EL Dorado County Grand Jury Report Responses

Additional Recommendations 28

These recommendations are not explicitly linked to specific findings.

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  P t D o o e p l p ic a a y i r e o t s m u t a e s n n d f t o b r p y r u o D n c r e e e c d p e u re m re s b s e e n s r t h e 3 o d 1 u , m l d 2 a 0 b n 2 e a 3 g e . e s m ta e b n lis t h s e ta d f f t h b a y t t a h r e e H s R pe cific E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T le h a e v S e B in R c d e o r e ta s i r n e q in u s i t r a e n th ce a s t , a h D o i w re e c v t e o r r a b p e p e o m in p te lo d y d ed ep fo a r r t 5 m y e e n a t r h s e o a r d m s o w r h e o in r e o t r i d re e r p t r o io r r e t c o e c iv o e m p p a l y e m tio en n t o fo f 5 r u ye n a u r s s e o d f s ick X service are entitled to receive payoff at 100% of their unused sick leave. The recommendation will not be implemented because it is not warranted. The HR Department respectfully offers that adding its confirmation of each exiting employee’s terms of separation is unwarranted. Currently, the information regarding the terms of separation, including the determination of payment eligibility for unused leaves, is available and accessible for every County employee through the County’s intranet, EDCNET, as well as the County’s public-facing webpage. An employee’s bargaining unit determines Prior to computation of final wages due, HR should take the which labor agreement, resolution, and/or Personnel Rules define their terms of employment, including initial step to confirm the terms of each employee's specific specifically the terms of eligibility related to payment for unused sick leave and/or vacation. The HR Department agreement as it relates to unused sick leave and vacation pay El Dorado County posts these guiding documents which are approved by the Board of Supervisors for all bargaining units publicly
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  d t P 2 h u 0 a e e 2 y n . 3 r o . O b l e l n D c fo i e v r w i e s l a i i o g r n d ib . e i T l d it h y t i o s is t s h d h e e o t a u e f l r f d e m c b i t n e e e d i d m d b p e y l p e H a m r R t e m , n t t e h e n e d t s i b n y a fo s D r m w ec e a m l i l o a n b s e s r t h h 3 o e 1 u , l d Su B p o e a r r v d is o o f r s a d a n i v f a d fe i l a r a e r b n e l t e e o a a r s n c il d o y n a a t c r c a c c e r e y s s s t s o i i b b t l h l e e o t t s o o e a a a l l l l l r s C e t a o a d u ff y n , t i o y n u c s t l t l u a in d ff e i . n d T g h i n t e h t H o h R s e e s D e i e n p p v o a o l r l i v t c m e ie d e s n w . t B i t d e h o c e e a x s u e s n c e o u t t t i h h n e a g t v l e e e r a m th v s e e o a p f u a e t y h l o i o g u r i t b i s t i y , l a i t t o n y d c a r r b e e e a s c t o e a u t r e e s r a e m d t s h il e y X expertise to understand and execute those actions already exists in departments, including the CAO Fiscal Division and AuditorController’s Payroll Division, there would be no added value to the process if the above recommendation were to be implemented. The error in this case was not a result of unclear or misunderstood eligibility criteria. County departments, the CAO Fiscal Division, and the Auditor-Controller’s Payroll Division have a clear understanding of the eligibility requirements and payout process as evidenced by a track record of performing these payout transactions countless times with phenomenal accuracy and consistency for years. Per the Grand Jury’s report, it appears there was some variance or oversight in the normal accounting process that led to the payout error in this case, not a question of eligibility. The recommendation will not be implemented because it is not reasonable. The Human Resources (HR) Department does not currently have any fiscal, accounting, or auditing staff allocated to it. Those fiscal functions have historically been performed by either the CAO Fiscal Division or the Auditor- The HR Department should perform annual audits of past El Dorado County Controller for central service departments, such as County Counsel, Human Resources, and Information R3 payout exit documents for benefits entitled to unrepresented Board of Technologies. Therefore, it is unreasonable to assign this fiscal auditing responsibility to the HR Department. X employees beginning in 2023. Supervisors That is not to say that the Board of Supervisors disagrees with the recommendation that such annual audits occur. The HR Department suggests that if audits to ensure the integrity of such fiscal transactions are to occur, they would be best performed by a department staffed with trained experts in fiscal auditing. Notwithstanding the above, the HR Department is always available if questions arise when processing payouts for separating employees. The Auditor Controller should establish policies and procedures which outline the chain of custody for the accuracy of the The Auditor-Controller partially disagrees with this finding.
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  payout exit documents for benefits entitled to unrepresented Board of Technologies. Therefore, it is unreasonable to assign this fiscal auditing responsibility to the HR Department. X employees beginning in 2023. Supervisors That is not to say that the Board of Supervisors disagrees with the recommendation that such annual audits occur. The HR Department suggests that if audits to ensure the integrity of such fiscal transactions are to occur, they would be best performed by a department staffed with trained experts in fiscal auditing. Notwithstanding the above, the HR Department is always available if questions arise when processing payouts for separating employees. The Auditor Controller should establish policies and procedures which outline the chain of custody for the accuracy of the The Auditor-Controller partially disagrees with this finding. R.4 K st R an O d N a O rd S iz e d d a t p a r b o a c s e e d u p r r e io s r s to h o C u F ld W b D e f u o s r e m d s b i y g n a - l o l C ff. o T u h n e ty s e E Au l D di o to r r a - d C o o C nt o ro u l n le ty r The CFWD was completed in error. The Auditor-Controller's Office did not review the CFWD because we X Departments. This should be implemented by December 31, relied on the review of the managers in Human Resources and CAO's Office. 2023. The recommendation will not be implemented because it is not warranted. CAO should establish policies and procedures to prohibit any R.5 e a t 3 h m 1 e r , e p 2 C s l 0 o i A g 2 y n O e 3 i e n . o g f r r d o B e m O p a S a r p . t m p T r h e o i n s v t i n s h g h e o t a h u d e ld , i r t b h o e e w i a n m p f p p in l r e o a m v l a p e l a n s y t h o e o u d u t . b l d I y n b D t e h e e c m e c a m a d s b e e e b o r y f El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T n p h a o e t y o h B u a o t v a e is r d t h c o o e f m a S b p u i u p li t e t e y r d v t i o b s o y a r p t s h p e d r o o C v e A e s O t n h F o e is t i r c b o a e w l l i D e n v i v f e i i n s th a io i l s n p r a a e y n c o d o u m t t h . m e In n e n t f h o d e r a w c ti a a o r s n d e e i o s d f w t a o a r t r e h r s a e i n g A t n u e i d d n i g s to i d n r e - c C p e o a s n r t t t a m r f o f e , l l n r e e t r g h ’s a e r a P d d a le , y r s a o s n l y l o D f f i l i n v e a i v s l e i l o , n d o fo r X processing CAO should establish policies and procedures to prohibit any The Auditor-Controller agrees partially with the finding. R.5 e a t 3 h m 1 e r , e p 2 C s l 0 o i A g 2 y n O e 3 i e n . o g f r r d o B e m O p a S a r p . t m p T r h e o i n s v t i n s h g h e o t a h u d e ld , i r t b h o e e w i a n m p f p p in l r e o a m v l a p e l a n s y t h o e o u d u t . b l d I y n b D t e h e e c m e c a m a d s b e e e b o r y f E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T C h o e n t t r h o e l n le A r s d s o i e s s ta n n o t t H k u n m ow an w R h e a s t o r u ev rc ie e w s D an ir d e c a t p o p r r a o p v p a r l o p v r e o d c t e h s e s s to ic o k k l e p a la v c e e h i o n u B rs u i o ld n i n th g e A t . imecard. The Auditor- X The Auditor Controller should modify the CFWD form to include safeguards and/or a field designating the eligibility of an