Capital Facilities*

R1

Use the reports produced by the professional consultants as planning tools and update the planning information contained within these reports (i.e., projected number of county employees, facilities, and services) so that they can continue to be viable references.

R2

Require departmental participation in the Capital Facilities Task Force and publish agendas and minutes of all meetings.

R3

Require departments seeking additional workspace to submit updates to the planning information contained in existing reports (e.g., VITETTA report), and present their needs to the Capital Facilities Task Force so that a coordinated and comprehensive solution can be pursued.

R4

Continue to develop the "campus" concept by locating employees and related services at a central location favorable to the intended clients.

R5

Consider the option of purchasing land in proximity to existing "campus" sites for future projected growth.

R6

Consider the option of private construction of future buildings on county owned land for leasing to the county where the occupant is reimbursed the leasing cost by the state.

R7

Coordinate with other government entities (e.g., Nevada City and Grass Valley) to determine the feasibility of building design and location.

R8

Look for an economic use of the leased 2,300 sq. ft. building (referred to in finding 7a.) in Grass Valley. If there is no economic use, negotiate to buy out the lease to save some portion of the $250,000.

R9

Complete the task force recommendation of increased development fees to finance other county building expansion. RESPONSES Board of Supervisors - no later than 90 days County Administrator- no later than 60 days RESPONSES . . __ COUNTY OF NEVADA STATE OF CALIFORNIA 950 Maidu Avenue • Nevada City • California 95959-8617 BOARD OF SUPERVISORS Peter Van Zant, 1st District Telephone: (530) 265-1480 Sue Horne, 2nd District Fax: (530) 265-1234 Bruce Conklin, 3rd District Toll-Free Telephone: (888) 785-1480 Elizabeth Martin, 4th District Barbara Green, 5th District E-Mail: bdofsupervisors@co.nevada.ca.us Website: http://boardclerk.co.nevada.ca.us Cathy R. Thompson Clerk of the Board September 4, 2001 The Honorable Ersel L. Edwards Presiding Judge of the Nevada County Courts Nevada County Court House Nevada City CA 95959 Subject: Board of Supervisors Responses to the 2000-2001 Nevada County Civil Grand Jury Interim Report No. 13, dated June 8, 2001 regarding Nevada County Capital Facilities. Dear Judge Edwards: The attached responses by the Board of Supervisors to the 2000-2001 Nevada County Civil Grand Jury Interim Report No. 13, dated June 8, 2001, are submitted as required by California Penal Code §933. These responses to the Grand Jury's findings and recommendations were approved by the Board of Supervisors at their regular meeting on September 4, 2001. Responses to findings and recommendations are based on either personal knowledge, examination of official county records, review of the response by the County Administrator, or testimony from the Board chair and county staff members. The Board of Supervisors would like to thank the members of the 2000-2001 Grand Jury for their participation and effort in preparing this Interim report. Sincerely, Elizabeth J. Martin Chair of the Board Attachment ejm:pjw:pb √ Foreman, Grand Jury cc: Ted Gaebler, County Administrator County Counsel General Services NEVADA COUNTY BOARD OF SUPERVISORS RESPONSES TO 2000-2001 CIVIL GRAND JURY INTERIM REPORT NO. DATED JUNE 8, 2001 RE: NEVADA COUNTY CAPITAL FACILITIES Responses to findings and recommendations are based on either personal knowledge, examination of official county records, review of the response by the County Administrator, or testimony from the Board chair and county staff members. GRAND JURY INVESTIGATION: I. Nevada County Capital Facilities A. RESPONSE TO FINDINGS & RECOMMENDATIONS:

R10

2000 states "The consensus of the (Capital Facility) Task Force is that a new building needs to be constructed on the Government Center site. The Sheriff needs a law enforcement building conducive to the needs of the public, rather than being on the 2nd floor of the Administration Center and the Human Services Agency needs to find a suitable location." Agree The Human Services Agency was trying to obtain a lease of 40,000 to 70,000 sq. ft. at two

R11

locations but their requests for proposal were withdrawn because of neighborhood opposition. The latest county plan is to locate and lease an 80,000 to 100,000 sq. ft. facility. The Grand Jury has not been informed of the funding source. Partially disagree Requests for Proposals (RFPs) were never issued for leasing space at these two locations. One location on New Mohawk Road was considered but not pursued because of parking considerations. Another location in Loma Rica was initially considered but not pursued because a zoning change and General Plan amendment would have been required. The land use changes needed to accommodate HSA activities at this location were viewed as inconsistent with commercial activities in the Loma Rica area allowed under the General Plan. Consequently, discussion regarding possible leasing options in the Loma Rica area was discontinued. The County Administrator and the Director of the Human Services Agency (HSA) are currently exploring other options for obtaining a new HSA facility including leasing. A new RFP is presently being developed to site such a facility. A portion of the funding needed for the facility may be available from the State. Housing and Community Services is seeking a $47,000 Community Development Block

R12

Grant to build a new facility in conjunction with an affordable-housing project slated for Grass Valley. Partially disagree The Housing and Community Services Department applied for $451,000 in an April 2001 CDBG application and received notice of the award in early July 2001. Cascade Housing Inc. the non-profit builder will contribute $85,000 and build the community facility on a site owned by the non-profit adjacent to an approved 80 unit low-income housing tax credit apartment complex on the same property. Also, the nonprofit will build a Head Start child development center on site. Ward/other/gj0001-IR13-NC Capital Facilities The community facility will contain about 5,600 sq. ft. of usable space. Under a long-term lease, HCS will use about 3,600 sq. ft. for its offices. another 2,000 sq. ft. may used by another county department or local nonprofit organization. The building will have a conference room for HCS use and community meetings. All approvals from the City of Grass Valley have been received and the final funding for the housing is expected to be received by September 15, 2001. Following the award of contract, construction could start before the end of December 2001. Occupancy of the new facility is expected by Fall 2002. Recommendations: Use the reports produced by the professional consultants as planning tools and update the