Score: -11
(4/9/15)
Orange County Grand Jury
• 2023-2024
• Agency Response
Irvine Unified School District*
Published: September 12, 2024
4 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of Artificial Intelligence (AI) platforms. As it pertains to the Irvine Unified School District (IUSD), the District has updated our Acceptable Use Policies (AUPs) for staff and students to address behavioral concerns related to AI explicitly. IUSD's existing AUPs address online safety, privacy, academic honesty, and other expectations related to the appropriate use of technology. District Leadership updated the policies in April 2024, to include prohibitions for creating false or misleading content, impersonating an individual or institution, or misrepresenting the authenticity or originality of submitted work. Please access the referenced Board Policies here: (1) Student AUP: https://iusd.org/about/board-education/board-policies/student-use- technology/acceptable-use-agreement-student (2) Employee AUP: https://iusd.org/about/board-education/board-policies/employee-use- technology/acceptable-use-agreement-employee BOARD OF EDUCATION PAUL BOKOTA / LAUREN BROOKS / JEFF KIM / KATIE MCEWEN / CYRIL YU TERRY L. WALKER, Superintendent of Schools JOHN FOGARTY, Assistant Superintendent, Business Services / BRIANNE FORD, Assistant Superintendent, Information Technology EAMONN O'DONOVAN, Assistant Superintendent, Human Resources / CASSIE PARHAM, Assistant Superintendent, Education Services IUSD ... providing the highest quality educational experience we can envision.
Related Recommendations (1)
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has implemented this recommendation as follows: IUSD's AI Steering Committee will be meeting throughout the 2024-25 school year to refine policy, guidelines, and support for Their scope will include (1) deepening understanding of AI throughout IUSD, AI use. (2) implementing structures for safe AI use, (3) providing guidance for responsible and ethical use, and (4) developing recommendations for how to use AI to enhance instruction and support learning. To supplement the committee's work, IUSD convened a group of teachers to focus on developing resources for the instructional use of AI during the summer of 2024. IUSD is also in the process of updating the Digital Citizenship public webpage for community access which will also outline AI-specific considerations and resources. Those resources, in combination with ongoing professional learning opportunities, will provide robust support for educators and students.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on superintendent support in implementing AI policies and/or guidelines in other districts. Regarding Irvine Unified School District, the Superintendent is actively involved in implementing the ethical and appropriate use of AI in IUSD. The Superintendent participates in the California School Boards Association (CSBA) AI Task Force. He has convened an IUSD Steering Committee with a representative group of IUSD's Leadership Team members to provide ongoing guidance to staff and families. The Superintendent facilitates regular discussions related to AI policies and applications with key stakeholder groups. The Superintendent has been instrumental in leading and supporting AI professional learning opportunities for District staff, including a full-day event this summer for our Leadership Team, which includes psychologists and all site and District administrators.
Related Recommendations (1)
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented and will continue to be developed. The following actions outline the District's steps taken: (1) Revised Acceptable Use Policies now explicitly address AI-related conduct and online safety, privacy, academic integrity, and technology expectations; (2) An AI Steering Committee is tasked with furthering AI comprehension, establishing safe AI use considerations, offering ethical use guidance, and recommending instructional AI enhancements; (3) District-led professional development, including the annual Professional Learning Summit, will ensure equitable AI training access for staff, covering responsible AI use, prohibited applications, and security, privacy, and safety considerations.
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awareness of the availability of AI resources across school districts. As it pertains to the Irvine Unified School District (IUSD), several resources have been created and shared to guide educators in the use of AI. IUSD's required annual online safety training for staff has been updated to address AI, including concerns about privacy, age-appropriate tools, and responsible classroom use. IUSD has led a series of in-person professional learning sessions to help educators safely and effectively navigate the use of AI. The District has also created and curated on-demand professional learning opportunities and training guides to build an understanding of AI and to provide tool-specific training for educators. IUSD maintains a "Vetting Digital Resources" guide to educate staff about requirements and considerations when selecting online software programs. This resource has been updated to include guidance specific to AI tools, including a list of approved AI platforms and required steps to obtain approval for a new program. Many of these resources were introduced in IUSD over the last year. While more time is needed to assess their overall effectiveness, the response from staff has been very positive.
