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Findings and Recommendations 16 findings
F1
There is no Countywide system reflecting the status of contracts that are outstanding or due for evaluations.
No recommendations for this finding
F2
There is no current vendor database for departments to share information or to research the performance of vendors.
Related Recommendations (1)
R2
The Humboldt County Civil Grand Jury recommends the County Purchasing Department establish a County database to include a vendor evaluation field so that formal evaluations can be available to other County departments. F1, F2, F3
F3
There is currently no requirement for written, evidence-based evaluations for prospective vendors, or evaluations of existing contracts and current vendors.
Related Recommendations (2)
R2
The Humboldt County Civil Grand Jury recommends the County Purchasing Department establish a County database to include a vendor evaluation field so that formal evaluations can be available to other County departments. F1, F2, F3
R3
The Humboldt County Civil Grand Jury recommends the County Purchasing Department require written, evidence-based evaluations of vendor performance. F3, F4, F7
F4
The current system of purchasing does not sufficiently address issues of accountability and transparency.
Related Recommendations (1)
R3
The Humboldt County Civil Grand Jury recommends the County Purchasing Department require written, evidence-based evaluations of vendor performance. F3, F4, F7
F5
While each department head has responsibility for procurement in their respective departments, there is a lack of accountability and follow-through within those departments.
Related Recommendations (1)
R5
The Humboldt County Civil Grand Jury recommends establishment of a consolidated Finance Department, headed by an appointed Director of Finance. F4, F5, F6, F7, F15, F16
F6
The process of procurement is not standardized across the various departments of the County.
Related Recommendations (2)
R4
The Humboldt County Civil Grand Jury supports the recommendation of the CAO’s Mid- Year Budget Review to consolidate the Auditor-Controller and Treasurer-Tax Collector offices and remove Revenue Recovery from the County Administrative Office. F4, F6, F7, F9, F13
R5
The Humboldt County Civil Grand Jury recommends establishment of a consolidated Finance Department, headed by an appointed Director of Finance. F4, F5, F6, F7, F15, F16
F7
There is no centralized oversight of procurement by the County Purchasing Department.
Related Recommendations (2)
R4
The Humboldt County Civil Grand Jury supports the recommendation of the CAO’s Mid- Year Budget Review to consolidate the Auditor-Controller and Treasurer-Tax Collector offices and remove Revenue Recovery from the County Administrative Office. F4, F6, F7, F9, F13
R5
The Humboldt County Civil Grand Jury recommends establishment of a consolidated Finance Department, headed by an appointed Director of Finance. F4, F5, F6, F7, F15, F16
F8
Contract and purchasing/procurement terminology is not consistent throughout County departments.
No recommendations for this finding
F9
There is a lack of communication between, within, and among the County departments.
Related Recommendations (1)
R4
The Humboldt County Civil Grand Jury supports the recommendation of the CAO’s Mid- Year Budget Review to consolidate the Auditor-Controller and Treasurer-Tax Collector offices and remove Revenue Recovery from the County Administrative Office. F4, F6, F7, F9, F13
F10
The opportunity exists for County departments to circumvent Board of Supervisors’ required approval for contracts exceeding $50,000 by creating smaller contracts, which are in fact related to the same project.
Related Recommendations (1)
R6
The Humboldt County Civil Grand Jury recommends the proposed Finance Department shall conduct annual audits. F7, F10
F11
Contact information for purchasing/procurement personnel is not easily found on County websites.
Related Recommendations (1)
R8
The Humboldt County Civil Grand Jury recommends that County databases and websites include user-friendly information relative to procurement staff contacts. F11
F12
The Auditor-Controller processes and pays invoices. The only verification expected for payment is whether there is departmental approval and if funds are available. No additional information is required prior to payment. 13
No recommendations for this finding
F13
There is insufficient staffing and cross-training within the Auditor-Controller’s office to enable monitoring of existing contract performance.
Related Recommendations (1)
R9
The Humboldt County Civil Grand Jury recommends that the Board of Supervisors create and fund a new position of Internal Auditor within the current Purchasing Department or in a newly-formed Finance Department. F15, F16 14
F14
There is no standardized training or minimum qualifications for contract administrators and others involved in the procurement process.
Related Recommendations (1)
R1
The Humboldt County Civil Grand Jury recommends the County Administrative Officer (Purchasing Agent) allocate a staff position responsible for training individual department personnel in contract management. F8, F13, F14
F15
The County's procurement process lacks the necessary unified, consistent and independent auditing functions throughout the various departments and branches that would assure all best practices and value are received for County goods and services.
Related Recommendations (4)
R5
The Humboldt County Civil Grand Jury recommends establishment of a consolidated Finance Department, headed by an appointed Director of Finance. F4, F5, F6, F7, F15, F16
R7
The Humboldt County Civil Grand Jury recommends that the Board of Supervisors engage an outside firm to conduct a review and provide recommendations on how best to oversee a newly-established, unified Finance Department. F15, F16
R9
The Humboldt County Civil Grand Jury recommends that the Board of Supervisors create and fund a new position of Internal Auditor within the current Purchasing Department or in a newly-formed Finance Department. F15, F16 14
R10
The Humboldt County Civil Grand Jury recommends that the Board of Supervisors engage a firm to conduct an outside audit review of procurement practices. F4, F5, F6, F12, F14, F15
F16
The Board of Supervisors is not currently considering all possibilities in a recommendation to create a new elected position of Finance Director.
Related Recommendations (1)
R7
The Humboldt County Civil Grand Jury recommends that the Board of Supervisors engage an outside firm to conduct a review and provide recommendations on how best to oversee a newly-established, unified Finance Department. F15, F16
No Responses Found 3
Government entities assigned to respond to this report. No response documents have been linked in our database.
Humboldt County Auditor-Controller
Elected County Office
Humboldt County Board of Supervisors
Elected County Office