-127, F-133, F-135, F-136, F-165, F-178, F-179, F-182) BHD/ADP as Rescuer C-106. Prop 36 is imprecisely and inappropriately portrayed as the choice between treatment and incarceration. (F-15, F-17, F-18, F-19, F-20, F-243) C-107. BHD/ADP’s stated policy takes a position protecting Prop 36 clients from the consequences of their actions by shielding relapse information from the criminal justice system in order to maintain clients in treatment. (F-174, F-182) C-108. While the Jury agrees that a court-coerced client does require some period of adjustment to engage in treatment, it appears there are no appropriate corrective sanctions to assure that relaxed standards will achieve the desired objectives. (F-141, F-149, F-150) C-109. Shielding relapse information in the instance of clients who have no visible means of support and high criminality factors on their records can and probably do contribute to serious public safety consequences. (F-184, F-240, F-242) Ventura County Proposition 36 Implementation 61 C-110. A basic premise apparently held by BHD/ADP presumes that, but for BHD/ADP’s perpetual treatment involvement, Prop 36 offenders are destined to a lifetime of addiction. (F-172, F-173, F-174, F-175, F-176, F-226) C-111. Contrary to BHD/ADP’s apparent assumptions, there are many voluntary programs in which an addict or abuser can get assistance by simply showing up at the place of assistance, e.g., Narcotics Anonymous. Therefore, to presume that these offenders do not have the opportunity for other treatment is misleading and incorrect. (F-84, F-85, F-113, F-114, F-150, F-174, F-175, F-267) C-112. Insofar as BHD/ADP presumes that, but for BHD/ADP’s involvement, Prop 36 offenders are destined to a lifetime of addiction, BHD/ADP has not justified its position of retaining offenders in treatment when they do not engage in treatment or when they present a course of conduct that may be characterized as “unamenable.” (F-18, F-19) C-113. Regardless of BHD/ADP’s problematic assertion, an offender removed from Prop 36 probation will either obtain drug treatment in jail or through Diversion and still have a chance of recovery at least equal to that offered by Prop 36. (F-17, F-18, F-19, F-20, F-21, F-23, F-24) C-114. BHD/ADP and the treatment providers state that the inability to use “unamenability” is compensated by the ability to file multiple non-compliance violations against a recalcitrant client. The resulting processing of violations has become a lengthy cycle of repeated and costly attempts at treatment. (F-61, F-67, F-69, F-71, F-72, F-73, F-74, F-82) C-115. From the viewpoint of the citizens of Ventura County and the potential victims of crime perpetrated by drug offenders, it is not a significant difference whether the crime might be the result of a criminal who happens to use drugs or a drug addict who turns to crime to support a habit. (F-67) C-116. Given the limited availability and past waiting lists for residential treatment, BHD/ADP’s latest drug testing protocol allowing unlimited and unsanctioned drug use for offenders waiting for a residential bed further jeopardizes public safety. By appearing to excuse the drug offense as due to lack of treatment, BHD/ADP gives the impression they are assuming the responsibility for the offenders’ continued use of drugs as well as failing to consider any crimes those offenders may commit while using drugs. (F-97, F-99, F-101, F-102, F-113, F-115, F-116, F-138, F-165, F-166, F-172, F-239, F-240, F-241, F-242, F-243, F-244, F-245, F-248, F-254, F-255, F-256, F-257, F-258, F-259, F-260) C-117. It is the conclusion of the Jury that law enforcement and the criminal justice system has an obligation and duty to protect citizens from and punish perpetrators of drug-related crimes when it is within their power to know of these situations. It is the opinion of the Jury that BHD/ADP should not be permitted, either through intention or omission, to obstruct the criminal justice system from ensuring the public safety within Ventura County. (F-193, F-250, F-255, F-256, F-257, F-258, F-296, F-297) 62 Ventura County Proposition 36 Implementation C-118. Maintaining these recalcitrant clients in treatment at a time when they may be unamenable to treatment is detrimental to public safety and to the effectiveness of the overall treatment process. (F-72, F-74, F-75) C-119. The Jury concludes that the most significant factor that distinguishes court- ordered drug treatment programs from “walk-in” treatment options are the coercive sanctions, and attempts to remove or weaken the coercive sanctions from Prop 36 is counterproductive to and frustrates the intent of the statute. (F-80, F-83, F-88, F-226, F-255, F-256) Summary of Conclusions C-120. The Jury concludes that treatment clearly has not been the success claimed by BHD/ADP. Three years of data do not show objective benefits from this program with regard to costs, public safety, and treatment success. (F-72, F-73, F-163, F-165, F-250, F-257) C-121. Information provided to the courts is filtered by CAS staff. Even though it is understood that some aspects of the medical information and treatment history is considered confidential, Probation should have the ability to access information that could have an impact on public safety. (F-131, F-136, F-193, F-200, F-250, F-296, F-297) C-122. There is no independent verification of CAS-provided client information nor is there review of the complete file by Probation to determine if there are relevant issues (such as drug test results or attendance information) to be revealed. CAS consciously and actively edits the information presented to the courts. (F-193, F-200, F-250, F-259) C-123. Good government and professional standards require a system of checks and balances. The principle of independent oversight is not present in Ventura County’s implementation of Prop 36. (F-262, F-263, F-264, F-265, F-266, F-267, F-269, F-295, F-296, F-297) C-124. Although the California DADP Director stated that less serious offenders are opting for less demanding treatment programs than Prop 36, when compared to Diversion and incarceration, the Jury concludes that there is no less demanding or less effective court-ordered treatment option in Ventura County than Prop 36. (F-08, F-13, F-15, F-16, F-129, F-243) C-125. The Jury considers it disingenuous for BHD/ADP to consistently deny the public safety considerations by stating a lack of supporting data, while at the same time claiming success in drug treatment in direct contradiction of overwhelming failure data. (F-91, F-164, F-166, F-179, F-182, F-183, F-188) C-126. It appears to the Jury that BHD/ADP has usurped the authority and funding provided by Prop 36 and has, in effect, removed the public safety and cost objectives in order to focus all efforts on drug treatment and keeping offenders from jail. (F-72, F-73, F-74, F-85, F-88, F-90, F-113, F-133, F-135, F-136, F-162, F-163, F-164, F-170, F-171, F-176, F-179, F-182, F-183, F-184, F-206, F-226, F-227, F-228, F-230) Ventura County Proposition 36 Implementation 63 C-127. The Jury has found for each Prop 36 offender that • BHD/ADP can exercise discretion in allowing multiple violations or offenses before issuing a non-compliance report. • In presenting the non-compliance information to the courts for a non- compliance hearing, BHD/ADP has the discretion to provide limited or edited client history. • A non-compliance report might or might not result in a strike; therefore, there may be multiple non-compliance reports accrued for each strike. • There can be numerous strikes allowed by the courts for Prop 36 offenders through multiple grants of Prop 36 probation. With offenses and violations that are allowed to accrue through the exercise of discretion between BHD/ADP and the courts, the Jury has found neither the limits nor sanctions which the voters were promised when voting for Prop 36 in 2000. (F-44, F-46, F-47, F-48, F-49, F-50, F-52, F-53, F-54, F-55, F-56, F-57, F-58, F-59, F-116, F-165, F-172, F-175, F-176, F-177, F-182, F-191, F-193, F-200, F-221, F-239, F-255, F-257, F-263, F-264, F-265, F-266, F-267) C-128. It is the opinion of the Jury that, despite being given free reign to implement Prop 36 without regard or consideration of other stakeholder concerns, BHD/ADP has not been effective in its treatment objectives. Partially resulting from the criminality of the population and partially resulting from BHD/ADP’s lenient and ineffective drug treatment policies, the Jury believes, despite BHD/ADP’s intentions, many of the Prop 36 clients will eventually be incarcerated. (F-72, F-73, F-74, F-85, F-88, F-90, F-113, F-133, F-135, F-136, F-162, F-163, F-164, F-170, F-171, F-176, F-179, F-182, F-183, F-184, F-206, F-226, F-227, F-228, F-230) C-129. The Board of Supervisors has the authority and responsibility to make significant improvements in Prop 36 implementation in Ventura County. (F-88, F-89, F-90) Recommendations R-01. The Board of Supervisors undertakes the reorganization of Prop 36 implementation within Ventura County in order to better accomplish the statutory mandates and scheme intended under Prop 36. Considerations: In the reorganization there should be a defined functional distinction between management and treatment decisions. In addition, the Jury believes that the Lead Agency should represent the public interest by communicating clear objectives, fostering a spirit of inter-agency cooperation, exercising appropriate levels of management oversight, and providing significant and verifiable status reporting. At present, these objectives are missing or are weakly represented. Ventura County Proposition 36 Implementation R-02. The Board of Supervisors withdraws the Lead Agency designation from BHD/ADP and designates the County Executive Officer (CEO) as the Lead Agency for Prop 36 management and oversight functions. Considerations: The purpose of this assignment would be to identify the limits of the county’s statutory and regulatory discretion and establish corresponding business rules and procedures. The CEO should be officially assigned as the county’s Lead Agency for Prop 36 and this agency should also chair the Oversight Committee. R-03. Having assumed responsibility for leading Prop 36 treatment programs in the past, BHD/ADP may function as the county’s expert in recommending treatment methods and the standards of successful treatment program completion. Considerations: Established standards should be documented with clear and unequivocal language and not be subject to the whims of administration. Though decisions to compromise professional standards must often be made, they should not be to the benefit of one stakeholder to the detriment of all others based on internal political and office considerations as has occurred under the current leadership. Given that there is no one proven treatment method, BHD/ADP should not simply consider, but should defer to the expertise of other stakeholder agencies with regard to public safety considerations and select effective treatment methods and protocols that, in the judgment of the Oversight Committee, tend to increase public safety. R-04. The county should address the issue of “unamenability,” as described in the statute and case law, with a view toward bringing the concept to bear in county practice. Considerations: All Prop 36 stakeholders are aware that unamenable offenders exist. The stakeholders are also aware that the law was written with the knowledge that these offenders would present themselves for treatment. The county should consider hiring or consulting professionals who are qualified and willing to make and support a determination of unamenability. Further, as a first step, the county should determine whether the unamenability concept could be supported in practice. If unamenability is shown to be a concept that has no practical meaning within the law, it should be removed from procedural documentation, as it serves no purpose other than to weaken the system. The benefits in public safety, program quality, and costs from including this concept to eliminate unamenable offenders from the program alone promises to be significant. R-05. In order to organize and provide actionable information to the probationary supervision, top priority should be given to implementing an integrated information system designed for that purpose. Considerations: A professional systems analysis should be undertaken with Prop 36 funds to determine the interrelationships among the stakeholder organizations and analyze the flows of information. Probation plays a pivotal supervisory role in the oversight of Prop 36 probationers. To that end, accurate information needs to timely flow from treatment providers and BHD/ADP toward a Probation repository for dissemination to appropriate stakeholders. This probation repository should have, at a Ventura County Proposition 36 Implementation 65 bare minimum, standard probation case management information, criminal histories, real-time updates of key treatment indicators from the treatment providers, and any other information determined by Probation and the District Attorney relevant to public safety. Prop 36 funds should be reassigned by the Oversight Committee as appropriate to the treatment and supervisory objectives. R-06. Probation develops a basic risk management system or protocol to look at key indicators of a client’s profile to determine the risk to society. Considerations: No tracking system can replace the human judgment of treatment providers, addiction specialists, or trained probation officers. However, it would be beneficial to supplement human interactions and acknowledge the key data indicators that indicate a client might be a risk to society. Those key indicators can assist Probation in identifying, on a daily basis, those clients in need of closer personal supervision. By the availability of decision-making information and the ability to make a more objective assessment of risk, Probation could effectively manage all Prop 36 cases, not just those of felony convictions. Risk management indicators should be a factor in distributing Prop 36 funds among agencies; higher criminality risk populations with the Prop 36 clientele should indicate greater funding allocation to Probation supervision. Any adjustments to staffing and record keeping should be funded by the reallocation of Prop 36 funds. The success of Prop 36 is currently in jeopardy, and the Jury recommends that the following measures be implemented immediately to restore public trust, treatment outcomes, and public safety R-07. The immediate establishment of a meaningful treatment completion standard in accordance with the spirit and intent of Prop 36. Considerations: Replace the current ambiguous and weak completion procedure and its forms with a graduation procedure requiring successful completion of all classes and supplemental treatment within a reasonable deadline. As a final requirement, each graduate should be required to pass a hair follicle test showing complete abstinence from drugs for at least 90 days. Included in the treatment program could be a provision whereby the client responsibly sets aside some money throughout the process, and the graduate should be required to pay for this test (approximately $160) before receiving his or her certificate of completion from BHD/ADP. R-08. The Operations and Oversight Committee be re-constituted as the representative body for all stakeholders. Considerations: A charter, guidelines, and by-laws should be documented with the approval of the Board of Supervisors, providing membership requirements, stakeholder authority, quorum, and voting procedures. The re-constituted Operations and Oversight Committee must establish clear written guidelines and voting procedures. Its decisions should be made with consideration given to the voice of all stakeholders, and minutes should clearly document all decisions, action items, and discussions. The chair should be identified unambiguously. The Board of Supervisors should provide additional oversight to the Operations and Oversight Committee to help resolve discretionary policy decisions in favor of the public interest. Ventura County Proposition 36 Implementation R-09. The drug testing protocol should be tightened immediately. Considerations: The County should seriously consider using a system such as the PassPoint™ drug-screening device at two or three county locations and require its use frequently. Positive screenings on the PassPoint™ should automatically require a urine test to verify drug usage. It is important that BHD/ADP as well as the client understands and accepts that drug testing is a support tool in the decision to attain a drug-free lifestyle. Drug testing and the immediate sharing of results with stakeholders should be an accepted part of the treatment plan. BHD/ADP should provide a call-in number for Prop 36 clients to listen to drug testing schedules. If their number is scheduled, they should be required to report within 24 hours for drug testing. Additional incentives to the drug testing protocols should be instituted whereby, should a client self-reveal and admits to using drugs prior to any request for testing or screening, the county will pay for the test. R-10. Though, by policy, drug testing is to be used for treatment purposes, public safety concerns require that Probation continue to conduct drug testing. Considerations: If the Lead Agency decides to lease the PassPoint™ or similar system, there would be flat-fee costs accrued to treatment-oriented drug screening should two systems be leased to and located with east county and west county treatment providers. Probation should be encouraged to develop and provide a random drug screening schedule for all probationers (formal and conditional release), over and above the treatment requirements and not to interfere with the treatment use of screening devices. When the screening indicates the possible use of drugs or alcohol, Probation can use its internal drug testing budget to confirm or refute the use of drugs. If a drug test comes back positive, the client should pay unless they have self-confessed the usage prior to the request for screening and testing. The clients should be informed that the county will pay for all negative drug tests. R-11. A goal of early and positive supervision experience should be pursued to initially set the tone for Prop 36 treatment. Considerations: Treatment compliance and outcome have been linked to early assessment. CAS should establish an office in the Hall of Justice or Probation for use in immediate assessments concurrent with sentencing. The CAS should assign one or more addiction specialists to the dedicated Prop 36 court to immediately assess a defendant, administer an initial drug test, and instruct him or her when and where to report. R-12. The Operations and Oversight Committee should institute thoughtful and allowable sanctions for offenders who fail in treatment, submit positive drug tests, or who miss treatment classes. Considerations: Though incarceration is not permitted by statute, clients should be required to earn relaxed standards through a program history of positive behaviors and compliance with regulations rather than providing loose structure at the beginning of the program. Evidence suggests that success is based on solid case management and meaningful immediate sanctions, or the threat thereof. Ventura County Proposition 36 Implementation 67 Responses Recommendations R-01 through R-12 Responses Required From: Board of Supervisors X Office of the District Attorney X Sheriff’s Department X Responses Requested From: Health Care Agency X Probation Agency X 68 Ventura County Proposition 36 Implementation Attachments Attachment I. Proposition 36 Probation Terms for Formal Release Attachment II. Proposition 36 Non-Compliance Policy (Current) Attachment III. Addiction Severity Index Attachment IV. Proposition 36 Treatment Services Matrix July 1, 2003 Attachment V. Proposition 36 Satisfactory Completion of Treatment Form Attachment VI. Proposition 36 Proposed Drug Testing Protocol Attachment VII. Proposition 36 Demographics Report FY 2003/2004 Attachment VIII. Probation Agency Prop 36 Yearly Stats FY 2003/2004 Ventura County Proposition 36 Implementation 69 [This page is intentionally left blank.] 70 Ventura County Proposition 36 Implementation Attachment I. Proposition 36 Probation Terms for Formal Release SUPERIOR COURT STATE OF CALIFORNIA COUNTY OF VENTURA RE: XXXXXXXXXXX COURTROOM 12 NO.XXXXXXXXXX PROPOSITION 36 PROBATION TERMS FOR FORMAL RELEASE
F100: The UCLA Report attributes three strategies with higher “show” rates at assessment: (1) placing Probation and assessment staff at the same location, (2) allowing “walk in” assessment, and (3) requiring only one visit to complete an assessment.
F101: The appointment for assessment in Ventura County is made when a client contacts the Assessment Center, typically by telephone. Normal assessment appointments are available within a week, but when demand peaks, the wait for an assessment appointment has been much longer.
F102: The First Year Report states that appointment scheduling may increase the target five days to as much as 14 days. CAS staff reported to the Jury that an 25 2,238 clients from Probation and 158 clients from Parole 20 Ventura County Proposition 36 Implementation assessment appointment might be made for up to three weeks after the call for appointment.
F103: Following acceptance into Prop 36, a CAS addiction specialist conducts a clinical assessment to determine the treatment requirements, using the Addiction Severity Index (ASI) as the primary clinical client assessment instrument. The ASI is a semi-structured interview designed to address seven potential problem areas in substance abusing patients: medical status, employment and support, drug use, alcohol use, legal status, family/social status, and psychiatric status. This questionnaire is currently on the CAS computers, and the addiction specialist asks the questions and records the responses. (Attachment III)
F104: The ASI is again used at the completion of treatment to determine improvements in evaluation criteria that may be attributable to treatment.
F105: When asked how one could tell that treatment has had an effect on a client’s addiction, the addiction specialists at CAS report that, when a client successfully completes treatment, the ASI will show significant improvements in overall scores.
F106: Research has suggested that self-administered ASI tests, rather than clinician- administered testing, may elicit more honest responses about use of alcohol and other drugs.26
F107: Some participants are diagnosed as both mentally ill and seriously addicted. CAS staff reported referring about 25 clients per month into mental health evaluation, and approximately four to eight of those clients are diagnosed as seriously mentally ill. Mentally ill clients use additional county services to supplement drug treatment. It was reported by CAS staff that these mental health services were funded by Substance Abuse and Mental Health Services Administration (SAMHSA) grants.
F108: In a July 29, 2003 letter to the Board of Supervisors, Prop 36 administrators stated that in FY 2002-03, over 2,290 clients were assessed and of those, more than 1,370 were referred to ancillary support services. More than 25 percent of clients (or more than 342) utilizing these support services were assessed as persons experiencing both mental illness and substance abuse problems commonly referred to as “dual diagnosis.”
F109: BHD/ADP staff as well as treatment professions stated that most of the “dual diagnosis” clients use drugs to self-medicate for mental health problems, and that drug abuse treatment can sometimes be effective after the mental health problems are addressed.
F110: BHD/ADP staff relates that, of the more than 300 clients referred to mental health services each year, approximately 50 of these clients have severe mental illness. Rosen, Craig S., Henson, Brandy R., Finney, John W. & Moos, Rudolf H. (2000), “Consistency of self-administered and interview-based Addiction Severity Index composite scores”. Ventura County Proposition 36 Implementation 21
F111: The results of assessments and clinical evaluations are used to develop an Individual Treatment Plan for each Prop 36 client. If a client is inappropriately referred to a particular treatment program and is in need of a different level of treatment, it is the responsibility of the treatment provider to contact the CAS case manager to request a treatment adjustment.
F112: CAS staff indicated that it is difficult to perform oversight function because Behavioral Health is blocked from viewing the criminal justice information relating to the Prop 36 offenders. Staff members stated concerns that, when a client does not show up for treatment, it may be because the client is in jail for another offense. CAS staff state currently they have no way to verify this possibility.
F113: BHD/ADP reports that the Prop 36 offenders they have assessed are predominantly long-time, hard-core drug users and the costs of treating high- need offenders have significantly exceeded expectations of the legislation. In spite of the excessive costs, staff at the CAS do not consider this type of clientele a problem, because over 50 percent of the clients state they have never been given an opportunity to receive drug treatment before Prop 36.
F114: The UCLA Report states that over 55 percent of clients statewide claim no prior drug treatment and the Second Year Report states that 50 percent of Ventura County clients never received treatment before Prop 36. The Jury questioned CAS as to whether the clients never had the opportunity to experience treatment or whether they never had experienced treatment. On two occasions it was again phrased by CAS staff that 50 percent of clients “never had an opportunity for treatment” before Prop 36. In the UCLA Report, no mention was made of the opportunities that may or may not have been presented for treatment.
F115: There is a great deal of time that can pass during the sentencing, assessment, and placement process. The five-day grace period before calling the CAS and the potential three-week wait for assessment will be added to the possibility that a treatment intake class would not start until several days later. It could be well over a month before a client is first seen at treatment.
F116: Over 60 percent of the probationers are unemployed. It is reported that the three most common methods for jobless drug addicts to support themselves and their habits are theft crimes, dealing drugs, and prostitution. Criminal justice commonly refers to the crimes of drug offenders as “stealing and dealing.” Local treatment providers mention gang-involved clients as well.
F117: All treatment facilities indicated that drug addicts are experts at deception and manipulation. One treatment provider stated that an addict who cannot deceive and manipulate the people around him could not remain an addict for very long. Addicts survive by their wits and cunning. Treatment personnel admit that they must constantly be on their guard to keep up with their clients, and they are not always successful.
F118: One treatment provider stated that the first person a drug addict lies to is him or herself and that when addicts sincerely state their intentions to turn their lives around, they actually believe it themselves. Ventura County Proposition 36 Implementation
F119: Treatment provider staff stated that an offender’s professed sincere declaration of the intent to get sober and stay sober is not necessarily a reliable indicator of amenability.
F120: Criminal justice professionals stated that an offender’s sincere declaration of the intent to get sober and stay sober is most likely an indicator of nothing more than the offender simply does not want to go to jail.
F121: BHD/ADP officals reported that CAS staff training must be reinforced often so that their staff will not continue to give Prop 36 clients too many chances. Management related that in the past, when the Prop 36 clients make excuses about missed meetings or emergencies, the staff has had a tendency to believe what they are told, enabling clients to miss meetings or drug testing appointments without consequences. Case Management and Information Systems
F122: The Ventura County Information Systems Department (ISD) has developed a Case Management System (CMS) computer system for use by CAS in recording and tracking probationers through Prop 36 treatment. The CMS development began in September 2001, and the first of three phases was implemented in June of 2003. CMS is currently in use by all CAS case managers. BHD/ADP states that future phases will be introduced as needed.
F123: Within 30 days of initial assessment, a treatment plan must be forwarded to the appropriate supervising agency, either Probation, Parole, or in the case of BHD/ADP-supervised conditional release probationers, the courts.
F124: After a Prop 36 client is referred to treatment, the CAS case manager provides ongoing treatment oversight. The CAS has seven case managers, with one attending court on a daily basis. According to the Second Year Report, each case manager has a “growing caseload of 400 clients per worker.” This would suggest that the total caseload of the CAS is approximately 2,400 clients.
F125: Treatment providers are required to report on each client every 30 days. This reporting should include attendance, drug testing, and outside meeting attendance. Each month, the treatment providers submit the California Alcohol and Drug Data System (CADDS) information for each enrolled and discharged client and the Drug Abuse Treatment Access Report (DATAR). Every 90 days a detailed report is prepared by treatment providers, which includes program activities completed, clinical evaluation of client progress, and treatment recommendations.
F126: At a minimum, the case manager is required to meet with the client every 90 days. CAS personnel report that case managers are in contact with the treatment providers’ staff regarding various issues on an almost daily basis.
F127: CAS assigns a staff member to visit the residential facilities on a “regular basis” to review records and inspect the facilities. This “regular basis” was undefined.
F128: BHD/ADP provided the Jury with 49 paper forms that could be used at various stages of a client’s treatment. More than half of the forms are to be used for all Prop 36 clients, and the remainder could be used as required. Ten of these Ventura County Proposition 36 Implementation 23 forms relate to privacy, confidential records release, and information disclosure issues.
F129: The courts and criminal justice system maintains conviction and sentencing data in the Ventura County Integrated Justice Information System (VCIJIS). The CMS is not directly linked to the VCIJIS. Currently, client information is manually entered into the CMS from hard copy court records known as “Minute Orders.” Future plans for CMS include electronic transfer of client information from the VCIJIS court system into the system in batches on a regular basis, possibly once or twice a day.
F130: Drug testing results are not currently stored in the CMS database. These results reside at CAS in a separate Microsoft® Access® database. Drug-testing records are not directly linked to the client’s case records and are not routinely accessed or reviewed until the client is sent back to the courts. There are plans to include the drug testing results in the client records in the CMS at some future date.
F131: The complete client record is not typically compiled and reviewed until the client is to be sent back to court. At that time, BHD/ADP will access drug test records, attendance records, and any other pertinent treatment provider records to provide a report to Probation, Parole, or the courts.
F132: While Probation is able to provide spreadsheet data on the total number of criminal histories researched each month and the total number of felony offenders processed each month, CAS states they cannot provide the number of conditional release offenders processed each month because that number “depends on other factors,” and that figure “changes all the time.”
F133: CAS staff members enter attendance and drug testing information into the various computer systems, but there is no standard management-level report that automatically summarizes treatment, attendance, or drug test indications and trends across the entire client population. ISD states that no one in the BHD/ADP has requested such a report, and, in the absence of a specific requirement, ISD has not recommended that a report of this nature be produced.
F134: The Second Year Report states four specific goals that rely on improvements to the current information systems. These goals include:27 • Identify criminal justice data indicators (goal #2), • Compile data which track usage of ancillary support services (goal #9), • Complete Phase II of the CMS (goal #15), and • Provide interfaces between criminal justice, treatment providers, and other external systems to enable compiling and reporting of data, program management, mandated reporting requirements, and measure of outcomes (goal #16). The number in parentheses (#) after bulleted item is the number of the goal from original report. Ventura County Proposition 36 Implementation
F135: BHD/ADP reports that they cannot yet hire a person to identify and track the criminal justice data indicators. This will probably take place at the beginning of the next FY after the county’s layoff-displaced employees are identified.
F136: According to BHD/ADP, development of an information system has been delayed many times due to lack of agreement among stakeholders as to what specific information to track and who should have access to the information. Privacy and confidentiality concerns are said to be a major impediment to acquiring and sharing client information. Behavioral Health reported to the Board of Supervisors in November 1, 2003, that various agencies “have been struggling with confidentiality rules and improving communication.”28 Treatment and Providers
F137: A Prop 36 sentence will include treatment of up to one year, with an additional six months of “aftercare.” Treatment may include outpatient treatment, halfway house (sober living) treatment, daycare habilitative, narcotic replacement therapy, drug education or prevention courses, or limited inpatient or residential drug treatment as needed to address special detoxification or relapse situations or severe dependence.
