Riverside County Grand Jury
2016-2017
Findings & Recommendations
5 findings
F1:
condition, maintenance, staffing and a plan for allocating financial resources. Maintenance
Related Recommendations (1)
R1:
EDA in conjunction with the Division, create a 5 year plan to evaluate and identify aging, obsolete and/or unrepairable mechanical equipment and allocate financial resources to replace the equipment. Complete the 5 year plan by September 30, 2017. Maintenance
F2:
Interviews and first hand observations on the part of the Grand Jury, revealed malfunctioning parking structure equipment, such as ticket readers and gate arms. EDA Division management stated that the equipment is obsolete and replacement parts are difficult to find. Documentation provided to the Grand Jury confirmed that the systems and equipment of the 12th Street and County Administration Center (CAC) structures were purchased from Automated Access Systems Incorporated in May 2009 at a cost of $18,822.50 and installed in June 2009. Documentation dated November 17, 2015, from the Division Supervisor to the Board of Supervisors/Purchasing Agent states.... Alternative suppliers that can or might be able to provide supply/service and extent of market search conducted: Automated Access is the only other company in the Southern California area with the ability to complete repair of Federal (3M) parking control equipment. The County has utilized Automated Access in the past but found that the work performed was substandard and some of the parts used were not compatible with version of hardware and/or software being used. Internet and industry periodicals were searched for information on possible vendors. Unique features of the supply/service being requested from this supplier, which no alternative supplier can provide: The parking control equipment currently installed in the Downtown parking structures was manufactured by Federal Signal Corp. (3M), which in early 2015 closed down its parking control equipment division and no longer manufactures nor supports its product. EDJ Technologies has purchased the entire inventory of parts from 3M in California and also employs the Technicians that previously maintained the County's parking control equipment under 3M. The following is a summary of repair costs of the system's equipment of the 12th Street, CAC and Riverside Centre structures repair costs provided to the Grand Jury for the calendar year(s) of 2014, 2015 and 2016 through November 2, 2016: In 2014 there were 16 repair invoices totaling $4,155.21 In 2015 there were 24 repair invoices totaling $18,802.47 In 2016 there were 42 repair invoices totaling $26,910.91 There was also a $19,660.00 yearly preventative maintenance agreement with an expiration date of December 31, 2016, between the County and EDJ Technologies, LLC. The Grand Jury was informed by Division management that the maintenance agreement was not renewed. Service is now performed in-house. Staffing
Related Recommendations (1)
R2:
EDA to perform a cost analysis on projected repair expenditures versus the replacement cost(s) of new systems and equipment. Staffing
F3:
During a Grand Jury interview with Division management, it was stated that as of January 12, 2017, the Division was understaffed. Vacant enforcement officer positions results in lack of enforcement efforts in the County lots, which results in loss of revenue because citations are not issued for parking violations. The vacancies require the business office closure during normal business hours resulting in backlog of required paperwork according to Division management. Surface Parking Lots
Related Recommendations (1)
R3:
Vacant positions to be filled to improve the overall operations of the Division. Surface Parking Lots The physical condition of each surface parking lot should be examined
F4:
As written in the Recommended Budget FY 2016/2017: For the various county owned surface parking lots located throughout the county, no significant expenses have been paid to maintain these lots and no parking revenues are generated from these lots. County surface parking lots inspected by the Grand Jury revealed deteriorating asphalt with cracks and potholes. (Examples: Attachment 1, County Circle Drive surface parking lot; Attachment 2, 13th Street parking lot.) Americans with Disabilities Act (ADA) The Riverside Centre County parking structure is comprised of 408
Related Recommendations (1)
R4:
regularly, and pot holes and dangerous conditions identified and repaired as required. Americans with Disabilities Act (ADA) The Division to bring the Riverside Centre parking structure into ADA
F5:
parking spaces with six of these spaces designated for handicapped The 1991 ADA Standards for Accessible Design 4.1.2 (5) parking. requires a structure with 401-500 parking spaces to have a minimum of nine accessible handicapped parking spaces.
