San Bernardino County Grand Jury
2003-2004
Additional Recommendations
10
Not linked to specific findings.
R04-12:
PROVIDE THE MOST UP-TO-DATE GLOBAL INFORMATION SYSTEM TECHNOLOGY TO THE COUNTY FIRE DEPARTMENT FOR COORDINATED COMMUNICATIONS DURING A DISASTER.
R04-13:
CONDUCT AN INFORMATION TECHNOLOGY (IT) ASSESSMENT OF THE EMERGENCY OPERATIONS CENTER’S INFRASTRUCTURE WITH REGARD TO WIRE LINE/WIRELESS COMMUNICATIONS CAPABILITIES, PERSONAL COMPUTER WORKSTATION CONNECTIVITY AND BUSINESS PROCESS IMPROVEMENT.
R04-14:
CONTACT EACH COUNTY AUTHORIZED WIRELESS CELL PHONE VENDOR AND OBTAIN ASSURANCE THAT THEY HAVE ADEQUATE COMMUNICATION WITH THE RIALTO EMERGENCY OPERATIONS CENTER.
R04-15:
PURCHASE AND INSTALL THE NECESSARY EQUIPMENT TO ENSURE THE INTEGRATION OF THE EOC SPEAKER SYSTEM INTO THE EXISTING SPEAKER SYSTEM IN THE BUILDING AT RIALTO AIRPORT.
R04-16:
CONDUCT AN ASSESSMENT OF THE COST-TO-BENEFIT RATIO OF PURCHASING OR HAVING THE INFORMATION SERVICES DEPARTMENT DEVELOP THE SOFTWARE APPLICATIONS TO TRACK ALL ACTIVITY DURING A DISASTER.
R04-17:
ESTABLISH A DISASTER WARNING AND INFORMATION TELEPHONE NUMBER (IN ADDITION TO FIRE AND POLICE) AND OPERATE IT 24 HOURS A DAY, EVERY DAY OF THE YEAR.
R04-18:
EQUIP EVACUATION CENTERS WITH STRATEGICALLY PLACED LARGE SCREEN TELEVISION SETS THAT DISPLAY CONTINUOUS UP-TO-DATE INFORMATION FOR EVACUEES ABOUT THE DISASTER AND WHAT IS OCCURRING IN COMMUNITIES AFFECTED BY THE DISASTER.
R04-19:
INSTALL MONITORS TO PROTECT EVACUEES FROM PROPERTY
R04-20:
ESTABLISH A COMMUNICATIONS SYSTEM THAT PROVIDES A BETTER TRACKING SYSTEM ON EVACUEES AND PROVIDES INFORMATION TO CONCERNED INDIVIDUALS TRYING TO LOCATE AN EVACUEE.
R04-21:
ESTABLISH A MORE ORDERLY SYSTEM OF RECEIVING DONATED ITEMS AND INSTITUTE A CATALOGING SYSTEM THAT MAKES IT MORE CONVENIENT TO LOCATE AND DISTRIBUTE DONATED ITEMS TO EVACUEES WHEN THEY REQUIRE THEM.
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Additional Recommendations
3
Not linked to specific findings.
R04-09:
DESIGN AND BUILD A LARGER PERMANENT COMMUNICATIONS AND EMERGENCY/DISASTER CENTER AT A LOCATION CLOSER TO THE PLANNED COUNTY FIRE DEPARTMENT FACILITIES AT SAN BERNARDINO INTERNATIONAL AIRPORT.
R04-10:
CREATE A SPECIAL COST RECOVERY DEPARTMENT, FREE OF POLITICAL RESTRICTIONS, WITHIN FISCAL SERVICES OF THE COUNTY FIRE DEPARTMENT, AND FUND IT WITH A MINIMUM OF ONE (1) FULL-TIME STAFF MEMBER. STAFFING SHOULD BE INCREASED AS RECOVERY AND CASELOAD INCREASES.
R04-11:
PURSUE ALL POSSIBLE AREAS OF COST RECOVERY, INCLUDING APPLICABLE INSURANCE FOR HOMEOWNERS, AUTOMOBILE, MEDICAL, HAZARDOUS MATERIAL SPILL, CLEAN UP AND FIRE AND AMBULANCE RESPONSE.
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Additional Recommendations
5
Not linked to specific findings.
R04-27:
REPLACE ALL OUTDATED SIGNS AT THE GILBERT STREET LOCATION WITH MORE USER-FRIENDLY, STRATEGICALLY PLACED ENTRANCE SIGNS DISPLAYING A MASTER DIRECTORY AND MAP THAT PROVIDES DIRECTIONS TO PATIENTS, VISITORS AND EMERGENCY VEHICLES THAT MAY BE SUMMONED TO THE LOCATION TO HANDLE LIFE THREATENING EMERGENCIES.