F138: In Ventura County, services consist of a three-level system that increases in duration and intensity depending on the assessed severity of the participant’s addiction (Attachment IV): • Level I treatment provides up to six months of services (up to three months of treatment and up to three months of aftercare) consisting of between one and three hours per week. This level usually begins with two group meetings weekly for the first six weeks, and then one group meeting per week until the client completes the program. This level is indicated for clients who abuse drugs but may not have a serious addiction. • Level II treatment provides up to 12 months of services, consisting of six months of treatment and six months of aftercare. Level II treatment requires between three and nine hours per week, consisting of three group meetings per week for the first 12 weeks, and then gradually decreasing until recovery is stabilized. If needed, frequency of treatment can be increased. This level is indicated to treat addiction for the majority of Prop 36 offenders. • Level III treatment provides up to 18 months of services, consisting of 12 months of treatment with six months of aftercare. This level of treatment may include residential placement and intensive program work as well as additional outpatient client services. The requirement for residential treatment is assessed every 30 days, and sober living may be available after residential treatment is completed.
F139: Assigned treatment levels are based on the client’s assessed need. All treatment levels require attendance in at least two self-help groups per week. LA Times, “Success of Addicts Doing Treatment, Not Time, Questioned,” November 10, 2003. Ventura County Proposition 36 Implementation 25 The 12-step programs such as Alcoholics Anonymous and Narcotics Anonymous are considered essential to the success of the clients and are attended by the majority of clients. Drug testing is currently a requirement for all levels of treatment.
F140: Clients attend treatment classes and perform group exercises and homework assignments with the objective of repairing deficiencies in their judgment, behaviors, and thought processes.
F141: According to BHD/ADP, Ventura County courts offer Prop 36 probation to approximately 250 to 300 drug offenders each month. Potentially another 25 to 75 violations of probation are also offered Prop 36 treatment. According to BHD/ADP, these numbers cannot be more specific because no agency is currently providing accurate tracking. BHD/ADP estimates that about 200 new Prop 36 clients are assessed and enter treatment each month. Several previous clients enter treatment each month as well.
F142: Ventura County BHD/ADP presently contracts with eight community-based treatment providers for Prop 36 services. This number can vary based on the needs of BHD/ADP and the availability of providers. These treatment providers range from residential treatment, sober living facilities, training facilities, and outpatient services. Treatment providers working with Prop 36 clients must be licensed or certified by the California DADP.
F143: Treatment professionals state that it takes most addicts at least three months of two classes a week to fully “engage” in the treatment process, and that the longer the client is engaged, the more likely that they can overcome addiction. Treatment professionals state that around six months into the treatment program, an engaged, moderately addicted client can begin to exhibit behaviors indicative of long-term success.
F144: Ancillary support services may be provided under Prop 36, such as vocational training, mental health, anger management, wellness and health, family and individual counseling, education, domestic violence counseling, and literacy training.
F145: The county currently contracts for 28 beds in residential facilities each month. This number represents an increase over the 17 beds contracted during the preceding FY. As the client mix is largely unpredictable, there are times when there is a waiting list, and there are times when there are vacant beds.
F146: Due to the severity of addiction seen in the client population, BHD/ADP has increased the funding allocation for residential treatment (Level III) in the county’s FY 2004-2005 Prop 36 plan. This planned increase is from 8,497 to 10,038 bed days, or 18 percent.
F147: The county pays the contract treatment providers a negotiated flat fee per client per treatment service. The client may be ordered, as a condition of probation, to pay a portion of their treatment costs directly to the provider, depending on their ability to pay. In practice, the treatment provider may or may not require the client to pay a portion of the treatment fees. Ventura County Proposition 36 Implementation
F148: The demand for treatment services will fluctuate based on the number of clients who come to assessment. This number cannot be predicted with any degree of accuracy. The required services are determined during the assessment process, and the addiction level is not possible to predict before the client presents for assessment. A particular required service might have a waiting list of several days before a treatment opening is available, especially with regard to residential beds. Generally, however, the number and types of services available through treatment providers are considered adequate based on the demand for services.
F149: Residential treatment providers commented that the county typically underestimates the length of time a client should spend in a residential treatment facility, only making an initial referral for 30 days. Once the client is in residence, the treatment providers make a recommendation to the county to extend the treatment, and the county usually agrees to the longer term.
F150: One residential treatment facility stated that, once maximum allowance of Prop 36 services is completed, treatment staff members have helped their clients apply for other programs such as Medi-Cal or private insurance to help their clients remain in treatment. They explained that some of their clients are unable to remain sober without ongoing supervision. Citizen Complaint Regarding Contract Treatment Provider
F151: Subsequent to initiation of the present Prop 36 inquiry, the Jury received a citizen complaint from a Prop 36 client alleging, among other issues, verbal abuse, harassment, and erratic mood swings exhibited by a staff member of a residential treatment center. Because of the nature of the complaint and apparent personal relationships among the staff, the Jury understood the complainant’s decision not to make an ineffective complaint directly to the treatment provider.
F152: Contract treatment providers can, and often do, include recovered substance abusers. Clean and sober addicts, trained as professional addiction specialists and counselors, bring special skills and insight to the recovery process. Their contributions to treatment are considered invaluable.
F153: The Jury found that the subject of the complaint on occasion does act in the way described by complainant.
F154: The Jury found that at least once in the past, a treatment-provider staff member had relapsed.
F155: The licensing conditions as well as the contracts with all community-based treatment providers specify the requirement for a drug-free workplace.
F156: BHD/ADP officials state that, if there are no service delivery problems, contractor treatment providers cannot be held to specific standards of sobriety.
F157: A BHD/ADP official was questioned about the possibility of more involved inspections and more frequent or random visits to the contracted treatment facilities in the future. The response from BHD/ADP was that this may happen; however, the contracts are specific about times and frequency of those visits, so it may not be possible to monitor as closely as BHD/ADP would want. Ventura County Proposition 36 Implementation 27
F158: BHD/ADP officials report a close working relationship with the contract treatment providers and staff members, primarily by telephonic contact. CAS case managers receive the majority of their client status information directly from the treatment provider staff; however, face-to-face contact with the clients is approximately every 90 days.
F159: All clients are provided the “Policy on Client’s Rights” during their initial orientation. This one-page form states that each person receiving services shall have the right “to be free from verbal, emotional, and physical abuse and/or inappropriate sexual behavior.”
F160: Clients experiencing problems are advised to attempt to resolve the matter through discussions with their counselor, counselor’s supervisor, or program manager. There is also a client advocate within BHD/ADP for problems that cannot be resolved through other means.
F161: The Jury’ found that the County had the right under its agreements with the treatment providers to make periodic inspections at the contractors’ premises at all reasonable times, with or without prior notice. Treatment Factors and Measures of Success
F162: According to SATTF, in addition to drug treatment services and department administration, Prop 36 funds are allowed for increasing collaboration and coordination among stakeholders to “demonstrate that substance abuse treatment has a positive effect on public safety.”29
F163: The Implementation Committee Report stated, “All agreed that program evaluation is an important part of Prop. 36. Unfortunately, this aspect of the program has received little attention from the committee to date.” The report went on to state that, “careful attention should be paid to the ongoing development of a data collection system…. Our program should be…able to provide meaningful data on program completion, recidivism, and individual treatment providers to make appropriate adjustments in our overall implementation plan.”
F164: All stakeholders agreed that there are significant individual success stories within the Prop 36 program. CAS and BHD/ADP admit there are not as many successes as they would like, but the successes they do have are encouraging.
F165: It is the expert opinion of peace officers and prosecutors that the rise in crime in Ventura County over the past two to three years can be at least partially attributed to a greater number of Prop 36 offenders who remain out of jail and are therefore enabled to use drugs while in treatment. This opinion is reportedly supported by anecdotal reports of Prop 36 probationers in treatment.
F166: BHD/ADP officials reported to the Jury that the office of the District Attorney has no statistics to prove that any rise in crime can be attributed to Prop 36 clients; however, the office of the District Attorney continues to state these 29 Op. cit. supra, at FN 23, section 9510. Ventura County Proposition 36 Implementation beliefs along with the assertion that the substantiating statistics will eventually be collected when BHD/ADP releases the Prop 36 funds required to hire a statistician.
F167: The Second Year Report states that, “a second focus of these work groups is to develop methods that lead to increased reporting of both crime data and status of offenders participating in Proposition 36 services, while observing and complying with the regulations of individual privacy.” Within the statute, the term "successful completion of treatment" is defined such that, “a defendant who has had drug treatment imposed as a condition of probation has completed the prescribed course of drug treatment and, as a result, there is reasonable cause to believe that the defendant will not abuse controlled substances in the future.”30
F168: Some of the data indicators that criminal justice stakeholders would like to see are • Numbers of clients who complete Prop 36 treatment and who also have avoided further law enforcement interventions. • Tracking of Prop 36 “successful” and “satisfactory” completions who are still on probation and who test positive for drugs. • Number of clients who complete Prop 36 treatment and who have been re-arrested on any offense. • Individual tracking of drug usage and attendance statistics.
F169: In the statewide advisory group meeting for Prop 36 held on February 6, 2004, it was noted that statistics used to evaluate the program would be influenced by the fact that some counties have a “more rigorous definition of ‘completion.’” This group placed an item on the next agenda addressing the definition of “success in treatment.” Determination of completion is currently at the discretion of the counties.
F170: The Jury asked a contract treatment provider how they can determine if a client has completed the program and can be considered “not likely to use drugs in the future.” The response was that no one can guarantee the client will not use drugs in the future, and the county does not give the treatment providers the discretion to subjectively evaluate completion. Clients who successfully complete treatment do so based on the terms of the current county standard, and the county standard can be changed, not necessarily because of medical reasoning, but because of what the county can afford.
F171: A contract treatment provider expressed that, if the county could send fewer clients, those with treatable addictions and fewer criminal behavior problems, the treatment providers could have more successes that are meaningful. Penal Code section 1210(c) Ventura County Proposition 36 Implementation 29
F172: BHD/ADP reports that Prop 36 drug offenders have used drugs for a longer time and are more seriously addicted than anticipated when the legislation was passed.
F173: “Best practices” in addiction treatment is a continuously evolving subject. According to the most recent best practices in use by Ventura County treatment providers, long-term treatment is required to prevent relapse. However, the one-year statutory limit of Prop 36 probation does not allow for much discretion in extending the year.
F174: Even though the law specifies a 12-month maximum for treatment with a six- month aftercare provision, BHD/ADP states that most serious drug offenders should be treated as having a chronic disease such as diabetes, hypertension, or asthma. BHD/ADP states that these diseases may be controlled with treatment, but if treatment is discontinued, the results are often unfavorable. The Jury was informed that there is no such thing as a “cure” for addiction and the goal of BHD/ADP is to keep clients in treatment as long as possible.
F175: Presenting the disease model of addiction, BHD/ADP professionals make the point that doctors will not kick a patient out of medical treatment if their diabetes, asthma, or hypertension medications fail to control their diseases. They state that addiction treatment can be as effective as these other medical treatments if provided for a long enough period of time.
F176: BHD/ADP officials explained that many people, “a large number,” are not successful in treatment the first or second time. They stated that it might take several times, possibly three, four, or even five times through treatment before it will work. On being asked if clients can achieve recovery on the second, third, or fourth grant of probation, one BHD/ADP official stated that they might.
F177: The non-compliance policy states that, “a client’s progress shall be monitored by the assigned program provider and Case Manager in a sufficient manner. Violations in compliance shall be reported to the Court.” There are neither guidelines nor a definition of “sufficient manner.” (Attachment II)
F178: In the Second Year Report, Ventura County reports as accomplishments that it has “been able to get 90 percent of the clients assessed into treatment. The statewide number for the first year was 81 percent. Ventura also exceeded the state in the percent of clients remaining in treatment at 90 days.” At 90 days, 92 percent of Ventura County clients were still in outpatient treatment versus 65 percent statewide. BHD/ADP characterizes the 92 percent figure by stating, “Proposition 36 participants in Ventura County appear to have an edge over their counterpart s[sic] from other counties.”
F179: An Oversight Committee member was asked about the county clients’ apparent lack of success despite assertions from BHD/ADP that the program is successful. He answered that the county is dealing with clients who lack a sense of responsibility and have a hard time just getting to treatment. He added that there was even an attempt to pick clients up and drive them to the treatment just to make sure they get there. He stated that many of these clients are not able to keep a treatment schedule and that many of the clients 30 Ventura County Proposition 36 Implementation are so scattered they cannot be expected to get to class twice a week. Giving the reason that these clients don’t function well on their own, he concluded that lots of clients are failing.
F180: Under the current funding allocation model, BHD/ADP receives their Prop 36 funding based on the number of clients in treatment.
F181: The case manager is required to fill out a “Satisfactory Completion of Treatment”31 form when the client completes treatment (Attachment V). The form states the terms of treatment completion as follows: “There is reasonable cause to believe that the client will not abuse controlled substances in the future, providing the following relapse-prevention plan is followed: (1) The client abstains from all psychoactive (mood altering) drugs, unless prescribed by a physician….” [Emphasis added.]
F182: BHD/ADP cannot provide specific numerical data regarding the success or failure of treatment. BHD/ADP personnel are vague, citing the fact that Prop 36 is a “new program,” even though it has been nearly three years since the first offenders were referred to treatment. From the best indications the Jury can obtain, it appears that approximately 200 to 300 new and repeat clients enter the Prop 36 pipeline each month. Although it has been reported that 10 to 30 clients will complete treatment each month, CAS management reports that, as of May 2004, only 59 total clients since program inception have received the “Satisfactory Completion of Treatment” form and had their records expunged by the court. Of the “satisfactory” completions, there is no evidence that BHD/ADP tracks recidivism rates.
F183: A senior BHD/ADP official was asked to comment on the fact that, with the exception of BHD/ADP, everyone the Jury has asked about Prop 36 expresses disappointment in the lack of success. It was stated that, “You have to be careful who you ask.” This was followed by, the “District Attorney and Probation are mostly interested in public safety,” and they have concerns even though those concerns are not backed up by data.
F184: A member of the Oversight Committee stated that BHD/ADP goes before the Board of Supervisors with “hand-picked success stories,” but that is not the reality of Prop 36.
F185: The Jury repeatedly asked the question of how many Prop 36 clients have completed treatment without re-offending or being re-arrested for drug charges again. The Jury was told by CAS management that there is no way of determining this number because those types of statistics are not being or cannot be tracked.
F186: Information collected within the state after implementation of Prop 36 shows that about 50 percent of offenders are methamphetamine users. According to the First Year Report, drug tests administered during assessment in this 31 BHD/ADP officials mentioned frequently that this is “satisfactory” as differentiated from “successful” completion of treatment. Ventura County Proposition 36 Implementation 31 county show that as many as 48 percent of referrals tested positive for methamphetamine usage.
F187: Symptoms exhibited by methamphetamine users can include “violent behavior, anxiety, confusion, and insomnia. They also can display a number of psychotic features, including paranoia, auditory hallucinations, mood disturbances, and delusions…. The paranoia can result in homicidal as well as suicidal thoughts.” Methamphetamine use causes “functional and molecular changes in the brain.”32
F188: As a public health issue, injection drug use is the fastest growing risk factor for the spread of HIV in the United States. Individuals who inject methamphetamine are at increased risk of HIV/AIDS and hepatitis B and C.33 Drug Testing
F189: Judges can order drug testing of Prop 36 offenders. Based on SATTA guidelines, this drug testing can be required as a condition of probation and shall be used as a treatment tool.34 Treatment providers, Probation, court staff, or contract testing services may perform drug testing.
F190: During assessment, the client is presented with a “Client Consent Form, Drug Testing” which states, “I acknowledge that recurrent confirmed positive drug tests may be grounds for dismissal from treatment.”
F191: The client “Warning Notice” form states a category of non-compliance with the treatment program as, “Excessive positive drug tests.” There is no clarification of the term “excessive,” and BHD/ADP personnel report that it depends on subjective factors.
F192: Penal Code section 1210.5 states: “In a case where a person has been ordered to undergo drug treatment as a condition of probation, any court ordered drug testing shall be used as a treatment tool. In evaluating a probationer's treatment program, results of any drug testing shall be given no greater weight than any other aspects of the probationer's individual treatment program.” [Emphasis added.]
F193: BHD/ADP maintains that drug test results are not required by law to be shared with Probation, frequently erroneously stating to the Jury that the law requires drug testing to be used for “treatment only.” It was also stated that Probation has a tendency to arrest people who continue to use drugs during treatment. The First Year Report states that, "The reduction in positive drug tests is largely attributed to the frequent testing of all offenders while in treatment.”
F194: The Second Year Report states that, “Data over a two year period indicates that frequent and sustained drug testing of Proposition 36 offenders reduces 32 Methamphetamine Abuse and Addiction,” National Institute on Drug Abuse Research Report Series, NIH Publication Number 02-4210, Reprinted January 2002. Op. cit. supra, at FN 30. Penal Code section 1210.5 32 Ventura County Proposition 36 Implementation drug use when offenders remain in treatment. With offenders testing more than two times per week, including random testing once a client has reached the aftercare phase of treatment, clients have tested positive only 21 percent of the time once engaged in treatment.”
F195: For comparison purposes, statistics from traditional (non-Prop 36) Drug Courts indicate that approximately 10 percent of participants test positive for illicit drugs during treatment. In Ventura County Drug Courts prior to Prop 36, approximately nine percent of urinalysis tests during the first eight months in treatment were positive.35
F196: The Second Year Report further states, “Current funding is considered insufficient for a sustained frequency level of testing believed necessary to achieve demonstrated results or even further reduce the number of persons who test positive,” and, “Research has shown that drug testing in conjunction with treatment services renders a therapeutic outcome for program clients.”
F197: A senior BHD/ADP official stated that members of the Oversight Committee have requested random drug testing. He stated that research has shown random drug testing is not necessary when clients are tested twice a week on a regular schedule. He added that random testing could be warranted when there is no such system of frequent regular testing. He concluded that, based on the policy of twice-weekly drug testing, this county does not need random testing.
F198: Survey data gathered from several California counties indicate that drug test results are frequently submitted to Probation and the courts in a timely manner. Other treatment information provided to the criminal justice system includes program attendance, employment, education, cessation of illegal activities, use of free time, relationships, debt payments, and responsibilities.
F199: According to the Second Year Report, drug testing in Ventura County “is considered a treatment tool and is used to support treatment outcomes.” It is further stated that, “drug testing provides objective and immediate feedback to both clients and treatment staff. When administered in a therapeutic manner, drug testing assists in making appropriate clinical decisions around relapse prevention and positive reinforcement for targeted behavior (e.g., staying clean and sober).”
F200: During the Jury’s inquiry, revised drug testing and attendance protocols were submitted for review to the Oversight Committee. There were several meetings to discuss and address these new procedures, but there was no agreement and no common ground for compromise. Some highlights of the proposed drug testing protocol (Attachment VI) are • “A defendant who has submitted a positive drug test should remain in treatment, whether in the current regimen or intensified treatment.” 35 Belenko, Steven, Ph.D., “Research on Drug Courts: A Critical Review,” The National Center on Addiction and Substance Abuse (CASA) At Columbia University, June 1998. Ventura County Proposition 36 Implementation 33 • In the first 30 days of treatment, testing will be conducted a minimum of one time a week. However, treatment providers will have the discretion to “adjust the number of tests up or down.” • “The first 30 days of testing will not be reported to Probation or the Court.” • After 30 days, testing will occur typically twice per week. Providers will have the discretion to decrease or increase testing on an individual case-by- case basis as needed. • Providers must remain within their testing budget. • Any client considered for completion of treatment must have a minimum of 30 days of negative tests. If a client tests positive at their exit appointment, the client will remain in treatment for 30 days of negative tests. • In addition, the drug testing protocol excludes consideration of positive tests for marijuana. (This document refers to a separate protocol addressing usage of marijuana.)
F201: On April 8, 2004, the Jury asked the Oversight Committee what would happen if the committee could not reach an agreement on the proposed protocol. It was authoritatively stated that the original protocol would remain in effect. It was explained that the original protocol was developed for the initial implementation of Prop 36, and it did not have the input of the treatment providers. The jury was also advised that the treatment providers have proposed the new protocols, although other evidence indicates that not all treatment providers were consulted.
F202: In their regular meeting on April 28, 2004, BHD/ADP informed Oversight Committee members that the new protocol was being adopted and would be placed in effect on July 1, 2004. This was done reportedly without a vote and over the reportedly strenuous objection of public safety stakeholders. One member stated that BHD/ADP expressed the attitude that they were in charge and had to make a decision because the committee would not agree.
F203: On May 7, 2004, the Jury was informed that the new treatment protocols had been adopted and were being implemented as proposed, effective on July 1, 2004. The proposed protocol was revised to remove the phrase, “The first 30 days of testing will not be reported to Probation or the Court.” However, in a later revision of the protocol which committee members stated they did not receive, an additional term was added, “Clients on the waiting list for residential treatment will not be sanctioned or non-complied for positive tests while waiting for an available bed.”
F204: The Jury contacted several members of the Oversight Committee for comment. Most members expressed surprise that one member agency could make a unilateral decision. Members also stated that they were not sure why they were asked to come to the meetings if their inputs and opinions were not to be considered. More than one member stated that the judge’s influence in the committee allowed BHD/ADP to implement the proposed protocol. Ventura County Proposition 36 Implementation
F205: A senior BHD/ADP official stated that the treatment providers require the discretion to adjust the drug testing schedules to reserve their budget for those clients requiring more testing. He stated that when a client is working in the program and engaged in the treatment process, that client does not use drugs. The treatment providers can tell if the clients have started using drugs again, and testing them frequently is a waste of assets.
F206: A treatment provider notes that clients have completed the program to the accepted standards of BHD/ADP, and when they took graduation drug tests, some tests came back positive for illegal drugs. This treatment provider stated the opinion there was not enough drug testing in the BHD/ADP protocols.
F207: When asked about the new protocol and the effects on the frequency of drug testing expected in the next FY, the answer from a BHD/ADP official was that it could go up, explaining that the drug test protocol is a minimum standard for testing and reporting, and that treatment providers will now have the option to increase the amount of testing performed.
F208: Having been informed that the treatment providers had written the proposed drug testing protocol, the Jury contacted a major treatment provider to verify this information. According to the provider, they were told about the new protocol, but they did not write it or even recommend it. It was believed by this treatment provider that there is not enough drug testing in the new protocol and there would be very little accountability.
F209: Additionally, it was noted by one treatment provider that, no matter how many clients were referred to treatment, the drug-testing budget was to remain fixed. This would mean that there would be fewer tests per client when there were more clients enrolled. The treatment provider expressed the opinion that the new drug testing protocol was a financial business decision rather than a treatment decision.
F210: A senior BHD/ADP official stated that the new protocol provides more flexibility to reduce testing in the first 30 days. He stated that this decision was necessary because the testing budget is limited. He added that it makes no sense to use your drug testing budget when you know the clients are likely to test positive. He emphasized that this is a good business decision.
F211: The First Year Report states that offenders reduced drug use from 46 percent at the time of assessment to 15 percent after entering treatment.
F212: The Second Year Report states that offenders reduced drug use from 48 percent at assessment to 21 percent after entering treatment. This was six percent worse than the prior year.
F213: The current average cost of a urine test is $8.27. Table 1 shows that, during this FY to date, the county has performed an average of 1,732 tests per month at all locations (the average through February was 1,656 tests per month, but March experienced a 40 percent increase over this average).
F214: While drug testing may not be used as the sole or even primary assessment of compliance, all treatment providers have reported that testing is a valuable Ventura County Proposition 36 Implementation 35 treatment tool to improve a client’s motivation to remain sober, especially in the early stages of treatment. Drug Tests Month Administered Cost July 1,802 $14,902.54 August 1,592 $13,165.84 September 1,565 $12,942.55 October 1,665 $13,769.55 November 1,525 $12,611.75 December 1,664 $13,761.28 January 1,692 $13,992.84 February 1,750 $14,472.50 March 2,337 $19,326.99 Total YTD 15,592 $128,945.84 YTD Monthly Average 1,732 $ 14,327.32 Table 1. FY 2003/04 Monthly Drug Tests
F215: Probation maintains data on every supervised Prop 36 client. They provided the Jury with specific numbers of cases managed and clients supervised per month, violations filed, drug testing (non-Prop 36), revocations, incarcerations, and successful completions.
F216: When frequently asked about client counts or statistics, BHD/ADP officials consistently prefaced their responses with the disclaimer, “it depends,” and proceeded to explain why numbers do not tell the entire story. A BHD/ADP official allowed that there might be an average of between 450 and 500 “active” participants in the treatment programs at any given time, and stated that approximately another 40 percent (approximately 180 to 200) are considered “lost” from the program, referred to as “on the tarmac.” A lost participant could be in jail or could have absconded from the program. In any case, BHD/ADP stated they have no way of knowing the status; however, after 30 days “on the tarmac,” the treatment provider may report the client as “discharged” from treatment.
F217: Since only the attending participants can be drug tested, the 20,000 annual drug tests average three to four tests per client per month, or less than one test per week. During the Jury’s inquiry, the February drug testing frequency went up considerably and the March drug testing went up by more than 30 percent over February. Treatment providers also stated that they were processing a large number of program completions “in the last month or two.”
F218: Of note was the revelation that past reporting of “thousands of clients” was in reality a fraction of that number due to reporting inconsistencies. Apparently, the 25 percent of the state funding was allocated to counties based on the number of drug offenders in the county, and BHD/ADP policy was to count each referral and re-referral of the same client as a separate “offender.” However, when trying to reconcile the number of drug tests to the number of 36 Ventura County Proposition 36 Implementation offenders, the Jury noted that the stated protocol of two drug tests per week and the actual number of drug tests paid for by the county would result in less than a single drug test per month per client.
F219: The Second Year Report states that on July 1, 2003, there were 1,044 clients assigned to Prop 36 supervision. The same report stated that offenders were tested “more than 2 times per week.” According to the drug testing spreadsheet prepared by CAS management (summarized in Table 1), there were 1,802 drug tests administered in July 2003. Even after adding the 124 random drug tests administered by Probation in July of that year, the average number of drug tests per week is still less than 0.5 per offender. If it is assumed that 40 percent of the 1,044 clients were “on the tarmac,” only 626 clients remained to be tested, raising the weekly rate to less than 0.72 tests per offender.
F220: Treatment providers state that drug testing can be a valuable test if the results are immediate and the sanctions follow quickly. They note, however, that it can sometimes take up to two weeks to obtain the results of a drug test. Currently three consecutive or five total positive drug tests are required before a client is considered non-compliant and reported. It could take many weeks to recognize and report a client with a problem. During that time, the client’s addiction and behaviors may be unchecked and out of control.
F221: One treatment provider commented that Ventura County’s 21 percent dirty drug tests was an extremely high number for clients who were actively in treatment. In other treatment programs, the rate is very low, as little as three to six percent. It was speculated by a treatment provider that the county numbers were so poor because there were no significant sanctions available to offenders who use drugs in the program. The federal programs are virtually drug free because drug use is not tolerated and sanctions back up this policy.
F222: The 1998 drug court review referencing Ventura County Drug Court stated that, in general, drug court participants average 10 percent positive drug tests and probation-supervised offenders without Drug Court average 31 percent positive drug tests.36
F223: Client fees are charged for drug testing in some counties and express their belief that charging helps engage the client in his or her own treatment. For example, Kern County charges clients $13 per week for random drug testing.37 Ventura County encourages clients to pay what they can afford.
F224: There are presently new drug test screening devices that can reduce the cost of drug testing and allow for more frequent testing. The PassPoint™ eye scan is self-administered in 30 seconds and can be used to pre-screen a client to determine if urine testing is necessary. The system has a fixed GSA price of $3,500 per month, and with a frequency of testing of 1,000 tests per month at each location, the cost will average less than $3.50 per test. Increasing the number or frequency of testing does not increase the $3,500 cost per month. Op. cit. supra, at FN 33. 37 “Making It Work! 2004” Conference in San Diego, February 4-6, 2004. Ventura County Proposition 36 Implementation 37 Additionally, test results are in the device’s database and can be directly transferred to the case files, saving data entry time and effort. Other similar devices are also available.
