County of Mendocino Post Office Box 629

The Clerk of the Board (COB) is a department head, with a budget calling for a total staff of four. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer disagrees in part with this finding. The Interim Chief Executive Officer does not have the intimate knowledge necessary at this time to determine whether or not 4 staff are warranted, however that is what is reflected in the Budget as presented by the Clerk of the Board.

In addition to its direct support of the Board of Supervisors (BOS), the COB staff manages Board appointments to more than 110 commissions, boards, and committees. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding. of 6

As of December 2005, all non-elected County department heads are supervised by the Chief Executive Officer (CEO), except for the County Counsel and the COB. Response (The Mendocino County Board of Supervisors): The Board of Supervisors disagrees with this finding. The CEO does not supervise the Water Agency. Response (The Mendocino County Clerk of the Board): The Clerk of the Board disagrees with this finding. The CEO does not supervise the General Manger of the Mendocino County Water Agency, nor the Air Pollution Control Officer, Air Quality Management District. Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding, with the exception of the Air Quality Management District, Chief Probation Officer, Farm Advisor, and Water Agency (needs clarification).

At the time of the creation of the CEO position, consideration was given to placing the COB under the CEO for administration and supervision, but that proposal was rejected by the BOS. Response (The Mendocino County Board of Supervisors): This matter was discussed at a January 2005 Board Workshop in which certain members of the Board disagreed with the concept. The Board has considered the issue, however no formal proposal has ever been placed on the Board Agenda for consideration. Response (The Mendocino County Clerk of the Board): The Clerk of the Board disagrees with this finding. This matter was discussed at a January 2005 Board Workshop in which certain members of the Board disagreed with the concept. No formal proposal has ever been placed on the Board Agenda for consideration Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding. The Executive Office prepared materials for Board consideration, however no formal proposal has ever been placed on the Board Agenda for consideration.

The COB is responsible for a wide range of functions, including the production of agendas and minutes of BOS meetings. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding.

The agenda for Tuesday BOS meetings is generally made public by end of business on the Thursday before each meeting. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. of 6 Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding.

Background documents for agenda items are usually available at the COB office on Thursday before the Tuesday BOS meeting. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding.

The COB office is currently closed to the public on Fridays. Response (The Mendocino County Board of Supervisors): The Board of Supervisors disagrees in part with this finding. The office provides telephonic and Internet service to the public on Fridays. Response (The Mendocino County Clerk of the Board): The Clerk of the Board disagrees in part with this finding. Although walk-in lobby services are not available on Fridays, the office does provide service to the public on Fridays via telephone and internet/email access.

The BOS has not defined performance criteria for the COB position. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board disagrees in part with this finding. Performance criteria are determined, in part, by way of the Department Head Performance Evaluation process. Response (Director, Mendocino County Department of Human Resources): The Department partially disagrees with this finding in that there is a class specification for the Clerk of the Board position that defines the tasks of the position; however, if there are any additional performance criteria the Department does not have access to this information.

Performance reviews of the COB have not been carried out in a regular or timely fashion. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Director, Mendocino County Department of Human Resources): The Department Agrees with this finding.

Supervision and performance reviews of the COB are currently the responsibility of the five- member BOS. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. of 6 Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Director, Mendocino County Department of Human Resources): The Department agrees with this finding.

The turnover rate in COB office staff has been unusually high for a number of years. From the start of 2000 through the end of 2005, at least six full time employees were hired and have since left this office. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board disagrees in part with this finding. Compared to the three other administrative departments with which the COB office works most closely, the Clerk of the Board Office has had a lower turnover rate than two of those departments during the above-referenced time period. Response (Mendocino County Interim Chief Executive Officer): The Interim Chief Executive Officer agrees with this finding.

The COB office was understaffed at the time of the investigation, having, in addition to the Clerk, two full-time employees and one part-time employee. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding. Response (Director, Mendocino County Department of Human Resources): The Department somewhat agrees with this finding. The COB chose not to fill a Staff Assistant position, even though a certification of names was sent to the COB. Human Resources has placed other county workers on Workers’ Compensation light duty and extra help staff to keep the COB office fully staffed.

The posting of BOS meeting minutes, a responsibility of the COB, is at times delayed. Response (The Mendocino County Board of Supervisors): The Board of Supervisors agrees with this finding. Response (The Mendocino County Clerk of the Board): The Clerk of the Board agrees with this finding.