R04-28:
IDENTIFY BEHAVIORAL HEALTH BUILDINGS AT THE GILBERT STREET
R04-29:
REQUIRE THAT ALL BEHAVIORAL HEALTH BUILDINGS AT THE GILBERT STREET LOCATION HAVE PAMPHLET MAPS TO ASSIST VISITORS AND PATIENTS IN FINDING THEIR WAY AROUND THE AREA.
R04-30:
CONDUCT REGULAR SAFETY INSPECTIONS OF THE BEHAVIORAL HEALTH BUILDINGS AT THE GILBERT STREET LOCATION TO PROTECT THE HEALTH AND SAFETY OF BEHAVIORAL HEALTH EMPLOYEES AND PATIENTS, AND PROVIDE A WORKPLACE ENVIRONMENT THAT DOES NOT PLACE THE COUNTY AT A LIABILITY RISK.
R04-31:
CONDUCT A FEASIBILITY STUDY TO DETERMINE THE COST EFFECTIVENESS OF MAINTAINING CLOSED BUILDINGS AND SURROUNDING PROPERTY AT THE GILBERT STREET LOCATION AND EVALUATE THE COST-EFFECTIVENESS OF REMODELING/ DEMOLISHING OLD BUILDINGS VERSUS CONSTRUCTING NEW BUILDINGS SO MONEY IS NOT WASTED IN CONTINUOUSLY REFURBISHING BUILDINGS THAT WILL EVENTUALLY STILL NEED TO BE REPLACED.
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Additional Recommendations
2
Not linked to specific findings.
R04-32:
HIRE MORE SOCIAL WORKERS TO CORRECT THE OUT OF BALANCE RATIO OF SOCIAL WORKERS TO CLIENTS.
R04-33:
MAKE FUNDS AVAILABLE TO HIRE AN ADMINISTRATOR TO OVERSEE TRAINING AND COORDINATION OF VOLUNTEERS FOR THE DEPARTMENT OF CHILDREN’S SERVICES.
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Additional Recommendations
3
Not linked to specific findings.
R04-48:
CREATE A COMMUNITY PROSECUTION UNIT IN THE DISTRICT ATTORNEY’S OFFICE TO WORK IN THE COMMUNITY ON CRIME PREVENTION.
R04-49:
MOVE THE DISTRICT ATTORNEY ORGANIZATIONS CURRENTLY HOUSED AT 412 HOSPITALITY LANE IN SAN BERNARDINO CLOSER TO THE CRIMINAL COURTS.
R04-50:
CONSOLIDATE ALL OF THE DISTRICT ATTORNEY CENTRAL BRANCH ORGANIZATIONS INTO A LOCATION WITHIN WALKING DISTANCE OF THE CRIMINAL COURTS.
Findings and recommendations not yet extracted.
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Additional Recommendations
4
Not linked to specific findings.
R04-38:
ADOPT THE UTILITY ANALYSIS AUDIT BY MACIAS CONSULTING GROUP, INC. AND INCORPORATE ITS FINDINGS INTO THE FACILITIES MANAGEMENT DEPARTMENT.
R04-39:
ENDORSE THE FACILITIES MANAGEMENT DEPARTMENT’S EFFORTS TO INCLUDE ALL COUNTY BUILDINGS ON THEIR COMPUTER PROGRAM, WHICH WILL ENHANCE THE ABILITY TO CONTROL AND PROJECT COSTS WITHIN THE DEPARTMENT.
R04-40:
REINSTATE STAFFING LEVELS IN THE FACILITIES MANAGEMENT DEPARTMENT TO A LEVEL THAT BRINGS THE SIZE OF THE AREA COVERED BY CUSTODIAL AND MAINTENANCE STAFF TO A LEVEL THAT IS SUBSTANTIALLY CLOSER TO INDUSTRY STANDARDS.
R04-41:
RESTORE FUNDS TO ENABLE THE FACILITIES MANAGEMENT DEPARTMENT TO ASSIGN CUSTODIAL AND MAINTENANCE STAFF TO EVENING AND NIGHT SHIFT WORK.
Findings and recommendations not yet extracted.
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Findings and recommendations not yet extracted.
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Findings and recommendations not yet extracted.
Additional Recommendations
3
Not linked to specific findings.
R04-57:
PURCHASE OR CONSTRUCT CONTAINERS FOR THE PUBLIC ADMINISTRATOR/PUBLIC GUARDIAN/CONSERVATOR STORAGE WAREHOUSE TO ADEQUATELY AND SECURELY HOUSE ESTATE PROPERTIES.
R04-58:
CONSTRUCT A NEW DESERT DIVISION STAND-ALONE FORENSIC/ INVESTIGATIVE FACILITY OF AN ESTIMATED 10,740 SQUARE FEET ON COUNTY PROPERTY AT DALE EVANS PARKWAY IN THE TOWN OF APPLE VALLEY.