F225: In addition to screening, a hair follicle test is available to determine what drugs a client has taken for approximately the past 90 days. A hair follicle test costs approximately $160. Policy and Rationale
F226: BHD/ADP states that coerced treatment is not effective for many drug offenders. Current efforts are underway to implement “motivational interviewing” techniques to change the recalcitrance of drug offenders’ motivation for change. Professionals state that, typically, long-term drug offenders can state many reasons why treatment will not work for them, or why they do not wish to receive treatment. Internal motivation for the client is the goal of motivational interviewing.
F227: In the Prop 36 “Making It Work! 2004” conference in San Diego, the Director of the National Drug Court Institute reported that, “Coercion is a nasty word in our vocabulary but it does not need to be, because it serves a purpose…. It can keep a client in treatment long enough for recovery to take place and can reduce the number dropping out.” Research indicates that an offender who is coerced to enter treatment by the criminal justice system is likely to do as well as one who volunteers.38
F228: The use of sanctions in Drug Court, including the viable threat and use of jail time, has been viewed as instrumental in the changed behavior among Drug Court participants. Sanctions are most effective in reducing drug use and criminal behavior when they are immediate or of increasing severity and predictable.39
F229: Prison-based drug treatment programs with community-based aftercare have been shown to significantly decrease recidivism. The “Delaware Model” shows that re-arrest probability can be reduced by 57 percent and likelihood of returning to drug use can be reduced by 37 percent.40
F230: In the “Making It Work!” technical assistance conference held in February 2003, Sacramento County reported a “carrot and stick” approach to give offenders chances. “Sanctions or interventions might include sitting in the courtroom for eight hours, or doing community service.” Offenders may be required to attend 12-step meetings on a daily basis or “be ordered to move if they are living with an addict.” 38 Hubbard, R., Marsden, M., Rachal, J., Harwood, H., Cavanaugh, E., and Ginzburg, H., “Drug Abuse Treatment: A National Study of Effectiveness,” Chapel Hill: University of North Carolina Press, 1989. National Drug Court Institute, “The Critical Need for Jail as a Sanction in the Drug Court Model,” Vol. II, No. 3, June 2000. (http://www.ndci.org/publications/EffectiveSanctionsFactSheet.pdf). NIDA InfoFacts, “Drug Addiction Treatment Methods,” National Institute on Drug Abuse, (http://www.nida.nih.gov/Infofax/treatmeth.html). Ventura County Proposition 36 Implementation
F231: BHD/ADP states in the First Year Report that Ventura County’s use of “therapeutic jurisprudence” results in the “application of sanctions and treatment services in a coordinated manner for the benefit of the offender and ultimately a successful outcome.” There is no mention of the types of sanctions used under Prop 36.
F232: All of the stakeholder representatives acknowledge that becoming addicted was not the intent of any drug user, and that addiction is a relapsing disease. Intended Populations
F233: Prop 36 offenders can be characterized based on the level of drug addiction and the level of criminality. Both factors play a role in determining treatment options and criminal justice oversight.
F234: There is general acknowledgement that Prop 36 was and still is intended for the first- and second-time, non-violent drug offender. BHD/ADP has reported that many of their clients do not fit the intended profile, based on either level of addiction or criminal history.
F235: On the State of California DADP website there are informational flyers and brochures available for Prop 36. There are two reference documents with essentially the same information. The first document is dated January 2003 and states that, under Prop 36, “first or second time non-violent adult drug offenders who use, possess, or transport illegal drugs for personal use will receive drug treatment rather than incarceration.”41
F236: The second document is dated January 2004. In this new document, in the text quoted above, the phrase, “first or second time non-violent drug offenders” was changed to “most non-violent adult offenders.”42
F237: Both of these documents state that, “The courts may sanction offenders who are not amenable to treatment.”
F238: Based solely on the level of addiction, the UCLA Report highlights the counties’ perceptions that offenders are not the population expected and states that those perceptions are not based on fact. “In summary, SACPA treatment clients were similar to other treatment clients in California and the United States on most indicators of drug problem severity and co-occurring mental disorder, although mental illness may be less common among SACPA clients than other clients.”
F239: There is general agreement that the level of criminality of Prop 36 clients was largely unexpected.
F240: Treatment providers in Ventura County report that they do not receive the criminal histories of the clients who are referred by BHD/ADP. In contrast, clients referred from federal agencies come to treatment providers with a 41 California Alcohol and Drug Programs, “SACPA Brochure” (http://www.adp.cahwnet.gov/SACPA.pdf/P36_Brochure_Jan2003.pdf), January 2003. California Alcohol and Drug Programs, “SACPA Fact Sheet” (http://www.adp.cahwnet.gov/FactSheets/Substance_Abuse_and_Crime_Prevention_Act_of_2000.pdf), January 2003. Ventura County Proposition 36 Implementation 39 criminal history information sheet to inform the providers of the client’s background and alert them to potential problems.
F241: County treatment providers state that they will often learn of a client’s history through self-disclosure or after a violent incident occurs. These providers have learned that many of their clients have extensive criminal histories that can include violence, property crimes, gang involvement, prostitution, and drug dealing. It is the stated opinion of treatment providers that some of the Prop 36 referrals are capable of predatory crimes.
F242: In March 2002, San Diego hosted the second annual “Making It Work!” technical assistance conference on Prop 36. In the proceedings of this conference, the Director of the California DADP, stated that, “What we are seeing in SACPA are clients who have severe drug histories, serious physical health problems, and extensive criminal justice backgrounds. To some people this is a surprise; to others it was fully expected.”
F243: The Director of DADP further stated that, “Early experience is indicating that more felons are participating in the program than were expected.” She observed that some offenders are choosing to enter into the least demanding course for treatment. “Diversion laws are still on the books,” she said, “and it is unlikely that a misdemeanant would want to plead guilty to a felony and sign up for a year and a half of SACPA treatment that is court and probation- supervised when a less demanding alternative [Prop 36] is open. So, yes, individuals who are eligible are opting for lesser programs. I do not think there is a judgment to be made on that other than an understanding that there are other laws on the books.”
F244: The Director of the National Drug Court Institute, speaking before the “Making It Work! 2004” conference, stated that, “From 1979 to the present, the number of drug and alcohol users in the United States declined by 45 percent, but the percentage of crime related to substance abuse has spiraled upward…. The social scientists say we are a nation of fewer addicts and fewer users but those addicts and users are more harmful and destructive than ever before.”
F245: BHD/ADP reports that in Ventura County, more than 41 percent of the offenders are convicted felons, suggesting a substantial criminal history. BHD/ADP also acknowledges that the serious offenders and long-time addicts often do not respond to treatment. Stakeholder Concerns
F246: In the First Year Report, BHD/ADP stated that, “stakeholder input has been actively sought.” BHD/ADP relates convening a stakeholder forum “to provide the community with a progress report on the implementation of Proposition 36, to receive feedback and comment from the community about the initiative, and to initiate future planning based on community response.” BHD/ADP characterizes stakeholder input as important and something they seek in order to effect policies; however, there is no reference to the content or nature of the stakeholders’ opinions or to any actions or policy changes that resulted from those opinions. Ventura County Proposition 36 Implementation
F247: In addition, there was a survey provided to stakeholders at the 2001 meeting to obtain their input. This survey is included as Appendix A of the First Year Report. The questions asked of stakeholders included, “What is your overall rating of tonight’s Stakeholders’ Meeting?” and “Was there enough time for questions & answers and stakeholder input?” There was no direct question about Prop 36 in the survey, and no indication that stakeholders had any influence with BHD/ADP.
F248: Studies have proven that, in addition to drug-related crimes, drug offenders engage in predatory illegal acts that victimize members of the general population (assault, robbery, burglary, theft, forgery, fraud, embezzlement, and dealing in stolen property).43 Researchers have also found that when addicted offenders used drugs, they were among the most active perpetrators of other crimes.44
F249: In the Second Year Report, county officials state that, “the criminal justice system in its understanding of ‘therapeutic justice,’ and treatment professionals’ assistance, has led to protocols that will return those persons who do not continue in their treatment program back to court in an expeditious manner.” There is no clarification of the phrases, “continue in their treatment program” or “expeditious manner.”
F250: BHD/ADP has stated that the results of drug tests are to be used “for treatment purposes only.” Because addiction is a disease characterized by relapse, BHD/ADP believes that sharing drug test results with the criminal justice system could result in serious legal consequences for their clients, which in turn would frustrate the treatment objectives.
F251: Several surveyed California counties have written procedures requiring positive drug tests to be reported to the Courts or Probation within 24 hours of receipt. One county stated that they fax the positive results and then follow up with a telephone call.
F252: In light of the revised wording in the new drug testing protocol, BHD/ADP officials were asked by the Jury if the new protocol as it would be implemented allowed for sharing of drug test results with Probation. One official replied that it did, but another corrected that assertion by stating, “not necessarily.” Under the new protocol, treatment providers will record the drug test results in the client files, and the files are reviewed when clients are returned to courts for review or violation. The treatment team (CAS and treatment provider) prepares a report for the court team (CAS, court, Probation/Parole, Public Defender, District Attorney) to review. R L Hubbard ; J J Collins ; J V Rachal ; E R Cavanaugh, “Criminal Justice Client in Drug Abuse Treatment,” Compulsory Treatment of Drug Abuse: Research and Clinical Practice, Carl G Leukefeld and Frank M Tims, eds., 1988: 57-80. (http://www.nida.nih.gov/pdf/monographs/86.pdf). Wish, E.D., and B.D. Johnson, “Impact of Substance Abuse on Criminal Careers,” Criminal Careers and Career Criminals, vol. II, ed. Alfred Blumstein et al., Washington, DC: National Academy Press, 1986: 52–88. (http://books.nap.edu/books/0309036836/html/52.html). Ventura County Proposition 36 Implementation 41
F253: BHD/ADP officials stated that a complete treatment-related drug testing history might or might not be provided to the court team. Including drug test results in the client reports to the courts is within the discretion of the CAS case managers based on their determination of the issue before the courts.
F254: The Second Year Report addresses public safety by acknowledging concerns raised in local news articles by the Ventura County Sheriff and the City of Ventura Police Department. The report mentioned a letter sent to local officials by the District Attorney raising concerns about increases in local property crime rates. The report states, “The concerns raised were attributed to flaws in the Proposition 36 initiative.”
F255: In the District Attorney’s letter, dated September 10, 2003, it was clear the concerns were “in part due to the provisions of the law but also due to the manner in which the program has been implemented.” Concerns were addressed relating to the “revolving door” nature of re-referring offenders back into Prop 36 after multiple drug convictions. The letter stated that offenders will have participation terminated on non-drug probation violations, but the next drug-related conviction will return the offender to the program. “A number of individuals in the program have five or more pending drug possession or drug use cases for which they are on separate grants of Prop 36 probation.” The high level of criminality apparent in these Prop 36 participants is of particular concern with regard to public safety.
F256: According to the District Attorney’s letter, implementation issues are of particular concern. “Under present implementation of the program, it is common for a person to have missed more than eight sessions of court-ordered treatment prior to the court being notified of the violation. The lack of information exchanged among treatment, the assessment center, the District Attorney’s office, probation and the court have resulted in individuals being out of compliance with treatment and testing positive (indicating continued use of drugs) for several months before being brought back before the court. These individuals are still in the community, abusing drugs, driving under the influence of drugs and at liberty to victimize their families, children and community.” 45
F257: The City of Ventura Police Chief stated in a letter to the Jury of March 22, 2004, “It is my professional opinion that the release of chronic narcotics offenders without supervision has impacted the number of criminal incidents reported in the City of Ventura.”
F258: In a study of more than 2,000 arrestees from six cities who reported using crack, powder cocaine and heroin in the 30 days preceding their arrest, high percentages – typically 20 percent or more – reported drug dealing or other illegal activity as their main source of monthly income.46 Generally, the more frequent the drug use, the more likely the offender was to report being involved in drug sales. Some of the other illegal income-generating activities 45 Letter from Ventura County District Attorney, to Alcohol and Drug Programs, September 10, 2003. Op. cit. supra, at FN 35. Ventura County Proposition 36 Implementation that were frequently reported included prostitution, benefits fraud and property crime.47
F259: BHD/ADP states that offenders not showing up for assessment (as opposed to treatment) are “non-complied” and sent back to Prop 36 court. Although courts have upheld that failure to report to assessment is indicative of refusal of treatment, according to BHD/ADP, these “no-show” offenders often make it back into the Ventura County Prop 36 system.
F260: In interviews with the Jury, BHD/ADP stated that the District Attorney has allowed serious offenders to receive Prop 36 treatment through plea bargains. As an example, BHD/ADP stated that the District Attorney had allowed DUI offenders, ineligible for Prop 36 treatment, to plea to a lesser drug offense, which would allow treatment without incarceration.
F261: The District Attorney’s office states that DUI offenses are always taken very seriously. Those drug offenders with an arrest for DUI are prosecuted for DUI and there is “no way” they would be pled to a lesser offense. Leadership and Management
F262: BHD/ADP functions as the county Lead Agency to chair the Prop 36 Oversight Committee. As the Lead Agency, they are responsible for receiving, properly spending, and accounting for state Prop 36 funding.
F263: BHD/ADP provides the authorization for all referrals, assessment, and treatment protocols and treatment decisions.
F264: BHD/ADP defines, and may change at any time, the standards by which treatment is measured.
F265: BHD/ADP determines, and may change at any time, the criteria for successful or satisfactory completion of treatment.
F266: BHD/ADP may increase or reduce the frequency of drug testing.
F267: BHD/ADP may tighten or relax the treatment attendance criteria.
F268: BHD/ADP controls the funding for data collection and analysis efforts, making the decision to collect and analyze particular information, or neglect to track that information.
F269: BHD/ADP authors the annual report to the State of California describing the year’s accomplishments in Ventura County.
F270: The Implementation Committee Report of June 5, 2001 addressed the additional oversight requirements imposed on Probation by Prop 36, stating that BHD/ADP assumed the responsibility of providing “significant levels of monitoring” through drug testing and treatment sessions. Riley, K. Jack, Pat Ebener, James Chiesa, Susan Turner, and Jeanne Ringel, “Drug Offenders and the Criminal Justice System: Will Proposition 36 Treat or Create Problems.” (http://www.rand.org/publications/IP/IP204/IP204.pdf). Ventura County Proposition 36 Implementation 43 Client Population and Accountability
F271: Over several months of researching Prop 36 in Ventura County, the Jury repeatedly and unsuccessfully attempted to determine the number of clients who had been through the program and the number of clients currently in the program. Many of the numerous client-count discrepancies discovered while researching the drug testing protocols are further described in this section.
F272: The initial question of client counts was asked of BHD/ADP when the Jury was presented with a spreadsheet showing monthly “no-shows” for assessment and treatment. The Jury asked for the total number of persons who “showed” for treatment to determine if the “no-show” rate might be statistically significant.
F273: A BHD/ADP official informed the Jury that client counts could not be provided due to the difficulty of relating Prop 36 cases or assessments to individual clients. It was explained that counting numbers of clients is an ongoing problem for CAS because of the constantly recycling population. Any answer was said to be further obscured because the “no-show” number could represent multiple events of the same client who might have been absent from assessment or treatment.
F274: On a tour of the assessment center, the Jury again asked how many clients were in the system. The answer was literally, “a lot.” When asked specifically, the BHD/ADP official again spoke of the difficulty of providing a number with any precision, speaking of the number of assessments versus referrals. Completions and dropouts were discussed as well. From this explanation, the Jury was left to conclude that somewhere between 1,000 and 2,000 clients were presently in the system.
F275: On subsequent questioning by the Jury, the BHD/ADP official explained that client reporting was complicated due to the terminology used at various stages of Prop 36 processing, explaining: • The term “referral” is used when Prop 36 probation is granted by the court and the probationer is instructed to report to CAS. This is the total number of offenders “referred” from court to CAS. − “Initial referral” indicates a client who first enters the Prop 36 system. (According to the Second Year Report, this is an unduplicated number.) − “Re-referral” is a client who may be coming back through court. (The Second Year Report clarifies that this client “recycling” may be due to new charges, probation or parole violations, strikes, or multiple treatment episodes.) • The term “assessment” is used when a CAS addiction specialist or case manager performs a clinical addiction evaluation of the client. Assessment can take place at any stage of the process. − “Initial assessment” takes place when a client is first referred to the CAS. Ventura County Proposition 36 Implementation − “Re-assessment” can take place when a client violates or drops out of the system and the courts place that person in treatment once again. − “Exit assessment” can take place when a client completes treatment or is transferred out of the program. • The terms “client” and “offender” refer to actual persons in the Prop 36 program.
F276: In light of the clarification provided by BHD/ADP, the First Year and Second Year Reports were once again reviewed by the Jury.
F277: “Facts” contained in the First Year Report (FY 2001-2002 statistics only): • “3,122 offenders were adjudicated and referred by Ventura County Superior Court for substance abuse treatment under Proposition 36.” • Of the 3,122 referrals, “726 clients were re-referred for program services following an initial referral but who failed to report.” • “2,709 clients made contract [sic] with County operated Central Assessment Services and scheduled the assessment appointment.” • “1,631 assessments were completed by Central Assessment Services in the twelve month period.” • “1,345 [of 1,631 completed assessments] were non-duplicated clients.” • “In FY2001/02, 1,465 clients entered treatment.” • “A total of 1,431 offenders have been returned back to Court for program non-compliance.” • “Since July 1, 2001 approximately 64% of clients assigned to treatment continue to progress through treatment.”
F278: In the letter submitting the First Year Report to the Ventura County Board of Supervisors, BHD states, “Since the onset of the program, more than 1,600 eligible participants have been diverted from our local jails to substance abuse treatment, resulting in a potential cost savings to our criminal justice system.”
F279: The Second Year Report is much shorter than the First Year Report; however some of the relevant “facts” are: • The Second Year Report displays a table of referrals stating that there were 1,720 offenders referred by Ventura County Superior Court in FY 2002-2003 (3,782 including re-referrals). • The table also shows that 2,396 offenders were referred by Ventura County Superior Court in FY 2001-2002 (3,122 including re-referrals). • Total referrals from the court for both FYs is 4,116 (6,904 including re- referrals). • “Ninety percent of those referred enter treatment in Ventura County.” • 2,062 clients were re-referred following an initial referral. • “1,235 persons were assessed as new clients…” Ventura County Proposition 36 Implementation 45 • “833 [persons] were re-assessed following their return to court for non- compliance of program.” • The total number of first and second year initial assessments is 2,580. • The total number of first and second year re-assessments is 1,084. • “Offenders under conditional supervision make up 53% versus 44% of those on formal probation.” • “On July 1, 2003, 1044 clients were assigned to Proposition 36 supervision, primarily for felony offenses.”
F280: The July 1, 2003 baseline of 1,044 clients assigned, documented in the Second Year Report, was repeatedly contradicted in written reports and verbal numbers provided by BHD/ADP officials.
F281: The UCLA Report notes that, in reporting the Prop 36 caseloads, some counties may have counted the number of events (i.e., the number of referrals, assessments, and treatment placements) while other counties may have reported the number of offenders who completed each of these steps. Offenders who recycled through the system would have been counted twice (or even more).
F282: According to BHD/ADP officials, Ventura County did count offenders multiple times as they were recycled through the system. For example, the Second Year Report states that at the two-year mark, “more than 6,904 offenders eligible for services…have been processed….” Even though this report specifies “offenders” rather than events, this same year’s report states that first year initial referrals were 2,238 and second year initial referrals were 1,666. As the total initial referrals for the two years is 3,904 (4,116 including parolees), it is difficult to determine how the number of offenders (persons) processed actually exceeded total initial referrals by 3,000.
F283: A BHD/ADP official provided the Jury with a billing spreadsheet showing drug test quantities for FY 2003-04. This spreadsheet stated the number of drug tests administered and billed, but it contained no client population with which it could be meaningfully compared. Using the July 2003 client count of 1,044 resulted in an average client drug testing rate of 1.7 tests per month, considerably less than the reported eight tests per month.
F284: Seeking to determine if the drug tests per client met BHD/ADP’s published protocols and standards, the Jury once again asked a BHD/ADP official about the total clients on Prop 36 probation by month. Again, the Jury was told that the client count depends on a large number of factors. However, the Jury was given a spreadsheet showing the demographics of Prop 36 clients, by month, through April, for FY 2003-04. (Attachment VII.)
F285: The demographics (excerpted in Table 2) represent the number of clients entering treatment, and the total clients entering treatment in July 2003 was 87. The Jury once again asked the BHD/ADP official how many clients were in the Prop 36 system each month. It was responded that this number was on the spreadsheet, and the Jury again asked for clarification. The year-to-date (YTD) column was explained in this manner: 46 Ventura County Proposition 36 Implementation • There were 687 first-time assessments (Total # of Assessments). • There were 757 re-assessments from clients cycling through the courts either single or multiple times (Total # of Re-Assessments). The re- assessments could include some of the beginning assessment clients coming back into treatment. Prop 36 Demographics Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD % Total # of Assessments 72 63 85 67 65 77 52 53 88 65 687 37% Transfer Out 15 9 11 7 8 9 7 6 5 5 82 12% Total # of Re-Assessments 61 65 58 68 83 68 103 85 94 72 757 40% Exit Assessments 29 31 45 45 30 41 34 39 26 32 352 19% TOTAL 177 168 199 187 186 195 196 183 213 174 0 0 1878 108% Gender Male 63 50 68 51 48 62 38 41 65 43 529 69% Female 24 22 28 23 25 24 21 18 28 27 240 31% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Legal Status Formal Probation 31 17 44 31 18 21 13 22 30 29 256 33% Conditional Release Probation 49 50 48 40 46 52 42 33 59 40 469 61% Parole 7 5 4 3 9 3 4 4 4 1 44 6% TOTAL 87 72 96 74 73 86 59 59 93 70 0 0 769 100% Tx Recommended Level I 13 9 9 10 5 11 3 5 5 4 77 11% Level II 51 50 67 51 52 54 40 43 76 53 537 78% Level III 3 2 8 5 7 8 7 4 6 4 54 8% Other (Pending, LOA, Refused) 5 2 1 1 1 4 2 1 1 1 19 2% TOTAL 72 63 85 67 65 77 52 53 88 65 0 0 687 100% Table 2. Proposition 36 Demographics Report FY 2003/2004 (Excerpted from Attachment VII) • There were 82 assessments of clients who transferred out of the Prop 36 program, mostly due to transfers to another county or treatment program (Transfers Out). • There were 352 exit assessments of people who completed their treatment (Exit Assessments). These exits could show up again as beginning assessments or re-assessments. • The total of assessments is 1,878. Because of duplication within categories, this total is 108 percent of total assessments. • Clients entering the Prop 36 system total 1,526 (687, 757 plus 82) and leaving the system totals 352.
F286: The BHD/ADP official initially stated that, based on this demographics report, “Prop 36 has about 1,526 clients” as of April 2004.
F287: On further questioning, the “1,526 clients” was changed to 1,526 cases of clients entering the system. On the Jury asking again for physical clients by month in the Prop 36 systems versus cases, assessments, or new arrivals, the BHD/ADP official clarified the number to 769 based on the demographic data.
F288: The BHD/ADP official reported that, of the 769 total clients, about 40 percent are “on the tarmac” at any given time, and the treatment providers must wait 30 days before dismissing them from treatment. The final figure supplied is that there are about 460 to 500 active clients in the program at any given time. Ventura County Proposition 36 Implementation 47
F289: Still wondering what happened to the clients already in the system on June 30, 2003, the Jury recognized the BHD/ADP analysis might be in error. The two primary outpatient treatment providers were asked about their monthly Prop 36 client counts. The estimate was approximately 250 to 300 at the largest provider and approximately 200 at the smaller. These numbers were confirmed by obtaining billing records from the Ventura County Auditor- Controller’s Office.
F290: For additional information, Probation was asked how many Prop 36 probationers were under direct Probation supervision. The Jury was provided a spreadsheet of Probation’s FY 2003/2004 “Prop 36 Yearly Stats” (Attachment VIII). Probation supervision is provided to the felony probationers (versus conditional release probationers supervised by BHD/ADP).
F291: Probation reported that felony probationers are typically required to report to their probation officer every month (versus the requirement to report to treatment at least twice each week). If a probationer fails to report to Probation, an attempt is made to contact the person and rearrange the meeting. After a reasonable effort, if the person cannot be contacted or still does not report, a bench warrant is initiated and the matter is referred to law enforcement.
F292: Probation states that, for a variety of reasons, Prop 36 probationers may be less responsible than other probationers. They have a higher rate of missing appointments because they forget, abscond, or relapse. A large number, 10 to as high as 20 percent, might be “missing” at any given time. Probation has not heard and does not use the term “on the tarmac.”
F293: The client counts were further researched (refer to Table 3): • Probation reported to the Jury that in July 2003, there were 886 Prop 36 clients supervised by Probation (felony offenses). • Probation estimated that, of all supervised Prop 36 probationers, about one percent (fewer than 89 clients) have completed treatment. • Probation reports that 15 – 20 percent of Prop 36 probationers are in violation of probation at any given time. Many but not all of those probationers may not be active in treatment. PROBATION AGENCY PROP 36 YEARLY STATUS Jul Aug Sep Oct Nov Dec Jan Feb ….. Avg YTD Proposition 36 Formal Probationers Supervised 886 857 860 907 843 789 755 720 827 6,617 One Percent (Estimated) Total Completions 89 86 86 91 84 79 76 72 66 66 Maximum of 20% Violations Not in Treatment 177 171 172 181 169 158 151 144 166 1,323 Minimum # of Formal Probationers in Treatment 620 600 602 635 590 552 528 504 579 4,632 Successful Completions (Proposition 36 Clients) 7 2 5 3 8 8 11 10 7 54 Table 3. Probation Agency Proposition 36 Felony Probationers • Based on Probation’s client counts and considering the estimated number of probationers not actively in treatment, July 2003 should show a 48 Ventura County Proposition 36 Implementation minimum of 620 formal probationers in all Prop 36 treatment programs (886 total minus 89 completions minus a maximum of 177 in violation).
F294: BHD/ADP officials had initially reported that there were approximately 700 clients in the system based on their demographics report of new clients by month through March 2004. • BHD/AADP later increased this 700-client estimate to 769 clients based on an additional month of new clients and the spreadsheet being completed through April 2004. • The BHD/ADP spreadsheet does not show any existing baseline of clients prior to the initial month of July 2003. The July cumulative total of clients on this spreadsheet is 87 and cumulative total of assessments is 177. • After repeated questioning, the Jury sent a letter to BHD/ADP asking specifically, “How many actual clients (persons rather than cases) are in treatment each month for FY 2003/2004?” • The results, provided in Table 4, show that BHD/ADP can account for a monthly average of about 619 clients active in treatment. Probation estimates that they have an average of about 579 formal probationers active in treatment each month. This only allows for 40 conditional release probationers each month. PROP 36 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr CLIENTS 03 03 03 03 03 03 04 04 04 04 AVG Level I 80 74 70 75 72 74 69 66 54 68 71 Level II 560 519 494 523 504 517 482 463 450 470 498 Level III 56 52 50 53 51 52 49 47 46 40 50 Estimated # 696 645 614 651 627 643 600 576 560 585 619 Non-complied 124 157 152 171 282 270 228 184 200 182 195 N/C + Estimated 820 802 766 822 909 913 828 760 760 767 814 Table 4. Total Clients Per Month by Level of Treatment, FY 2003-04
F295: Comparing Probation client counts to BHD/ADP client counts in July 2003 shows there were 820 BHD/ADP-estimated total clients, including formal probationers and conditional release probationers. Probation reports that there were at least 797 formal probationers under BHD/ADP supervision (886 minus the 89 estimated completions). This would allow a remainder of 23 conditional release probationers in treatment (including non-complied).
