Score: +3
(9/5/6)
Orange County Grand Jury
• 2023-2024
• Agency Response
Capistrano Unified School District's Response to the 2023-24 Orange County Grand Jury*
Published: September 12, 2024
3 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Capistrano Unified School District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Capistrano Unified School District, we agree with the finding.
Related Recommendations (1)
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has partially implemented this recommendation on May 15, 2024, by adding Board Policy 6163.5 on the malicious or otherwise inappropriate use of generative AI (Artificial Intelligence). The District has not yet implemented AI guidelines but will implement this recommendation by June 30, 2025. CUSD's AI Task Force will provide support and create an action plan to address the guidelines.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Capistrano Unified School District partially disagrees in that it cannot comment on the superintendent level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Capistrano Unified School District, the Superintendent has supported the formation of an AI Task Force to create district guidelines and update board policies on AI. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date
Related Recommendations (1)
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but plans to address it by June 30, 2025 with the guidance of the CUSD AI Taskforce. The guidelines and considerations will be continuously reviewed as AI in education evolves. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Capistrano Unified School District does not have firsthand information regarding the utilization and awareness of the availability of the AI resources across school districts. As it pertains to Capistrano Unified School District, we have provided AI resources via the Educational Technology website, and on-site and asynchronous trainings.
Related Recommendations (1)
R3
K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025 with the following action plan: The Educational Technology team has developed K-12 AI lessons integrated with digital citizenship lessons, required at each grade level. AI lessons from Common Sense Media will be taught to all students during the Fall of 2024, with 1-3 lessons provided per grade span.
Agency Responses 9
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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Capistrano Unified School District
September 24, 2015
•
3 pages
• 5 responses
•
Score: -2
(+0, 3, -2)
View Details ▾
5 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Capistrano Unified School District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Capistrano Unified School District, we agree with the finding.
Response: Disagree
Score: -1
(2) We disagree with the findings - "how CFD funds are being used" are published in multiple reports: 1) CFD expenditures are reported in the District's financial statements in the "Capital Projects Fund for Blended Component Units". The aggregated financial activity of this fund is published annually in the District's audit reports - including assets, liabilities, revenues, and expenditures. Audit reports are available to the public on both the District's website and it's public disclosure website. 2) Expenditures for each CFD individually are reported in the District's CFD administration rep...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has partially implemented this recommendation on May 15, 2024, by adding Board Policy 6163.5 on the malicious or otherwise inappropriate use of generative AI (Artificial ...
Response: Requires Analysis
Score: 0
(3) The recommendation requires further analysis - the District is establishing a community committee to review and make recommendations to the Board of Trustees regarding school facilities and facilities funding sources (including CFDs). Oversight and accountability will be a topic of discussion at this committee. The District will include the Grand Jury's recommendation as a discussion item for the committee. The committee will then prepare a report with recommendations to the Board of Trustees. The timeframe shall not exceed six months from the date of publication of the Grand Jury report. ...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Capistrano Unified School District partially disagrees in that it cannot comment on the superintendent level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Capistrano Unified School District, the Superintendent has supported the formation of an AI Task Force to create district guidelines and update board policies...
Response: Disagree
Score: -1
(2) We disagree with the findings - CFD expenditures are recorded in the District's financial statements in the "Capital Projects Fund for Blended Component Units". The financial activity of this fund is audited annually and published annually in the District's audit reports. While not having a special oversight or appeals committee unique to the CFDs, additional oversight is provided by, and appeals managed by, the Board of Trustees, which receives detailed reports on the financial activity of the CFDs in public meetings. SERVING THE COMMUNITIES OF: ALISO VIEJO · COTO DE CAZA · DANA POINT · L...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but plans to address it by June 30, 2025 with the guidance of the CUSD AI Taskforce. The guidelines and considerations...
Response: Requires Analysis
Score: 0
(3) The recommendation requires further analysis - although the District publishes CFD expenditure information in multiple reports, the information delineated in California Government Code Section 53343.1 is more detailed than what the District currently provides. The District will research the time and cost of District staff and its Special Tax Consultant to provide the additional detailed information in an annual report. This research will be reviewed by the Deputy Superintendent of Business and Support Services, who will then present this as an information item to the Board of Trustees for ...