employee for specific benefits. There should be a roadblock R.6 p t e h r x e o a h m e ib m p it l p i e n l , o g i y f t e h th e e e i c s b o , a n in r t g in f a a u i c n a t i t n , i o g e n li u g w n ib i i t t l e h fi e f t o h ld r e i a n p d a s i y p c o e a u c te t i f s c ic o “ p m U a D p y u ” o t a u a n t t . i d o F n t o h , r e u nless E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T T h h e e A la u c d k i t o o f r - d C u o e n p tr r o o l f l e e s r s d i i o s n a a g l r e c e a s re w in it h B t u h il i d s i n fi g n d A in c g a . used this erroneous calcuation. X years of service field is less than 5 years, the ability to continue the payout for sick leave will be blocked. This should be implemented by December 31, 2023. R.7 T P e i D n r h r i e r t o e o i c a c n e t A e e e m u d d o d u b u i i r e m t s e o r l s y r m 3 C o t 1 e o v , o d e e n 2 ia r n t 0 p t r s e 2 o a u l 3 l i y l d r e . e , r T a t s h h h s i a s o t t a u s w n l h d d h o a e e u r s n l d d t i a a z b b e C e l d is o i m h r u e n P p p t l y a o e y l m e ic m m i e e e n p s n t l o e t a y d p n e r d b o e y c i s e ss is E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T T C h h o e e n t A m ro u a l d le n it r a o g t r o e -C r e s o x n e in t c r u B o t l u l e e i . l r d d in is g a A g r a e r e e s u w lti i m th a t t h e i l s y f r i e n s d p in o g n . sible for the transactions that they request the Auditor- X (the R re e c w o a m s m n F o e 8 n a d s a s t o io c n ia ) ted C o t K h n R A e t O O h C e N F M O a W a c n S D c a u d g f r a o e a t r r c a m s y b a a o b n s f a d e e s . t m e h d e p o l A o n y u e e d e r it r s o o r n w C e h o o o u n s i t n r o d in l e l f e p o r e r ' m s n d O a e t f i n o fi t n c ly e i n g r e e th n li e e e d ra s te o d le y E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T I D n h ir t e e h c i A s t u o c d r a i o t s o f e r t - , h C t e h o e s n i t A c ro k u l d l l e e it r a o 's v r- e C O h o f o f n ic u tr e r o s l d l t e i h s r a a r t g e w r li e e e e d r s e u w p p a o it i n h d t t i h h n e e e a f r i r n p o d p r i r . n o g v . al of the then Assistant Human Resources X Procurement And Contracts R.1 T t c a o m o h m e e o n u p P s n l & e u t t r s C e e f i D t o n h r f i e v o f i u r s P m l i l & o t a n r C t a i s o n w h n s e o p r b u e a l g r d p e a a n d r g d c e e i y v n e i g b s lo y a u p D l p l a b e t n o i c d d e s d m i a m a t b n e p e d l w e r t m 3 i h th 1 e e , n a f 2 i t c n 0 a c a 2 u l p 3 a r r a w o t c e a e r a d d n u d r e El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T T h h e e r w e e c b o s m it m e i e s n u d p a d ti a o t n e d h a d s ir b ec e t e l n y b im y P p & le C m s e t n a t f e f d o . n a regular basis as bids are awarded X R.2 T i w t n o h f e o t e b h r m e P p a & p a g u t C i e b o l n D t ic o i o v b b n is y e t i t o h D te n e e r ir s c p h i e n r o m o te u v b r l i d d n e e a r in l 3 c t t e 1 o ra g , m c r 2 a p k 0 t e l 2 e e r 3 t t e ( h s e a p n r a e d p a p u d r p s o h t p o e r i e d a t a t ) e t e w p i i u t n h b f o l t ic h rm ei a r tion El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T T a h h n e e d r P r e e & c q C o u m i e te s m m ts e s n f o i d n r a p p ti r r o o o n p g o r w e s i s a l s l l n s d o ( a R t t b a FP e b s a im ) s . e p T i h l s e i m s a n i e n n i f n o te t r e d m r b n a e a ti c l o a t n o u o c s l h e u a i s t n e i g s d e n s b o y f t r d e w q e a p u r a e ra n rt n t m l t y e e a d n s t o s i r t t e r o m e t a r s s a m o c n k o a t v h b e e l t e h p . r r o o u gr g e h s t s h o e f p c r o o n c t e r s a s cts X Although there is a stated September 20, 2026, sunset review The recommendation has been implemented. date of the current policy, the P&C Division should develop a El Dorado County R.3 process to formally review and update Procurement Policy C- Board of The current policy has a sunset date of September 20, 2026. The P&C Division is keeping notes of any changes that X 17 and division procedures. The review process should be Supervisors could be made to clarify procedures and will bring back any policy changes as needed prior to the official review developed and implemented by December 31, 2023 date of September 20, 2026. The recommendation has been implemented. Develop a process to review and address minor changes to El Dorado County The current policy has a sunset date of September 20, 2026. The P&C Division is keeping notes of any changes that R.4 procedures in compliance with the Procurement Policy without Board of could be made to clarify procedures and will bring back any policy changes as needed prior to the official review X BOS approval by December 31, 2023 Supervisors date of September 20, 2026. The goal is to bring the first set of policy changes to the Board by December 2023. The Department Page | 13 is in the process of soliciting feedback from all departments regarding any pain points in the policy to help determine any recommendations for changes. The recommendation has been implemented. R.5 A D i r n e s c i q v o u i a s r i r p i p o e o a n m r r a t s e t o h e n f o , t s f u a u l s d tu a s re p e p e p l k o ic l i i a n c b p y l u e a t , n f d r d o i v p m is ro io i c n n t e e - d s r u n p r a e e l c c u if u i p c s d c t a o o t m e n s t e r , a r t s c h t e a n P d & C El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T P a h r p o e p c l P u ic & r a e C b m D le e iv . n i T t s h P io e o n l g i o c h y a e l l a d i n s n d t u o P m r b o e r c i r n o e g d u u s th r t e e ra s fi i m r n s i u t n s s g e t s t b o o e n f c p t o h o n e l s i n c is y e t w c e h n p a t o n c l o g ic e u y s n a t t y o n - d w th s i e d o e B li , o c s a i o t r e d d d i b d v y i e s D p io a e n c rt e - m s m p e b e n e c t r i f f e 2 ic e 0 d 2 re b 3 q . a u T c h i k r e . e T m d h e e e p n a ts rt m ar e e n n t o is t X in the process of soliciting feedback from all departments regarding any pain points in the policy to help determine any recommendations for changes. R.6 F c e 2 f 0 h i f n 2 a e a 3 n c li g t z iv e e e s t h O m e c a u t d o p e b d e t a o r t e 2 th 0 t e o , 2 c th 0 u e 2 r r 2 P e , n & t t o C P b r p e o r c o c u c o r e m e d m p u l r e e a t n l e t m d P b a o y n li u c O a y c l C t t o o - b 1 r e e 7 r f , l e 3 c 1 t , the El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T D h e e c e re m c b o e m r m 31 e , n 2 d 0 a 2 t 3 i . on has not been implemented but will be implemented as staff resources allow with a goal of X For future policy updates, the P&C Division should incorporate El Dorado County R.7 changes to their procedural manual of BOS Board of The recommendation has not been implemented but will be when a future policy update occurs X policy approval Supervisors The recommendation will not be implemented because it is not warranted or reasonable. R.8 R D e o v c i u e m w e a n n t d ( d u a p t d e a d t e O t c h t e o b N e e r w 3 0 C , o 2 n 0 t 1 ra 9 c ) t b D y e D v e e c lo e p m m b e e n r t 3 P 1 r , o 2 c 0 e 2 s 3 s El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T a h s e s u N r e a w nc C e o /q n u tr a a l c it t y D c e o v n e t l r o o p l m (Q e A n / t Q P C ro ) c p e r s o s c e D s o s c i u m m p e r n o t v w em as e n a t n a i n n a te ly rn si a s l . t T o h o i l s t h is a n t o w t a a s t u o s o e l d th d a u t r i i s n p g r a o v q i u d a e l d it t y o new staff X or to the public The P&C Division should develop a customer survey program f if o t r h i e n y te a rn re a l m E e D e C tin c g u t s h t e o m ne e e rs d s a n o d f t e h x e t i e r r c n u a s l t v o e m n e d r o s rs . , T t h o e d re e t s e h rm ou in ld e The recommendation has been implemented in accordance with the requirements of the Achievement of be survey questions focused on the communication of P&C Excellence application. staff with all customers and vendors. Surveys should be June El Dorado County R.9 2023 Procurement & Contracts El Dorado County 2022-2023 Board of A survey was sent out to 100 vendors in April 2022. The division received 4 responses. The survey and survey X Grand Jury