revision should include: (1) development of a city supervisory responsibility system that will create a “demand pull”

Recommendations 30

• R1

  Page 45
  The City of Soledad should develop and implement new procedures (if none currently exist) and review existing procedures for responding to the Civil Grand Jury’s findings and recommendations to ensure that the city’s response is delivered to the presiding judge on or before the due date. These procedures should be developed and implemented of the publication of this report.
• R2

  Page 45
  The City of Seaside should develop and implement new procedures (if none currently exist) and review existing procedures for responding to the Civil Grand Jury’s findings and recommendations to ensure that the city’s response is delivered to the presiding judge on or before the due date. These procedures should be developed and implemented of the publication of this report.
• R3

  Page 45
  The City of Del Rey Oaks should develop and implement new procedures (if none currently exist) and review existing procedures for responding to the Civil Grand Jury’s findings and recommendations to ensure that the city’s response is 29 delivered to the presiding judge on or before the due date. These procedures should be developed and implemented of the publication of this report. Responding Recommendation Response Date; Content Agency Timely or Tardy? Responsive to PC §933.05(b)? The City of Soledad R1 Due: 9/27/20 Yes. Received: 8/11/20 Will be implemented with specific date The City of Seaside R2 Due: 9/27/20 Yes. Received: 7/16/20 Has been implemented, with
• R4

  Page 47
  The Board of Supervisors should revise Monterey County Code, to include a set of Design Guidelines that empower planners and decision makers to make land use decisions that comply with federal and state regulations, meet applicant needs, yet can still preserve Monterey County’s character in rural and suburban environments. Design Guidelines should be both developmental standards and criteria for character and aesthetics. The Design Guidelines should be applicable to both wireless communications facilities and a wide range of other infrastructure developments. The Design Guidelines should augment existing Monterey County code, including Monterey County Code 21.64.310 (Wireless Communication Facilities). This revision should be completed no later than 24 months after the publication of this report.
• R5

  Page 47
  The RMA Services Manager should develop explicit guidance to ensure public hearing noticing for significant projects in Monterey County’s rural environments include other means in addition to those listed in Monterey County Code 21.70.040.A (Public Notice Required). This guidance should identify the appropriate social media and local micro-resources that are active in the rural community where a significant project is planned. This guidance should be completed and operational no later than 90 days after the publication of this report.
• R6

  Page 47
  The Board of Supervisors should revise Monterey County Code 21.70.040.A (Public Notice Required) to include the following provision from California Government Code Section 65091(A)(5)(c): "In addition to the notice required by this section, a local agency may give notice of the hearing in any other manner it deems necessary or desirable." This revision should be completed no later than 24 months after the publication of this report.
• R7

  Page 47
  The RMA Services Manager should develop explicit guidance to encourage and support applicant-sponsored town halls or orientations for rural communities where significant projects are planned. These events should be in advance of, or early into the application process. This guidance should be completed and operational no later than 60 days after the publication of this report.
• R8

  Page 47
  The RMA Services Manager should revise the RMA land use request application supplemental add-on for wireless communications facilities. The revision should account for the different types of facilities, the current rules for accepting and correcting incomplete applications, and add provisions to identify and track the appropriate shot clock in the application --as an automated ongoing function. This 31 guidance should be completed and operational no later than 12 months after the publication of this report.
• R9

  Page 48
  The Board of Supervisors should revise Monterey County Code 21.64.310 (Wireless Communication Facilities) to include a provision that permits County staff to secure outside experts, at applicant expense, to support technical considerations or issues attendant to processing of wireless communications facilities when required. This revision should be completed no later than 24 months after the publication of this report.
• R10

  Page 39
  Marina should employ a back-up online training provider in the event of a future hiatus in the TargetSolutions training program. This Recommendation should be implemented no later than 6 months after this report is published.
• R11

  Page 39
  Department heads should be models to other supervisory employees on the importance of respect in the workplace. Therefore, by September 30, 2020, the one city official who did not train in 2017 and 2019 should complete online AB 1825 training in 2020, 2021, and subsequent odd years.
• R12

  Page 39
  The city should update its written, stand-alone, “Policy Against Sexual Harassment,” and its associated Acknowledgement of Receipt form, of the publication of this report.
• R13

  Page 39
  The city should revise its Personnel Policy Manual so that it reflects the mandated training requirements outlined in 2 CCR §11024. This Recommendation should be completed no later than 12 months after this report is published. Recommendations – City of Monterey
• R14

  Page 39
  Monterey should revise their personnel tracking system to include all city employees regardless of department, each employee’s date of hire as a supervisor or date of promotion to a supervisory position, and date of classification change to a non-supervisory position, in order to accurately determine if AB 1825 training mandates are being met. This Recommendation should be completed no later than 12 months after this report is published.
• R15