F296: Probation estimates that BHD/ADP should have approximately equal numbers of conditional release probationers and formal probationers, suggesting that as many as 800 clients are unaccounted.
F297: Total client counts provided by BHD/ADP are also significantly lower than the 1,044 reported in the Second Year Report. Ventura County Proposition 36 Implementation 49 Conclusions Legislative, Courts, and Public Perceptions C-01. Prop 36 proposed stated objectives of increased public safety and reduced costs. (F-07, F-162) C-02. Prop 36 also proposed a method to achieve those objectives, namely, provide substance abuse treatment without incarceration to non-violent drug offenders. (F-01, F-08, F-09) C-03. Prop 36 proposals were superseded by the statutory enactment of the current law and that law is the sole authority for effecting those proposals. (F-01,
Additional Recommendations 9

Not linked to specific findings.

R01: The Board of Supervisors undertakes the reorganization of Prop 36 implementation within Ventura County in order to better accomplish the statutory mandates and scheme intended under Prop 36. Considerations: In the reorganization there should be a defined functional distinction between management and treatment decisions. In addition, the Jury believes that the Lead Agency should represent the public interest by communicating clear objectives, fostering a spirit of inter-agency cooperation, exercising appropriate levels of management oversight, and providing significant and verifiable status reporting. At present, these objectives are missing or are weakly represented. Ventura County Proposition 36 Implementation
R02: The Board of Supervisors withdraws the Lead Agency designation from BHD/ADP and designates the County Executive Officer (CEO) as the Lead Agency for Prop 36 management and oversight functions. Considerations: The purpose of this assignment would be to identify the limits of the county’s statutory and regulatory discretion and establish corresponding business rules and procedures. The CEO should be officially assigned as the county’s Lead Agency for Prop 36 and this agency should also chair the Oversight Committee.
R03: Having assumed responsibility for leading Prop 36 treatment programs in the past, BHD/ADP may function as the county’s expert in recommending treatment methods and the standards of successful treatment program completion. Considerations: Established standards should be documented with clear and unequivocal language and not be subject to the whims of administration. Though decisions to compromise professional standards must often be made, they should not be to the benefit of one stakeholder to the detriment of all others based on internal political and office considerations as has occurred under the current leadership. Given that there is no one proven treatment method, BHD/ADP should not simply consider, but should defer to the expertise of other stakeholder agencies with regard to public safety considerations and select effective treatment methods and protocols that, in the judgment of the Oversight Committee, tend to increase public safety.
R04: The county should address the issue of “unamenability,” as described in the statute and case law, with a view toward bringing the concept to bear in county practice. Considerations: All Prop 36 stakeholders are aware that unamenable offenders exist. The stakeholders are also aware that the law was written with the knowledge that these offenders would present themselves for treatment. The county should consider hiring or consulting professionals who are qualified and willing to make and support a determination of unamenability. Further, as a first step, the county should determine whether the unamenability concept could be supported in practice. If unamenability is shown to be a concept that has no practical meaning within the law, it should be removed from procedural documentation, as it serves no purpose other than to weaken the system. The benefits in public safety, program quality, and costs from including this concept to eliminate unamenable offenders from the program alone promises to be significant.
R05: In order to organize and provide actionable information to the probationary supervision, top priority should be given to implementing an integrated information system designed for that purpose. Considerations: A professional systems analysis should be undertaken with Prop 36 funds to determine the interrelationships among the stakeholder organizations and analyze the flows of information. Probation plays a pivotal supervisory role in the oversight of Prop 36 probationers. To that end, accurate information needs to timely flow from treatment providers and BHD/ADP toward a Probation repository for dissemination to appropriate stakeholders. This probation repository should have, at a Ventura County Proposition 36 Implementation 65 bare minimum, standard probation case management information, criminal histories, real-time updates of key treatment indicators from the treatment providers, and any other information determined by Probation and the District Attorney relevant to public safety. Prop 36 funds should be reassigned by the Oversight Committee as appropriate to the treatment and supervisory objectives.
R06: Probation develops a basic risk management system or protocol to look at key indicators of a client’s profile to determine the risk to society. Considerations: No tracking system can replace the human judgment of treatment providers, addiction specialists, or trained probation officers. However, it would be beneficial to supplement human interactions and acknowledge the key data indicators that indicate a client might be a risk to society. Those key indicators can assist Probation in identifying, on a daily basis, those clients in need of closer personal supervision. By the availability of decision-making information and the ability to make a more objective assessment of risk, Probation could effectively manage all Prop 36 cases, not just those of felony convictions. Risk management indicators should be a factor in distributing Prop 36 funds among agencies; higher criminality risk populations with the Prop 36 clientele should indicate greater funding allocation to Probation supervision. Any adjustments to staffing and record keeping should be funded by the reallocation of Prop 36 funds. The success of Prop 36 is currently in jeopardy, and the Jury recommends that the following measures be implemented immediately to restore public trust, treatment outcomes, and public safety
R07: The immediate establishment of a meaningful treatment completion standard in accordance with the spirit and intent of Prop 36. Considerations: Replace the current ambiguous and weak completion procedure and its forms with a graduation procedure requiring successful completion of all classes and supplemental treatment within a reasonable deadline. As a final requirement, each graduate should be required to pass a hair follicle test showing complete abstinence from drugs for at least 90 days. Included in the treatment program could be a provision whereby the client responsibly sets aside some money throughout the process, and the graduate should be required to pay for this test (approximately $160) before receiving his or her certificate of completion from BHD/ADP.
R08: The Operations and Oversight Committee be re-constituted as the representative body for all stakeholders. Considerations: A charter, guidelines, and by-laws should be documented with the approval of the Board of Supervisors, providing membership requirements, stakeholder authority, quorum, and voting procedures. The re-constituted Operations and Oversight Committee must establish clear written guidelines and voting procedures. Its decisions should be made with consideration given to the voice of all stakeholders, and minutes should clearly document all decisions, action items, and discussions. The chair should be identified unambiguously. The Board of Supervisors should provide additional oversight to the Operations and Oversight Committee to help resolve discretionary policy decisions in favor of the public interest. Ventura County Proposition 36 Implementation
R09: The drug testing protocol should be tightened immediately. Considerations: The County should seriously consider using a system such as the PassPoint™ drug-screening device at two or three county locations and require its use frequently. Positive screenings on the PassPoint™ should automatically require a urine test to verify drug usage. It is important that BHD/ADP as well as the client understands and accepts that drug testing is a support tool in the decision to attain a drug-free lifestyle. Drug testing and the immediate sharing of results with stakeholders should be an accepted part of the treatment plan. BHD/ADP should provide a call-in number for Prop 36 clients to listen to drug testing schedules. If their number is scheduled, they should be required to report within 24 hours for drug testing. Additional incentives to the drug testing protocols should be instituted whereby, should a client self-reveal and admits to using drugs prior to any request for testing or screening, the county will pay for the test.
Findings & Recommendations 57 findings
F01: There is an apparent inconsistency (i.e., written correspondence or oral communication in the method) by which the code enforcement field staff develops a code violation citation that is then forwarded to City residents.
F02: The code enforcement officer is required to attend a seminar every year concerning customer service and other matters to improve the level of performance.
F03: There are particular areas of the City that appear to be more vulnerable to code enforcement violations than others, i.e., Peach Hill, Mountain Meadows, and Westwood Campus Park West appeared more vulnerable to citation than others.
F04: The City does not have a formal code enforcement violation appeal process other than a brief hearing before code enforcement managers where full compliance is requested. Residents are placed on probation during the interim and the payment of a fine is necessary to finalize the process.
F05: The code enforcement department provides the City council with monthly reports concerning code enforcement activity.
F06: At the present time, the field staff is limited to one code enforcement officer. There does not appear to be any contingency plan to address potential code enforcement activity in the event that the sole employed officer is either on vacation or away from the City.
F07: The current code enforcement officer has extensive interaction with the Sheriff's Department, including conducting training sessions for the Sheriff’s Department personnel regarding code enforcement activities.
F08: The current code enforcement officer conducts code enforcement activities on the weekends, while the main activity occurs Monday through Friday.
F09: The current code enforcement officer has been quoted as referring to the Westwood Campus Park West Neighborhood as "disability row.”
F10: Residents of the community have indicated that with respect to the inoperable vehicle 72-hour requirement, there is no consistency with respect to the marking of tires to determine the commencement of the prescribed timeframe of that violation.
Related Recommendations (1)
R01: The City code compliance department continue its efforts to improve its level of community outreach to residents through community meetings, improved communication, and a sincere effort to promote cooperation and fairness in addressing code enforcement violations.
F11: The current code enforcement officer has requested sheriff backup on numerous occasions in the conduct of his code enforcement duties.
F12: The current code enforcement officer has been observed possessing and displaying handcuffs during the conduct of his duties. Moorpark Excessively Aggressive Code Enforcement & Development Process
F13: There is some credible evidence that the current code enforcement officer was witnessed being rude and aggressive to a resident in the administration of his code enforcement duties.
Related Recommendations (3)
R01: The City code compliance department continue its efforts to improve its level of community outreach to residents through community meetings, improved communication, and a sincere effort to promote cooperation and fairness in addressing code enforcement violations.
R02: The City, in adhering to the above recommendation, adopt and follow the ethics and professional conduct outlined in the rules and procedures advocated by the Statewide California Association of Code Enforcement Officials, Inc.
R06: The City institute a periodic sensitivity training program for all code enforcement personnel as well as other staff who interface with the citizenry.
F14: Complaining residents assert that current code enforcement officer has not provided residents copies of pertinent sections of the municipal code handbook or extracts thereof despite requests to provide such information.
F15: The City's code enforcement violation fine process is not a major revenue generator for the City though additional cost assessments may provide significant revenue.
F16: Multiple assertions from City residents of harassment by the code enforcement field staff in the conduct of his duties, including the confrontational brandishing of apparently citizen-related paperwork, have been made to the Grand Jury.
Related Recommendations (3)
R01: The City code compliance department continue its efforts to improve its level of community outreach to residents through community meetings, improved communication, and a sincere effort to promote cooperation and fairness in addressing code enforcement violations.
R02: The City, in adhering to the above recommendation, adopt and follow the ethics and professional conduct outlined in the rules and procedures advocated by the Statewide California Association of Code Enforcement Officials, Inc.
R04: In connection with R-03, the City institute a mediation process for citizens complaining of code enforcement abuse or abuses that utilizes mediators not under the control or influence of the City manager or any City staff and who files his or her report through the City council for appropriate action by the City manager.
F17: The code enforcement department appears to be unreasonably supportive of the present code enforcement officer in the conduct of his duties in the light of numerous resident complaints concerning excessively aggressive code enforcement tactics.
Related Recommendations (1)
R05: City council become more personally active in assuring that City staff, including the City manager, adheres to the spirit as well as the letter of City ordinances.
F18: The Sheriff's Department has no record of complaints from City residents concerning the code enforcement officer’s interaction with residents, despite the assertion of City residents that they have submitted multiple complaints.
F19: Resident complainants say that the current code enforcement officer does not appear to employ positive customer service alternatives to residents in an effort to amicably resolve code enforcement complaints.
Related Recommendations (3)
R01: The City code compliance department continue its efforts to improve its level of community outreach to residents through community meetings, improved communication, and a sincere effort to promote cooperation and fairness in addressing code enforcement violations.
R02: The City, in adhering to the above recommendation, adopt and follow the ethics and professional conduct outlined in the rules and procedures advocated by the Statewide California Association of Code Enforcement Officials, Inc.
R06: The City institute a periodic sensitivity training program for all code enforcement personnel as well as other staff who interface with the citizenry.
F20: The code enforcement department does not prominently display a hard copy of the Municipal Code at City Hall for review by residents.
F21: Field observations at City Hall suggest that while efforts to provide information on the code enforcement process to residents is being considered, code enforcement literature is regularly found in limited supply or occasionally "out-of-stock" in the brochure racks adjacent to the public information counter.
F22: The Grand Jury ride-alongs with code enforcement officials of two other comparable cities revealed a philosophy of cooperatively working with residents and business owners to achieve amicable compliance.
F23: The code enforcement officers of two cities where ride-alongs took place rarely required or requested law enforcement backup in the administration of their duties.
F24: City officials who review and take final action on citizen complaints regarding the code enforcement officer are his supervisors who appear to give little or no credence to citizen complaint testimony.
Related Recommendations (2)
R04: In connection with R-03, the City institute a mediation process for citizens complaining of code enforcement abuse or abuses that utilizes mediators not under the control or influence of the City manager or any City staff and who files his or her report through the City council for appropriate action by the City manager.
R05: City council become more personally active in assuring that City staff, including the City manager, adheres to the spirit as well as the letter of City ordinances.
F25: The City Council Resolution 2004-2165 dated February 4, 2004, established improvements and renamed the former Code Enforcement Program as the Code Compliance Program. The program objective as contained in the resolution, a positive step to address code compliance issues addressed in last year’s Grand Jury report, was designed to promote code compliance through Moorpark Excessively Aggressive Code Enforcement & Development Process 5 public awareness. The code compliance work program was divided into three categories: administration, public awareness, and prosecution.
F26: The City council provided testimony that the code enforcement activities within the City are not large revenue generators, and its mission is not to collect fines from City residents.
F27: The City council stated that a primary objective of code compliance is the maintenance of property values and the promotion of health and safety.
F28: The City council was unaware of reports that the City code enforcement officer had allegedly carried and displayed handcuffs in the performance of his field duties.
F29: The City council stated that the community development department has developed a public relations program with community residents with respect to code enforcement.
F30: The Grand Jury learned that the City community development department has decided that the code enforcement field staff is to no longer wear a military or police type uniform. The new dress code includes a polo shirt with the City logo and an ID badge.
F31: Code violations are primarily the result of both City staff observations and citizen complaints as provided for in other comparable Ventura County cities.
F32: Two of Ventura County’s ten cities have not established an appellate process for citizens who are the subject of a code violation notice or citation.
F33: Moorpark was the leader for calls for police backup by code enforcement.
F34: The cities within the County are almost equally divided with respect to the requirement that a uniform be required. If civilian attire is the preferred dress mode, then the code enforcement officer is required to wear a city ID badge on his or her shirt in the conduct of his or her duties.
F35: The City has developed new pamphlets for the citizens of the community in an attempt to explain the objectives of the code compliance process. City Development Review Process
F36: The City's permit review and plan check process are arbitrary, inconsistent and result in long delays and costs with respect to development projects.
F37: The City development fees and exactions, improvement plan fees and special study fees associated with flood control and other engineering or planning studies are considerably higher than those charged by other cities in Ventura County.
F38: The City plan check review process for improvement plans is considerably longer than in other Ventura County cities.
F39: The City does not have any clearly established fee with respect to the recording of a final subdivision map or other permit requirements necessary to development within the City but appears to operate on a demand “all that the market will bear” and let economic duress take care of the bargaining. Moorpark Excessively Aggressive Code Enforcement & Development Process
F40: The Grand Jury has received testimony from a number of individuals subject to regulation and licensing in connection with the City development process indicating they were repeatedly and persistently solicited for money in the amount of $500 for the City's annual employee appreciation fund, to offset a portion of the City's costs associated with the program, and for other gifts, such as tickets to professional sporting events. Community development staff has reportedly received benefits from these gifts and donations, e.g., tickets to professional sporting events.
Related Recommendations (1)
R08: The City not permit the persistent and aggressive solicitation of money and gifts from anyone and require that it be made clear to everyone that when solicitations are made giving is on a voluntary basis and that no repercussions will follow a failure to give. Responses Responses Required From: Moorpark City Council (R-01 through R-08) Mayor of the City of Moorpark (R-05, R-08) 10 Moorpark Excessively Aggressive Code Enforcement & Development Process
F41: The City also actively pursued donations from residential developers currently engaged in construction, one in the amount of $5,000 to fund the City's Youth Scholarship Program.
Related Recommendations (1)
R08: The City not permit the persistent and aggressive solicitation of money and gifts from anyone and require that it be made clear to everyone that when solicitations are made giving is on a voluntary basis and that no repercussions will follow a failure to give. Responses Responses Required From: Moorpark City Council (R-01 through R-08) Mayor of the City of Moorpark (R-05, R-08) 10 Moorpark Excessively Aggressive Code Enforcement & Development Process
F42: The Grand Jury has received testimony indicating that excessive amounts of Quimby fees were demanded and settlement agreements associated with those fees were required from the City manager’s office and the community development department prior to permit approvals for residential developers.
F43: Under the Quimby Act, by local ordinance, the City may require the dedication of land or impose fees in lieu thereof, or a combination of both, for park or recreational purposes as a condition to the approval of a tentative map or parcel map. (Govt. Code §66477)
F44: There must be an ordinance with particularity in effect 30 days before the plan map is filed and Quimby fees may be assessed. The ordinance must detail the standards for the fees. Quimby Act land dedication or fees or a combination of both are permitted if, inter alia, all of the following requirements are met: • The ordinance for them has been in effect 30 days prior to the filing of the tentative map or parcel map. • The ordinance includes definite standards for determining the proportion of a subdivision and the amount of fee to be paid in lieu thereof. • The dedication of land or payment of fees, or both, shall not exceed the proportionate amount necessary to provide three acres per thousand persons (as further defined in the code).
F45: The City’s Quimby ordinance is the relevant Ventura County code provision incorporated by reference by the City under City Ordinance No. 6 in September of 1983.
F46: The City’s community development department is hopeful of adopting a revised ordinance of its own later this year.
F47: Testimony was taken that detailed that the demands for excessive Quimby fees were made on a bargaining basis of what can best be described as “whatever could be extorted under the pressure of the economics of construction costs.”
F48: It was reported to the Jury that in one instance a Quimby fee of $8,000 per unit was demanded and allegedly became the City’s stated basis for yet higher arbitrary per unit demands.
F49: Except for the basic calculation of acres to be dedicated under the Act, the Quimby fees referred to below are reputed by the developers to have been arrived at arbitrarily without reference to the strictures of the Act. Moorpark Excessively Aggressive Code Enforcement & Development Process 7
F50: In a second case a Quimby fee in the amount of $12,000 per unit (nearly double the typical maximum fee level) was demanded based on the premise that more than the prior $8,000 per unit Quimby fee must or should be paid.
F51: In the second case the City also demanded the dedication of the land first proposed as setoff to Quimby fees without consideration of setoff as provided for in the Act.
F52: The City manager refused to discuss the matter with one builder by informing the builder before a meeting that the City manager would not discuss the issue. The City manager terminated the meeting and walked out when the issue was raised by the builder.
F53: In another instance the City agreed to a request for discussions of these matters, but the builder was informed the City could not meet with the builder until two months from the requested date.
F54: In yet another instance a builder was told that having its attorney accompany it to a meeting with the City had been “a mistake” and the builder should not bring its attorney to any future meeting.
F55: The City later legitimized or regularized these excessive Quimby fees and exactions by requiring as a condition of City approval that the builders enter into settlement agreements with the City.
F56: The long-term building and economic conditions usually present for entering into such settlement agreements were not apparent in these particular cases.
F57: The Jury received testimony from a public utility concerning demands for excessive extraction fees and extraordinary improvement plan approval delays, as compared to other Ventura County cities, for development of its existing site, the cost of which (including possible forced relocation of the site for economic reasons associated with the City’s demands) would be required by State regulation to be passed on to the rate paying public of the county. Conclusions City Enforcement Practices C-01. The City's code enforcement department is excessively aggressive in its code enforcement program in efforts to force total compliance by community residents. (F-11, F-12, F-13, F-16, F-19, F-33) C-02. The code enforcement department’s approach to code enforcement is proactive and, for the most part, is not based on citizen complaints of code violation. (F-03, F-04, F-07, F-08, F-10, F-16, F-31) C-03. The code enforcement department's community outreach program, while lately enhanced, does not seem to fully address citizen concerns. A substantial number of residents have expressed fear of retaliation by the City if they complain against the code enforcement officer to either the City or to the Sheriff's Department. (F-04, F-14, F-16, F-17, F-19, F-20) 8 Moorpark Excessively Aggressive Code Enforcement & Development Process C-04. The community development department is overly supportive of the code enforcement officer, despite the number of complaints offered by residents of various neighborhoods within the community. (F-17, F-24, F-28) C-05. The code enforcement officer appears to present a "peace officer demeanor" in the conduct of his duties based on handcuffs in his possession and frequent calls for Sheriff's Department backup. (F-07, F-11, F-12, F-33) C-06. Interviewed residents believe and assert that the code enforcement officer does not demonstrate sensitivity or effective customer service techniques when interacting with community residents and conflict resolution. (F-09, F-11, F- 12, F-13, F-16, F-19) C-07. The residents of the community interviewed by the Jury have minimal respect for the code enforcement department or its personnel. (F-01, F-09, F-13, F-16,
Findings & Recommendations 27 findings
F01: The Ventura County Board of Supervisors (the “Board”) has statutory authority to bind the county to contracts. The Board is required to make policy decisions on all acquisitions within the county. Delegation of Purchasing Authority
F02: The Board has statutory authority to delegate the ministerial function of carrying out acquisition policies. Government Code section 25502.5 allows a purchasing agent to bind the county for service contracts that do not exceed $100,000. Ventura County Ordinance No. 4084 states that, except as otherwise provided by law, only a designated purchasing agent has the power to bind the county to contracts.
F03: Service contracts over $100,000 require Board approval of the terms of the contract and the obligation of funds.
F04: A CEO’s analyst assigned to contract review advises in the evaluation and approval of contracts over $100,000. There is a shared responsibility among Procurement, County Counsel, and the contracting agency to ensure the contract is complete and that funds are appropriately identified.
F05: Once in place, the receiving agency administers contract performance with advice and assistance from Procurement as requested. Organization
F06: GSA Administrative Services Department maintains a staff for the procurement of goods and services. The county spent approximately $578,400 in the fiscal year 2002-2003 for contract administration.
F07: Procurement contracts countywide for office supplies and copier services, and Procurement shares responsibility for contracts for other commodities with county agencies and departments.
F08: GSA oversees more that $60 million in contracted goods and services each year. Over the past five years, service contracts have averaged 24 percent of that amount. Commodities or “Goods”
F09: The term “goods” refers to commodities, or products and materials.
F10: Goods are typically obtained by purchase order through Procurement.
F11: Procurement publishes a “Vendor Guide for Procurement Services,” which describes the contracting policies, location, hours of operation, ethical considerations, requirements for contractors, as well as the procedures for quotations and bids.
F12: Procurement maintains a website for purchase and bidding information and is in the process of installing an on-line vendor registration to assist contractors. Services
F13: “Services” are defined as labor, time, or effort by a contractor not involving the delivery of a specific product; however, delivery of reports is considered incidental to the required service performance.
F14: Services include professional services but exclude employment agreements or collective bargaining agreements.
F15: Ventura County contracts for security, janitorial, landscaping, pest control, engineering, medical and many other types of services.
F16: Service contracting decisions are made based on a variety of factors. These factors may include: • Requirements for special skills or expertise not available in the organization • Shortage of staff or hiring authority for a particular task • Frequency of need for the service, where hiring to satisfy a short-term or one-time need would be wasteful • Immediate need for service that might leave no time for hiring and training staff to meet the need • Cost and budget impacts of contracting decisions
F17: Purchasing agents in Procurement have general oversight responsibility for contracts let by county agencies other than GSA.
F18: Contract review and approval through Procurement will determine whether the contract satisfies statute, regulation, and policy. Non-Competitive Procurements
F19: Non-competitive (sole source) procurements are allowed under certain specific conditions: • When an item is available via another public entity’s contract • When formal competition has failed • When the procurement is made from another unit of government • Where procurement of a used item is advantageous • Where compatibility is the overriding consideration • For public utilities
F20: Presently, Ventura County maintains 17 sole source contracts awarded through GSA with a total value of over $3.72 million (see Attachment I).
F21: Sole source acquisitions for information systems support and development account for approximately 74 percent of sole source contract costs. Specialized requirements for emergency and response communication systems account for 22 percent. Family counseling services and hazardous waste services represent two percent and one percent of the sole source contract costs, respectively.
F22: Of the 17 sole source contracts, seven are services supporting Information Systems Department projects for a total cost of $2,265,200. Another three sole source contracts allocate $330,890 to integrate the Sheriff’s Department and District Attorney’s office with the county’s criminal justice system.
F23: The primary reasons for sole source contracts in the county are failure of formal competition due to unique skill requirements and compatibility with existing systems or practices.
F24: The sole source contracts for information systems, which require unique skills and compatibility with existing systems, are the direct result of technical and management decisions made in years past. Administration and Communication
Related Recommendations (1)
R01: The county review the information systems policies and practices to determine best overall design, development and maintenance strategy with the purpose of reducing long-term costs. Response Recommendation R-01 Response Required From: Ventura County Board of Supervisors X Commendation The laws, regulations, and practices governing contracting can be complex, and their administration requires significant knowledge and coordination. While researching this topic, the Jury was impressed with the professionalism and knowledge displayed by GSA Administrative Services’ management and staff. GSA demonstrates excellent accounting and records management combined with the ability to recognize and address cost and performance trends and react appropriately to ensure the county receives the required services at the optimal cost. Attachment I. Sole Source Contracts Summary FY 2003-2004
F25: Considerable communication and coordination are required in order to function as an effective intermediary between government agencies and private contractors.
F26: Procurement provides information and advice to vendors and potential vendors of goods and services. Documentation communicating the responsibilities and limitations on the authority of the county is provided to vendors.
F27: Procurement and GSA maintain extensive record-keeping and management oversight to administer the county’s contracts. Conclusions C-01. The county has adequate contracting procedures and controls in place, and by all indications, understands and follows these procedures. (F-01, F-02, F-03) C-02. Appropriate communication and consistent application of the regulations appear to assure good relations and the delivery of expected services. (F-06,
Findings & Recommendations 15 findings
F01: CFMG has maintained accreditation services beyond Article 15 requirements and Institute of Medical Quality standards as required in the contract. Article 15 requires local detention facilities to provide emergency and basic
F02: dental, medical and mental health care services to all inmates. The accreditation that CFMG holds from the Institute of Medical Quality as
F03: required by the contract insures that health care delivery meets or exceeds these state and federal requirements for correctional health care when certified. Providing correctional health care is a specialized service because of its
F04: environment and the fact that it is proactive. Most inmates upon intake have medical and mental problems that were usually left unattended for long periods. In some instances these problems must be treated without the inmate's consent (AIDS, sexually transmitted diseases, schizophrenia, tuberculosis, etc.). The majority of services provided by CFMG are not reimbursable by health
F05: insurance or state and federal funding and, therefore, result in net cost to the County of Ventura. Under the contract, CFMG is responsible for a maximum of $15,000 worth of
F06: health care per inmate per incarceration period. The VCSD absorbs costs above that limit.
F07: The contract further dictates the medical staffing level at the main jail and at the Todd Road jail along with the availability of an MD and psychiatrist on a 24-hour basis. Currently there are no staff and no services provided at the East Valley facility or at any of the contracted cities served by the VCSD The only infirmary maintained by CFMG is located at the main jail facility.
F08: Should the nursing staff at Todd Road or booking deputies at the East Valley facility determine that the inmate is too ill to be housed at either facility, the inmate will be transferred either to the main jail or to VCMC.