Report reviewed by CAO and P&C Supervisors results were reviewed by the Deputy CAO. Survey results were included in the application for the Achievement of management and results posted on the P&C Division web Excellence application. A second survey is scheduled for April 2024. The best practice in the industry is to conduct page as well as incorporated into policy and procedures an external customer survey every two years updates. A customer survey program should be developed and implemented by December 31, 2023 The P&C Division should identify a solution to provide timely El Dorado County The recommendation has been implemented. R.10 updates throughout the contract approval process for its Board of X customers by December 31, 2023 Supervisors The division has implemented a database available to all departments that includes daily contract updates. The recommendation has been implemented. The P&C Division should continue to develop and make Currently, there are two recorded trainings that are available on the P&C website. Forms training was provided to available P&C training modules for EDC customers and El Dorado County all staff on November 4, 2022, and training on the new Policy and Ordinance was provided on October 13, 2022. R.11 outside vendors, focusing on how to best navigate the P&C Board of Both of these are available to any County staff via the P&C website. Vendor training “Doing Business in El Dorado X process. An annual schedule for training should be developed Supervisors County” was provided in April 2022 for external vendors but was not recorded. P&C and County Counsel teamed by December 31, 2023. up to provide AB 5 training to all County staff in December 2021. Additional training for Request for Proposals will be scheduled in the Fall of 2023. The division would also like to provide more individual department training as resources allow Develop and implement an internal training program to cross El Dorado County The recommendation has been implemented. R.12 train P&C staff to perform both the procurement and contract Board of X functions of the division by December 31, 2023. Supervisors Analyst staff are cross trained on contracts and RFP/RFQ processes. Buyers are cross trained on procurement. The P&C Division should review the JOC concept and El Dorado County The recommendation has been implemented. R.13 determine its application to appropriate EDC departments, by Board of X December 31, 2023 Supervisors The original Job Order Contracting (JOC) award was March 4, 2014, and has been awarded every year since This recommendation has not been implemented but will be implemented by December 31, 2023. Risk Management should develop and implement a “Risk R.14 A u a D n d s e d o s c e p e e r t s m e s s d t b a m t e n o e r d n h 3 r t e 1 i s s l , ” p k 2 c a r 0 l e a v 2 q o s 3 u i s d i r f l e o e m r n E g e t D n h t y C s d f c o e o r la n E y tr s D a C c in t . c s C o ta h n f a t f r n t a o g c e b t s e a t p s te p h r r o o u v l a d l b b e y El D S o u B r p o a e a d r r o v d is C o o o f r u s nty D c c l o u a m r s in s p g l t e o t t h e tr e d a . t i i R n m i c s e o k t n h M t i r s a a n G c a t r a g s e n ta m d f f e J o u n n r t y w d r i i e l f p l f e c o r o r e t o n w r t d a in i s n s a d u t r r e a a f w n te c it d e h , c P R o r i v s o e k c r u M a r g a e e m n s a e a g n n e t d m a s n e p n d e t C c w o ia a n l s t r e a a n l c d r t e o s a r a d s n e y d m in o e t t n h h t e e s r p w C r h o o i c u c e n h s t i s y s c o n o f o n p w t r r e a n p c e a t a r s r in t l a y g f f a t o X ensure as many attendees as possible. The recommendation has been implemented. Review the EBIX contract and ensure that EBIX is providing El Dorado County Risk Management has reviewed the contract and has determined EBIX has been providing their services R.15 services based on their contractual obligations by December Board of according to their contractual obligations. It is not a perfect system, as many insurance providers and X 31, 2023 Supervisors documents process their Certificates differently and at different levels of clarity and continuity with multi-year contracts. The County believes this vendor currently offers the best service at the best price for tracking insurance documents. Risk will continue to monitor EBIX to ensure they are meeting their contractual obligations The recommendation has been implemented. The mission statement noted on the Building Services and Planning Services web pages is the Planning and The P&B Department should develop a mission statement and Building Department’s Mission Statement. The Planning and Building Department believes it accurately reflects Building Pro … jec P ts L E - C AS an E ? You Help Me, R.1 r P m D e l e f i a s i c n n s e e n i m o in t n h g b s e e . S r m T e 3 h i r s 1 v is s , ic i 2 o r e e 0 n s c 2 s o 3 to t m . a m t m e o m e r n e e d n a a t c s ti c o f u o n r r a s b t h e o o l t y u h l r d B e f u b le i e ld c c i t n o t g h m e S p ir e l e r r v e te i s c d p e e b s c y a ti n v d e El D S o u B r p o a e a d r r o v d is C o o o f r u s nty i r c p t e u s r l o s a m m t t o e i o m s d t s e e r i e o r e g s n c u , . o t l P o a n a t o m i g o m e a n i i | s c n , 1 t v a b i 9 t i y a n “ p l G i t r t h u o y e i v f d o i C e d r o i l c n u a u g n n r t d a r y e c ' u s n c s t u u e a r n a a n iq t n d e u d , f e u t d i t q m e u u v r e e a e l l y l g o i , t e p y a n m n o e f d e r l a n i c f t t o e i o c , u o n p r n t s r e o . s o ” i t s u e A t c s l e t t h n p p o t r u o w u b f g i e l t h i s h c s t t s h i h o a e e n f B e G a t u l e y i a n l a d n e n i r d n d a g t l t e h P a c e l n h a e d n n n i P , c v B l a i a r u l o n i s n l n e d m i r i n v n e g i g c n D e C t i s a o v n i t d s o d e i o o s t , o n u a s r n d d o X have many distinct functions, many are closely integrated. Generally, each County Department develops a Mission Statement, not individual divisions within the Department. This helps to unify the divisions and reduce “silo” mentalities. The recommendation requires further analysis that may be completed in 2024. Any licensed contractor can apply and pay online for simple permits (referred to as “trade permits” and include permits such as water heaters, residential solar and EV chargers). Due to California Health and Safety Code sections 19825-19829, non-contractors are currently unable to procure permits online. This is because of the R.2 B p p b r e y u o r i D m g ld r e i a i n t c s m g e o m S t n o e b l i r n e a v e r l i l c o . 3 e w T 1 s , h h i 2 s s o 0 h m r 2 o e 3 u e c l o d o w m e n x m e p r a e s n n t d d o a t r h ti e o e q n c u s e u h s rr o t e u a n l n t d d s b i p m e a i p y m l e f p o p l r e e s m r i m m en i p t t l e e d El D S o u B r p o a e a d r r o v d is C o o o f r u s nty r l p h i e r o c q o e m u o n i e f s r o o e e w d f n i n v d u e e e m r r n i s b f t i i t e c f o i r a c . s t a H i u o t o i b n o m m n r e e i w t o q t i w u h th i e n r e e a r m e r c s q e o u w n p i h t r y s e o o d o a f f v t r t h e e h r e a e i i f s r c i c e t d i a n r c t i g o i v o e d a n r e s ’ s s s o e l e w i c c c u n t e i r e n o e r s n l / y e b s o . u a C n i n l o l d d i n n e m t e r r . o a u P n c s l t t e a o d a r p o s s r e p o s n o r je o o i c v n t t i e d t p y t e h e p r v a i s e c t o r a a i n l f l i n . y c o C a p t u t i r i c r o o r e v e n i n i d s w t e l s i y t v e , h e n t h r a t i e f t c i o r c o e a t n h i t s t i e r o a n o n c o w t a o w n n r a e d ’s r y for X informing them that a contractor has applied for a permit on their property. Staff has identified expanding electronic plan submittals as a high priority and is currently working with IT and the TRAKiT program vendor, CentralSquare, to develop solutions and identify costs for the expanded service. This would include exploring if TRAKiT can provide the required security necessary to intake owner/builders proof of identification. Although it is a high priority, staff does not yet have a timeline for implementation or costs. It would likely not be by December 31, 2023, but rather sometime in 2024. The recommendation will not be implemented because it is not reasonable. Contractors and owners/builders