R04-59:
IMPLEMENT THE CORONER AND SHERIFF’S PLAN TO RETAIN NEEDLES’ RESIDENT DEPUTY SHERIFFS AS DEPUTY CORONERS. HUMAN RESOURCES WOULD NEED TO ESTABLISH A NEW JOB CLASSIFICATION OF DEPUTY SHERIFF/CORONER.
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Findings & Recommendations
1 findings
F1:
4,094 minor filings A case is defined by the Administrative Office of the Courts as a filing of a document with the court naming a person or defendant or respondent.
Additional Recommendations
6
Not linked to specific findings.
R04-60:
WITHHOLD FUNDING TO THE INDIGENT DEFENSE FUND UNTIL A MORE EFFECTIVE PROCEDURE FOR DETERMINING ELIGIBILITY IS IMPLEMENTED.
R04-61:
INCREASE THE NUMBER OF ATTORNEYS IN THE LAW OFFICE OF THE PUBLIC DEFENDER.
R04-62:
REESTABLISH A COMPLETION DATE FOR SECURITY IMPROVEMENTS AT THE PUBLIC DEFENDER’S JUVENILE FACILITY IN SAN BERNARDINO.
R04-63:
COMBINE THE CORONER WITH THE SHERIFF’S DEPARTMENT.
R04-64:
RELOCATE THE SHERIFF’S AVIATION DIVISION TO AN AREA THAT HAS FEWER HIGH WIND INCIDENTS PER YEAR AND INTO BUILDINGS THAT ARE SEISMICALLY SECURE AND WITH UPGRADED FACILITIES.
R04-65:
RELOCATE THE SHERIFF’S VALLEY DISPATCH CENTER INTO A MORE MODERN AND SEISMICALLY SECURE BUILDING THAT PROTECTS EQUIPMENT AND THE PERSONNEL.
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Additional Recommendations
2
Not linked to specific findings.
R04-34:
CONSOLIDATE SERVICES, FACILITIES AND PERSONNEL OF THE PUBLIC HEALTH AND BEHAVIORAL HEALTH DEPARTMENTS WITH ARROWHEAD REGIONAL MEDICAL CENTER (ARMC).
R04-35:
IMPLEMENT A RESTAURANT GRADING SYSTEM THROUGHOUT THE COUNTY.
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Findings & Recommendations
3 findings
F1:
Departments are unwilling to delete the information from hard drives
F2:
Some departments have technicians who believe it is useful to have inventory
F3:
Misappropriation of parts $260 million worth of supplies and services is purchased annually for County departments. At least 7-8 signatures are required to finalize a purchase. The department collects approximately $80,000 annually from three public sales of surplus property. Labor costs reduce the profit to $30,000. To save money, the department wants to conduct just two sales of surplus properties to the public yearly. 2003-2004 San Bernardino County Grand Jury Final Report 42 Board of Supervisors approval is required only if services and construction exceed $25,000 per item. If budgeted by the department, there is no limit on goods, supplies and materials any County department can obtain. Our investigation found that the Purchasing Department needs new procurement software programs for much of the work it now does manually. It is not possible to obtain the necessary software that is compatible with the current County Financial Management System program. The only software program now available for the Purchasing Department is AMS 3.0. It is not compatible with the current Financial Management System software AMS 2.1.1. The Information Services Department explored a plan that would work, using the two software versions. This plan would cost the County $1,206,200, plus a one-time start-up cost of $185,015. It is not a long term solution, only a temporary one. Along with the high costs, the two systems will never be completely synchronized, and the departments would have different data. To get a complete current, accurate financial picture, the different departments will have to utilize both systems. This is not a practical solution. It will cost the County $5,000,000 to update the Financial Management System and purchase procurement software for the Purchasing Department.
Additional Recommendations
3
Not linked to specific findings.
R04-45:
IMPLEMENT POLICIES TO STANDARDIZE THE HANDLING OF SURPLUS COMPUTERS, PRINTERS AND OTHER EQUIPMENT TO ASSURE THAT THE COUNTY IS ADEQUATELY REIMBURSED FOR THE SALE OF SURPLUS EQUIPMENT.
R04-46:
CONDUCT SURPLUS PROPERTY SALES TWICE A YEAR.
R04-47:
PURCHASE THE AMS VERSION 3.0 PROCUREMENT SOFTWARE FOR PURCHASING, COUPLED WITH UPGRADING THE AUDITOR/ CONTROLLER-RECORDER’S FINANCIAL MANAGEMENT SOFTWARE FROM AMS VERSION 2.1.1 TO 3.0, AT A COST OF APPROXIMATELY FIVE MILLION DOLLARS ($5,000,000).
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Additional Recommendations
1
Not linked to specific findings.
R04-36:
INCREASE THE OFFICE VISITS AND OFFICE HOURS IN THE YUCCA VALLEY AND TWENTYNINE PALMS OFFICES OF THE VETERANS AFFAIRS DEPARTMENT TO PROVIDE ADEQUATE WEEKLY SERVICE.