F09: As required by the contract, CFMG maintains a close contractual exclusive relationship with the VCMC for all inmate medical conditions of inmates that cannot be dealt with by CFMG staff within the jails. Those inmates who are determined to be too ill or to mentally unsound at the time of intake into the jails are immediately sent to the VCMC for treatment at the expense of CFMG. While the company, CFMG, is not required to be licensed by any county or
F10: state agency, most of the management and all the staff are required to have current individual health care and medical practice licenses. Final Report Ventura County 2003 – 2004 Grand Jury
F11: The current amount of the contract between the county and CFMG is $4,856,291.56 per year, paid in twelve monthly installments. There are provisions in the contract that allow for unforeseen expenses and yearly increases that correspond to rising costs and the inflation rate.
F12: The comparison between the CFMG contract and the proposal submitted by Prison Health Services Inc. shows that the proposal exceeded the CFMG contract by over $500,000 per year for nearly identical services provided.
F13: The analysis prepared by the Ventura County Health Care Agency on October 24, 2003, concerning the possibility that the VCMC management and staff take over providing full medical and mental inmate services reflects an estimated yearly cost of over $6.2 million, more than one million dollars than is currently being paid to CFMG for identical services.
F14: CFMG's contract guarantees that its staff is prepared and trained to deal with nearly any emergency including catastrophic, immediate illness and potential suicide watches.
F15: According to the contract, CFMG is responsible for providing all medical services to all inmates within the facilities, including the purchasing, prescribing and dispensing of medicines and controlled drugs, the maintaining of all equipment and the staffing of all medical personnel. According to the contract, no VCSD employee within the facilities is allowed to provide any medical or mental health treatment to any inmate. Conclusions C-01. Inspections and reviews done by the Grand Jury, as well as the inspections performed by the Institute of Medical Quality and the California Board of Corrections within the last year verify that CFMG has maintained accreditation services beyond Article 15 requirements and Institute of Medical Quality standards as required in the contract. (F-01, F-02, F-03) C-02. Grand Jury examination of records and interviews with county jail and CFMG staff confirms that contractually required staffing and the availability of physicians and psychiatrists are being met. (F-04) C-03. Grand Jury review of the most recent California Board of Corrections biannual inspection shows that all CFMG staff working within the Ventura County jail system have the proper accreditation and licenses that are current and valid. (F-07, F10) Grand Jury review of the submitted proposal by Prison Health Services Inc. C-04. and the contract submitted by CFMG reveals the true costs saved by using CFMG. (F-11, F-12) C-05. The Grand Jury, after review of the analysis prepared by the Ventura County Health Care Agency concerning the possibility that the VCMC take over the full inmate medical and mental services, concludes that this would not be cost effective. (F-13) County Jail Inmate Health Care Final Report Ventura County 2003 – 2004 Grand Jury Despite the tragic circumstances surrounding the two suicides and one fatal C-06. heart attack in the main jail facility within the last eight months, all were unavoidable since the individuals who committed suicide were determined to carry it out yet were not identified by deputies working in custody or by CFMG staff during their booking process as potential suicide risks. The victim of the fatal heart attack had just arrived at the jail and had not yet undergone medical and mental health screening during booking at the time of the attack and could not be revived despite all efforts, according to Grand Jury review of articles and reports as well as discussions with VCSD and CFMG personnel. (F-04) Because the main jail and Todd Road jail have around-the-clock medical C-07. staffing by CFMG, there is no need for VCSD personnel to provide any medical service to inmates as is the practice in other counties' facilities within the state. It is noted, however, that several deputies and sergeants working in the Custody Division have emergency medical technician certification and ongoing training, which would be most helpful in extreme exigent circumstances within the jail facilities. Those jail facilities within the County of Ventura (East Valley, sheriff's contract cities and other cities) have a policy when encountering medically or mentally ill individuals at the time of arrest, of not booking them into these jails, but rather transporting the inmate either to the main jail, VCMC or to the nearest emergency medical facility. (F-07) Recommendations
Findings & Recommendations 22 findings
F01: The California Government Code contains a legislative declaration and finding that, "a vast and largely untapped reservoir of talent exists among the citizenry of the State of California, and that rich and varied segments of this great human resource are, all too frequently, not aware of the many opportunities which exist to participate in and serve on local regulatory and advisory boards, commissions, and committees .... [T]he general public of this state has traditionally been denied access to information regarding vacancies which occur on such boards, commissions, and committees, thereby denying most citizens and interest groups the opportunity to nominate, for consideration by the respective appointive powers, persons whose particular strengths, backgrounds, experience, perspective, and talents might contribute significantly to efficient and representative policy development and administration in local government." (Cal. Gov. Code, § 54970 (a), (b)) The legislature further found and declared that, "all citizens of the state,
F02: regardless of their place of residence should have equal access to specific and current information about the many local regulating and advisory boards, commissions, and committees and equal opportunity to be informed of vacancies which shall occur thereon, so that they may pursue the opportunity to participate in and contribute to the operations of local government by serving on such boards, commissions, and committees." (Cal. Gov. Code, § 54970 (d)) Every city council or mayor and every county board of supervisors in California
F03: must prepare a local appointments list annually, respecting every regular and ongoing board, commission and committee to which it appoints. The list must announce each term, which will expire during the following calendar year, the name of the incumbent appointee, the date of the appointment, the term expiration date and the necessary qualifications of the position. In addition, they must publish a list of all boards, commissions, and committees whose members serve at the pleasure of the city council, mayor or board of supervisors, as the case may be, together with the qualifications for each position. (Cal. Gov. Code, § 54972)
F04: These lists must be made available to the public for no more than the reasonable, actual cost of copying. In addition, each list publisher must designate the public library within its jurisdiction with the largest service population to receive a copy of the list. (Cal. Gov. Code, § 54973) Whenever an unscheduled vacancy occurs respecting these appointive
F05: positions, a special vacancy notice must be posted in the office of the clerk of the city council, mayor or board of supervisors which appoints to the position. Such notice must also be posted in the designated library and in other places designated by the appointing authority not earlier than 20 days before or later than 20 days after the vacancy occurs. The appointing authority may make a final replacement appointment after the vacancy notice has been posted for 10 days. (Cal. Gov. Code, § 54974) Elections and Local Appointment Lists Final Report Ventura County 2003 – 2004 Grand Jury Many opportunities exist for Ventura County citizens to serve the community
F06: on local boards, commissions and committees. Citizens who desire more information can visit their local district supervisory office for more information. On 21 January 1992, the Ventura County Board of Supervisors designated the
F07: Simi Valley library for the purpose of receiving the local appointments list. The Ventura County Board of Supervisors routinely publishes the list required
F08: by California Government Code § 54972 (a) of vacancies within its appointing authority and sends it to the county library located in Simi Valley. The Grand Jury was provided a copy of lists and transmittal correspondence for the years 2001-2004 inclusive. All contained the same information fields with the same format. A reading of the county vacancy list discloses that it does not comply with the
F09: clear wording of the statute. The statute requires that the list contain the necessary qualifications of each vacancy listed. The county vacancy list contains no such qualification descriptions. In addition to the deficiencies described in F-09, the county vacancy list
F10: contains numerous positions whose terms expired up to four years ago, further confusing the reader and giving the appearance of needing an update. The Ventura County Board of Supervisors attempts to comply with section
Related Recommendations (1)
R01: The board of supervisors should review its current local appointment list generation procedures and content for compliance with existing statutory requirements and make changes where necessary to bring its list into compliance. The board of supervisors should review current policy regarding the rotation of
F11: 54973 and subsection (b) of section 54972 of the California Government Code, which require that the local appointments list sent to the designated library also include a listing of all board positions and their required qualifications, simply by providing a copy of the current Ventura County Directory ("Directory") to the designated library. A review of the contents of the Directory reveals that it was manifestly
F12: designed and published for purposes other than informing the public in a simple and concise way what Ventura County board, commission and committee positions are established, and what are the necessary qualifications for those positions. The Directory, comprising 233, 81/2 by 11 inch pages, contains a multitude of information having no relation to the purpose of the local appointments list. Any reader relying solely upon the Directory would be hard pressed to locate and understand what appointive positions exist and what are their qualifications. Further study reveals that the only qualification discovered was that of specific district residence. In addition, it was nearly impossible by reference to the Directory to determine with any confidence which were appointive and which were elective positions.
F13: Nine of the ten cities located in the county have an established practice of publishing a local appointments list which meets the minimum requirements of the statute. The tenth city initiated such procedure upon Grand Jury inquiry. Only two cities, Moorpark and Camarillo, demonstrated designation of a
F14: library prior to the Grand Jury inquiry. Five of the remaining took appropriate action to accomplish library designation upon receiving our inquiry. The remaining three, Oxnard, Simi Valley, and Thousand Oaks, Final Report Ventura County 2003 - 2004 Grand Jury although they report sending the local appointment list to a library, have failed to supply the Grand Jury with a formal designation. Thousand Oaks claims compliance with the statute simply by sending the list to all of its libraries but without taking the effort to designate a library as required by a plain reading of the statute. The local appointment lists generated by each of the ten cities are very
Related Recommendations (1)
R05: current position that designation of a library for local appointment list purposes is unnecessary. Responses
F15: readable and understandable even though they vary greatly in sophistication, content, detail and format. However, the list generated by Moorpark does not comply with the statute: it does not list necessary position qualifications but rather invites the reader to contact the city clerk for further information.
Related Recommendations (1)
R04: apparent non-compliance with statute regarding the publication of qualifications for appointive positions. The City of Thousand Oaks should review the legal viability of the city's
F16: The Elections Division must become involved in the election process for districts and agencies whose "Principal [creating] Act" so provides and whose secretary provides the division with necessary statutory information in a timely manner. (Cal. Elections Code, § 10501, et. seq.) These elections may be held at any time set in accordance with the Principal Act. Declarations of candidacy forms must become available 113 days and must be filed 88 days before the election. If, by the 83rd day before the district election, not enough qualified candidates
F17: file for each open position (or group of positions to be elected at large) and if no petition signed by 10 percent of the voters or 50 voters, whichever is less, to hold an election has been filed, then the election official will inform the board of supervisors who must appoint the candidates to the positions. If no candidate files for an elective position, the board of supervisors shall appoint a person who is qualified. (Cal. Elections Code, § 10515) The district must reimburse the Elections Division its actual costs associated
F18: with servicing the district election. (Cal. Elections Code, § 10520)
F19: If a district has scheduled an election during a period when no other elections in that portion of the county are scheduled, the Elections Division may authorize the district to perform any or all of the functions of the Elections Division respecting that election. Conversely, the county elections official and the board of supervisors can perform the duties of the district secretary and the district board, respectively. (Cal. Elections Code, § 10519)
F20: There appears to be no general requirement that the board of supervisors or the Elections Division publicizes the district election except as mandated by the district and its Principal Act. In the most recent calendar year, only two of the several elective bodies
Related Recommendations (2)
R02: purchase orders for publication of legal notices among the several recognized newspapers of general circulation to determine whether rotation is appropriate, given the differing publicity needs of different types of "legal notices" including notices of local elections. The board of supervisors should take whatever policy action is necessary to
R03: insure that, when the Elections Division is servicing a district election, useless election publication decisions such as described in the complaint do not occur again. Elections and Local Appointment Lists Final Report Ventura County 2003 - 2004 Grand Jury The City of Moorpark should review current city practice to correct an
F21: requested election assistance from the Elections Division.
F22: The district involved had available to it the option to take its newspaper publication notice out of the regular rotation set up by the county department which contracts for "legal notices" for all county offices, including the Elections Division. The district, like most other districts in the recent past, chose not to, to avoid the additional processing costs involved. Elections and Local Appointment Lists Final Report Ventura County 2003 - 2004 Grand Jury Conclusions There exists in California a strong public policy favoring citizen involvement in C-01. the processes of government at all levels, but especially the local level. (F-01,
Findings & Recommendations 47 findings
F01: California Government Code sections 6250 and 6251 contain a California Legislative declaration that, "In enacting this chapter, the Legislature, mindful of the right of individuals to privacy, finds and declares that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in this state." This series of statutory sections is known as the California Public Records Act ("Act"). The Act applies to virtually every state office and officer except the courts and
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Related Recommendations (1)
R01: The Board of Supervisors and the County Executive Officer should develop and publish a written county-wide policy regarding implementation of the Public Records Act, with particular emphasis on proper fee charging, timely responses to requests, record keeping for future audit, and proper grounds for denial.
F02: the state legislature. In addition, it applies to all "local agencies" including cities, counties, all districts, and other local agencies of every type and description. (Gov. Code, §6252)
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Related Recommendations (1)
R02: The Board of Supervisors and the County Executive Officer should consider the development and publication of fee schedules by County resolution that are designed to recover the total cost of responding to Public Records Act requests that are practical and allowable as "statutory fees" under current law. The Board of Supervisors and the County Executive Officer should schedule
F03: The Act covers every writing in existence that is prepared, retained, owned or used by any state or local agency, regardless of physical form or media, containing any information, form of communication or representation, regardless of word, picture, sound, symbol, drawing or method of storage or depiction. (Gov. Code, §6252)
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Related Recommendations (1)
R03: Public Records Act compliance as a periodic audit topic.
F04: The Act requires that all non-exempt records be open to public inspection during office hours. It gives every person the right to inspect and copy such records after deletion of exempt portions, if any. Such records will be made 2 Public Records Act Implementation Final Report Ventura County 2003 - 2004 Grand Jury available "promptly." Only the direct costs of duplication may be charged unless a statutory fee specific to that type of record applies. (Gov. Code, §6253) The Act requires that the decision whether to honor the request for records be
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Related Recommendations (1)
R04: The mayor or city manager of each of the cities of Camarillo, Fillmore, Moorpark, Port Hueneme and Santa Paula should develop and publish, or review and update, a policy manual addressing implementation of the Public Records Act, with emphasis on proper fee charging, assistance in formulating the public record request, a requirement to maintain logs or files of requests Public Records Act Implementation 9 Final Report Ventura County 2003 - 2004 Grand Jury for compliance audit, counsel review of any proposal to deny a request, timely responses to the requestor, and availability of administrative appeal. Responses <math>R-03</math>
F05: made within 10 days and communicated to the requestor promptly. If more time is needed to make the decision, the head of the agency or his designee may extend the 10-day limit by an additional 14 days by written notice communicated to the requestor. The notice shall give the reason for the extension and a date for announcement of the determination, which must fall within the 14 day extension. Such extensions are appropriate in situations such as extended record searches, examination of voluminous records, intra- and inter-government consultation and the need to generate programming language to extract requested information from an existing data base. (Gov. Code, §6253) If a decision is made to deny access to all or part of the records requested, it
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F06: must be communicated to the requestor in writing, identify by name and title the person(s) responsible for the denial, and state specific statutory justification for the determination that the denied record is exempt from disclosure. (Gov. Code, §§6253, 6255) The Act requires that the requested agency do all the following to assist the
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F07: requestor: assist in identifying records that are responsive to the request or to the purpose of the request, describe the information technology and physical location of the requested records and provide suggestions for overcoming practical bases for denying the request. It can avoid these requirements by providing the records, providing an index of its records or determining that the records are not disclosable under the Act. (Gov. Code, §6253.1) Certain types of records such as public petitions and associated documents or
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F08: requests for bilingual ballots fall outside the definition of public records and are therefore not disclosable. (Gov. Code §§6253.5, 6253.6) The Act generally exempts several types of documents from disclosure such as:
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F09: preliminary drafts and notes that are not retained in the normal course of business; records relating to pending litigation; personnel; medical and similar files which involve an unwarranted invasion of personal privacy; proprietary commercial information and other commercial information obtained in confidence; certain police; intelligence and law enforcement records; licensing test questions and associated documents; certain real estate information; library borrowing records; certain records maintained by the governor; and any record that reveals a state agency's deliberative processes; impressions, evaluations, or recommendations. A detailed list is contained in the statute. (Gov. Code, §6254) The purpose for the record request is irrelevant to any decision whether to
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F10: release (Gov. Code, §6257.5) However, should the purpose be volunteered, knowing the purpose may assist in record identification. The sole statutory remedy for an unjustified withholding of public records is a
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F11: court order to release the records and pay the requestor's reasonable attorney 3 Public Records Act Implementation Final Report Ventura County 2003 - 2004 Grand Jury fees and court costs. However, if the court finds the requestor's lawsuit clearly frivolous, it may award court costs and reasonable attorney fees to the government agency. Absent the existence of an administrative appeal procedure within the agency
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F12: or a petition to the city, district, department, directorate or other government agency head or council or board, an unsatisfied requestor is left with filing a law suit for the remedy recited in F-11, above. <b>Districts</b> Generally speaking, the 21 districts queried, as a group, were poor responders
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F13: to the questionnaire. Follow-up phone calls disclosed that many of the smaller districts had literally no staff or one clerk to run the office for the board. The vast majority of the districts have little or no experience with public records requests. They report not receiving a request during the specified time period or maybe having received one, once, several years ago. Only three districts (Camarillo Health Care, Ojai Valley Sanitary, and
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F14: Ventura River Water) maintain logs or request files. Of these, only one had request activity in the past year, and that was for one request, which was granted. Three districts, the Oxnard Harbor District/Port of Hueneme, the Ventura Port
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F15: District and the Casitas Municipal Water District reported minimally significant request volume (10 to 30 requests each per year). None resulted in denial action. Only four of the 14 reporting districts have written procedures to handle public
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F16: record requests. Although 11 districts require that the request be in writing, only one has developed a standard form. No district reported exceeding the 10- day deadline to respond to the document request. The vast majority of requests to districts resulted in full release of requested documents. One request resulted in a partial denial, which was not pursued further. Three districts report charging a minimum fee, a search fee or a processing fee.
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F17: This would seem to be not in compliance with the Act, which provides only for the direct cost of copying or for a statutory fee. The remainder reported charging no fees (or waived fees) or a copying fee ranging up to $0.50 per page. The Camarillo Health Care District, Oxnard Harbor/Port of Hueneme District,
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F18: United Water Conservation District and the Ventura County Resource Conservation District report voluntarily making available to the requestor internal administrative appeal procedures in case of initial denials of record requests. These are generally appeals to the board concerned. <b>Cities</b>
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F19: Five of the 10 cities require a written request and four of those have developed a standard form. Only six of the 10 cities report maintaining a request log or files. This results in the inability to report discrete, accurate statistics. In some cases, numbers reported by cities are estimates based on city employee recollection. Public Records Act Implementation 4 Final Report Ventura County 2003 – 2004 Grand Jury
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F20: Oxnard reports receiving the most requests (250) in the most recent annual reporting period, followed by Ventura (227), Ojai at a distant third (156), and Camarillo (105). The remainder of the cities report receiving 15 or less requests annually. Most of the requests result in full releases. Among all cities during the last annual period, 12 requests resulted in partial denials and seven resulted in full denials. Reasons given for these denials included, "non- existent records," "attorney client privilege," "privacy" and other statutory grounds.
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F21: Six cities report formal designation of a proponent for proper implementation of the Act. Five of these appointed the city clerk. Camarillo, Santa Paula, Simi Valley and Thousand Oaks did not report formal designation.
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F22: All cities report initially answering record requests within the statutory 10 days. Three cities report taking up to 24 days to publish a final response. Reasons given for delay include: vague request preventing identification of records sought, large volume of documents requested, no contact information or other administrative reasons.
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F23: Seven cities report that they help the requestor succeed by suggesting rewording to identify possible matches. Fillmore, Moorpark and Port Hueneme did not respond to that question.
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F24: Most cities report that all requests are treated as requests under the Act even though the request does not mention the Act. Fillmore did not respond to that question.
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F25: Eight cities report they do not ask the purpose of the request.
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F26: Nine cities report charging only copy fees. However, several of these nine cities report charging a "first page" or "first copy" fee, which is typically up to 10 times higher than subsequent page or copy charges. This appears to be a "minimum fee," which, in turn, appears to violate the statutory language to charge the direct cost of copying only. The tenth city reports the possibility of charging a search fee calculated on the amount of time consumed in searching for and locating a document and the pay grade of the employee concerned. This appears to be noncompliant with the statutory language to charge only the direct cost of copying. None of these instances was identified as "statutory fees."
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F27: All cities issue denials in writing either signed by or after review by the city attorney. Only Moorpark reports offering an administrative appeal of a denial action. <b>County Offices</b>
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F28: All county agencies under the control of the Ventura County Health Care Agency, i.e., the Ventura County Behavioral Health Department, Ventura County Medical Center, the Ventura County Medical Examiner's Office, and the Ventura County Public Health Department, as well as the Health Care Agency itself, with a combined payroll of 2,100 employees and combined annual budget of $253,663,000, report that they have maintained no records or statistics which would allow them to meaningfully respond to this Public Records Act Implementation 5 Final Report Ventura County 2003 - 2004 Grand Jury questionnaire. Despite a second effort to confidently estimate public record request activity at these agencies, done in response to the Grand Jury's follow- on request, no useful estimates could be generated. Accordingly, these agencies are excluded from further consideration in the Findings. The Human Services Agency, with over 1,000 employees and an annual budget
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F29: in excess of $160,000,000, reports that they have maintained no records or statistics that would allow them to meaningfully respond to this questionnaire. In addition, the only guidance document cited in their response is a portion of the Welfare and Institutions Code relating to Juvenile Court records. (Welfare and Inst. Code, §§ 825 through 830.1) Although the Sheriff's Department, with over 1,340 regular employees and an
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F30: annual budget of $165,000,000, reports processing over "several thousand" public record requests annually, it could not provide statistics the Grand Jury requested relating to number of requests, number of denials, number of requests satisfied in a timely manner, etc. A review of the collection of responses from county agencies and departments
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F31: discloses that there is no common policy or procedure document extant in county government. Except for a series of county counsel legal memoranda generated on various occasions over the years (which exists in collections of varying composition among the county offices), there is no central policy or guidance document which addresses implementation of the Act county-wide. Each department or agency is allowed to develop and publish its own document for the guidance of its employees. These few lower level policy or procedure documents vary in sophistication and coverage.
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F32: There was no consistency among several county office respondents in identifying or submitting to the Grand Jury guidance documents from higher organizational levels including legal memoranda on which they may be relying. The Fire Protection District reported that it was charging "search" fees upon auditor-controller advice that full cost recovery was mandatory. Most other county office respondents were charging variations of the Board of Supervisors approved $0.50 per page copying charge. In some cases these latter respondents reported charging other fees as well.
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F33: Some county offices and agencies report that they release or withhold some records in their control under statutes other than the Public Records Act (e.g., Welfare and Institutions Code, Penal Code, Probate Code, Elections Code, Health and Safety Code, Revenue and Taxation Code, Education Code). These agencies might include the county clerk and recorder, the county tax collector, the district attorney, the public defender, the Human Services Agency. However, they report that requests for any remaining records in their control would be processed under the Act.
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F34: Seven of 28 reporting county offices report that they have not developed an internal procedure for processing record requests under the Act. These offices typically report a history of a low volume of requests under the Act and/or high volumes of requests handled under provisions of other codes. They also report having developed comprehensive procedures for those latter requests. The vast majority of the remaining 21 reporting county offices have simply adopted Public Records Act Implementation 6 Final Report Ventura County 2003 – 2004 Grand Jury their collection of county counsel memoranda as their "internal procedure" document. Only five county offices report making their Public Records Act procedure
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F35: available to the public: agricultural department, The air pollution control district, animal regulation, county clerk, and resource management- environmental health. Other county offices follow "internal procedure" documents that are collections of county counsel memoranda, not intended for the public.
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F36: The agriculture department, Air Pollution control district, fire protection district, the sheriff's department and the resource management division- environmental health report use of a standard request form developed within their agency.
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F37: Fully 16 of 28 reporting county offices report maintaining neither a public record request log nor file.
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F38: The overwhelming majority of requests received at county offices are reported to result in complete release of documents. Reasons reported for full or partial denial include: request too broad, failure to pay fee, attorney client privilege, under investigation and other recognizable statutory grounds. The sheriff's department reported one denial on the grounds of "ineligible (requestor)." One agency reported "not readily available" as a ground for denial.
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F39: Eight of the 28 county offices reported not having designated a proponent officer or manager to insure proper implementation of the Act.
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F40: All county offices reported responding to record requests within the statutory ten days. However, some reported taking as much as 30 days to complete final action on the request.
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F41: As of the date of each questionnaire response, there were reported to be 19 open requests countywide.
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F42: Reasons given for any delays in processing these requests included vague request, low priority, voluminous, and personnel shortage.
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F43: Almost all reporting county offices reported good "counterside" manner in assisting the requestor's wording of the request. They also reported handling document requests as being under the Public Records Act whether or not the request mentioned the Act.
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F44: The vast majority of county offices reported charging the Board of Supervisors approved copying fee of $0.50 per page. However, several county offices, including those who charged the approved fee, imposed other charges as well. These charges were labeled: "processing fee," "actual cost of outside duplication services," "minimum fee," "search fee," "clerical time," "flat rate per document," "cost of compiling," "staff time," "evaluation fee," "review fee," and "contract hourly rate." Except for one response, "flat rate per document" which expressly stated that the flat rate had been approved by a 1991 Board of Supervisors resolution (copy provided to the Grand Jury), and except for fees which were identified to specific statutory provisions elsewhere, no legal basis 7 Public Records Act Implementation Final Report Ventura County 2003 - 2004 Grand Jury was provided for these latter fees, which appeared to be neither "direct costs of copying," nor "statutory fees." One county office reported that it charged 7.25 percent sales tax on its per
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F45: page copying charge. It also provided a copy of its web page which contained the tax. Two county offices reported issuing only oral denials of requests unless the
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F46: requestor requested a denial in writing. Eleven county offices report consulting with legal counsel in making or
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F47: reviewing a decision to deny release of records before notifying the requestor. None of the remaining county offices, some sizeable, report consultation with counsel before issuing denial letters. Conclusions C-01. The California Public Records Act requires that all county, city and district government offices located within Ventura County respond to requests for records from the public in accordance with the Act. The Act is based on a legislative policy of open government. The Act reaches every writing, regardless of form, media or method of storage. (F-01, F-02, F-03, F-07, F-10) The Act provides that all requests for records be honored "promptly," and that C-02. the requestor receive the documents or an acknowledgement stating when documents will or will not be released, within a capped time period. (F-04, F- 05, F-06) The Act allows only for collection of fees for the direct cost of copying and C-03. "statutory fees." Minimum, search, review, contractor cost pass-through and fees based on time are not provided for. (F-01, F-04) The only remedy provided under the Act for government's failure to timely C-04. comply with the Act is initiation of a costly lawsuit by the requestor, whose sole remedy is release of the records and possible award of attorney fees and costs. (F-11, F-12) All agencies under the Ventura County Health Care agency, the Agency itself, C-05. the human services agency and the sheriff's department are severely deficient in their ability to produce meaningful statistics or records that would demonstrate their compliance with the Act. (F-28, F-29, F-30). Several county offices are charging or calculating fees for requests under the C-06. Act, which appear to be other than "direct costs of copying" or "statutory fees." Despite past attempts by county government officials to establish a statutory fee through Board of Supervisors resolution, which would better reimburse the total actual costs of responding to a request, except for the Sheriff's Department's flat rate, no other "statutory fee" has been established by the county. (F-44, F-45) C-07. No document provided to the Grand Jury justified the imposition of sales tax on a document copying fee. (F-45) Public Records Act Implementation 8 Final Report Ventura County 2003 - 2004 Grand Jury C-08. Conflicting guidance from differing sources exists among county offices regarding what is a proper fee chargeable for record requests under the Act. (F-32, F-44, F-45) Some county offices erroneously believe that lack of staff is a legally sufficient C-09. reason to delay a request or even deny a request that otherwise should be granted under the Act. (F-38, F-42) C-10. There is no county-wide policy which requires consultation with counsel (or any other single compliance official or office) before deciding to deny a request under the Act. (F-39, F-46, F-47) There is no published county-wide policy which addresses the Act and which C-11. would require record keeping such that implementation of the Act could be assessed. Similarly, only a very few county offices have attempted to fill the policy void by writing their own policies, and their provisions are inconsistent. It is apparent that these lower level documents have received no review, review in different eras or by different offices. (F-31, F-32, F-34, F-35) C-12. The absence of a county-wide policy or procedure document that addresses the Act has undermined proper implementation of the Act in the various county offices. (F-28 through F-32, F-34, F-37, F-38, F-39, F-42, F-44 through F-47). C-13. Although the districts were the least informed and responsive to this inquiry, this is not seen as a matter of great concern, given the lack of public record requests experienced, low or non-existent staffing levels and the ability of the districts to react to any request that might arrive by immediately contacting dedicated counsel. (F-13 through F-18). C-14. Responses submitted by the cities indicate overall satisfactory compliance with the Act. (F-19 through F-27). Recommendations
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Findings & Recommendations 7 findings
F01: All ten cities within Ventura County submitted plans that reflect compliance with Title 19 of the California Code of Regulations. The plans include the requirements set forth in the Standardized Emergency Management System developed by the State Office of Emergency Services.