follow the same process. There is not one point of contact from the beginning to the end of the building permit process due to the various stages of the process requiring differing professional The P&B Department should assign a single point of contact to skill sets (i.e., permit intake, plan check, inspection). Permit Technicians are available to assist with answering act as the advocate for each complex permit request to El Dorado County questions on any permit. The Planning and Building Department Ombudsman is available for any projects that R.3 champion the project through the permit and building process. Board of need assistance. It is recognized that the planning and building permit process can be complex. In addition, X This recommendation should be implemented by December Supervisors larger projects often require review by outside agencies. Although the Planning and Building Department 31, 2023 coordinates and communicates regularly with outside agencies, we do not have oversight of their processes or timelines. Planning and Building staff plan to update and create new flow charts as well as short “how to” videos for some processes starting with those that are most used. As noted, the Ombudsman is currently available as needed for complex projects where applicants are having difficulty navigating through the process. Some flow charts will be updated prior to December 31, 2023, with new flow charts and “how to” videos scheduled for Summer 2024. The recommendation requires further analysis from the TRAKiT vendor which will be complete in 2024. Building Services should create tools, such as a dashboard to The County’s TRAKiT system does not currently provide a dashboard that summarizes permit data. However, provide transparency of permits in its system and document information within TRAKiT is available for anyone to view. Contractors, homeowners, or community members the approvals and inspections (by date) requested and the El Dorado County may create an account in TRAKiT and view permit information. This includes key dates such as plan approvals R.4 current status. Criteria should be established for triggering Board of and inspections. On the list for potential modifications or upgrades to TRAKiT is exploring TRAKiT’s ability to X alerts when approvals or inspections stall. Update the system Supervisors automatically send emails based on certain criteria, such as prolonged periods of inaction. Currently, it is not to require an inspection completion date. This recommendation known if TRAKiT has that capability or, if it does, the cost of adding such a feature. Page | 21 Staff is also should be implemented by December 31, 2023 exploring alternatives and has already put in place a manual method for notifying applicants of expiring applications and permits. These written notifications are sent 30 days prior to Building Permit expiration and after issuance of a permit. These notifications remind applicants to either obtain a final inspection or renew or withdraw the permit. The letter includes information so applicants can easily renew or withdraw their application via email if they so choose The recommendation will not be implemented because it is not warranted. The P&B department should work with Human Resources to “Ombudsman” has been the working title for this function, which is staffed by an Administrative Analyst II. The create a job description for the Ombudsman position role and duties of the Ombudsman, as currently defined, are appropriate for that classification. As a result, there commensurate with the actual duties. This would include El Dorado County is no need to work with Human Resources on a new job description; however, the term “Ombudsman,” as R.5 empowering the Ombudsman to be responsible for addressing Board of defined and understood by the public, may not be an accurate working title for the position. The Planning and X and spearheading the resolution of issues and complaints. This Supervisors Building Department will revisit the working title for this position and ensure that the description of the function recommendation should be implemented by December 31, on the website is accurate, and that all staff within the department understand the role of the position. Using the 2023 Administrative Analyst classification for this role also provides flexibility when filling this position or covering with another Administrative Analyst if the incumbent is out. Creating a new, stand-alone job spec for an Ombudsman would limit flexibility to staff the position and would be overly specific to justify. The position would likely be more difficult to fill as there would be no clear path for job advancement. The recommendation will not be implemented because it is not reasonable. When possible, Building Services should strive to send the The Building Services Division strives to maintain consistent inspectors for a project when possible, however, R.6 s d i r 2 n e i 0 a f i c t f 2 m i e o a 3 r m l e . e i n n i m n s t s e p in p n e s e d c p c a t e o t t o c i r o r t s n o t h o r s o i c h s u o o ld a n u s d l r d s e u i v b c g i e t e n t w e i h m d e t p h t f o l e o e l f m l f o o il l w e e lo n - w w u te i - p t u d h i p n b t h s o y e p n D m e c c e . o t c i T r o e r h n e m i . c s b I t f i e o a r n 3 s 1 , , t he El D S o u B r p o a e a d r r o v d is C o o o f r u s nty d p n th u o u e e s m s s t b a o ib e m s l r e t e o a . f a f I f n i r n v e s a s a p p c e t a e o c c t t i c i t o o i o o n n n n s s d s , a u i i l r c n l e n t a i e s n s c p s s h a p , e r e a d ti c n u c t d i u l o e l t d n a h s r e o a b n l r o u e a c t a a f m i o t r i a s r o t y m n - c b o o o e f r m e s in h e c s i , o f p f t m i e e r d s c p t t l t i - e o o P x n a a a s c g n c r e d e o | q m t i u 2 m m e 2 s e o s t l e d e y r d a i v n t e o e s n b p th a e a e s c g i t n s i i o v e . e e n A n d s n s . d y S a o o t y n a n , f e a f t h i d p s a a a t g y ’ r e s t m i n n c e a u o r y l t a a a h l r l l a y w d v a a e a s y y a s . s i I h g n i n g e h d e r to X addition, depending on the type of inspections requested, a different inspector may be assigned who has specific certifications or expertise in that inspection type. Inspectors have access to TRAKiT in the field and can view any notes or comments from previous inspectors or other staff as needed. The recommendation will not be implemented because it is not warranted. Building Services should review the home fire sprinkler The California Health and Safety Code, Division 12, Part 2, Chapter 1, Article 12, Section 13146, assigns inspection process for efficiency purposes and revisit returning El Dorado County responsibility for enforcement of safety regulations to the local level and grants authority to delegate enforcement R.7 the responsibility for all home fire sprinkler inspections to Board of to the chief building official, or his or her authorized representative, or the chief of the fire protection district, or X Building Services. Recommendation to be implemented by Supervisors his or her representative. Current County policy allows the individual fire districts to decide if they would like to December 31, 2023 enforce the Fire code including fire sprinkler inspections or have the County do so. For those that take on the responsibility, the Fire District and County enter into a Memorandum of Understanding (MOU) that describes the roles and responsibilities pertaining to the inspection of certain building standards found in the Fire Code. Each fire district and its governing board are responsible for setting and maintaining their own fees The recommendation requires further analysis. Planning and Building staff are working with IT staff towards that goal. Staff is currently working on extracting The P&B Department should establish a set of benchmarks by data from TRAKiT to determine the number of days to process a permit by permit type. There are several variables R.8 p b t p r h e e u e e c r i r l m m o d o m i v n i i t t e g s m t r y a p f e p o l r l n e r o a d j p f e c a o r c t t o r i i t v o j s t e i h n t . c y e A i t s o t t i q f y m t o p u a e e a n b s r d e e t e a x s i r m p g t l a y e a p t c i r u n l e e t s s e p m t d o o e e f r t t s o n t i s t t m a g e h b e d e o l t l i u b i s t n l h y h d e r e D s o b d u e e f o g