El Dorado County Grand Jury
• 2003-2004
• Agency Response
Information Technologies Reason for the report The 2003/2004 Grand Jury chose to conduct a review of the County’s
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 6 findings
F1
Page 1
Each county department is funded annually for technology (computers, software, systems, etc.).
Related Recommendations (1)
R1
The County must work toward standardizing its software, hardware, and systems to insure all county employees can work together on the same systems efficiently.
F2
Page 1
Each department considers their own needs paramount when spending their allocated monies.
Related Recommendations (1)
R2
Page 1
The BOS, CAO and the IT Director must take the lead on the IT Steering Committee with participation by other key department heads.
F3
Page 1
Departments spending their allocation make no effort to integrate with the other departments on technology.
Related Recommendations (1)
R3
Page 1
The BOS, CAO and Director of IT must create a multi-year strategic technology funding plan.
F4
Page 1
No county-wide coordination to prioritize technology projects is made at any level of this county’s government.
No recommendations for this finding
F5
Page 1
The County has an IT Steering Committee, whose written goal is to integrate county technology needs.
Related Recommendations (1)
R5
Page 2
The IT Steering Committee must revise and update controls on purchasing of technologies, so that redundant systems are not purchased or adversely affect IT infrastructure.
F6
Page 1
The IT Steering Committee is attended by lower level staff members who do not have authority to make decisions concerning information technology. Findings 1. The BOS has no long-term vision pertaining to the future of information technology. Response to Finding 1: The respondent disagrees wholly with the finding. Per Board of Supervisors policy A-10, the County is currently reviewing and updating the Information Technologies Strategic Plan. This document has been in effect since November, 2000, and provides goals and objectives for County-wide technological improvements. This document provides an on-going plan that will be updated periodically as technology and the needs of the County change. In addition, the Board approved its FY 2004/05 Goals in March, 2004, which include two items related to technology: (cid:131) Review and assess the County’s technological capabilities and practices, and prioritize for cost effectiveness, security of electronic records, and service timelines and reliability. (cid:131) Provide for streamlined processes through the application of technology, such as the implementation of an electronic agenda process.
Related Recommendations (1)
R6
Page 2
The County must aggressively pursue technological advancements with the objectives of reduction in cost and improvement in efficiency.