Related Recommendations (1)
R3
K-12 students should be trained on the appropriate use of AI. The District is in the process of implementing this recommendation. AI training for students will be embedded in existing courses and digital citizenship programs. Because of the variation in tools and usage, IUSD feels that educating students about AI should occur in context. Behavioral expectations related to the ethical use of AI will be incorporated into digital citizenship and information literacy education. Additionally, during the 2024-25 school year, a working group of teachers and administrators will convene to analyze and discuss the academic implications and ethical use of AI in the context of courses provided to students. Training related to leveraging AI tools to support educational outcomes will be provided by teachers. A balanced approach that addresses both the ethics and utility of AI is vital to encouraging learning and mitigating risks.
Agency Responses 8
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
▶
Irvine Unified School District
September 15, 2016
•
11 pages
• 8 responses
•
Score: -7
(+0, 1, -7)
View Details ▾
8 responses to findings and recommendations
F1
guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of Artificial Intelligence (AI) platforms. As it pertains to the Irvine Unified School District (IUSD), the District has updated our Acceptable Use Policies (AUPs) for staff and students to address behavioral concerns r...
Response: Disagree
Score: -1
All but one of Orange County's twenty-eight school districts have (encapsulated) asbestos present at one or more its schools. The Irvine Unified School District disagrees wholly with this finding. Each school district keeps records on its own facilities and whether its facilities have encapsulated asbestos. We have no knowledge of the status of facilities in other school districts and, therefore, cannot verify the accuracy of the Grand Jury's findings.
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has implemented this recommendation as follows: IUSD's AI Steering Committee will be meeting throughout the 2024-25 school year to refine policy, guidelines, and support ...
Response: Will Not Implement
Score: -1
.
Each school district should request the Orange County Department of Education to devote, in the year following publication of this Grand Jury report, one or more of its monthly "all districts" meetings to discussion and advice on handling hazardous materials. Representatives from each school district should participate in these meetings, and discussions should cover, AHERA compliance, resources available for in-depth AHERA training, and contract management. (F1, F2, F3, F4, F5, F6, F7, F8) This recommendation will not be implemented because it is not warranted, is not reasonable, and is vag...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on superintendent support in implementing AI policies and/or guidelines in other districts. Regarding Irvine Unified School District, the Superintendent is actively involved in implementing the ethical and appropriate use of AI in IUSD. The Superintendent participates in the California School Boards Associ...
Response: Disagree Partially
Score: 0
Although current EPA standards provide that encapsulated asbestos does not present an immediate hazard to people who come near it, any physical disturbance and/or weathering which damages that encapsulation and releases asbestos fibers into the air will present an immediate hazard to anyone exposed to those fibers. Hence, broadbased awareness of where encapsulated asbestos is located is essential to avoid disturbing it such that it does become a threat to students and staff. The Irvine Unified School District disagrees partially with this finding. Broad-based awareness of where encapsulated as...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented and will continue to be developed. The following actions outline the District's steps taken: (1) Revised Acceptable Use Policies now ex...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report develop and document a communications plan for parents and other stakeholders and post the plan on its web site. The plan should identify what information will be provided and by what means this communication will be accomplished. The plan should address how issues relating to hazardous materials will be communicated, and in what languages, to ensure effective communication. (F10, F11, F12) This recommendation will not be implemented because it is not warranted and is not reasonable. The current prac...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Disagree
Score: -1
Many school districts are not in full compliance with the AHERA regulatory requirement to have applicable AHERA reports available in the main offices of each school for public review. The Irvine Unified School District disagrees wholly with this finding. Our school district is in compliance with AHERA regulations. Our AHERA report is available for public review at our district office and at each of our schools in compliance with AHERA regulations, 40 C.F.R. section 763.80 et seq.
R3
K-12 students should be trained on the appropriate use of AI. The District is in the process of implementing this recommendation. AI training for students will be embedded in existing courses and digital citizenship programs. Because of the variation in tools and usage, IUSD feels that educating students about AI should occur in context. Behavioral expectations related to the ethical use of AI will be incorporated into digital citizenship and information literacy education. Additionally, during ...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report create and have a process in place to use and keep up-to-date their web site communications with parents and stakeholders of that district. (F9, F10, F10) This recommendation will not be implemented because it is not warranted, is not reasonable and is very vague as to what type of communications are being referred to. The current practice of making the AHERA report available to the public at the district office and each school site is compliant and meets federal law. The Grand Jury's recommendation ...
R4
K-12 teachers should be trained on the appropriate use of AI. The District has implemented this recommendation as follows: IUSD has taken a scaffolded approach to training teachers. The District's approach includes (1) foundational training for all staff, (2) District-led professional learning to explore AI in more depth, and (3) targeted resources to help educators leverage AI effectively in their context. IUSD teachers complete online internet safety training each year. The content of this tra...