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Capistrano Unified School District does not have firsthand information regardin...
Response: Disagree Partially
Score: 0
(2) We disagree partially with the findings. As currently written, California Government Code requires the special tax to have a finite end date, stating the following in regard to the resolution of intention to establish the district: "the resolution shall specify a tax year after which no further special tax subject to this sentence shall be levied or collected" (California Government Code Section 53321(d)). That said, while existing law requires the special tax to have an end date, some CFDs may have had a formation date that preceded this statutory requirement. In Capistrano Unified School...
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Capistrano Unified School District
September 05, 2012
•
7 pages
• 6 responses
•
Score: -2
(+1, 1, -3)
View Details ▾
6 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Capistrano Unified School District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Capistrano Unified School District, we agree with the finding.
Response: Disagree Partially
Score: 0
The District agrees partially with this finding. The District agrees that not all Orange County schools use the same technology and procedures to record bullying or harassment incidents. Different districts use different databases and internal procedures to track bullying complaints. With regard to the codes used to record bullying or harassment incidents, prior to July 1, 2012, Education Code §48900(r) defined bullying by reference to sexual harassment (Education Code §48900.2), hate violence (Education Code §48900.3), and harassment, threats, and intimidation (Education Code §48900.4). The l...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has partially implemented this recommendation on May 15, 2024, by adding Board Policy 6163.5 on the malicious or otherwise inappropriate use of generative AI (Artificial ...
Response: Will Not Implement
Score: -1
This recommendation will not be implemented because it is not warranted and is not reasonable. The District tracks incidents of bullying as follows: in accordance with Administrative Regulation 5.25 (Attachment 1). Different districts use different technology and procedures that reflect the unique needs of each district. While all districts will comply with state-mandated reporting, such as the California Longitudinal Pupil Achievement Data System (CALPADS), it is not necessary that each district use the same internal procedures and technology to track reported incidents of bullying. Recommend...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Capistrano Unified School District partially disagrees in that it cannot comment on the superintendent level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Capistrano Unified School District, the Superintendent has supported the formation of an AI Task Force to create district guidelines and update board policies...
Response: Agree
Score: +1
The District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law. Finding 3: Education Code §234.1 requiring posting of anti-bullying/anti-harassment policies in prescribed areas was not evident in all schools visited. SERVING THE COMMUNITIES OF: ALISO VIEJO • COTO DE CAZA • DANA POINT • LADERA RANCH • LAGUNA NIGUEL • LAS FLORES • MISSION VIEJO RANCHO SANTA MARGARITA • SAN CLEMENTE • SAN JUAN CAPISTRANO
Correspondence to The Honorable Thomas J. Borris, Presiding Judge, re: Capistrano Unified School District's Response to 2011-12 Orange County Grand ...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but plans to address it by June 30, 2025 with the guidance of the CUSD AI Taskforce. The guidelines and considerations...
Response: Will Not Implement
Score: -1
The District will not implement this policy because it is not warranted and is not reasonable. The District has no legal authority to obligate other school districts. However, it should be noted the District is required by law to apply the definition of "bullying" contained in Education Code §48900(r) in suspending and expelling students. The District also intends to use this definition of "bullying" in tracking complaints of bullying that are sustained. Recommendation 3: Each district review standardized procedures to protect a bully victim's and bystander's confidentiality as stated in Educa...
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Capistrano Unified School District does not have firsthand information regardin...
Response: Disagree
Score: -1
The District cannot comment on what policies are posted in all schools throughout Orange County, but can respond only on behalf of the District itself. Finding 3 combines the requirement to post anti-discrimination/anti-harassment policies in prescribed areas with the requirement to post anti-bullying policies. The requirement for school districts to post their anti-bullying policy in all schools and offices, including staff lounges and pupil government meeting rooms, was new as of July 1, 2012. Thus, the District disagrees with Finding 3, to the extent it reflects on the District's practice i...
