to police reports where no police report is warranted

The PHPD follows State law and its own internal policies in determining the need to generate a police report. (FA-01, FA-02, FA-03, FA-04, FA-05, FA-06)

The PHPD has a process in place for the public to request Call for Service reports, police reports, and other information. The process and applicable forms are not well publicized or easily available to the public. (FA-03, FA-04, FA-05, FA-06, FA-07)

The criteria for the PHPD to write a police report are not publicized. The fact that the public is not entitled to a police report when the incident did not warrant a police report is also not publicized. (FA-05, FA-06) 4 Port Hueneme Police Department Recommendations

The Request for Information or Records form is available in English and Spanish by contacting the PHPD in person or by phone. It is not available online. [Ref-02, Ref-03, Ref-04] The form includes:  Type of record/information requested  Party requesting report/information Port Hueneme Police Department 3  Reason for requesting report/information  Signature, driver’s license number, and address of the person making the request  Disposition of the request completed by records personnel The Request for Information or Records form states that the “Port Hueneme Police Department’s Records Personnel have the right to refuse access to Records if the requestor does not satisfactorily establish his/her identity and the right to access such records.” (Att-01, Att-02)

State law and PHPD internal policy regulate the types of incidents requiring a police report:  Officer finding of criminal activity  Missing persons  Found property or evidence  Incidents involving the death of a human being  Traffic collisions above minimum reporting level  Injury or damage by City personnel  Injury as the result of drug overdose  Attempted suicide  Injury that is major/serious, where death could result  Any incident of juvenile gunshot injuries

Police reports for incidents other than those identified above are at the discretion of the PHPD. Not every incident leads to a police report.

The PHPD website does not contain information about how to request documentation of a Call for Service or how to appeal a denied Request for Information or Records. [Ref-02, Ref-03, Ref-04] Findings