F02: A specific consultant firm had developed the majority of the city plans. The exceptions identified were the cities of Ojai, Santa Paula and Simi Valley.
F03: The plans used a standardized template developed by a coalition of 12 southern California cities. The template was later used by cities statewide.
F04: The emergency plans do not address the day-to-day emergencies that might arise or the typical routine procedures that are executed daily to address potential or real problems.
F05: All the plans include the same structure or contents and include the following primary sections: Management Operations Planninflntelligence Logistics 0 Finance /Administration 0
F06: The potential threats listed in the ten Ventura County city plans are nearly identical in nature and include the following: - Ventura Countv 2003 2004 Grand .Turn Final ReDort Major Earthquake Dam Failure Hazardous Materials Incident Flooding Fires Civil Unrest Transportation Truck Incident Transportation Train Derailment Terrorism
F07: The emergency plans provide for comprehensive checklists that specify the responsibilities of city officials in the event of an emergency. F-OS. The comments provided by city officials of Fillmore, Moorpark, Santa Paula and Simi Valley in the "After the Fire" debriefings suggest there will always be variables or events not anticipated concerning emergency situations and thus, the emergency plans and training exercises require periodic updates. Conclusions c-01. The emergency preparedness plans generally provide the necessary structure to address potential disasters provided that the designated personnel utilize the checklist from the SEMS guidelines. (F-01, F-02, F-03, F-05, F-07) c-02. The state mandated mutual aid system, which is so integral to providing an effective response during an emergency, appears to work effectively and should be utilized whenever possible to ensure a positive conclusion related to an emergency. (F-01) (2-03. The nature of an emergency response requires continuing refresher courses or ongoing training to address new potential threats, especially in the area of bio- terrorism. (F-08) (2-04. The cities should update their emergency preparedness plans with information provided through the "lessons learned'' from each new emergency incident. (F- 08) Recommendations
Additional Recommendations 2

Not linked to specific findings.

R01: The cities should schedule periodic updates or reviews of their respective emergency preparedness plans, to reflect the ongoing developments, such as technological breakthroughs, or threats, such as bio-terrorism.
R02: The Ventura County Fire Protection District should schedule and conduct periodic joint briefings in conjunction with city fire and police departments within Ventura County to improve levels of communication and coordination that are necessary for mutual aid during an actual threat or emergency. Ventura County 2003 - 2004 Grand Jury Final Report Responses Responses Required From: Ventura County Fire Protection X District
Findings & Recommendations 22 findings
F01: There currentlyless than five children the Ventura County foster are in care program who are both violent and low functioning (I.Q. 70 or lower).
F02: These children require special placement in facilities equipped to dealwith their complex needs. Factors involved in suitable placement include the availability of a 1:1 ratio for safety watch supervision, the age and size ofthe Under-ServedChildren in Ventura County 1 Ventura County2003-2004GrandJury FinafReport I child in comparison with other residents and staff, andwhether the facility is licensed to dealwith both conditions.
F03: HSA Children and Family Services (CFS) social workers responsible for are locating the appropriate placement facility for the children.
F04: Most faciLties in and out ofCalifornia are not licensed to deal with the combinedconditions oflow intellectualfunctioning and aggressiveness. While waiting for suitable faciLty to be located, the child frequently will be a temporarilyplaced in facilities such Casa Pacifica Shelter, Tri-Counties as Regional Center (TCRC) Crisis Homes, Porterville State Hospital. or
F05: Lack ofcoordinationbetween agencies such as CFS and TCRC may cause delays placement. Each agency's assessment ofthe level ofplacement in needed differ prolonging the delay. can Emancipating Foster Youth In Need ofLow-Cost Housing and Training I In Life Skills (See Attachment II)
F06: According to statistics developedby the CaLfornia Institute for Mental Health, the last two decades there has been 60 percent increase the number over a in ofchildren entering the foster system nationally. care I F-07. California has the largest chdd welfare system in the country. Ofthe nearly one-halfmillion children estimatedto be in out-of-home care nationwide, one in five dependent ofthe California child welfare system. is a I F-08. Every nearly 3,600 foster children California dischargedfrom the I year, in are child welfare system their lgth birthday. The few studies that track these I on I youths reveal that many leave care without access to any formal system or systems ofsupport. Many homeless, lack educational and employment are preparedness, need pubLc assistance, become pregnant at an early age, have mental health problems, experience physical victimization, sexual assault, and involvementwith the criminaljustice system. I F-09. In 1988, Congress funded the Independent Living Skills Program (ILP) for I states to establish and implement including practical life skills I services, training and preparation for college and career, to assist youths age 16 and older to transition from foster to independentliving. care
F10: One hundred eleven youths Ventura County currently participatingin in are ILP, 73 ofwhom are under the age of 18.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F11: ILP benefits include classes housing, management, in money career development, health and wellness, legal issues, transportation, college applications, financial credit, social skills, stress management and anger I management. I I I 2 Under-ServedChildren Ventura County in Ventura County2003-2004 GratzdJury FinalReport
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F12: Two associated programs, TransitionalHousing Program (THP) and the Transitional Living Program (TLP) place to house and educate are in emancipatingfoster youths while they learning to be independent. are
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F13: TLP youths live apartmentcomplex Thousand Oaks. Interface in an in Children Family Services (Interface), community organization, a service runs the An adult Interface employee lives ofthe apartments and I program. in one monitors the youths' whereabouts and instruction in Lfe skills. THP slots are Lmited to seven to 10 people, and the slots are currently full. I
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F14: Low income housing in Ventura County, necessary for youth in this transitional period, HSAworks to alleviate this situation by remains scarce. identiying system barriers and improvingcross-organizational communication.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F15: Between May 2003 andJanuary 2004, 28 youths participatedin the Emancipation Conference. This voluntaryyouth-ledliving plan session focuses the youth's needs and be attended at the youth's invitationby on can family members, friends, and other significant Staffing shortages persons. have sometimes delayed the conference. i I I ChildrenWho Live With and Witness Domestic Violence (See Attachment III)
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F16: Witnessing domestic violence considered by authorities to be form ofchild is a abuse.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F17: County statistics for referrals ofdomestic violence-related abuse not are available because the statewide categories ofabuse coded emotional, are as I physical general neglect. I or I F-18. County referrals the above categories totaled 484 for the month ofDecember in 2003.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F19: The Ventura County DistrictAttorney's Office, along with CFS, county law enforcement agencies and the Ventura County Health Care Agencyhave developed Safe Harbor to help childvictims ofsexual and physical abuse and neglect. severe
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F20: The location ofthe Safe Harbor site Ventura jeopardy due to high cost in is in ofthe rental space and current countywide budget problems.
Related Recommendations (3)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
R02: Funding should be aggressively sought to provide for the programs outLned in this report, rather than wait until costly required. more services are 4 Under-ServedChildren Ventura County in Ventura Couny2003-2004GrandJury FinalReport
R03: Continued funding well affordable site should be located for Safe as as a more Harbor Ventura. in Responses Required Ventura County Board ofSupervisors, R-02, R-03 Ventura County DistrictAttorney, R-03 Responses Requested Ventura County Human Services Agency, R-01, R-02 Commendations This report deals primarily with HSA's participation the ofthe mentioned in service youth population. The Grand Jury that several public and private is aware agencies throughout the community also responsible for the tremendous efforts made to are develop communitypartnerships to address these needs. We wish to commend service all mentioned for their commitment and work done this effort. agencies in Under-Served Children inVenturaCounty 5 Ventura Coupzty2003-2004GrandJury FiHaZReport ATTACHMENT I CHILDRENWITH BOTH AGGRESSIVETENDENCIES & LIMITED INTELLECTUAL CAPACITY. Very few children served by Children and Family Services Department (CFS) have the dual conditions of tendencies and limited intellectualcapacity. It should be aggressive noted that many children who have been abused or neglected experience various developmental delays. Similarly, many have emotionalchallenges. However, when a child does have significant multiple challenges, such retardation (I.Q. 70 lower) as or coupled with aggressiveness, the services are complex to arrange and can result in delay in treatment and placement stabiity for the child. The following describes how CFS addresses these special needs children: SPECIALIZED PLACEMENT UNIT CFS has SpecializedPlacementUnit. The social workers the unit work exclusively a in with chddren who have significant emotionalneeds, and who placementin require treatment faciLties. Among those served are a few children, less than five in number, who both low functioning and violent. are CFS social workers consistently encounter difficulties locating appropriate placement facilities in or out ofState. The common response from a prospective facility's staffis that the facility is only licensed for one condition or the other, not both. The result for the child be oftemporary placements, includingpsychiatric hospitaLzation, can a series such Porterville State Hospital, while suitable treatmentfacility located that will as a is accept the child. Frequently, temporary placements, such Casa Pacifica Shelter and as Tri-Counties Regional Center Crisis (TCRC) Homes, must provide 1:1 ratio for safety a watch ofthe child. Ifthe child is placed in Porterville State Hospital, the supervision educational disruptedbecause though child attends school Monday progress is even a through Friday while residence, the credits not transferable. However, children in are who placed in Casa Pacifica graduate and diploma from Oxnard High are can receive a School District. Delays suitable placement for these children caused by number offactors, in are a includingcoordination between TCRC and CFS. TCRC regulations that require a regional center assessment be performed to determine level ofplacement. Ifthe Tri- Counties' assessment differs from other assessments, the delay be prolonged. Ifthe can TCRC assessment recommends lower level of but there placements the a care are no in category that wdl accept the child, this situation prolongs the delay suitable in placement. The age ofthe child is also a factor. For example, an aggressive young/small child may be less dangerous to residents and staffthan old0argeryouth. By law, dependents ofthe court (children who are under Court supervision due to abuse neglect) cannot be housed in lock-down facilities, except for psychiatric holds (per or Section 5150 ofthe Welfare and Institutions Code) when youth has committed or a a crime that requires detention in juvenile hall or incarceration. California's lock-down facilities consist ofpsychiatric state hospitals andjuvenile detention centers. Under-Served Children VenturaCounty in Ventura County2003-2004GrandJury FinalReport Chddren who have been assessed significantly low functioning and who have violent as tendencies, such sexual assault, have been placed in State Developmental Centers as with the Judge's order ofcommitment. Even then, it is difficult to get child with a a history ofviolence into Developmental Center. a Multi-disciplinaryplanning to remedy significant barriers is available via the Interagency Case Management Council (ICMC), Shomair Assessment Team, Therapeutic Behavioral Services (TBS) and "Wraparound Services." soon, * The agencies at the table in these forums include Mental Health, CFS, Probation, Public Health, Schools, TCRC and other professionals and concerned citizens (primarily from the Mental Health Advisory Board). Although low functioningyouth typically TCRC clients and SSI recipients due to are their disabilities, it challenge to complete long term independentliving plans remains a for them. In summary, the numbers are only a few (less than 5) out ofthe 74 total (December 2003) CFS foster youth in group homes or residential treatment centers. In few families take ofthese children, but only with lots ofsupport and a cases, can care "wraparoun"' u services. I I *A"Wraparound" programis a family-focused, strengths-based programwhereintensiveand comprehensivesocial, mentalhealthandhealth "wrappe&' aroundch2drenandtheirfamilies servicesare (biological, adoptive and/orfosterfamilies) toreinforcenaturalfamilysupports. Programteamsconsistof any andallparticipants in a child'slife (e.g., teachers, ministers, service providers, extendedfamily, biologicalparents, fosterparents.) Under-ServedChildren in VenturaCounty 7 Ventura County2003 2004 GrandJury FinalReport - ATTACHMENT II EMANCIPATING FOSTERYOUTH IN NEED OF LOW-COST HOUSING & TRAINING IN LIFE SKILLS There has been a steadily growing concern about the needs offoster youth who grow up in the `system' and emancipate independent adults when they 18 19 as are or (depending when they expected to graduate from high school). Life skills' on are training for fosteryouth is available from several sources. Low-income housingin the I county remains scarce. The following summarizes the major services available for these youth: INDEPENDENT LIVING SKILLS PROGRAM The ILP is a state and federally mandated program for foster youth ages 16 and older. After youth emancipate from foster care at the age ofmajority, usually 18 years old, ILP services remain available to them until they reach age 21. i I I HSAcontracts with Interface Children Family Services to deLver the ILP life skills All court dependent foster ch0dren and all probationyouth have right and services. a an opportunity to participate in services. ILP is, by law, a voluntary program. Youth who placed out-of-county referred to ILP in the county ofplacement. In addition are are to the Interface staff, CFS funds half-time social worker ILP Laison. In the last a as an I year, there have been frequent shifts and turnover in staffassigned to the program. ILP ASSESSMENT To encourage participation, a face-to-face visit is made to each in-countyyouth by an ILP case manager. The case manager describes the benefits ofthe program, including I the classes, special events and financial incentive to attend the classes. ILP CLASSES Basic classes include: Housing Money Management O Career Development O Health & Wellness Legal Issues Transportation Advanced Courses include: College Applications Financial Credit Social Skills Stress Management Anger Management 8 Under-ServedChildren VenturaCounty in Ventura Coun?y2003-2004GrandJury Fina!Report ILP SPECIAL EVENTS In addition, there are field trips, retreats, holiday celebrations and an annual ILP graduation event. Donations by community members and groups provide youth with householditems for those who will be their Partnerships with private on own soon. businesses and bank provide youth the opportunityfor mentorships, bank accounts a and other special services. ILP STATISTICS One hundred eleven youth participatingcurrentlyin ILP in Ventura County. O are Ofthat number, 73 are under the age of 18. Most ofthe youth participating county CFS clients. I in are Probation has smaller percentage participatingin the county because the a dearth ofappropriate Ventura County placements for special needs youth necessitates out-of-county placement. As of 12/31/2003, CFS had 101 youth, 16 years and older, in out-of-home care. or those, 15 placed out-of-county. are Interface records reflect that 240 youth, over the age of 18 and up to age 21, have lost touch with ILP. Seventeenyouth exited foster care at the age ofmajority since July 1, 2003; of those, Interface reports, three did not have/speciy housingplan. a TILP (Transitional LivinE Planl All youth in out-of-home 16 and older, work plan for his/her future with care, age on a a social worker probation officer. Ifthe youth is participating ILP, he she also or in or works planning with ILP If child has Lmited functioning, the on an case manager. a socialworker coordinates with the child's providers to develop plan. a EMANCIPATION CONFERENCE I I The Emancipation Conference youth led independentLving planning is a session. Participation voluntary. The youth invite famdy members, friends and other is may significant persons as support. The needs discussed are those specified by the youth. Two trained facilitators ensure the focus is positive and that all comments are framed as needs. The youth is encouraged to schedule at least one follow-up session. Conferences, including follow-up, held week. Between May 2003 and are once a January 31, 2004, 28 youth have been served, including follow-up There have sessions. been periods where referrals have been put hold due to staffing. on I EMANCIPATIONHEALTH CONSULT i CFS youth that will be exiting foster care at the age ofmajority are referred to the CHDP Foster Care Nurse for individualized health consultation. This health an service is in addition to the many health services provided by the two CHDP Foster Care Nurses who both CFS and Probation. serve Under-ServedChildren in Ventura County 9 I I Ventura County2003-2004GrandJury FinalReport The nurse goes to the youth's placementifthe youth is in county. Out-of-countyyouth phone consultation and materials mail. The discusses the youth's receive a via nurse specific health needs, where to get health services in the area the youth plans to reside and does general health consultation. The youth is given a zip binder with his/her health record in addition to a health reference text. The nurse also explains the beneflt ofextendedMedi-Cal. The site and regularly communicate with the nurses are on social workers who make the referrals behalfofthe youth. Seventeenyouth service on received health consults 2003. Currently, scheduled. in six more are EXTENDED MEDI-CAL Fosteryouth that exit foster care at the age ofmajority have the right to receive continuedMedi-Cal coverage to meet their medical needs untd age 21. There are no I forms office visits required. The youth has only to keep the Foster Care ELgibility or officer informed of change her/his address. However, youth sometimes negatively any in associate Medi-Cal and other services with the `system,' which reduces participation. HOUSING The TransitionalHousing Program (THP) is semi-independentliving situation for 17- a and 18-year-oldfoster youth (both CFS and Probation clients). Youth reside semi- in a independent setting where they learn basic household management and independent living skills. The youth reside apartmentcomplex Thousand Oaks managedby in an in Many Mansions. THP is by Interface. An adult mentor from Interface resides run in ofthe apartments, which the youth the privileges and responsibiLtiesofbeing one gives I an adult, with the security of an on-site supervisor. The youth must keep the mentor I informed oftheir whereabouts at all times, and they meet regularlywith the mentor. The youth experience learning to shop, cook, houseclean, bank, handle a budget, pay bdls and get along with roommates and neighbors. The youth required to search for are and obtain a part-timejob as well as attend school. They receive assistance in Lfe planning and life skills. various Applyingto the THP is voluntary. Youth are interviewed and screened prior to acceptance. Community organizations provide mentorships and household programs, goods for the youth. Foster payments fund the placement. Interface staffs the care program. The number ofslots available ranges from seven to ten. Currently, the slots are full. Before a youth leaves the THP program, he/she is expected to have a plan, which i includes housing. TRANSITIONALLIVING PROGRAM Interface operates an after-housing program called the Transitional Living Program (TLP), for youth who are on their own. The program includes host homes and some apartments for those who homeless. The host homes rentals for which are are room Interface offers monthly stipend. a i i I I 10 Under-ServedChildren VenturaCounty in Ventara Coumy2003-2004GrandJury Fi~ralRepart ATTACHMENT III CHILDRENWHO LIVEWITH &WITNESS DOMESTIC VIOLENCE Chidren who have witnessed domestic violence have been physically injured or as a result often served by CFS, particularlyifthe non-offendingparent is unable to are I protect. Domestic violence may be one element ofabuse in addition to other abuse or neglect child a experiences. DOMESTIC VIOLENCE PROTOCOL CFS, law enforcement and the shelters have DomesticViolence Protocol for a coordinating protection ofchddren and to the famdy. services REFERRALS OF ABUSE and NEGLECT CFS Hotline procedures include for domestic violence. Statewide, referrals screening involvingchild abuse related to domestic violence may be coded as emotional abuse, physical abuse neglect depending the circumstances. or on i Because ofthe statewide referral categories, statistics for referrals ofdomestic violence- I related abuse numbers are not singly available. Referrals which were found to substantiate abuse the month ofDecember 2003 yielded 82 in the sexual abuse in category, 168 physical abuse, 229 general neglect and 87 emotional abuse. SAFE HARBOR: MULTI-DISCIPLINARYINTERVIEW andADVOCACY CENTER O Safe Harbor is a coalition ofpublic and private agencies dedicatedto serving chdd victims ofsexual, neglect and physical abuse, and adult victims of severe sexual assault. The purpose is to help the victims feel more comfortable and to eliminate repeated interviews. Safe Harbor reduces trauma and intimidation to I the victims and provides needed information for dependency and criminal filing considerations. The Center will promote and improve interagency cooperation and coordination among county agencies and between criminal and dependencyinvestigations. It conducts forensic interviews and medical examinations by specially trained staff, and provides intervention and referrals for child and adult victims and crisis their famiLes. The Center prevents repetitive incidents ofchild abuse and sexual assault through effective intervention and prosecution, and promotes on-going training to continuous quality improvement. ensure Team members CFS, DistrictAttorney, all law enforcement are: agencies in Ventura County, Ventura County Health Care Agency, New Horizons Outreach, Ventura County ChildAbuse Prevention Council, The CoaLtion to End Domestic and SexualViolence, Interface Children Family Services, Casa Pacifica, the Under-ServedChildren in Ventura County 11 Venlura Connly2003-2004 GratzdJury FinalReport Ventura County Family Violence Prevention Partnership, and the Ventura County MedicalAssociation. The lead agency is the DistrictAttorney's office. There two sites: Safe Harbor West in Ventura and Safe Harbor East in Simi are Valley. ADDITIONALSERVICES CASE PLAN SERVICES Case plans developed by CFS social workers for all famiLes that under the are are ofCFS, whether Court ordered voluntary. For situations that involve supervision or I domestic violence, case plan services may include women's shelter services, anger management for the perpetrator, counseling, and psychological evaluations. Some children with the non-offending caregiver and others placed in ofkin remain are care or foster parents. In-home counselingprovided by CFS via contract with either Interface or Aspira Foster FamilyAgency may be provided free ofcharge to the non-offending parent and the chdd. SYSTEM COORDINATION 1. Safe Harbor 2. DomesticViolence Court Team: severaljudges and representatives from I Probation, DistrictAttorney, treatmentprograms, Court Clerk's office and others meet regularly to coordinate systems and behalfofthe children and services on famdies where domestic violence has occurred. Judge Colleen Toy White, who hears all misdemeanor domestic violence cases, is the team lead. Fairly recent legislation requires that batterers attend 52 weeks oftreatment and an additional 52 weeks ofparenting. I i II 3. Partnership for Safe Families I i I i i 12 Under-ServedChildren inVenturaCounty i Ventura County2003-2004GrandJury FinalReport ATTACHMENT IV SUBSTANCE ABUSERS & THEIR FAMILIES DRUG COURT The Court, CFS, Public Health, CalWORKS, Behavioral Health, includingtwo residential treatmenthomes coordinate to provide a structured and intensive program for substance mothers ofnewborns. In those situations where mother eLgible using a is for the program, she is able to have her baby, and sometimes another young child, reside with her in the residential facility. The program involves frequent meetings with the judge and the rest ofthe drug court team for the mother to share her progress, and for the team to provide guidance and expectations. The program involves many hours of service. CFS has two fulltime socialworkers devoted to drug court. Public Healthhas a drug court nurse that assists with the mother's and child's health needs. The program is generally full. As ofDecember 31, 2003, there 27 (children). were cases SUBSTANCE EXPOSED INFANT REFERRALS I CFS keeps track ofall referrals from hospitals ofinfants born exposed to drugs and area alcohol. Between July 2003 and December 31, 2003, CFS received referrals regarding I 51 infants born prenatally exposed to drugs. Given that the majority of general cases in I involve substance use, this figure may be low. The statewide categories ofabuse and neglect do not pertain to unborn chddren. However, when Ventura County CFS referrals ofpregnant who receives women are substance users, Public Health nursing is contacted so that services can be provided through countywide programs, Every Family Counts and the field nursing component. SERVICES Infants born exposed to drugs or alcohol are often referred to the Tri-CountyEarly Start program for assessment and developmental services. CFS social workers develop case plans that often include drug testing for the substance using parents, 12-step referral, alcohol and drug treatment/counselingthrough varietyof CFS funds the a sources. drug testing. Some chidren able to their homes. Others placedwith are remain in are kin foster or care. SYSTEM COORDINATION Ofnote are the coordination efforts oftwo judges with the Proposition 36 Operations Committee, the Public Defender's office and Public Health. In those essence, individuals referred to the Proposition 36 Program for drug/alcohol related issues will provide family information that the family be served by the Every Family Counts i so can program. Every Family Counts is administered by PubLc Health. Nurses make home visits to famdies, which include a child under age 6, to assess health and auxiliary needs ofthe famdy. Under-ServedChildren inVenturaCounty 13
F21: A DomesticViolence Court Team meets regularly to coordinate services on behalfofvictims ofdomestic violence.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F22: CFS develops plans for families involved in domestic violence. The plans case include shelters and counseling. Some childvictims placedin foster are care or with relatives. Substance Abusers and Their Families (See Attachment IV) I Under-ServedChiidren inVentura County 3 Ventura County2003-2004GrandJury FipialReport
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F23: As ofDecember 31, 2003 there 27 newborns whose mothers drug were were abusers being served by a Drug Court program.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F24: CFS also identifies infants born exposed to drugs and alcohol. Fifty-one infants in that category were referred to Public Health nursing in the period of July to December 2003.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F25: Children born exposed to drugs or alcohol are assisted by Public Health or the Tri-County Early Start Services for the parent include drug testing, program. 12-step referral, and treatment and counseling. Services for the child include assistance with health needs and possible placement in foster care or with a relative.
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
F26: The Drug Court program is run by the court, CFS, Public Health, CalWORKS, Behavioral Health, and two residential treatment homes. I i I F-27. Children whose parents abuse drugs also identified through the I are Proposition 36 Operations Committee and referred to the Proposition 36 I for family information and other program services. i F-28. Inadequate state funding for social work positions results CFS having to in choose between services for prevention ofabuse and service to those who have been abused. Conclusions C-01. The four population groups covered in this report are being served by HSA and other county and community agencies, but there are still critical gaps. ( F-05,
Related Recommendations (1)
R01: Continued efforts should be made to preserve and develop the programs as outlined in this report.
Findings & Recommendations 19 findings
F01: The Ventura County Adult Protective Services Department breaks down statistical information on elder abuse into eight categories.
F02: Within Ventura County, the City of Oxnard is the origin of the majority of the elder abuse case referrals followed by Simi Valley.
F03: Statistics provided by the APS indicate the greatest percentage of referrals concerning elder abuse is in the category of financial abuse, followed by neglect, psychological/mental and physical abuse.
F04: The incidence rate of elder abuse by category in Ventura County cities considers the relative percentage with respect to the overall population figures to determine the extent of the problem.
F05: A review of APS statistics from July 2002 through June 2003 indicates that Caucasian and Hispanics are the ethnic groups with the greatest incidence of elder abuse in Ventura County.
F06: The statistics provided by the County suggest equal numbers of referrals for alleged self-abuse or neglect to those referrals that identify a perpetrator.
F07: The APS Program Administrator sits as a consultant on FAST and there is an open invitation to all APS social workers to attend the monthly FAST meetings.
F08: APS takes an active role in assisting elders or dependent adults that are targeted by investment and telemarketing scams. APS reports the crime and the company to the appropriate oversight agency or any other request the elderly would have to protect them.
F09: APS conducts monthly outreach meetings to educate elders and dependent adults on how to protect themselves and their assets as well as to agencies and programs who provide services to these populations.
F10: APS provides quarterly training to mandated reporters (i.e. care custodians and health practitioners) who then train their staff on elder and dependent adult abuse and how to report it.
F11: The reporting of elder abuse in Ventura County is accomplished through a contract with INTERFACE social service agency to manage a 24-hour hotline where calls are taken and referrals are directly faxed to the appropriate regional office. The office assigns the problem to a trained professional the same day. If there is an imminent danger, then a social worker responds immediately. Should no imminent danger exist, the state mandates a social worker to respond within ten calendar days.