Related Recommendations (1)
R5:
compliance. Report Issued: 03/07/2017 Report Public: 03/09/2017 Response Due: 06/05/2017 13th Street Parking Lot County Circle Drive Parking Lot ATTACHMENT #2 ATTACHMENT #1
Findings & Recommendations
5 findings
F1:
condition, maintenance, staffing and a plan for allocating financial resources. Maintenance
Related Recommendations (1)
R1:
EDA in conjunction with the Division, create a 5 year plan to evaluate and identify aging, obsolete and/or unrepairable mechanical equipment and allocate financial resources to replace the equipment. Complete the 5 year plan by September 30, 2017. Maintenance
F2:
Interviews and first hand observations on the part of the Grand Jury, revealed malfunctioning parking structure equipment, such as ticket readers and gate arms. EDA Division management stated that the equipment is obsolete and replacement parts are difficult to find. Documentation provided to the Grand Jury confirmed that the systems and equipment of the 12th Street and County Administration Center (CAC) structures were purchased from Automated Access Systems Incorporated in May 2009 at a cost of $18,822.50 and installed in June 2009. Documentation dated November 17, 2015, from the Division Supervisor to the Board of Supervisors/Purchasing Agent states.... Alternative suppliers that can or might be able to provide supply/service and extent of market search conducted: Automated Access is the only other company in the Southern California area with the ability to complete repair of Federal (3M) parking control equipment. The County has utilized Automated Access in the past but found that the work performed was substandard and some of the parts used were not compatible with version of hardware and/or software being used. Internet and industry periodicals were searched for information on possible vendors. Unique features of the supply/service being requested from this supplier, which no alternative supplier can provide: The parking control equipment currently installed in the Downtown parking structures was manufactured by Federal Signal Corp. (3M), which in early 2015 closed down its parking control equipment division and no longer manufactures nor supports its product. EDJ Technologies has purchased the entire inventory of parts from 3M in California and also employs the Technicians that previously maintained the County's parking control equipment under 3M. The following is a summary of repair costs of the system's equipment of the 12th Street, CAC and Riverside Centre structures repair costs provided to the Grand Jury for the calendar year(s) of 2014, 2015 and 2016 through November 2, 2016: In 2014 there were 16 repair invoices totaling $4,155.21 In 2015 there were 24 repair invoices totaling $18,802.47 In 2016 there were 42 repair invoices totaling $26,910.91 There was also a $19,660.00 yearly preventative maintenance agreement with an expiration date of December 31, 2016, between the County and EDJ Technologies, LLC. The Grand Jury was informed by Division management that the maintenance agreement was not renewed. Service is now performed in-house. Staffing
Related Recommendations (1)
R2:
EDA to perform a cost analysis on projected repair expenditures versus the replacement cost(s) of new systems and equipment. Staffing
F3:
During a Grand Jury interview with Division management, it was stated that as of January 12, 2017, the Division was understaffed. Vacant enforcement officer positions results in lack of enforcement efforts in the County lots, which results in loss of revenue because citations are not issued for parking violations. The vacancies require the business office closure during normal business hours resulting in backlog of required paperwork according to Division management. Surface Parking Lots
Related Recommendations (1)
R3:
Vacant positions to be filled to improve the overall operations of the Division. Surface Parking Lots The physical condition of each surface parking lot should be examined
F4:
As written in the Recommended Budget FY 2016/2017: For the various county owned surface parking lots located throughout the county, no significant expenses have been paid to maintain these lots and no parking revenues are generated from these lots. County surface parking lots inspected by the Grand Jury revealed deteriorating asphalt with cracks and potholes. (Examples: Attachment 1, County Circle Drive surface parking lot; Attachment 2, 13th Street parking lot.) Americans with Disabilities Act (ADA) The Riverside Centre County parking structure is comprised of 408
Related Recommendations (1)
R4:
regularly, and pot holes and dangerous conditions identified and repaired as required. Americans with Disabilities Act (ADA) The Division to bring the Riverside Centre parking structure into ADA
F5:
parking spaces with six of these spaces designated for handicapped The 1991 ADA Standards for Accessible Design 4.1.2 (5) parking. requires a structure with 401-500 parking spaces to have a minimum of nine accessible handicapped parking spaces.
Related Recommendations (1)
R5:
compliance. Report Issued: 03/07/2017 Report Public: 03/09/2017 Response Due: 06/05/2017 13th Street Parking Lot County Circle Drive Parking Lot ATTACHMENT #2 ATTACHMENT #1
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.