Response: Will Not Implement
Score: -1
.
Each school district should develop and maintain a computerized database listing all district buildings and structures and post that information in its web site. The database should contain the following for each building: date and types of
construction, dates and costs of major repairs and modernization, numbers and sizes of classrooms, lists of other facilities including offices, lounges, gyms, cafeterias, laboratories, computers and other data processing equipment, and playground equipment. (F9, F10) This recommendation will not be implemented because it is not warranted and is not reas...
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: IUSD will continue collaboration with AI consortiums to refine our implementation of AI. IUSD's Superintendent will remain actively involved in the CSBA AI Task Force - a group that discusses the statewide implications of AI and p...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report create a comprehensive baseline plan for school facilities construction including new construction, retirement of schools or buildings at schools, modernization, hazardous materials, abatement, and major repairs. Each effort should include estimated cost, planned funding source and status, and schedule for start and completion of work. This plan should be updated annually and posted on the district's web site. (F9, F10) This recommendation will not be implemented because it is not warranted and is no...
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Irvine Unified School District
September 21, 2015
•
2 pages
• 5 responses
•
Score: -5
(+0, 0, -5)
View Details ▾
5 responses to findings and recommendations
F1
guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of Artificial Intelligence (AI) platforms. As it pertains to the Irvine Unified School District (IUSD), the District has updated our Acceptable Use Policies (AUPs) for staff and students to address behavioral concerns r...
Response: Disagree
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the Audit of CFD expenditures are included in the Irvine Unified School District's annual Audit and reviewed at an open, publicly noticed Board meeting each year. The annual Audit of the District is conducted by an independent public auditing firm. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax expenditures within the County of Orange. Response: The...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has implemented this recommendation as follows: IUSD's AI Steering Committee will be meeting throughout the 2024-25 school year to refine policy, guidelines, and support ...
Response: Will Not Implement
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the Audit of CFD expenditures are included in the Irvine Unified School District's annual Audit and reviewed at an open, publicly noticed Board meeting each year. The annual Audit of the District is conducted by an independent public auditing firm. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax expenditures within the County of Orange. Response: The...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on superintendent support in implementing AI policies and/or guidelines in other districts. Regarding Irvine Unified School District, the Superintendent is actively involved in implementing the ethical and appropriate use of AI in IUSD. The Superintendent participates in the California School Boards Associ...
Response: Disagree
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the Audit of CFD expenditures are included in the Irvine Unified School District's annual Audit and reviewed at an open, publicly noticed Board meeting each year. The annual Audit of the District is conducted by an independent public auditing firm. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax expenditures within the County of Orange. Response: The...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented and will continue to be developed. The following actions outline the District's steps taken: (1) Revised Acceptable Use Policies now ex...
Response: Will Not Implement
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the Audit of CFD expenditures are included in the Irvine Unified School District's annual Audit and reviewed at an open, publicly noticed Board meeting each year. The annual Audit of the District is conducted by an independent public auditing firm. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax expenditures within the County of Orange. Response: The...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Disagree
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the Audit of CFD expenditures are included in the Irvine Unified School District's annual Audit and reviewed at an open, publicly noticed Board meeting each year. The annual Audit of the District is conducted by an independent public auditing firm. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax expenditures within the County of Orange. Response: The...
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Irvine Unified School District
July 30, 2014
•
1 pages
• 1 response
View Details ▾
1 response to findings and recommendations
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has implemented this recommendation as follows: IUSD's AI Steering Committee will be meeting throughout the 2024-25 school year to refine policy, guidelines, and support ...
Response: Unknown
Score: 0
IUSD partially disagrees with this recommendation. IUSD agrees that a clear explanation of the assumed future growth rate of assessed values in the bond election materials made available to voters is a good recommendation for school districts and IUSD also concurs that the explanation should reference relevant historical assessed value data for the individual district. However, IUSD cannot determine if there is a factual basis for the remainder of the recommendation. Sincerely, Terry L. Walker . 1 . . . . . . . . . . . . . . . . . . 3 45 1 Superintendent of Schools F . 518 Orange County Grand ...
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Irvine Unified School District
September 05, 2012
•
13 pages
• 6 responses
•
Score: -2
(+1, 2, -3)
View Details ▾
6 responses to findings and recommendations
F1
guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of Artificial Intelligence (AI) platforms. As it pertains to the Irvine Unified School District (IUSD), the District has updated our Acceptable Use Policies (AUPs) for staff and students to address behavioral concerns r...