F12: APS receives a number of referrals for abuse and neglect from family, friends and neighbors of a senior victim. Referrals are also received from social workers and nurses of hospitals and home health agencies, law enforcement, fire departments, and Behavioral Health.
F13: There does appear to be some hesitancy by elders to report abuse incidents, because the perpetrator is often an adult child, a grandchild, a spouse, or a parent.
Related Recommendations (2)
R01: There is a need for an increased level of outreach with the Ventura County District Attorney's Office Victim Assistance Unit, and the FAST to immediately address the critical needs identified in the elder abuse problem within Ventura County.
R03: The Ventura County Area Agency on Aging should assume a more active role on the issue of elder abuse either through its Advisory Council Meetings or staff involvement with the APS. Responses Required Recommendations R-01 R-02 Responses Required From: Board of Supervisors X Ventura County District X Attorney’s Office Responses Requested Recommendations R-01 R-02 R-03 Responses Requested From: Human Services Agency X X X Area Agency on Aging X
F14: There seems to be a certain level of shame in the admission that this person would take advantage of them or abuse them physically, or that the elder would willingly allow this type of situation to occur.
Related Recommendations (2)
R01: There is a need for an increased level of outreach with the Ventura County District Attorney's Office Victim Assistance Unit, and the FAST to immediately address the critical needs identified in the elder abuse problem within Ventura County.
R03: The Ventura County Area Agency on Aging should assume a more active role on the issue of elder abuse either through its Advisory Council Meetings or staff involvement with the APS. Responses Required Recommendations R-01 R-02 Responses Required From: Board of Supervisors X Ventura County District X Attorney’s Office Responses Requested Recommendations R-01 R-02 R-03 Responses Requested From: Human Services Agency X X X Area Agency on Aging X
F15: There is also the fear that once the abuse is reported, the elder or dependent would have to leave their home.
Related Recommendations (2)
R01: There is a need for an increased level of outreach with the Ventura County District Attorney's Office Victim Assistance Unit, and the FAST to immediately address the critical needs identified in the elder abuse problem within Ventura County.
R03: The Ventura County Area Agency on Aging should assume a more active role on the issue of elder abuse either through its Advisory Council Meetings or staff involvement with the APS. Responses Required Recommendations R-01 R-02 Responses Required From: Board of Supervisors X Ventura County District X Attorney’s Office Responses Requested Recommendations R-01 R-02 R-03 Responses Requested From: Human Services Agency X X X Area Agency on Aging X
F16: The Program Administrator of APS is responsible to train mandated reporters on their legal responsibilities to report abuse and neglect of elders and dependent adults. Training is performed on a monthly basis either at the request of the employer or at the offer of Adult Protective Services.
F17: The APS and the District Attorney’s Victim Assistance Unit are on the Elder and Dependent Adult Abuse Council where they conduct joint presentations to the public as well as other agencies on the topic of elder abuse.
F18: Human Services Agency's social workers work closely with the Victim Assistance Unit when one of their clients is in need of a restraining order or someone to accompany them to court.
F19: The elder population in the United States is increasing and California has the highest elder population in the country. This requires substantial state and federal funding to address senior issues including elder abuse. Conclusions C-01. The incidence of elder abuse is on the rise within Ventura County. The APS is actively involved in a public education program to increase the general public awareness, concerning the necessity of assisting individuals who are involved with elders so that they are less at risk. APS educates them in how to report incidences of abuse affecting seniors. (F-01, F-02, F-03, F-04, F-05, F-06, F-19) C-02. The APS staff has developed a comprehensive plan to address the incidence of elder abuse through the established network with the District Attorney's Office, FAST and other agencies within Ventura County. (F-09, F-10, F-11, F-12, F-14, F-15, F-16, F-17) C-03. The APS staff has developed a comprehensive training program for its social worker staff and the mandated reporters to address the elder abuse problem. (F-07, F-10) Recommendations
Additional Recommendations 1

Not linked to specific findings.

R02: The increasing elder population within Ventura County requires that additional funding be sought to adequately serve elder abuse victims either through federal grant funding or appropriations from the County's general fund when adequate funding reserves are available.
Findings & Recommendations 16 findings
F01: The State ofCaliforniapresently requires that firefighters be certified in emergency medicine, breathingapparatus, hazardous materials, and terrorism response. Classes mustbe taken annuallyto remain certified. F-02. The City ofSanta Paula was required to pay the County $33,000 in fiscal year 2002/2003 to improve the communicationsystem to meetthe requirementof theAgreementwith the Fire Protection District.
F03: The City ofSanta Paula presentlyconsideringentering agreementto is an I have the Fire ProtectionDistrict take its fire protection requirements. over
F04: Santa Paula Station 1 underthe Agreement, known E8l, is manned 24 now as hours dayby full-time firefighters. However, there occasionswhere a are volunteers staffingthe equipment at the station. are
F05: Santa Paula Station 2 undertheAgreement, known E82, is manned by now as volunteers on-call basis. F-15 below indicates E82's relationshipto the on an Agreement.
F06: SantaPaula Station E82 is fullymanned byvolunteers Saturdays. now on This beingdone trial basis. is on a
F07: Most ofSanta Paula fire and emergencymedical care requests are received by its police department and forwarded to the Fire Protection District dispatch center. SantaPaulaFirefighterUtilization
F08: Each morning, information is provided to the dispatch center regardingthe I staffing ofSanta Paula E81. Santa Paula is required to indicate how many full-time andvolunteerpersonnel staffingthe station. I are
F09: If volunteer shown being duty, the dispatch policy to have E81 not a is as on is respond out ofcitylimits. However, the Incident Commander, normally fire a chiefofthe Fire Protection District, may overnde this and have E81 respond based on current situations within the county. This practice is causing a morale problem to exist among the volunteers.
F10: Review ofthe contract in effect at the time ofthe complaint did not union indicate specific information regardingthe exclusion ofnon-union any firefighters.
F11: The automatic aid agreement portion ofthe Itgreementprovides the first alarm assignmentsfor E81 to Highways 150 and 126, and South cover MountainRoad. There are no provisions for E82 to cover these areas.
F12: There is, however, theAgreement provisionfor E82 to Fire in a cover ProtectionDistrict Station 26 should it be out incident and not available I on an for providingtheirnormal coverage.
F13: Provisions the operationalplan made that, should E81 be unavailable in are for more than thirtyminutes at an incident, the Fire Protection Districtwill provide equipment to Santa Paula at either the E81 E82 station cover or location.
F14: Usingthe boundaries the operational plan oftheAgreement, mileage checks in made from E81 to the destinations describedbelow. were Highway 150 north to Steckel Park is 4.2 miles. I Additional distance to KoenigsteinRoad is 3.8 miles. I County Station 20 coverage southto E81 is 9.5 miles. South Mountain Road and east to Balcom Canyon Road is 5 miles. I Fillmore Fire Station the distance from Fillmore to Balcom Canyon covers Road. I Highway 126 east to Sycamore Road is 4.6 miles. Fillmore from covers their city limits to SycamoreRoad, whichis approximately 4 miles.
F15: When requested and available, underthe Agreement, Santa Paulais to provide coverage for Fire ProtectionDistrict Station 26 from E82. IfVentura I City Station 6 is available, the coverage will cover westerlyfrom the city boundaryto Olive Road. IFVentura Station 6 is not available, coverage will encompass the entire District Station 26 sector. Coverage after 6 p.m. maybe provided by Santa Paula Station E81 but mustbe staffedby full-time firefighters.
F16: ArticleV oftheAgreementrequires thatbothparties will maintain three- a person (full-time personnei minimum staffing on primary response resources when covering or responding to one another's incidents. This basically requires each to respond with onlyequipmentmanned by full-time firefighters. Ifthe other partycannot accomplish this, the dutychiefshall be SantaPaulaFirefighterUtilization 3 1 I I notified. Both parties have retained the right to accept or reject coverage I response resources staffed withless than three persons.
F17: Review ofthe Santa Paula Fire Department Internet web site indicated I informationregardingthe Agreement not included, although there was was a section provided for it. Conclusions 1 C-01.In reviewing the complaint and based on the discussions noted in the findings, the Grand Juryfelt there was a morale problem among the volunteers and I perhaps thefull-time firefighterswithregard to how E82 functionedunderthe Agreement. (F-08, F-09, F-11, F-15) C-02.Althoughthere specificwordingfound in the contract to prohibit was no union I the ofE82 outside ofSanta Paula city limits, it is rarely dispatchedother use than specified in the itgreementwiththe Fire ProtectionDistrict. as (F-05, F-15) C-03.Althoughthe Santa Paula Fire DepartmentInternetweb site contains much informationfor the public, it is outdated it does not include information since I about the Agreement. (F-17) C-04.Inreviewingthe coverage areas outside ofthe citylimits as assignedunder the Agreement, the initial response times for E81 appearto be adequate, consideringthat in all directions from citylimits, halfthe distance from other stations approximately4 to 5 miles. However, should E81 be long is on a assignment incident, there mightbe question ofwhetherthe Fire on an a ProtectionDistrict equipment could respond in a shorter time span than E82. In mostincidents, thevolunteerswouldhave to be called out opposed to as readilymanned equipmentbeing available. CF-04, F-05, F-11, F-14, F-15) I I Recommendations I
Additional Recommendations 2

Not linked to specific findings.

R01: Thatthe Santa Paulavolunteers be given detailed bnefingofthe Agreement a I betweentheir city and the Fire ProtectionDistrict. The Santa Paulafire chief and perhaps representative from the Fire Protection District should a accomplishthis.
R02: The Santa Paula Fire Chief his designate should and bringthe or review Internet web site up to date. R-OS.Duringthe annual ofthe Agreement, requiredby SectionXI, by the review as respective chiefs their designates, the ofvolunteers and E82 or use assignments should be given closer scrutinyto determinewhether E82 could respond more quicklythan Fire ProtectionDistrict equipment, undercertain conditions. 4SantaPaula FirefighterUtilization Responses I Recommendations R-01 R42 R-03 Res Re uired From: onses Santa Paula Cit Council X X X Res Re uested From: onses Santa Paula Fire Chief X X X Fire ProtectionDistrict Chief X I I I SamaPaulaFirefighterUtilization 5
Findings & Recommendations 10 findings
F02: Las Islas Family Medical Groua, 325 West Channel Islands Blvd., Oxnard (385-662) Hours: Mon Fri8:00 a.m. 5:00 p.m. Mon - Fn9:00 - 7:00 (Urgent Care) a.m. p.m. I Sa-t9:00 a.m. - 5:00 p.m. - This facilityis correctly listed urgent facility the Ventura County as an care on Health Care Agency maps but is notlisted as such in the DirectoryofServices.
F03: MaenoliaFamily Health Center, 2240 East Gonzales Rd., Oxnard (981-5151) Hours: Mon Fri8:00 5:00 (Clinic) a.m. p.m. Mon - Fri9:00 - 7:00 (Urgent Care: 981-5181) a.m. p.m. Sat -Sun8:00 - 5:00 (Urgent Care: 981-5181) a.m. p.m. - - The newest medicalfacilityprovides urgent services days week. care seven a Patients able to needed medical duringextended ofRcehours are access care on walk-inbasis. The center provides complete family services byboard a care I certified physicians. In addition to urgent care, x-ray and laboratory services also available. are I Because the clinic it is not listed urgent facilityin either the is new, as an care Ventura County Health Care AgencyDirectoryofServices the or corresponding maps.
F04: MooraarkFamily Care Center, 35 W. Los Angeles Ave., Moorpark(529-4624) Hours: Mon Thu8:30 7:00 a.m. p.m. Fr-i8:30 a.m. - 5:00 p.m. Sat8:30 - 1:00 a.m. p~m. - I This facility is listed urgent facility theVentura CountyHealth as an care on Care Agency DirectoryofServices "Urgent Care Facilities" map in the "Maps 2 UrgentCare VenturaCounty in I Venlura County2003-2004GrandJury FinalReport ofSenrices' section, but is not considered urgent facilityby medical I an care clinic personnel. II
F05: Santa Paula Medical Clinic, 1334 E. Main St., Santa Paula (933-1122) I Hours: Mon Thu 8:00 a.m. 7:00 p.m. Fri - 8:aO a.m. - 5:00 p.m. Sat 9:00 a.m. - 5:00 p.m. - This facility is listed urgent facility the Ventura County Health as an care on Care Agency map (not in the DirectoryofServices), but it is notconsidered an urgent facility by medical clinic personnel. care Followingthe closure ofSanta Paula Hospital, the medical clinic increased its hours anticipation of larger patientload. Sincethe patientloadhas not in a increased, the hours have been adjusted shown above. as
F06: Sierra Vista Family Care Center, 4531 Alamo St., SimiValley(584-4885) I Hours: Mon Fri 8:00 a.m. 5:00 p.m. Sat - 9:00 a.m. - 5:00 p.m. (Walk-ins) - I This facilityis listed urgent facility theVentura CountyHealth as an care on Care Agency DirectoryofServices and the corresponding maps, but it is not considered urgent facility by medical clinic personnel, though an care even x- available on-site. Ifpatients need urgent they I ray services are care, are referred to a local private facility or an emergencyroom. F=07. WestVentura Family Care Center, 133 IV. Santa Cla?a St., Ventura (641-5600) Hours: Mon Fri 8:00 5:00 (Clinic) a.m. p.m. Mon - Fri 9:00 - 7:00 (Urgent Care) a.m. p.m. Sat - 8:00 a.m. - 5;00 p.m. (Urgent Care) Sun 8:00 - 1:00 (Urgent Care) a.m. p.m. I - I This facilityis correctlylisted urgent facility in the Ventura County as an care I Health Care AgencyDirectoryofServices and on the corresponding maps. x- ray and laboratory services are available on-site.
F08: Ventura County Medical Center (YCMC), 3291 LomaVista Rd., Ventura (652- 6000) Hours: 24 hours day, days week a seven a VCMC is the emergencyroom ofchoice in the Ventura CountyHealth Care I Agencyfor life-threatening emergencies. It also handles urgent care after otherhealth facilities closed. care are UrgentCare rn VenturaCounty 3 Ventura County2003-2004GrandJury FilialReport
F09: Ofthe eight facilities visited, six undercontractwith the county, whereas, are VCMC and MagnoliaFamily Health Center operated directlybythe are County ofVentura. I
F10: The hours ofeach medical facility verified February24, 2004, of were on some I which differed fromthose we were given during our visits. Hours are subject to change.
F11: Ofthe six facilities listed urgent facilities (including VCMC) the as care on Ventura County Health Care Agency onlyfour urgent maps, are care. I
F12: There urgent facilities eastVentura County, causingpatients to are no care in drive to west countyfor their urgent needs. care F-IS. Patients at urgent facilities treated first-come, first-servedbasis. care are on a II While every attemptwill be made to see patients as quickly as possible, wait times based the number ofpeople seeking well the severity of are on care as as I their condition. I 1 Conclusions I C-01. The GrandJuryconcludes that there four urgent facilities (including are care VCMC) in westVentura County. CF-02, F-03, F-05, F-07, F-08) I C-02. The GrandJury concludes thatthere urgent facilities east are no care in Ventura County. (F-01, F-04, F-06, F12) Recommendations I I R-01. It is recommendedthat the and misinformation the Ventura inaccuracies in I CountyHealth CareAgency DirectoryofServices be corrected.
Related Recommendations (1)
R03: It is recommendedthat theVentura CountyHealth CareAgency prepare a Needs Assessment Studyfor urgent facilities in eastVentura County. care Responses Responses Required From: Board ofSupervisors CR-01, R-02, R-03) I Responses Requested From: Ventura County Health Care Agency (R-01, R-02, R-03) I 4 UrgentCare VenturaCounty in I Ventura Courity2003-2004GrandJury FinalReport I
Findings & Recommendations 11 findings
F01: The Elections Division checks for duplicate registrations at the time of application five-point (last, middle andfirst date ofbirth, place using a name, ofbirth) matchingprocess. The Elections Division staffanalyzes and disposes of apparent duplicate registrations. any
F02: The Elections Division checks for simultaneousvoter registration in all other California counties by cross-matchingagainst statewide database. If a concurrentregistrations identified, the mostrecent registration saved are is regardless ofcounty and all others purged. Currently, batches of voter are new registrations periodicallyforwardedto the California SecretaryofState for are cross-checkagainst current registrations in every county in California. This statewide cross-checkhas been in place for about five years. In the very near future, that database will be made available online locallyto eachcounty, which will do its interactive statewide matchingat time ofapplication. own 1 Ventura County2003-2004GrandJiLry FinalReport
F03: Once month, the Elections Divisionreceives from appropriate county a departments, roster ofcountycitizens whohave died duringthe month. I a I Names this list purged from the voterrolls. I on are
F04: Once a year, the Elections Division receives from the courts a listofall individuals, state wide, who have been convictedof a felony in the previous year. These convicted felons are purged from thevoter rolls.
F05: Everysix months the Elections Division matches its complete voter registrationroll against the United States Post Office address database for I Ventura County. Ifthe post office database shows that registered voter a no longer resides at the registered address, the voter placed the inactive is on I voter roster. (When people move, they complete a change ofaddress card at the post ofiice. Theyrarely update theirvoter registration. Consequently, the Elections Division believes that the post office database is current and more reliable than the voterrolls database.) The for the post office main reason cross-matchis to eligible for significantlyreduced postal rates because remain ofreduced volume offorwarded mail, returned mail, and dead letters.
F06: Avoterplaced the inactive list need notfill out application orderto on a new in vote. A list ofinactive provided to the appropriate precinct. The names is voter need only show up at the polls, signthe roster andvote. The Elections Divisionwill conduct special audit ofthatvoter's situationbefore counting a his hervote. or
F07: If voterfails to vote two consecutivefederal elections (i.e., "primary" and a in a "general"election either order), and the Elections Division not of a in is aware any othercontact with the voter, the Elections Division dispatches a warning I post card to the address ofregistrationwhich alerts the registeredvoterthat I the registrationwill be purged from the rolls unless the voter completes and returns the postcard evidence thatthevoter alive andresides at as remains the registered address. Ifthe postcard is not returned in timely the a manner, registration purged. I is
F08: Untilthe mid-1970s, failure to vote resulted in automaticpurgingfromthe registrationrolls. Now, the postcard system outlined in FindingF-07 is in I effect. I
F09: Until 2003, "permanent" absentee ballot available onlyfor those a was individuals who physicallychallenged. In 2003, the law liberalized were was to allow "permanent" absentee ballots to be issued upon request and without I justification. However, there restnction placed the application. was a new on I The upermanent" absentee ballot application automatically cancelled is now upon failure to vote in any primary or general election.
F10: To date, the Election Divisionhas received and acted upon 70,000 applications for permanent absentee ballots.
F11: The Elections Division manuallychecks the signature each and voted on every absentee ballot against the voter's signature file. on 2 VoterRegistrationSafeguards Ventura Couny2003-2004GrandJury FinalReport I Conclusions c-01. The complaint described at the beginningofthis report could not be I substantiated. (F-01 through F-11) C-02. The EIections Division has in place all necessary and reasonable controls to insure that duplicateregistrations at insignificant non-existentlevel. are an or (F-01 through F-11) C-03. The Elections Division's aggressive and well thought out purging process allows little opportunityfor fraud waste ofvaluable due to or resources inflated stale voter registrationrolls. (F-01 through F-11) or I I Reeommendations
Additional Recommendations 2

Not linked to specific findings.

R01: The County Clerk should advertise and publish pamphletdescribingthe a voter registration and purging process in Ventura County.
R02: The County Clerk should make the recommended pamphlet available both in hard copy at the front desk as well as on the county governmentweb site. I Responses aoiixaien` ati " "i&"?% ,,i,4 ,$ 4 , $ 11 -?, 1 4&i44 ,4 s# % &, Res Ite uiredFrom: onses Count Clerk X X I I
Findings & Recommendations 27 findings
F02: The chief, members ofthe fire prevention bureau and otherrepresentatives as designated by the chiefshall inspect, often buildings and as as necessary, premises, includingsuch other hazards appliances designatedby the chief or for the purpose ofascertainingand causingto be corrected any conditions I whichwould reasonablytend to cause fire or contribute to its spread or any violation ofthe purpose or provisions ofthis code and any other law or standardaffectingfire safety. (103.3.1. I)
F03: The chiefis authorized to issue a citation to persons operating or maintaining an occupancy, premises or vehicle subject to this codewho allow a hazard to exist or fail to take immediate action to abate a hazard on such occupancy, WesdAbatementWorks! 1 premises or vehicle when ordered or notified to do so. Such persons shall be subject to the criminal sanctions set forth in California State Health and Safety Code Section 13871. (103.4.4)
F04: Definitions used within sections applicable to the weed abatement process: Combustible Material: includes seasonal and recurrentweeds, stubble, brush, dryleaves, tumbleweeds, rubbish, litter, flammable material of or kind. I any I Parcel: is a portion ofland of any size, the area ofwhich is determinedby the assessor's maps and records and may be identifiedby an assessor's parcel number whether or not any buildings are present. Public Nuisance: is a declarationby the chiefthat the presence of I combustible materials parcel creates fire hazard. on a a Reference to Board ofDirectors is to the Ventura County Board of O I Supervisors, they also the Board ofDirectors. as are I F-05. Nuisance defined the notices is follows: "you hereby notified that as on as are I seasonal andrecurrentweeds, stubble, brush, dry grass, dry leaves, tumbleweeds, rubbish, litter, flammablematerials of kindpresent or any on your property, constitute a fire hazard and a public nuisance and mustbe I cleared in accordancewith theVentura CountyFire ProtectionDistrict Ordinances and the California State Health and Safety Code.` I
F06: All parcels declared public shallbe cleared entirely ofcombustible a nuisance material. Ifthe chiefdeterminesthis impractical, the provisions ofSection 1103.4.4 be used. (1103.4.3) may
F07: Any leasing, controlling, operating maintaining building person owning, or any in upon, or adjoining any hazardouswatershedfire area, and anyperson owning, leasing or controlling any land adjacent to such buildings, shall at all times maintain around and adjacentto suchbuilding effective firebreak an made by removingand clearing away, all combustiblematerial for a distance I not less than 100 feet from all portions ofthebuilding. (1103.4.4)
F08: The chiefshall written order the of parcel, serve a upon owner or possessor a when, his opinion, public exists thereon. The order shall direct in a nuisance such owner or possessorto remove or abate the public nuisancewithinten days after such order is given. Every owneror possessor who fails or refuses to abate such public from such parcel within ten days afterbeingserved nuisance with such order is guilty of a misdemeanor. Evidence that the current assessmentroll ofthe County shows real property assessed to a person shall constitute prima facia (sic) evidence that such person is the owner ofsuch property. (1103.4.5)
F09: The chief may, instead of or in addition to, followingthe procedure set forthin section 1103.4.5, n,otice to be mailed. (1103.4.6.1) cause a
F10: If notice is mailed, the chiefshall provide information specified in Section a 1103.4.5 and shall include a description ofthe property accordingto that set forth on the County assessmentroll, to the last assessee ofthe property at the 2 WeedAbatementWorksi Ventura County2003-2004GrandJury FinaiReporS address given said roll. The chiefshall also provide such notice, including on the description, to the Clerk ofthe Board ofDirectors three days priorto the Board hearing. The notice shall be mailed at leastten days before the Board of Directors meets to hear the report ofthe chiefregardingthe alleged public nuisance. It shall be the responsibilityofthe ofreGord in the current owner assessmentroll to notify anynew owner or possessor ofthe property ofthe noticethat was received and foiwardthe notice to the new owner or possessor ofthe property. It shall also be the responsibilityofthe current of owner record to notify the fire department ofthis change ofownership the form on provided. (1103.4.6.2)
F11: At the time andplace statedin the notices, the Board ofDirectorsshallmeetto hear the ?eport ofthe chiefand any objectionsthereto. The chief or his designated representative shall attend, inform the Board to the alleged as public nuisance, and supplythe description ofthe parcel upon which it exists, the and address ofthe lastknown thereof, and state what has name assessee been done in order to give notice ofthe hearing accordingto the provisions of this code. The Board may continue the hearingfrom time to time as it sees fit. (1103.4.6.3)
F12: If after the hearing, the Board ofDirectors finds that public exists a nuisance , parcel, the Board direct the chiefto abate the public upon a may nuisance. The Board shall maintain record ofits proceedings at such hearing and a retain therewiththe report ofthe chiefand description ofsuch parcel and, a where available, the and address ofits lastknown (1103.4.6.4) name assessee.
F13: Ifthe Board ofDirectors directs the chiefto abate public he shall a nuisance, proceed to abate such nuisance unless it has been completelyabated before his agents arrive to begin such abatement. The chief may expend fire department funds for such abatement and maycontractwith a person or persons for such abatement. (1103.4.6.5)
F14: The chieOshallkeep an account ofhis expenses when abating a public nuisance pursuant to orderby the Board ofDirectors and file the account thereof an with the Board which shall include description, accordingto the county a assessmentroll, ofthe parcel upon which such public nuisance existed and, when available, the and address ofthe lastknown (1103.4.7.1) name assessee.
F15: The account of expenses shall be maintained on file, open to public inspection, in the ofRce ofthe Clerk ofthe Board ofDirectors for at least ten days before a hearingofthe Board to confirm such account. Before the expiration ofsuch ten days, any person may file a written requestto be notified ofsuchhearing. Upon confirmationthe Board shall mail notice to the address suppliedfor any suchwritten request. At the time fixed for suchhearing, the Board shall meet to hear any objections to the account of expenses filed by the chief. At such hearingthe Board may make any modification in the amount it deemsjust, afterwhich the account shall be confirmed. (1103.4.7.2)
F16: The amount of expenses incurredby the chieffor abating a public nuisance when confirmed bythe Board ofDirectors shall constitute special assessment a against the parcel from which the said public removed and lien nuisance was a thereon for the amount ofsuch assessment. (1103.4.7.3) WeedAbatementWorks! 3 Fl7. The Board ofDirectors shall deliver a copy ofthe account, as confirmed, to the Auditor ofthe County before the loth dayofAugustfollowingsuch on or confirmation. (1103.4.7.4)
F18: The CountyAuditor shall enter the amount stated in the account as a special assessment againstthe parcel describedin the account. The Tax Collector of the County shall includethe amount ofthe assessment the bill fortaxes on levied against the parcel. All laws applicable to the levy, collection and enforcementofcounty taxes applicable to such special assessments, except are that if any real property to which suchlienwould attachhas beentransferred conveyedto bonafide purchaserforvalue, iflien of bonafide or a or a encumbrance forvalue has been created and attaches thereon, priorto the date which the first installment ofsuch taxes wouldbecome delinquent, I on I then the lien whichwould otherwise be imposed by this section shall not attachto suchreal property andthe costs ofabatement, confirmed, related as to such real property shall be transferredto the unsecuredroll for collection. All special assessments collected shall be paid into the county treasuryto be used behalfofthe fire department. (1103.4.7.5). on
F19: Each duringthe month ofApril, theVentura CountyFire Protection year, DistriGt mails out approximately 15,000 notices ofweed abatement.
F20: Duringthe 2003-2004 cycle 58 parcels ofthese properties required additional action to have the weed abatement accomplished.
F21: TheVentura CountyFire Protection District conducts inspections for fire hazard clearance and completes "Notice to Abate Fire Hazard." This form a is I mailed to the property ofrecord and indicates that the deadline to owner the indicatedfire hazard is June 1. remove
F22: The mailed first notice to the property ofrecord indicates that owner on a given date Maythe Board ofSupervisors ofVentura Countywill meetto in hearthe reportfromthe chiefregardingthe alleged nuisance. Anypersonmay attend this meeting and voice any objection to such report. The notice also indicates that the deadline is June 1 to the remove nuisance.