  Page 39
  The city should review its Harassment/Discrimination/Retaliation/Abusive Conduct/Bullying Policy to include the employee training requirements mandated by 2 CCR §11024. This Recommendation should be completed no later than 12 months after this report is published.
• R16

  Page 39
  The city should diligently assess whether the AB 1825 training programs it uses, such as those offered by the federal EEOC, meet the training curriculum mandates outlined in AB 1825 and its amendments. This Recommendation should be completed no later than 12 months after this report is published. Recommendations – City of Pacific Grove
• R17

  Page 40
  By September 30, 2020, Pacific Grove should continue to improve its recordkeeping efforts and fully update its supervisory employee roster worksheet to better track and address potentially late AB 1825 training before it becomes late.
• R18

  Page 40
  The city should develop a practice to individually counsel and refer new and promoted supervisors to online training when classroom training is not available of their hire. Those employees also should be encouraged to take the next session of in-person classroom training to reinforce the city’s culture of respect. This Recommendation should be completed no later than six months after this report is published.
• R19

  Page 40
  By December 31, 2020, the city should amend their Administrative Policies and Procedures Manual, policies no. 100.80 –100.110, Harassment, Discrimination, and Retaliation Prevention Policy and Complaint Procedure, to reference AB 1825 training requirements per 2 CCR §11024 regulations.
• R20

  Page 40
  The city should publish an updated Employee Handbook that
• R21

  Page 40
  By June 30, 2021, the city of Salinas should automate the six-month new supervisor training signal for AB 1825 training. The city’s HR Department should develop an automated HR noticing process that informs all newly hired or appointed supervisors of the six-month AB 1825 supervisor training requirement, and signals HR to (automated or manually) enter that training suspense in the New World ERP system.
• R22

  Page 40
  By June 30, 2022, the city should continue to advance HR integration and automation of training processes and functions. This should include (1) automated notices or “ticklers” to supervisors on AB 1825 training deadlines, (2) integrating online training records with the New World ERP system, and (3) routinely creating global city reports of compliance that can provide HR and senior city leadership with a comprehensive snapshot of AB 1825 training compliance by city supervisory personnel.
• R23

  Page 40
  By September 30, 2020 the city’s senior management should adopt a stronger emphasis on promoting individual city supervisory employee responsibility to complete required training, including AB 1825 supervisor training, in a timely manner. Recommendations – Sand City
• R24

  Page 41
  By December 31, 2020, Sand City should ensure that AB 1825 sexual harassment/abusive conduct prevention training undertaken by and/or at the direction of the city follows the directives and protocols laid out in 2 CCR §11024, including but not limited to the following areas: frequency, duration, and documentation of training; content of training; method of delivery of training; qualification of the trainer.
• R25

  Page 41
  Sand City should develop a system to ensure that a full and complete written record of all AB 1825 trainings that it sponsors, regardless of whether delivered via classroom, e-learning, or webinar format, is in place and includes the date of the trainings and the names of attendees. This Recommendation should be completed of the publication of this report.
• R26

  Page 41
  By December 31, 2020, Sand City should engage with the City Attorney, other staff, or an outside contractor to prepare a written policy regarding AB 1825 sexual harassment/abusive conduct prevention training for its workforce. Recommendations – City of Seaside
• R27

  Page 41
  By September 30, 2020, the city of Seaside’s HR Director should assign one HR staff member to oversee AB 1825 training requirements and recordkeeping, so that all employees with training due in 2020 are trained
• R28

  Page 41
  Seaside should implement an onboarding system that effectively captures new or promoted employees and requires them to complete AB 1825 training of their hire or promotion. This Recommendation should be completed of the publication of this report.
• R29

  Page 41
  Seaside should adopt an effective training tracking system to assemble all AB 1825 recordkeeping in one location, preferably saved to electronic files with cloud access. This Recommendation should be completed of the publication of this report. Recommendations – County of Monterey
• R30

  Page 41
  The Monterey County Civil Rights Office should review and revise the processes used to manage AB 1825 supervisory employee records to include the following: (1) develop a unified interface for accessing and directly managing all past training; (2) develop a method either with Learning Management Specialists, or centralized with an automated and trackable notice or tickler for AB 1825 training due dates; and (3) increase staffing and authority for personnel responsible for tracking and coordinating AB 1825 training and compliance data. This Recommendation should be completed of the publication of this report. Recommendation Response Date; Content Responsive Timely or Tardy? to PC §933.05(b)? Responding Agency The City of R1 Due: 9/27/20 Yes. Carmel-by-the- Received: 8/5/20 Has been Sea implemented, with