b c c r h e e r p n m e p r c a l o a b h t c e n e m e d n r s a i 3 n d s r 1 g e k i , n s t a a 2 g . n i 0 l T i d n 2 h g 3 is El D S o u B r p o a e a d r r o v d is C o o o f r u s nty t C p S h t l o a a a u f t n f n n w c t e y h i e l ( e l d i c . l e i t k k o . , c e b p o ly e l m a i c n n m o i t c n e i h a s n e l i t l d s c y e ) k f r ) o o e , r c d t u h a w s e p p h o n e l n u i n c m t a h e b n o x e t t s r r p e a o a c p f u t e i d s n r a e m g y s s i s t o u w t r c y a d p h i e e t d l s i a a n t y g t h a s a f o i ( t n n r h c o a a l c u a v t d e c io i t t n i h n o g e n b t h h y b i e t y g h h n a e e u p a s m p p t l b i n p c e u l a i r m c n o a t b f n P e d t a r a ( g o i y . e f s e a . | w , p 2 r a p e 3 i v l t d i i i c n s u a i g e n t i f g t o o o p n r o l s a a t c h i n n t e i s o r b b n r o a e t b a h s y e s t t d o h h n e o e s n ) . X Planning and Building divisions and eventually add other permit types. A timeframe for completion of this project will not be known until Planning and Building and IT staff have the opportunity to define and extract the data; however, the Planning and Building Department will provide an update to the Board, via memo, no later than December 31, 2023 The recommendation has been implemented. In the past, a customer service questionnaire was sent to every person who came into the Planning and Building Department through the department’s electronic scheduling system. This included contractors and owners/builders. That scheduling system became obsolete and was discontinued approximately one year ago. The P&B Department should develop a customer satisfaction Since that time, a paper copy has been made available to all those conducting business in person and is also survey program to include customer surveys. A customer available as an online questionnaire that customers can find on the Building and Planning websites under survey would be sent directly to the homeowner when the El Dorado County Contact Us. A new electronic scheduling system is currently being implemented and the questionnaire will be R.9 b i n D s u e e f i e l c i d n d e i a e n m l d g e . b d p T e . e r h S r i 3 m u s 1 m i r , t e m 2 i c s 0 o a 2 a m r 3 p iz p m e r o e th v n e e d d a r e t a io s n n p d o s a n h g s o a e u i s n ld , a w b n e d h e i t m a n k p t e h le e a m c b e t u io n il n t d e in a d g s b p y roject Su B p o e a r r v d is o o f r s i o i n n w c v n o o e l r v p r e / o b d r u a in i t l e d t d h e e r in o m t r o a u t n h n a a le g t s e o s m n t c e h e n e t y i t a ’ v s n o d s lu u p n c r t c o a e c r s i e l s s y f s u c i h l n l o y g o l o a s f u e p n t e o c r h m fi e l i l d t s o . n S a u e n r d o v e u m y t s a in y a o r n e u o n r t l o e o v t b e s b r e y c n o o t m t r o o e h n i o l n i m n c e e o . o n H w ta o n c m e t r e w s o i u w th n n l C e e o r s s u s n a th t r y e e n P y ’ l a t a t r n y e n p t i i h n c e a g lly X and Building staff. The Ombudsman tracks and keeps records of all Customer Service questionnaires. Copies are shared with the managers of any staff specifically named, both positive and negative. For complaints regarding an individual, managers determine appropriate corrective action. This will vary depending on the specific circumstances and is a personnel matter. For general or “system-wide” complaints, the management team discusses and determines appropriate actions to address the issue. Compliments are shared at quarterly “All Hands” meetings so that positive customer service interactions are modeled for all staff. Recommendation 9 is currently being implemented, so this deadline has been met. The GFCSD Board should develop a post Caldor Fire How Will Griz S zl u y r F v l i a v t e s ? W ater District R.1 c w A o g it n e h t n i t n c h g y e e , E n F c D E y M C p A l B a , o n C a t a r o d l O f a o E c f S i S li t u a a p n te e d r c v o o i t s h o o e r r d r s in a , a g th t e i e o n n c E i a e l D n s d , o a r c a s o d m n o e m W ed u a e n t d i e c . r a T ti h o i n s Se G C rv r o i i z c m z e m l s y D u F n l i a s it t t y s ri ct 4/24/2023 Recommendation has not been implemented but will be implemented within the suggested timeframe. X should be accomplished by December 31, 2023 GFCSD Board should request the Assessor’s office provide an Grizzly Flats R.2 update on sales of Grizzly Flats parcels to GFCSD quarterly. Community Recommendation has been implemented X This should be accomplished by December 31, 2023 Services District In order to avoid insolvency, the GFCSD should pursue a new Grizzly Flats R.3 rate structure and approve it pursuant to the Proposition 218 Community Recommendation has been implemented X process. This should be accomplished by June 30, 2024 Services District Once the Proposition 218 process is complete and a new rate structure is in place, the GFCSD should hire a licensed civil Grizzly Flats R.4 engineering firm to create an accurate water service Community Recommendation has been implemented X infrastructure map. This should be accomplished by June 30, Services District 2024 R.5 T r f G r e h o F s e m C o u E S l r o D D c c e C . a T l f , B o h S r o i s t a a a r s t s d e h i x o o a - f u m n l S d d o u F n b p t e e e h d r a e p v c i r e s c a r o o l i o r s m s d o p s t u o l h r is c o s h e u e e s l e d d , k i a b n o s y u a s J t s i g u a s n n n is e d a t a 3 a d n 0 p e c , p d e 2 l i y c 0 t o a f 2 o t 4 t e r h d g e r ants El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T A e h m s e s p r t l a e o c t y e o r d m e a s m o b u o en r v c e d e , a s G t i i r o n iz n z a l w i y d i F l o l l a f n t t o h s t e C b d S e D i s i m t i r s i p c a l t e n u m i n n e l d e n e s te p s d e r n e b q d e u e c n e a s t u t s s e p e d e i t c t o i i a s d l n o d o s is t o t r r e b i a c y t s t . o h It n e w a d b o is l u e t l r . d i c n t’ o s t g b o e v e a r p n p in ro g p b r o ia d t y e . for the County to X The recommendation will not be implemented because it is not reasonable. Contingency planning is the responsibility of, and should be led by, the Grizzly Flats CSD’s governing body. The R.6 T a s h h c o e o u n E ld t D i n b C g e e B n a c c O y c S o p m s la h p n o l i s u s h l h d o e d u d e l d b v y e th l D o e p e G , c i F e n C m c S b o e D n r j u b 3 n e 1 c c , t o i 2 o m 0 n 2 e w 3 i i n th s o th lv e e G nt F . C Th S is D , El D S o u B r p o a e a d r r o v d is C o o o f r u s nty B C d o o is a m tr r m i d c t o i s s f s a S i n u o d p n e c ( r L o v A o is F r o C d r O i s n ) a r , e t a i c n s o g L m A a m F n C y e O r n e d i o s s r t g t a h a s a n k t i e z a d a n t w i y o i s n t u h s c P o h a f d g s i e p s e | c c u 2 i s 5 a s l r i e d o v i n s ie s tr w a ic i l n t s s g o . t I i h f n e r c e l p q u r u d o e e v s i t s t h e i e o d n E b l o y D f G o m r r i a u z d z n l o i y c L F ip o la a c t l a s s l C e A S r g v D e ic ’ n s e c s g y o b F v y o e r s r m n p i e a n c t g i i o a n l X body to assist with planning efforts, the Board of Supervisors would consider the request in the context of the County’s many other competing priorities and whether other agencies within the County would be better suited to assist with such efforts. Compliance And Continuity R.1 R.2 2021/2022 G Co ra m n p d l i J a u n r c y e C ontinuity and N/A The Grand Jury recommends that the Board of Supervisors reaffirm their commitment to the policy regarding daily time Recommendation has not been implemented but will be implemented no later than October 15, 2022. The R.1 e th n is tr y r . e q T u h i e re B m o e a n r t d t o o f t h S e u C pe h r i v e i f s A or d s m s i h n o is u t l r d a t a iv ls e o O c f o fi m ce m r u (C ni A ca O t ) e B da o i a ly r d ti m ag e r e e e n s tr y w i i t s h n th o e t f i e m a p s o ib rt le a . n T ce h e o f C d h a ie ily f A ti d m m e i n e i n s t t r r y a , t i w ve h il O e f a fi l c s e o w re ill c s o e g n n d iz i w n r g it t t e h n e r d e i r a e r c e t io s n o m to e a c ll a C s o e u s n in ty w hich 10/15/2022 A T n im al e y k s e is e p o i f n C g o 2 u 1 n -0 ty 3 Employee a th n e d d th a e te e o le f c th te is d r h e e p a o d rt s . of the departments