R3
K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025 with the following action plan: The Educational Technology team has developed K-12 AI lessons integrated with digital citizenship lessons, required at each grade level. AI lessons from Common Sense Media will be taught to all students during the Fall of 2024, with 1-3 lessons provided per grade span.
Response: Unknown
Score: 0
The District implemented this recommendation prior to July 1, 2012. The District has adopted policies in regard to retaliation and confidentiality.
Correspondence to The Honorable Thomas J. Borris, Presiding Judge, re: Capistrano Unified School District's Response to 2011-12 Orange County Grand Jury Report, "Anti-Bullying Programs in Orange County Schools" September 5, 2012 Page 3 Those policies state: The identity of a complainant alleging discrimination, harassment, intimidation, or bullying shall remain confidential as appropriate within the dual contexts of the District's legal obligation...
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Capistrano Unified School District
August 11, 2008
•
2 pages
• 2 responses
•
Score: +2
(+2, 0, 0)
View Details ▾
2 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Capistrano Unified School District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Capistrano Unified School District, we agree with the finding.
Response: Agree
Score: +1
agrees with Finding F-1.
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Capistrano Unified School District does not have firsthand information regardin...
Response: Agree
Score: +1
The Capistrano Unified School District agrees with Finding F-3.
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Capistrano Unified School District
August 20, 2007
•
5 pages
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CAPISTRANO UNIFIED SCHOOL DISTRICT
December 04, 2018
•
6 pages
View Details ▾
No structured response data extracted yet.
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CAPISTRANO UNIFIED SCHOOL DISTRICT
June 15, 2018
•
5 pages
• 8 responses
•
Score: +3
(+3, 1, 0)
View Details ▾
8 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Capistrano Unified School District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Capistrano Unified School District, we agree with the finding.
Response: Agree
Score: +1
: The Capistrano Unified School District agrees with this finding. School safety and security are a priority in Capistrano Unified School District.
F.2.
The implementation of security measures for schools, in many cases, is limited by funding.
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has partially implemented this recommendation on May 15, 2024, by adding Board Policy 6163.5 on the malicious or otherwise inappropriate use of generative AI (Artificial ...
Response: Implemented
Score: 0
</b>: The recommendation has been implemented, with a summary regarding the implemented action. Much of the District safety infrastructure has been implemented through the PTSA, REMS grants, the safe schools/healthy students' grants and the San Onofre Nuclear Power Preparation Funding. R.2.: School districts should re-evaluate the lack of secure fencing on all school campuses and present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3)
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Capistrano Unified School District partially disagrees in that it cannot comment on the superintendent level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Capistrano Unified School District, the Superintendent has supported the formation of an AI Task Force to create district guidelines and update board policies...
Response: Agree
Score: +1
: The Capistrano Unified School District agrees with this finding. The extent to which our schools can implement the type and extent of security measures is often dependent on funding.
F.3.
Many Orange County school campuses were constructed to reflect an "open and inviting" atmosphere but are now faced with physical and philosophical security issues that challenge this thinking.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but plans to address it by June 30, 2025 with the guidance of the CUSD AI Taskforce. The guidelines and considerations...
Response: Unknown
Score: 0
: Capistrano Unified School District constantly has staff conducting safety walks. In areas where there is a potential danger or if there is a threat to the site, fencing may be installed. Staff annually presents to the Board an update on safety and security and will continue to provide feedback and updates on campus fencing. Capistrano Unified School District is considering a bond measure that would give the District the fiscal resources to strengthen our school's perimeters. R.3.: School districts should implement procedures to ensure that all campuses maintain a complete, daily log (electro...
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Capistrano Unified School District does not have firsthand information regardin...
Response: Agree
Score: +1
: The Capistrano Unified School District agrees with this finding. Of the fifty-
Safer Schools - What Can We Do? Response of Capistrano Unified School District June 15, 2018 Page 2 six schools within our district, forty can be considered to reflect an "open and inviting" atmosphere.
F.4.