Response: Disagree Partially
Score: 0
The District agrees partially with this finding. The District agrees that not all Orange County schools use the same technology and procedures to record bullying or harassment incidents. Different districts use different databases and internal procedures to track bullying complaints. With regard to the codes used to record bullying or harassment incidents, prior to July 1, 2012, Education Code section 48900(r) defined bullying by reference to sexual harassment (Education Code section 48900.2), hate violence (Education Code section 48900.3), and harassment, threats and intimidation (Education C...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has implemented this recommendation as follows: IUSD's AI Steering Committee will be meeting throughout the 2024-25 school year to refine policy, guidelines, and support ...
Response: Will Not Implement
Score: -1
This recommendation will not be implemented because it is not warranted and is not reasonable. The District tracks incidents of bullying as follows: individual sites track incidents of bullying using the discipline module in Aeries. As a district, Board Policy and Administrative Regulations were rewritten in September 2011 and updated in July 2012 to outline the Districts General Complaint Procedure (BP 1312.1) Uniform Complaint Procedure (BP 1312.2 and Alternative Uniform Complaint Procedure (BP 1312.3). Each school website and the district website have links to "General Complaint Procedural ...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on superintendent support in implementing AI policies and/or guidelines in other districts. Regarding Irvine Unified School District, the Superintendent is actively involved in implementing the ethical and appropriate use of AI in IUSD. The Superintendent participates in the California School Boards Associ...
Response: Agree
Score: +1
The District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law. Finding 3: Education Code section 234.1 requiring posting of anti-bullying/antiharassment policies in prescribed areas was not evident in all schools visited. <sup>1</sup> The Orange County Superintendent of Schools has been directed to respond to Recommendations 4 and 5. BOARD OF EDUCATION DANDERSTEEL STUDEN FOR A SOMETEWARDER OF DAPON MOMERUP I MODEL PARKED I DA ON WALLE Institutional agreement accounts from this tree; souther a parameter than the County Secure co-Contract MODEL CONT...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented and will continue to be developed. The following actions outline the District's steps taken: (1) Revised Acceptable Use Policies now ex...
Response: Will Not Implement
Score: -1
</b> The District will not implement this policy because it is not warranted and is not reasonable. The District has no legal authority to obligate other school districts. However, it should be noted that the District is required by law to apply the definition of "bullying" contained in Education Code section 48900(r) in suspending and expelling students. The District also intends to use this definition of "bullying" in tracking complaints of bullying that are sustained. Recommendation 3: Each district review standardized procedures to protect a bully victim and bystanders' confidentiality as ...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Disagree
Score: -1
The District cannot comment on what policies are posted in all schools throughout Orange County, but can respond only on behalf of the District itself. Finding 3 combines the requirement to post anti-discrimination/anti-harassment policies in prescribed areas with the requirement to post anti-bullying policies. The requirement for school districts to post their anti-bullying policy in all schools and offices, including staff lounges and pupil government meeting rooms, is new as of July 1, 2012.2 Thus, the District disagrees with Finding 3 to the extent it reflects on the District's practice in...
R3
K-12 students should be trained on the appropriate use of AI. The District is in the process of implementing this recommendation. AI training for students will be embedded in existing courses and digital citizenship programs. Because of the variation in tools and usage, IUSD feels that educating students about AI should occur in context. Behavioral expectations related to the ethical use of AI will be incorporated into digital citizenship and information literacy education. Additionally, during ...
Response: Implemented
Score: 0
This recommendation has been implemented. As of July 1, 2012, AB 1156 and Education Code 48900 (r) have been amended and broadened to define bullying as follows: "Bullying" means any severe or pervasive physical or verbal act or conduct, including communications made in writing or by means of an electronic act, and including one or more acts committed by a pupil or group of pupils as defined in Section 48900.2, 48900.3, or 48900.4, directed toward one or more pupils that has or can be reasonably predicted to have the effect of one of or more of the following: a. Placing a reasonable pupil or p...
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Irvine Unified School District
October 15, 2007
•
1 pages
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Irvine Unified School District
July 19, 2007
•
1 pages
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IRVINE UNIFIED SCHOOL DISTRICT
November 19, 2018
•
2 pages
• 1 response
•
Score: 0
(+0, 1, 0)
View Details ▾
1 response to findings and recommendations
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: IUSD will continue collaboration with AI consortiums to refine our implementation of AI. IUSD's Superintendent will remain actively involved in the CSBA AI Task Force - a group that discusses the statewide implications of AI and p...