of El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 department heads that Board Policy E-1 should be followed to the maximum extent practicable. xx In collaboration with the department heads, the County R.2 A da u i d ly i t t o im r-C e o e n n t t r r o y l l r e e r q s u h i o re u m ld e p n r t o s v w id it e h i w n r 1 it 2 te 0 n d p a ro ys c e o d f u th re e s d f a o t r e t h o e f El Dorado County The recommendation will not be implemented because it is not warranted. this report. Auditor-Controller 9/27/2022 xx The County Auditor-Controller should pursue modifications R.3 t e t o o m K e p n r l o o s n u ye o re e s s t t i h m a a f e t t e l w in r o e a u s 2 l s d 4 o e -h f n o e a u n b r t l r e w y t i w i n m i d th e o i w n e n 1 fo t 8 r l y l 0 o t w o d a i b n y e g s “ t o h lo f e c t i h k r e e w d d o ” a r k t t o e d a o y f El Dorado County The recommendation requires further analysis. P e m n o a n l t C h o s d a e s 9 r 3 e 3 q . u 0 i 5 red by this report. Auditor-Controller 9/27/2022 xx The County Auditor-Controller should implement internal R.4 s e a e n c m t c e u r i r - e a a d c n y n m u o a a f t l c p a h r u o e d j s e i c t t s i t m c o e o f d t w im in o g e rk w e e n d it t h r a y in n , d c 1 o 2 d n 0 e f i t d r e m a rm y in s i g n o i t n f h g t a h t t e h t i e d m a e te of El Dorado County The recommendation requires further analysis. P e m n o a n l t C h o s d a e s 9 r 3 e 3 q . u 0 i 5 red by this report. Auditor-Controller 9/27/2022 xx The County Auditor-Controller should provide a written list R.5 o a d f p e a p p p r a o p r v t r m e o p e d r n e i t a p h t a e e r a t p m d ro e w x n y i t t a h c l i l n a p s a 1 s y 2 i r f 0 o ic l d l a i a t n i y o t s h n e o s f w a th b h e s o e d a n a r c e t e e e o o li f f g t t i h h b e i l s e r t e o p ort. E A l u D di o to r r a - d C o o C nt o ro u l n le ty r 9/27/2022 The recommendation requires further analysis. xx 6 P e m n o a n l t C h o s d a e s 9 r 3 e 3 q . u 0 i 5 red by The Grand Jury recommends that the CAO and Auditor- R.6 C c D d o e o e m p n p a t a m r r o r t u t m l m l n e e i e r c n n c a t t s o t i a - o w s n n p i d t b o h t i e n h n s t e w 9 o ir e 0 r c e a d o n a c u t y o n h s m t e e o m r A p f u i a t t h d t r e e t i s t e o d i r t a n o - C t t e i h m o e o n p f o t r r t t o h o h i l v e l s e e r r r e C P p o a o u y r n r t o . t y ll E A l u D di o to r r a - d C o o C nt o ro u l n le ty r 9/27/2022 The recommendation requires further analysis. xx 6 P e m n o a n l t C h o s d a e s 9 r 3 e 3 q . u 0 i 5 red by The Grand Jury recommends that the CAO and Auditor- The recommendation will not be implemented because it is not warranted. Working relationships between R.6 C c D d o e o e m p n p a t a m r r o r t u t m l m l n e e i e r c n n c a t t s o t i a - o w s n n p i d t b o h t i e n h n s t e w 9 o ir e 0 r c e a d o n a c u t y o n h s m t e e o r m A p f u i a t t h d t r e e t i s t e o d i r t a n o - C t t e i h m o e o n p f o t r r t t o h o h i l v e l s e e r r r e C P p o a o u y r n r t o . t y ll Chief A O d f m fic in e i r strator 9/13/2022 C S d A P e e u a o p c d y u a i t r n t i o r o o t t y l m r n l - a C d 3 e n e 0 n o d p 4 t n s a ( t t h , a r r o t e ) t m h , l i l r e u t e h r c s n e o m t i s m u C e n c h p e t a e i r t e o n r r f p v e a A a i g n l r d w u g ts m l a a c y r i i n o n l s y m i s o b a t t m e h r n a e d u i t m r i n v w C i p e c il r l o a o O c u t v i o n o f e f n t n ic y d t i e . a n d n P u c e d e u o p r n a r t s e o t r u i t l n a m w a u t n o i e a o t r n l n k l t y t s o s t h o s . t i h g t p r e e i s v t . E h e T e s l h r D t e o t o o C r c a im o h d o i o e p r f r d C o A in v o d a e u m t n e th t i n y t e h i s C e c t r o h w a m a o t r i r v t m k e e r u o O n A f i f r a c f t i l a i c l c t e l i e o r n I a I I b n , e d t ween xx South Lake Tahoe Jail should enlist or hire an instructor or El Dorado County Parenting Class at the South Lake Tahoe Jail was temporarily suspended due to not having an instructor. Inspection of County Jails and R.1 implement a temporary alternative to resume the Parenting Sheriff's The Sheriff's Office recognizes how vital this class is for our inmates and was able to resume it on July 13, Juvenile Treatment Center Class by December 31, 2022. Department 7/22/2022 2022 xx Placerville Jail should enlist or hire an instructor or The Sheriff's office has consistantly offered moral Reconation Therapy Classes until COVID-19 pandemic, R.2 implement a temporary alternative to resume the Moral El Dorado County and which time, the instructor was not available, and the class could no longer be offer at the Placerville 8/31/2022 Recognition Therapy classes by December 31, 2022. Sheriff's Jail. The Sheriff's office is currently working with our partners at el dorado county probation and ed dorado Department 7/22/2022 education and projects to resume classes in August 2022. xx E R l e e c c a t l i l o E n l O ec v t e io r n si s ght of Gubernatorial N/A El Dorado County The Board of Supervisors should direct the Chief Board of The recommendation should not be implemented because it is not warranted or is not reasonable. The Administrative Officer to provide an annual Supervisors/El Chief Administrative Officer regularly provides recommendations to the Board of Supervisors relative to R.1 recommendation to maintain, at a minimum, pay levels in Dorado County compensation for all employees during labor negotiations with each of the bargaining units in order to the County at the calculated median total compensation, Chief achieve the Board's stated compensation philosophy. As a result, in 2022, the County was successful in based on comparative analysis. Administrative reaching the median for most job classifications. County Staffing Challenges 21-05 Officer 9/13/2022 xx El Dorado County The Board of Supervisors should ensure that future Board of The recommendation requires further analysis and staff should make a recommendation to the Board of R.2 c S s o i a m m c i r l p a a e r m n c e s la a n s t t o i s o i a n fi n c s d a tu t P i d o l i n a e s c s e i i n r n C c lo lu o c d a u e n l p t i p e r a i s v y a a l t e e n v d i e n , l d w s u h o s e n t r r l e y ie f a s ro . p m pr opriate, D S A o u d r p m a e d C i r n o v h i i s s i C e t o r f o a r u s ti n v /E e ty l S d S B i u a o s p c a c e r r u d a r s v m s o is f i e n o S n g r t u s o c p h n a e a o n rv n d l g i a s P e t o e s la r r s c t t o h e f o a r t h r n c e a o D p c u e p n o c r t m o i e e v m p s a e . b l n U e p s r r p a io o 2 ti r n 0 o 2 t n c o 2 o p . D T m h e h il p c o e l e s e C m o tin p o b g h u e y n t r h , t y 2 e o ' 0 s i n r 2 e L a 2 a n o . b a f o l w y r h s M i i c s h a , n a is a r g e to e c m o in m e c n l m u t d e C e n o d p m a a t y m io l i n e tt v e w e e il l l s is b o e c n u m ly rr a f e r d n o e t m ly to the 12/30/2022 Officer 9/13/2022 xx El Dorado County R.3 T i p m r h i e p o l r e B it m y o a e w r n i d t t h p o in o f S l o ic n u i e p e e s y r e t v h a i a s r t o o f r o f s t c h s u e h s o d o u a n ld t e e d m o ir f p e is l c o s t y u s e e t e a o f r f e f t t o t h e i d n s t e i r o v e e n p lo a o p s rt . a a n d D S A o u d r p m B a e o d C i r n a o v h i i r s s i C d e t o r f o o a r u s f t i n v /E e ty l T C a re s h o t e i u s th n n e r t t i e y o s c n e r o e i a m s g r u e m th l a d e e r i n l s y C d c o r a u e u t s i v n o s i t n e e y w d ' s s s h w t o v i e t u a h le l r d w t io h n o u e o r s k L t a p b p o b e ro o l i i c g m r i r M e a p s m l a e a n m . n a e d g n e p t m e ra d e c n b ti t e c C c e a s o u m t s h m e a t i i t t f t o e is c e u . n s o O t o n w n e a e s rr m u a c n p h t lo e e y d x e o a e r m r is e p t l n e e o n o t t i f o r e a n a , p s a o o n li n d c a y t b o t l p o e i c i . m T s h p s e r u o c v h e Officer 9/13/2022 xx El Dorado County Board of This recommendation should not be implemented because it is not warranted or is not reasonable.The The Board of Supervisors should commission a study into Supervisors/El Board of Supervisors agrees there is a cost associated with recruiting and training new