Response to Assertions of Facts Though the Grand Jury has not required comment on the listed Facts, the City will*

Pacific Grove has a first-rate classroom training program. However, its structured in- person training dates sometimes make it hard to achieve timely training for all employees who have training due. The City disagrees partially with the finding. The City offers training throughout the year for City officials and employees at City facilities. De Lay & Laredo offers additional training sessions for other public agencies, which are open to participation by City employees and officials. Furthermore, the City encourages online training for those unable to attend in person.

The City's existing AB 1825 recordkeeping system does not facilitate tracking two-calendar year retraining and six-month supervisory employee training. The City disagrees wholly with the finding. The City tracks compliance via an Excel spreadsheet, which is date driven.

The City's electronic onboarding or induction does not ensure timely six-month training for new and promoted supervisors, which has resulted in a low percentage of timely training. The City agrees wholly with the finding. The City began contracting with NeoGov, a new electronic onboarding system, in December 2019. NeoGov will be populated with harassment training due dates and advance reminders. * b

The City's policies no 100.80-100.110, Harassment, Discrimination, and Retaliation Prevention Policy and Complaint Procedure, found in the Administrative Policies and Procedures Manual posted on the website, are missing a reference to mandated AB 1825 training requirements contained in 2 CCR § 11024 regulations. The City agrees wholly with the finding. F.31 The City's Employee Handbook, for which Employees sign and acknowledgment of receipt, is missing references to AB1825 policy and mandated training requirements. The City agrees wholly with the finding. Response to Grand Jury Recommendations With respect to each recommendation, the Grand Jury requests the City report one of the following actions: 1) The recommendation has been implemented, with a summary of the implemented action; 2) The recommendation has not yet been implemented, but will be implemented in the future, with a timeframe for implementation, 3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the City (this timeframe not to exceed six months from the date of publication), or 4) The recommendations will not be implemented because it is not warranted or is not reasonable, with an explanation therefore:

The City's Employee Handbook, for which Employees sign and acknowledgment of receipt, is missing references to AB1825 policy and mandated training requirements. The City agrees wholly with the finding. Response to Grand Jury Recommendations With respect to each recommendation, the Grand Jury requests the City report one of the following actions: 1) The recommendation has been implemented, with a summary of the implemented action; 2) The recommendation has not yet been implemented, but will be implemented in the future, with a timeframe for implementation, 3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the City (this timeframe not to exceed six months from the date of publication), or 4) The recommendations will not be implemented because it is not warranted or is not reasonable, with an explanation therefore: R17. By September 30, 2020, Pacific Grove should continue to improve its recordkeeping efforts and fully update its supervisory employee roster worksheet to better track and address potentially late AB 1825 training before it becomes late. The recommendation has been implemented. The City has improved its recordkeeping efforts by consistently updating the Excel spreadsheet to better track training prior to the compliance due date and utilizing NeoGov, an electronic onboarding program to track training of new hires. R18. The City should develop a practice to individually counsel and refer new and promoted supervisors to online training when classroom training is not available within six months of their hire. Those employees also should be encouraged to take the next session of in-person classroom training to reinforce the City's culture of respect. This recommendation should be completed no later than six months after this report is published The recommendation has been implemented. In addition to the regularly scheduled classroom training sessions, the City has contracted with a new provider for online sexual harassment prevention training as an alternative to classroom sessions. R19. By December 31, 2020, the City should amend their Administrative Policies and Procedures Manual, policies no. 100.80 - 100.110, Harassment, Discrimination, and Retaliation Prevention Policy and Complaint Procedure, to reference AB 1825 training requirements per 2 CCR § 11024 regulations. The recommendation has not yet been implemented but will be implemented by December 31, 2020. The City has been in the process of updating all personnel policies established in the Administrative Policy and Procedure Manual and the Employee Handbook and combining them into a single Manual. The Manual amendments reference the AB1825 training requirements. R20.The City should publish an updated Employee Handbook that references current law on harassment of all types, on abusive conduct, and on mandated harassment training. Pacific Grove should distribute the revised handbook to all employees and require them to sign a new 4 . acknowledgment of receipt. This recommendation should be completed within 18 months of the publication of this report. The recommendation has not yet been implemented but will be implemented by June 30, 2021. The City has been in the process of updating all personnel policies established in the Manual and Employee Handbook, including harassment, and will require all employees to execute a new acknowledgement of receipt. U:\GENERAL (NEW)\City of Pacific Grove\1- Grand Jury\2020 Sexual Harassment\2020.07.24 Draft Grand Jury Response - AB 1825 .docx . [6] . 8 1 9 . , .