Response: Requires Analysis
Score: 0
Dated July 16, 2018. The recommendation requires further analysis that will be explored and discussed at the Board of Education's Comprehensive Safety Study Session in early fall 2018. Revised
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IRVINE UNIFIED SCHOOL DISTRICT
July 16, 2018
•
5 pages
• 8 responses
•
Score: +3
(+3, 5, 0)
View Details ▾
8 responses to findings and recommendations
F1
guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of Artificial Intelligence (AI) platforms. As it pertains to the Irvine Unified School District (IUSD), the District has updated our Acceptable Use Policies (AUPs) for staff and students to address behavioral concerns r...
Response: Agree
Score: +1
The Irvine Unified School District agrees with this finding. School safety and security are a priority in the Irvine Unified School District.
F.2.
The implementation of security measures for schools, in many cases, is limited by funding.
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has implemented this recommendation as follows: IUSD's AI Steering Committee will be meeting throughout the 2024-25 school year to refine policy, guidelines, and support ...
Response: Implemented
Score: 0
The recommendation has been implemented. The Irvine Unified School District has retained the services of a grant writer to support the District in the research and procurement of competitive federal and state school safety grants that become available through the Stop School Violence Act and other government funding sources.
R.2.
School districts should re-evaluate the lack of secure fencing on all school campuses and present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3)
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on superintendent support in implementing AI policies and/or guidelines in other districts. Regarding Irvine Unified School District, the Superintendent is actively involved in implementing the ethical and appropriate use of AI in IUSD. The Superintendent participates in the California School Boards Associ...
Response: Agree
Score: +1
The Irvine Unified School District agrees with this finding. The extent to which our school district can implement the type and degree of security measures is often dependent on available funding.
F.3.
Many Orange County school campuses were constructed to reflect an "open and inviting" atmosphere but are now faced with physical and philosophical security issues that challenge this thinking.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented and will continue to be developed. The following actions outline the District's steps taken: (1) Revised Acceptable Use Policies now ex...
Response: Implemented
Score: 0
The recommendation has been implemented. The Irvine Unified School District Board of Education received a recommendation from staff, at their March 27, 2018 meeting, to initiate a Comprehensive Safety Study Session to include a variety of topics, including physical barriers in and around District schools. The study session is scheduled to commence in early fall 2018.
R.3.
School districts should implement procedures to ensure that all campuses maintain a complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Agree
Score: +1
The Irvine Unified School District agrees with this finding. As safety and security remains a top priority, the Irvine Unified School District continuously engages with stakeholders and community partners to address these security challenges through the implementation of advanced technology in and around school buildings. BOARD OF EDUCATION PAUL BOKOTA / LAUREN BROOKS / BETTY CARROLL / IRA GLASKY / SHARON WALLIN TERRY L. WALKER, Superintendent of Schools JOHN FOGARTY, Assistant Superintendent, Business Services / BRIANNE FORD, Chief Technology Officer EAMONN O'DONOVAN, Assistant Superintendent...
R3
K-12 students should be trained on the appropriate use of AI. The District is in the process of implementing this recommendation. AI training for students will be embedded in existing courses and digital citizenship programs. Because of the variation in tools and usage, IUSD feels that educating students about AI should occur in context. Behavioral expectations related to the ethical use of AI will be incorporated into digital citizenship and information literacy education. Additionally, during ...
Response: Implemented
Score: 0
The recommendation has been implemented. The Irvine Unified School District implemented a web-based electronic management system to track campus visitors at all District schools in 2016.
R.4.
School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.)
R4
K-12 teachers should be trained on the appropriate use of AI. The District has implemented this recommendation as follows: IUSD has taken a scaffolded approach to training teachers. The District's approach includes (1) foundational training for all staff, (2) District-led professional learning to explore AI in more depth, and (3) targeted resources to help educators leverage AI effectively in their context. IUSD teachers complete online internet safety training each year. The content of this tra...
Response: Implemented
Score: 0
The recommendation has been implemented. The use of the web-based visitor management system, put into effect since 2016, requires the presentation of a valid government photo identification before a visitor's badge is issued. <u>R.5.</u> School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges while on campus. (F.5.)
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: IUSD will continue collaboration with AI consortiums to refine our implementation of AI. IUSD's Superintendent will remain actively involved in the CSBA AI Task Force - a group that discusses the statewide implications of AI and p...
Response: Requires Analysis
Score: 0
The recommendation requires further analysis that will be explored and discussed at the Board of Education's Comprehensive Safety Study Session in early fall 2018.
R.6.
All school districts with middle or high school campuses should consider using student ID cards in a format to be worn as student ID badges while on campus. (F.6.)
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.