staff and should do R.4 the true cost of recruiting and training new hires within one Dorado County everything reasonable to reduce turnover. However, those costs will be different depending on the job year of the date of issue of this report. Chief classification and duties and using taxpayer dollars to pay for this study is not a wise use of funds that Administrative could be better spent in other areas Officer 9/13/2022 xx This recommendation should not be implemented because if is not warranted or is not reasonable. The County currently has just over 450 job classifications. Of those, 425 are currently allocated for use in Fiscal Year 2022-23. The Human Resources Department is not adequately resourced to run recruitments for all positions and then maintain that many eligibility lists on an ongoing basis. Further, it is unclear what is intended by the term "lower-level position" or how it is defined. The County's Personnel Rules currently allow difficult-to-fill positions to be recruited on a continuous basis, and Human Resources does that as necessary. Not every position is difficult'-to-fill and running continuous The Human Resources Department should maintain recruitments for those that are not provides no benefit or advantage for the County or the applicants. While ongoing lists of potential candidates for all positions to continuous recruitments may offer flexibility in referring qualified applicants to hiring departments as they R.5 d a e p c p r li e c a a s ti e o n ti m pr e o c to e s b s ri n fo g r i l n o w ne e w r-l e e v m e p l p lo o y s e i e ti s o n a s n d o p k e e n e p o n th a e c ome in, continuous basis, of the date of issue of this continuous recruitments can also have a detrimental impact on internet advertising. Most job searches report. o g c ov c e u r r n v m ia e t n h t e j o in b t e w r e n b e s t. i t T e h s e , G C o o v u e n r t n y m c e u n rr t e J n o t b ly s . a c d o v m er . t W ise h s e n its e v o e p r e a n n jo e b w p jo o b s t i i s n g p s o s o t n e d o , n n e o o t f o t n h l e y l d a o rg e e s s i t t appear on Government Jobs, but several other web crawlers, such as Monster, Indeed and Linkedln, pick up those new postings as well, exponentially increasing the number of views. Jobs that are posted continuously tend to drop off those web crawlers in favor of newer, fresher postings, thereby decreasing the views on continuous, or "stale," postings and negatively impacting the number of potential applicants. The County's Personnel Rules currently allow an eligibility list to be used for 3 months, with an opportunity to extend the life of (he list upon request by an appointing authority for up to one year. Human Resources strives to have a current list available for those job classifications that are used broadly across all departments and frequently recruited, such as the Office Assistant series, Administrative El Dorado County Technician, and Administrative Analyst, to name a few. This is done so hiring departments will have a list of Human Resources candidates at the ready as unanticipated vacancies arise in these commonly used classifications. The Director 9/13/2022 promulgation and expiration of these lists are managed according to the County's Personnel Rules. xx The recommendation has been implemented. Human Resources already performs this function on an ongoing basis. There is currently a process in place that triggers a subsequent review and analysis of the entire job specification, including the Minimum Qualifications. The Minimum Qualifications are just that, the minimum qualifications based on the knowledge, skills and abilities required to perform the work. Human The Human Resources Department, in conjunction with Resources regularly solicits input from department heads and hiring managers to ensure the job County departments, should review that job descriptions specifications align with the actual work performed, including the appropriate combination of education and R.6 a (e re sp w e r c it i t a e ll n y t r o e c th u e rr l i o n w g) e t s o t e p n o s s u s r i e b le th e le v la e r l g f e o s r t t h s e e l p e o c s ti i o ti n o n fo r that e re x c p o e g r n ie iz n e c s e t d h e a li t n i e n a s te o d m i e n c th ir e c u M m in s im tan u c m e s Q i u t a is li f a ic p a p t r io o n p s ri a s t e e c t t o io u n t i o liz f e th s e u j b o s b t i s tu p t e io c n if i p c a a t t t io e n rn .H s u w m he a n n d R e e te s r o m ur in c i e n s g r r o e l p e o , r c t. o mpleted of the date of issue of this w r h e i h r f i e e n r t g h e e n m r c a e a n d c a o a g n n e d r o id i u s a r p t j e o r o b p a o s c s p t s i e v e c e s i l f y s ic e a a s s ti o k th n e e s d . e t W o d u c h c o e a n n t f i i o s rm n u b a t m n h d a it t t e i t n x h g p e e a c r u i r e e r n r c e c r n u e t i t t m j o o b e b n e s t p m r e e i c n q i i u f m ic is a a it t l i l i o y o n n q t u i o s a H a lif c i u e c m d u , a r a w n t h e R i . c e I h f s n i o s o u t r , c H es u , m th a e n Resources works with the manager to update and make any necessary changes before ultimately going to the Board for approval of any revisions. Further, it should be noted that the compensation structure of El Dorado County classifications is directly aligned with the knowledge, skills and abilities required to perform the job, which Human Resources are obtained through combinations of education and experience identified in the Minimum Qualifications, in Director 9/13/2022 combination with several other factors. xx R.7 T H o p f r h u a t e m h c e C t a i c n h h a y i R e l b w f e r i A s i d t o h d t u i m e n r l c e i 1 n e w 8 i s s o 0 t D r r d a k e a t m i p v y e s a o r d o O tm e f f l f t e i h t c o n e e t a , r d , s s a i h n t m e o c u a o o l n d f n y i j e s u p s x n o p u c s e a ti i o n t o i d n o f n w t t h h s i i e t s a h o s r t e p h a p e t r io o e n r t . El A D d o m O r C a in f d h f is i o c ie t e r C f a r o ti u ve n ty 9/13/2022 T T D f e a x h e e c p i l p t s e a o a w n r r r o s e d tm r c e a k o d e s m o n s o p t o m r p H c r o e i e e a r n d t a t u d e u d n a d c . i t e t i I w i o t e d i n t i s s h i n s a t e h h o r a e o e r c d u e r h e l e d n r p s c n t o p o o o s o u t b i n r t b a e i s o e g s i n b e t i i m a l d m it n y p a e d l n e e o e d t m f m t t a h h e v p e e n a l t o c D e il y u a d e e s b p b e t l a e o e , r m c t t t o o m a e u d a r e s e l n s l e t t s e e i H t r r t a m v i e f s i f c i a n b e n d e a o , n s t i u f e e w p e t d e a o d l r n e o s r w n a c o n o o t f h t r n e t k e h s d e o i d d o p e d e r p t e r e o i a p s r r t a m t i n o u r o t n i n n m t i a t o r i e e t f e i n o s a a t n s . s n o o h u n f o m a t u h b b ld e l e e r b . e o f xx R.8 T R i b d m u a h e i e p t s l e d l o e B i o u n m o f g r a c e i s t e r n h s d s t r u o a o D e u f p e g o S r p h f o u o a t g p h r u r e i t a t s m r t m v h r e i e e s n t p o o t o o r a r f s r o g n t . s s a d h t n e e o i r z l u e a t l e c d ti t a o e d m n d ir w w e d c o e it t r h p k t i a h n a e r t 1 n m H 8 d e 0 u m n m d t o a a h r n y e a s l a e d o - s f t t h o e E D l S A D o u d r p o m B a e O r o d C a i r n a f o v d h f i i r s i o s c i C d e t o e r C f o o a r r u s o f t i n v u /E e t n y l t y 9/13/2022 T t r T t r c h o e e o h h e c s n f i e s o e p s H s i o C v i r s u t n e e e o t m s c e r u i i o n n b n a t m e t p i t n l y a i u w t m , R y m t i t t f h e e h o w r s n o r f o t o o d h m e r u u a e k a g r t c m i C c a h o h e n n o o t s d h d u r s e e e n D m h p t t e o y e h a o x u ' p a r s r e t l a a n d m c C l r e h t n u e m o - a o t b n r i l v t e e u f t e b n i o h l V d e t f e l e a i t t a n i o h a l m u d g e d c e , p e t o d b h l o r e n e o r s f m o v p t h c h u e a i e o p g n r e n l t h e l l t m a t e e e t b a c a h e d o t m e n m e r b t a d o e e o h t r c i a e f e o g a n t a a n a i u n d l d . n l s g s i a d z e o p e a w i n p p t t h i l o o a y i o s i n r n t w m m n t w e i o t a h e h d t n i n , l w e e a t t l a o g e h r r e e c e e r c a t a n t e o h n d s d g e t s u e n d , r d m e i e w z o p a i i t n l h r l a j o g e d r i r s t i i i i m r s t t y n c s