While every Orange County school district reported the use of a campus visitor sign-in process, there is a lack of procedural consistency among school campuses. <b>
R3
K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025 with the following action plan: The Educational Technology team has developed K-12 AI lessons integrated with digital citizenship lessons, required at each grade level. AI lessons from Common Sense Media will be taught to all students during the Fall of 2024, with 1-3 lessons provided per grade span.
Response: Unknown
Score: 0
: Capistrano Unified School District agrees and already requires sites to maintain a check-in/check-out log and to issue visitor badges. Staff provides training every August to administrative staff to remind employees of these required procedures. R.4.: School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.)
Safer Schools - What Can We Do? Response of Capistrano Unified School District June 15, 2018 Page 4
R4
K-12 teachers should be trained on the appropriate use of AI. The District has partially implemented this recommendation as follows: professional learning opportunities have been provided to site administrators, district office teams, and secondary departments, with ongoing sessions planned to extend to elementary school sites. By June 30, 2025, the recommendation will be implemented.
Response: Unknown
Score: 0
: Capistrano Unified School District is piloting a program called Raptor, which captures the driver's license photo and puts it on a badge. It also conducts a background check on the visitor. Due to funding limitations, full implementation may not be feasible. R.5.: School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges while on campus. (F.5.)
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: The Chief Technology Officer participates in the California State Board Association AI Task Force. Capistrano Unified leaders including members of the Educational Technology team and Educational Support Services Department partici...
Response: Unknown
Score: 0
: Capistrano Unified School District agrees and has already included this requirement in policy and implemented this requirement. R.6.: All school districts with middle or high school campuses should consider using student ID cards in a format to be worn as student ID badges while on campus. (F.6.)
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CAPISTRANO UNIFIED SCHOOL DISTRICT
August 09, 2017
•
2 pages
• 3 responses
•
Score: +3
(+3, 0, 0)
View Details ▾
3 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Capistrano Unified School District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Capistrano Unified School District, we agree with the finding.
Response: Agree
Score: +1
The District concurs with the Orange County Grand Jury finding F.1.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Capistrano Unified School District partially disagrees in that it cannot comment on the superintendent level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Capistrano Unified School District, the Superintendent has supported the formation of an AI Task Force to create district guidelines and update board policies...
Response: Agree
Score: +1
The District concurs with the Orange County Grand Jury finding F.2.
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Capistrano Unified School District does not have firsthand information regardin...
Response: Agree
Score: +1
The District concurs with the Orange County Grand Jury finding F.3.
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CAPISTRANO UNIFIED SCHOOL DISTRICT
September 08, 2016
•
10 pages
• 1 response
•
Score: -1
(+0, 0, -1)
View Details ▾
1 response to findings and recommendations
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: The Chief Technology Officer participates in the California State Board Association AI Task Force. Capistrano Unified leaders including members of the Educational Technology team and Educational Support Services Department partici...
Response: Will Not Implement
Score: -1
facilities plan is a comprehensive baseline plan for the District's facilities projects. The District's master facilities plan available online is at: http://capousdca.schoolloop.com/MasterPlan R6. Each school district should within nine months of the publication of this Grand Jury report create a plan, identifying funding sources, to remove all asbestos from schools and other facilities in their district within twenty years or sooner and report progress on this plan annually at its board meetings. If the removal of asbestos would include removal of other hazardous materials as part of the sam...
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CAPISTRANO UNIFIED SCHOOL DISTRICT
July 28, 2014
•
1 pages
• 1 response
View Details ▾
1 response to findings and recommendations
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has partially implemented this recommendation on May 15, 2024, by adding Board Policy 6163.5 on the malicious or otherwise inappropriate use of generative AI (Artificial ...
Response: Unknown
Score: 0
The Capistrano Unified School District partially agrees with this recommendation. The Capistrano Unified School District agrees that a clear explanation of the assumed future growth rate of assessed values in the bond election materials made available to voters is a good recommendation for school districts. The Capistrano Unified School District also agrees that the explanation should reference relevant historical assessed value data for the individual district. However, the Capistrano Unified School District cannot determine if there is a factual basis for the example given in determining rel...
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.