F23: The second notice mailedby the fire station responsible for the property. If is the propertyhas dwelling it, attempt is made to talk to the occupant. a on an Ifnot able to, final notice tagis aflxed to the dwelling. Should it be a an emptyparcel, sign is placed stake the propertyindicatingthatthis a on a on is final notice andthe mustbe abated by given date. a nuisance a
F24: Uponthe next inspection, ifthe workhas notbeen accomplished, contract a betnveen a private firm and the Fire Protection Distnct is initiated. Pnor to commencing the work, photos are taken ofthe property, and additional photos taken afterthe workhas been accomplished. The fire prevention bureau are then maintains the records, includingthe photos.
F25: Ifthe Ventura County Fire Protection District has to have the weed abatement accomplished, in addition to the cost ofremovingthe nuisance paid to the contractor, there is a $635 administrativefee added to the property owners tax bill. The breakdown ofthe administrativefee follows: is as 4 WeedAbatementWorks' Inspection/Educationcomponents $134.00 Administrationofeducationalcomponent $6.27 EnforGement component $315.00 Administrationofenforcementcomponent $182.90 (Less costs notcovered by administrativefee $$.17) -
F26: Afire hazard reduction claim resolutionform (vcfpd#ll7) is available at the local fire stationfor the property to file should there be dispute ofthe owner a charge for weed abatement other items involved in the weed abatement or process.
F27: In reviewingthe original complaint, the Fire Protection District records showed that afterthe original abatement, further problem existed. In no accordancewith the District's computer program that parcel number was shown to longer exist. The parcel number changed in the Tax no was Assessor's ofiice. Review ofthat parcelnumberindicatedthatletters new were sentin the following years. No Fire District action was takento clearthe weeds. The parcel apparentlyhad taken ofit. owner care
F28: A sample ofthe properties whichthe Fire District abated in nuisanceswas taken. Pictures ofthe propertytaken from the location ofbefore and same after eonditions maintained. are
F29: A oftheVentura CountyFire ProtectionDistrict records indicated that review the assessment againstthe complainant's property was proper.
F30: A oftheVentura County Fire Protection District records indicatedthat review the weed abatement actually accomplished. was Conclusions C-01. It foundthattheVentura County Fire Protection District complied with was the requirements oOOrdinance Number 24. (F-01 through F-26) C-02. The complainant's allegations ofnon-notificationand the actual weed abatementnot being accomplished withoutfoundation. (F-19, F-22, F-23, were
Findings & Recommendations 9 findings
F01: HSAdid not always reimbursethe CaliforniaEmploymentDevelopment Department(EDD) Welfare to Work(WtW) expenditures timely in a manner. This resulted in the same claim being submitted to CDSS priorto repaying EDD. The Audit Division found that concurrentclaiming, which is violation a offederal cash managementregulations, resulted from expenditures not being paid in timely a manner. Anatomyof anAudit 1 Ventura Coun2003-2004Grandlury FinalReport
F02: The corrective action for F-01 requires that any WtW expenditures that are later claimed to a differentfunding source have proper documentation requestingthe change and be approved by the AgencyFiscal Officer. After approval, HSAwill initiate the process to reimbursethe program where the expenditures originallyclaimed. were
F03: Adequate supportingdocumentation not always producedby HSAfor was WtW expenditures claimed the CEC and submitted to CDSS for on reimbursement. HSAinappropriatelyclaimed expenditures based on estimates rather than actual expenses to maximize CDSS funds that would otheiwise expire at the end ofthe fiscal year. This claim was submitted without supportingdocuments. any
F04: HSA now requires supporting schedules referring to actual invoices be included in the claim work papers.
F05: Expenditures were not always claimed on the CEC for the proper periods. Expenditures of$545,267 improperlyclaimed in June 2001 to funds were cover that would expire June 30, 2001. The $545,267 subsequentlyrepaidby was HSAand reclaimedby amendedfirst quarter ofFiscalYear2002 claim. was an
F06: HSAhas instituted procedures to prevent claimingofexpenditures the in wrong period. Expenditures are isolated by accountingperiod and are reconciled to the Ventura CountyFinancial Management System. In addition, the manager ofthe Budget and Claims Unit reviews the claim.
F07: The lack of proper monitoringoffunding allocations did not ensure their maximum use and did not preclude unnecessarycostfrom beingincurred. In WtW expenditures exceeded the allocated matchingfunds by one case, $134,546. This amount loss to the Countyin the form of was a non- reimbursable costs.
F08: HSA now reviews all expenditures to allocations and identifies any expenditure exceedingfundingallocations. Corrective action taken to stay is within approved allocations. Procedures have been developedto these ensure reviews.
F09: The time required to complete this HSA CEC audit was almost two years. This resulted from personnel changes theAudit Division and in HSA. in Conclusion C-01. Concurrent claimingresulted from expenditures notbeingpaid in timely a which is violation offederal cash managementregulations. (F-01) manner a C-02. Corrective actionhas beentakenwhich documentation. This requires proper should preclude concurrent claims from occurringin the future. (F-02) C-03. Lack ofadequate documentation allowed double claims to be submittedfor the sameexpenditures. (F-03) C-04. Supportingschedules reOerencing actual invoices should solve the double claimsproblem. (F-04) 2 Anatomyof Audit an Ventura County2003-2004GrandJury FinalReporf C-05. CIaims not submittedin the proper period required the performance of additionalwork at additional costby county employees to effect repayment. (F-05) C-06. New proceduresin effectwillpreventclaims from beingfiled in the wrongtime period. (F-06) C-07. Proper monitonngand review is necessaryso that fundingdoes not exceed allacations. (F-07) C-08. Diligent describedin the corrective actions above will prevent costs reviews from exceedingfunding allocations. (F-08) C-09. Critical functional both the Audit Division and in HSAdo not have areas in adequate back-up plans to personnel changes. (F-09) cover Recommendations
Findings & Recommendations 10 findings
F01: More than 40 years ago the CaLfornia State Legislature delegatedto cities and counties powers to be used by local redevelopment agencies to eliminate blight from designated urban their communities. areas in
F02: RDAS have broad property management powers, including the authority to acquire property, sometimes by eminent domain, and to sell, lease, clear or develop real property the project area(s). in
F03: The Brown Building is either within, adjacent to, the CCRP project and the or HERO project ofdevelopment and revitalization. The building is located areas in what is referred to the Central District Business Zone, which is as now 2 Oxnard Community Redevelopment Ve,ztura County2003-2004 GrandJury FinalReport undergoing extensive expansion and development causing property values in the area to rise rapidly.
F04: According to plans reviewed by the Grand Jury and statements made by the community development director before city council meetings and to the press, ofthe allowable for the building include restaurants, financial i some uses institutions, galleries, bookstores and funeral home. a
F05: The by which the CDC is considering offers from interestedinvestors means I who will purchase and develop the property through the ofExclusive I is use NegotiationAgreements (ENAs). These ENA responses from prospective investors must include specific development plans that include blueprints, drawings, specifications and the exact ultimate usage for the Brown Building. All materials produced to be presented to the commission for consideration must be preparedby the investor(s) at their own expense. II
F06: On November 20, 2002, the CDC received offer from AI Barkley ofBarkley an Insurance Agents & Brokers. On July 14, 2003, Mr. Barkley withdrew his offer.
F07: On July 8, 2003, Strand Cinemas, developerofthe 14-screen Plaza Cinema and Shopping Complex currentlybeing built approximately four blocks from the Brown Building, was given an ENA for the building that was scheduled to last for 90 days, and possibly extended to 270 days. On August 22, 2003, Strand Cinemas withdrew its offer for the purchase and development ofthe Brown Building.
F08: In July of2003, the ofRuby's Cafi Santa Barbara, California, owners in were denied a special use permit by the city's planning commission to open a i restaurant at 9th andA Streets near downtown Oxnard thatwould serve alcoholic beverages. Reasons for the denial the lack ofparking and the were Oxnard Police Department's opposition to the permit due to the existence of several establishments the that have liquor licenses. The department's in area that another business with liquor license the might view was a in area increase crime.
F09: On August 23, 2003, the CDC instructed its director to enter into ENAwith an the ofRuby's Cafi for the BrOwn Building. On March 23, 2004, the owners chairman ofthe CDC executed the ENAwith the ofRuby's Cafi vice owners for the purchase and development ofthe Brown Building.
F10: As ofthe end ofApril 2004, sale ofthe Brown Building has been finalized, no and remodeling renovation work the structure has begun. no or on Conclusions C-01. Community Development Commission and Community Development Department staffcontrol agency agendas and recommend actions. Commission members, who also elected city council members, tend to rely are staffdecisions than their judgment. Though simple on more on own in principle, redevelopmentis sometimes presented too complex for as some ordinary officials and citizens to understand. (F-01, F-02) Oxnard Community Redevelopment 3 Ventura Coumy2003-2004 GrandJury FinalReport C-02. Because ofthe proximity ofthe Brown Building to already developed projects like the Transportation Center and future projects such the Plaza Cinema as (Strand), the value ofthe building will most probably go up. However, the lack ofsale ofthe building and its long-term vacancy have resulted in the loss of to the city. (F-03, F-04, F-10) revenue C-03. The use ofENAS to come to terms with potential investors interestedin surplus property and property available for resale well within the laws and is rules the Community RedevelopmentAct that is being utiLzed by governing the city under the CDC. The ENAprovides the necessary controls on who the owner or tenant will be and the ultimate use ofthe property, assuring that the property's usage will conform with the rest ofthe development in the area. (F- 05, F-07, F-09) C-04. Even though the ofRuby's Cafi denied permit for owners were a use a restaurant that would serve alcoholic beverages in one area ofthe city, and being considered potential and operators of restaurantin now are as owners a the Brown Building in another part ofthe city, there appears to be no conflict special interest in the decision. What becomes ofthe Brown Building the or is sole, exclusive choice ofthe CDC and the Oxnard City Council, which have members. (F-08, F-09) common Recommendations
Additional Recommendations 1

Not linked to specific findings.

R01: The CDC and the Oxnard City Council should provide information the more on general workings ofits and RDAS through the continued of commission use televised commission/councilmeetings and the circulation ofarticles and publications the subject to better educate the public how redevelopment on on works. I I R-02. In the event the ofRuby's Cafi do not have their ENA approved owners or extended, withdraw their offer, effective should be used to or a more means solicit buyers and developers from wider ofpotential candidates a range interestedin entering into ENA for the purchase and development ofthe an building. To avoid confusion for potential interestedparties and the public, when the CDC enters into ENAS with investors, it should the "For remove Sale" sign from the building. I Responses Reconunen &. g 2ii a 1 %?i4 i. 1 %i& i%f i - li, l $ s il 1l :f i ll i 4 " 1 i Res nsesRe ired From: o u Oxnard Cit Council X X Ma ofOxnard X X or Res Re uested From: onses Oxnard Plannin Commission X X I I I I I I I I 4 Oxnard Community Redevelopment I Ventura County2003-2004 GrandJury FinalReport
Findings & Recommendations 67 findings
F01: Upon request, the City clerk provided the 2003 Jury with the “Agreement for Operation, Maintenance and Management of the River Ridge Golf Club," effective on December 1, 1993 (the “Original Agreement”).
F02: The Original Agreement provided by the City clerk was produced from the official archives of the City.
F03: In the course of litigation in connection with a legal dispute between a former employee of the City and the City, it was discovered that a slightly different version of the Original Agreement (the “Different Agreement”) existed and had been the version used by both the City and High Tide in the management of River Ridge.
F04: The Different Agreement is said to have been in the possession of the City attorney, the City finance director and High Tide.
F05: The difference between the Original Agreement and the Different Agreement is that the Original Agreement required High Tide to submit to the City an annual financial statement showing in reasonably accurate detail the financial activities of High Tide certified by an independent auditor which had to include a statement that the financial statements were completed in compliance with generally accepted accounting principles (GAAP), whereas the Different Agreement had a lesser requirement.
F06: The Different Agreement required that High Tide need only submit to the City an annual financial statement showing, in reasonably accurate detail, the financial activities of High Tide certified by an independent auditor that only the annual revenues are in compliance with GAAP.
F07: The difference in these requirements is that under the Original Agreement the audit and certification applied to both High Tide revenues and expenditures, whereas in the Different Agreement the language required the audit and certification of only revenues.
F08: In practice, the City relies solely on pre-expenditure budget approvals in lieu of audit or review of actual authorized expenditures of City money. There is no requirement for supplying to the City reconciliations of the River Ridge accounts to budget.
F09: City officials, in responding publicly to the 2003 Jury report, have repeatedly referred to its right to look deeper into the reconciliation of those accounts, though it has never done so over the entire 11-year history of the agreements to date.
F10: The River Ridge golf course management agreement is the only business of High Tide.
F11: The City clerk has stated that the Different Agreement “has been determined by staff to be the correct agreement….”
F12: The determination that the Different Agreement “has been determined by staff to be the correct agreement…” is reported to have been based on the recollection of the City attorney, the reputed drafter of the Original Agreement.
F13: The drafter of the Original Agreement maintains that the requirement for only a revenue audit was the “original intent.”
F14: The expired Different Agreement, which had been superseded on December 15, 1998, was submitted to City council on January 6, 2004 and approved formally as having been the “correct” agreement.
F15: Responsible City officials have described the presence of two differing official versions of the River Ridge agreement as “rare,” “curious,” “astonishing” and “quite rare.”
Related Recommendations (1)
R01: The City establish a written policy or ordinance clearly fixing responsibility on a given individual position or function for assuring and certifying to the City clerk that any contractual documents submitted to the City clerk are the final council approved documents. The Account Established Jointly
F16: The City official responsible for overseeing the contracting process in the High Tide instance attributes the discrepancy to inadvertence, mistake or negligence.
Related Recommendations (1)
R01: The City establish a written policy or ordinance clearly fixing responsibility on a given individual position or function for assuring and certifying to the City clerk that any contractual documents submitted to the City clerk are the final council approved documents. The Account Established Jointly
F17: The City manager has stated that the discrepant versions resulted from clerical error.
Related Recommendations (1)
R01: The City establish a written policy or ordinance clearly fixing responsibility on a given individual position or function for assuring and certifying to the City clerk that any contractual documents submitted to the City clerk are the final council approved documents. The Account Established Jointly
F18: The comparable audit language in the “Second Agreement for Operation, Maintenance and Management of the River Ridge Golf Club,” effective on December 15, 1998, (the “Second Agreement,” or “Present Agreement”) is identical to that contained in the Original Agreement requiring an audit of the financial statements (revenues and expenditures) of High Tide in accordance with GAAP.
F19: The language characterized as the “original intent” contained in the Different Agreement did not appear in the subsequent Second Agreement.
F20: The Second Agreement was amended by the City council by a First Amendment on December 9, 2003. City of Oxnard: River Ridge Revisited
F21: The Second Agreement was amended to change, inter alia, the requirement for a certified independent GAAP audit of financial statements (revenues and expenditures) as required in the Original Agreement, to the lesser requirement for a certified independent GAAP audit of only the revenues, as reflected in the Different Agreement.
F22: In processing the First Amendment to the Second Agreement ambiguous presentations supporting and urging the amendments may have led City Council members to believe erroneously that the proposed amendments were compatible with the recommendations of the 2003 Jury’s report.
F23: In the city council hearing on December 9, 2003, presenting Amendment Number One to the High Tide contract for approval, the City’s River Ridge program manager responded “Yes” to a council member’s question, “This is per the Grand Jury recommendations?”
F24: The city council had also been informed in an agenda item memorandum dated 12/09/03 that, “During the process of responding to a recent Grand Jury report relating to the management of [River Ridge], [City] staff identified several provisions of the current agreement…that require update…. Another amendment properly describes the scope of the independent audit of the Operator’s operations as a certified audit of ‘annual revenues as indicated in the financial statement’ and not an audit of the financial statement.” The Account Established Jointly
F25: The language of the Original, the Different and the Second Agreements, before recent amendments, required that, “Operator shall establish in the name of the City and Operator, jointly, such bank accounts as required for the operation, maintenance and management of the Golf Course….”
F26: The language of the Original, the Different and the Second Agreements, before recent amendment, in discussing payment to High Tide used the term “joint account” three times in each agreement.
F27: The City in its response to the 2003 Jury, quite accurately stated, “There never was a joint account.”
F28: The 2004 Jury agrees with the 2003 Jury report’s Conclusion 13, that a “joint account” under the circumstances of the River Ridge agreement would have been improper.
F29: Contrary to the provisions of the Original, the Different and the Second Agreements, High Tide established private corporate accounts and deposited City revenues collected by it into these private corporate accounts.
Related Recommendations (3)
R02: The City amend the Present Agreement to provide that all River Ridge revenue collected for the City be deposited daily in a City account set up by the City treasurer for the purpose of receiving those revenues.
R04: The City delete the charade of “the accounts established jointly” from the Present Agreement as well as other provisions that relate to it. The City Treasurer’s Care of Public Monies
R05: The city treasurer establish a City account for the sole purpose of receiving and accounting for City revenue from River Ridge and require the daily deposit in that account of all River Ridge revenue collected by the City’s agent, High Tide.
F30: Apparently in response to the 2003 Jury’s report, the City staff informed the City council that “staff identified several portions of the current agreement [the Second Agreement]… that require update.”
F31: The council was then informed “One amendment concerns properly describing the account with a financial institution for the deposit of Golf Course revenues.”
F32: To “properly describe” the account for receipt of City golf course revenues, the Second Agreement was amended to read “City and Operator will establish such bank accounts, jointly…” rather than having High Tide establish such accounts “in the name of the City and Operator, jointly….”
F33: Though the language discussed above was substituted in the Second Agreement, the character and operation of these accounts has not changed in any way from the prior operation of these accounts. The accounts remain sole commercial accounts in the name of High Tide.
Related Recommendations (3)
R02: The City amend the Present Agreement to provide that all River Ridge revenue collected for the City be deposited daily in a City account set up by the City treasurer for the purpose of receiving those revenues.
R04: The City delete the charade of “the accounts established jointly” from the Present Agreement as well as other provisions that relate to it. The City Treasurer’s Care of Public Monies
R05: The city treasurer establish a City account for the sole purpose of receiving and accounting for City revenue from River Ridge and require the daily deposit in that account of all River Ridge revenue collected by the City’s agent, High Tide.
F34: Paragraph 10a. of the Second Agreement provides that “at the end of each calendar month…, [High Tide] shall pay itself from the account established jointly the minimum monthly payment provided for in…this Section 10, from which [High Tide] shall pay all expenses incurred to operate the Golf Course.”
F35: High Tide does not pay itself the minimum monthly payment from the account established jointly, but pays its operating expenses directly from that account as those expenses arise and become due.
Related Recommendations (1)
R03: The City authorize the City treasurer to monthly pay High Tide from such an account the “minimum monthly payment,” out of which High Tide is required under the Present Agreement to operate River Ridge.
F36: The public money character of the funds deposited in the High Tide River Ridge accounts, that is, public money collected by High Tide as the agent of the City treasurer, does not change until it is withdrawn by High Tide when disbursed for its own purposes to satisfy High Tide’s, not the City’s, obligations. The City Treasurer’s Care of Public Monies
F37: The 2003 Jury found that the City treasurer by letter dated February 7, 1994, appointed High Tide an agent for the City for the limited purpose of operating River Ridge.
F38: The treasurer’s letter of February 7, 1994, specifically extended the agency appointment to the collection of money in the name of a City-owned facility.
F39: The power granted in the treasurer’s letter of February 7, 1994, has never been revoked or modified.
F40: Paragraph 10a. of the Second Agreement, amended on December 9, 2003, requires High Tide to “collect all revenues from the operation of the Golf Course and deposit such revenues in an account established jointly [as contrasted with a ‘joint account’] by the City and Operator….”
F41: The City treasurer analogizes the collection of City revenues by her fiduciary agent, High Tide, to rents paid by sub-lessees as rent to a lessee of the City.
F42: Rents paid by sub-lessees to a lessee are the property of the lessor with whom the sub-lessee contracted, not the property of the prime lessor.
F43: No lease agreement exists in connection with High Tide’s relationship with the City for the management of River Ridge.
F44: High Tide is not in a tenant-landlord relationship with the City.
F45: Though the City has no power to draw on the High Tide River Ridge accounts, the City treasurer believes the City has merely a possessory right in the nature of a lien to its money in those High Tide accounts. City of Oxnard: River Ridge Revisited
Related Recommendations (2)
R02: The City amend the Present Agreement to provide that all River Ridge revenue collected for the City be deposited daily in a City account set up by the City treasurer for the purpose of receiving those revenues.
R05: The city treasurer establish a City account for the sole purpose of receiving and accounting for City revenue from River Ridge and require the daily deposit in that account of all River Ridge revenue collected by the City’s agent, High Tide.
F46: The 2003 Jury found that High Tide collected money at River Ridge as an agent for the City.
F47: The City responded that High Tide was not an agent for the City, but “is an agent for the River Ridge Golf Club, which is owned by the City.”
F48: The City treasurer’s and the City’s only power with respect to the corporate High Tide River Ridge accounts “established jointly” is that granted by High Tide to the bank by letter dated November 30, 1993, and confirmed to the City by the bank as recently as June 20, 2002.
F49: The power granted to the City by High Tide is to permit the City “complete access to any and all activity involving our corporate accounts…” and “to suspend financial activity on our accounts.”
F50: City money deposited in the River Ridge High Tide corporate accounts remains City money until spent by High Tide directly for operations or is returned to City custody at the end of the fiscal year.
F51: Interest accruing from the City money in these accounts becomes part of the base revenue amount to be divided between the City and High Tide rather than being segregated as accruing to the City, i.e., the City shares with High Tide the passive interest accruing on its money.
F52: Payment of City money to High Tide for operating, maintaining, and managing River Ridge, as provided for in all iterations of the agreement, is from High Tide to High Tide.
F53: California Government Code sections 41001 through 41007 set forth the detailed duties of the treasurer, which include, inter alia, “receive and safely keep all money coming into his hands as treasurer….”
F54: California Government Code section 53630 et seq., make the treasurer responsible for investing City money.
F55: Several interviewed city and county officials charged with the duties of collection, care and accountability for public money, while expressing no opinion with respect to the lawfulness of circumstances present in this case, uniformly expressed surprise and doubt with respect to the appropriateness of such an arrangement for the custody and accountability of public funds. Comparative Golf Course Management
F56: Five of the seven publicly owned golf courses in Ventura County examined by the Jury are managed under management agreements leasing the property to the lessee/manager (“Five Public Courses”).
F57: Management of the Five Public Courses collect revenue for themselves as lessees, pay the public entity lessor monthly or yearly rent, and monthly pay additional income to the public entity lessors as provided for in the contracts.
F58: One of the Five Public Courses, in addition to collecting revenue for itself as lessee, collects specified revenue for the public entity lessor and daily deposits that revenue into a designated public entity account.
F59: Of the seven publicly owned golf courses examined, two under a single contract have a management contract without a leasing agreement.
F60: The management-only golf course agreement provides for the collection of revenue for the public entity owner and deposit into contractor accounts.
F61: The management-only golf course agreement requires that the manager monthly pay the public entity owner “all net operating income” collected.
F62: “Net operating income” is defined in the agreement as all revenue received except golf course lessons, if paid directly to manager staff, less “Expenses and Approved Capital Expenditures….”
F63: The management-only golf course agreement calls for monthly financial statements that include, inter alia, “income statements and bank reconciliations reflecting all financial records including payroll, maintenance and operational expenses and revenues…. Bank statements will be included as source documents to bank reconciliations.”
F64: The agreements of all seven publicly owned golf courses examined by the Jury required point-of-sale or service accountability to include unlimited access to that data by the public entity concerned. Contract Provisions
Related Recommendations (1)
R10: Amend the Present Agreement to require contractually, whether such a practice presently exists or not, point-of-sale recordation and reporting and unlimited City access to the data so created. Responses Responses Required From: Oxnard City Council (R-01 through R-10) Mayor of the City of Oxnard (R-01, R-05 through R-10)
F65: Though High Tide is required to submit budgets and operate within them, with certain provisions for change and review, the Original, the Different and the Second Agreements state that High Tide “shall not be deemed to have made any guarantee, warranty or representation whatsoever in connection with the budgets. City acknowledges that the budgets are intended only to be reasonable estimates.”
F66: Review of the Second Agreement, as amended, reveals that the recommendations of the 2003 Jury for correction of deficiencies regarding, inter alia, High Tide’s being specifically absolved of accountability for its budget and the question of disposition of under-runs from the budget, the defective disputes article and the lack of a termination for convenience article (considering the lack of capital investment by High Tide in the enterprise) were not implemented.
Related Recommendations (2)
R07: The City, considering the importance to the City of the River Ridge operation, the length of the term of the present management agreement, the anti- competitive restrictions in it called out in the 2003 Jury’s report, and the appearance to some that it is a “sweetheart” agreement, revoke the Present Agreement and open the operation of River Ridge to competitive bidding. Contract Provisions
R08: Correct the contractual deficiencies called out in the 2003 Jury’s report.
F67: There is no provision in the contract requiring monthly reconciliation of the High Tide corporate bank accounts to include reporting the results of that reconciliation to the City with the reconciliation extending to the actual expenditures related to budget authority and the provision of the bank statements to the City as source documents. Conclusions Contract Confusion C-01. The City was, at the least, negligent in the processing and recording of the River Ridge Original Agreement. (F-05, F-06 F-07, F-11, F-15, F-16, F-17) 8 City of Oxnard: River Ridge Revisited C-02. There was a material difference between the Original Agreement and the Different Agreement, which required a lesser standard of the certified independent audit of High Tide. (F-07, F-08, F-09, F-19) C-03. The City erroneously administered the operation of River Ridge under the terms and conditions of the unofficial Different Agreement. (F-05, F-06, F-07) C-04. In order to justify the erroneous administration of the High Tide River Ridge agreement, the City unnecessarily ratified the expired Different Agreement as the “correct” agreement. (F-14) C-05. Absent further unexplained negligence, the fact that the purported “original intent” of the lesser audit standard was not the standard included in the subsequent Second Agreement calls into question the validity of the assertion that the lesser standard was the “original intent.” (F-18, F-19) C-06. In processing the First Amendment to the Second Agreement ambiguous presentations supporting and urging the amendments may have led City Council members to believe erroneously that the proposed amendments were compatible with the recommendations of the 2003 Jury’s report. (F-22, F-23, F-24, F-30 through F-33) The Account Established Jointly C-07. Regardless of the prior wording, “establish[ed] in the name of the City and [High Tide], jointly,” or the changed present wording of the amended Second Agreement, “City and [High Tide] will establish such bank accounts jointly…” the character and operation of the accounts have remained throughout as commercial corporate accounts solely in the name of High Tide. (F-26, F-27,
Related Recommendations (2)
R06: Should the City refuse to amend the Present Agreement to require the daily deposits of River Ridge revenue into a separate City account for that purpose, the City require a monthly financial statement from High Tide to include 12 City of Oxnard: River Ridge Revisited unaudited balance sheets, income statements and bank reconciliations (of all High Tide River Ridge accounts) reflecting all financial records including payroll, maintenance and operational expenses and revenues; bank statements to be submitted as source documents to the bank reconciliations. Comparative Golf Course Management
R09: Require the finance department to review monthly, and if necessary question, the relationship between expenditures and budget authority assuring that the relationship is recorded with reasonable accuracy and clearly reflects the transaction as stated, i.e., the terminology used establishes a clear, detailed and unambiguous connection between the expenditure and the authority for it.

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.