is e o u t o n a t u s f t f r l s s f c e t i w o m a h a u o s e n a n r o a d k t t n e d y i a i l d s n y e b e f m a l t n a e h t i . m e p l i s f A y lo a t s y o w n k e n a i e n e y s g r s . xx H H o o t m e e l l E e m ss e r W g e e s n t c e y r n H o S u lo s p in e g for R.1 T h a t S h o s h e e u e p a s W t p C e in p e m A g r s o O b t s e p e t s r a r r n i h y a 3 o s S t 0 e u a l , o , l d n 2 f p o d 0 d e r 2 i . w r e 2 e o T m . c r h k t e i s C r t g o d o e i u u r n s n e c e t c y y t a i h d v n o e e u p e s s a x h i p r n o t a g m u n l o e d d f n e b t t h d s e e t l g i o i s r i v t c c e o o li n e f o h n r b d o t y s i t n e o a ls n t , e O E H l f A u f D i d m c o m e A a r r C a i n / g n H d e h i S s o e n ie t a e c r C f l r a y t v h o t i i c u v a e n e n t s d y 9/13/2022 T v s H c W e e l h o ie e r l e e w i n s f c i e r t e t e e t e v d l c r t e e h n o t r h e i , m n S a P l o l t m a o r c f n o p o e a b e r e n t a i f d H o a t f a i o n n o H t r s d n i t S o , r t n w A o t e h i p w l e e l p o i r s c r l r l e o t o t n a f g n o b o b r t r a a t l a e i c s m c b , k h e t t s h o t a i e o m t t n h h r t e e p a e h r l t x e i e s a h p m C l o a n lo e t A n o e w n d O l n t s e h e e d o n d i e n t o l d e b i E s l l e f s a t l o c t o D r e t a o f r C o u h b r t s o h o a e e u a t d e n u n i o t l t t s y i i J C l s i f a z d o o n e n e r u o d u p n e t a a o t m w y i r y n t a e m t 3 a r o r r g 1 e a t a e , e n n s n 2 m t t s s e c 0 e p d y 2 t s o o 3 o h s r . c a r o t o r u i h s y o s e r n b i i d n r o a i g i n t s n a f r i t s o e e te , r a r e c t s h h s l o i o e e t n u i n i r a n s t b c s i s n l l , e i e g e n . r n o s v H t t t i s n a H s g y o t S a s n t A h f . f t e h h i e r a s xx The CAO should direct County departments to coordinate housing stays and work to use an expanded list of hotels, However, Probation will contact other hotels in El Dorado County to assess their interest in serving their R.1 as appropriate, for emergency housing of their clients on clientele in an effort to establish an expanded list of hotels for emergency housing for their clients on the 1/31/2023 t S h e e p W te e m s b te e r r n 3 S 0 l , o 2 p 0 e 2 . T . his directive should be given by El D D P o e r r p a o a d b r o a tm t C io e o n n u t nty 9/13/2022 Western Slope and report back to the CAO no later than Januaiy 31, 2023. xx The Auditor-Controller’s Office should establish written procedures for processing credit card payments for R.2 e a un m n a d e u p r t g h ro e o c n ri e c z d y e u d h r o e c m h s a e to r l g e b e s e s s f h f o r o o ll t m o e w l t s e h t e d a y s if s t a t , h i y e n , c r a e lu n i d d s i n d h g i o s t t t e h ri l e b d u p a t r e m o c a e g s e s o r 6 9 3 m 3. o 0 n 5 ths per penal code t s h h r o o u u l g d h b o e u t d C is o tr u ib nt u y t e d d e p b a y r S tm e e p n te ts m . b T e h r e 3 s 0 e , w 20 ri 2 tte 2 n . procedures E A l u D di o to r r a - d C o o C nt o ro u l n le ty r 9/27/2022 T P h ro e b r a e t c io o n m e m n e te n r d i a n t t i o o n c o re n q tr u a i c re ts s w fu it r h th t e h r e a h n o a te ly l s s i s th . a T t h a is re r e u c ti o li m ze m d e fo n r d e a m tio e n r g is e n n c o y t n h e o c u e s s in s g a . ry if HHSA and xx Probation and HHSA management should send a monthly El D P or r a o d b o a t C io o n u nty R.3 r f h u m o e o n l o p l t t o i e n o l w l t i r h t t v i l n i e t y s o g n r s d e t t h e h o p e e n r o t i C i r r n t t o i i A v n n o g t O t h e i c e p r d e n r A e a o s m , l c u w f e d r o o s i r n t i s o m t s t r e s t - r r n C h a e o t p o c i u n e r n o l g d t i r p c o t b t e h ll t e d e e h g u y r r ’ o i r s a n e u r s O g b e h y f f o c f i S f o c r i s e e n p c s . p r a o i t s T e l c t o h m e e i v s n s b e s t e l r y i s n r i g 3 g 0 h , t , O D D f A fi o d e c r m p e a a r d C i / n r H o t h i m s e i C e t a e r f o l a n t u h t t i / n v E a e ty n l d T r d a e e c h c p c e o a o m r r u e t n m c m t o a e e m b n n l t e d m s a b e a t y i n o r e d n t h a n w e t o i i o o r t u n s f l o d w u l l p i o c ll e w r n r e i v n o a i g t t s e b o t e h a r e n im i r i n i p n c l t e r e e m r a n e s a n e l t d w e r d a i t n t b e d e n c u a p n u r r o e s c a e e s i d o t u n is r a e n b s o le , t t w h w e o a r r a k ra p lo n p a t r e d o d . p I r o f i a r it t i e s is s n d t o a e t f t f e r e s rm a h s o in o u e n ld d a b b t e h le e . h T el h d i s 2022. Human Services Agency 9/13/2022 xx The recommendation will not be implemented because it is not warranted. A list of all approved R.4 T H h q o u h H t a e e S r l A t A e v u r e , l d y a n i d n t r o e d o r p r - P s C o r r o o o ti r n b n w t g a ro h t s i l e o l h e n n o r e ’ u w s v l d i e O th r b f t f a e h ic g e q e i u n l i s a s b h t r t o y i e s u S r l l c d y e h p r p a e t r n e p o g m o v e i r b d t d e e o . r f t T h 3 a h e 0 p i , p s C 2 ro A 0 v O 2 e 2 , d . El Dorado County v d C t v h e e e o a n n p n t d d a t m o o r r o t r r a m s , ll y e o e ( r r r i n ' e n s a t c q s n O l u u t i o f o d r f e i u i c r n t e e - w g o q i r f h t u e - h o s e v h t t s i a e o e t t l l w d e a v i s p e n v p n e g a d r n s n o o d d d v r o a s u a r l ) e p r f i o e p t s o r q r o o s u li v n p i e r e e i n t s n h s c g e v , i f e n i u A c n o s u d v e n d e o - i t r n t r a e o s d x s r o . d - i d C E r a s e o i v l n ( y e n i t . n r t r y w T c o h l l i l u o t l e h e d c h r i a o ' n o s l n g l h d l w y o h i e n v o te g b e te l s n d v i l d t u e v e o e e n . r d n s T to d o h n o r i b o s r r e t s e l i a i ) q n s . p u g t T p e i h s a r s o e n u te v s A o e d e u u d d b t d a o y i f t o r f o a e r s r t v a e t n e d ors Auditor-Controller 9/13/2022 department has been approved to date. xx The recommendation requires further analysis. County Counsel reports directly to the Board of The CAO should direct County Counsel to determine Supervisors and, as such, is not subject to the direction of the CAO. Moreover, whether contracts should whether contracts should be in place with hotels that are El Dorado County be in place with hotels that are used by County departments for emergency housing hotel stays is a policy R.5 used by the County departments for emergency housing Chief matter beyond the purview of the County Counsel. Nevertheless, in response to this recommendation, the 11/30/2022 hotel stays. The County Counsel should respond to the Administrative CAO will confer with the County Counsel prior to November 30, 2022, to assess whether there are any CAO by November 30, 2022. Officer/El Dorado legal requirements impacting how the County secures emergency housing hotel stays on the western County Counsel 9/13/2022 slope xx G In r s o p w e l c e t r io sb n u R rg e p C o o r n t servation Camp None The Board of Directors should require the ERs for each LLAD to include: • The defined calculation for the special and general benefit using each LLAD’s unique boundaries; • An itemized list of improvements; • Readable boundary maps (for each LLAD) that easily determine the R.1 b ye o a u r n ; d • a U r s ie a s g ; e • D su e r f v e e rr y e s d f o m r a L i L n A te D na s n to ce r e p v r i o e j w ec /a ts d j f u o s r t t h th e e n p e u x b t lic- at-large component of the general benefit calculation; and • Recalculation of the Benefit to Property Outside the E D an l i s d D t r o L i r c ig a t h d M t o i a n H n g a i l A g ls s e s C m e o e s m n s t m m o u e f n n L i t t a y D n S i d s e s tr r c i v a c i p t c s e e s A T F h i s n e s a s e l e s E s u n m p g d e in a n e t t e e a s r m ’ s a o r R e u e n t p t o t o o b r e t e . l c im om in p a l t e e t e th d e w 5 i 0 th % th r e e d F u Y c 2 tio 0 n 2 s 3 . - 2024 S E e l C r v D o ic o m e ra m s d D u o n i H s it t y i r l l i s c t 9/14/2022 Response too long to be reprinted here - see Grand Jury report for details xx xx xx The EDH CSD should utilize the Carson Creek LLAD #39 This Recommendation Has Been Implemented. This Recommendation is a moot point, as the refund R.2 d a co e ss m fe e p r s r l e s e d m te m e d n a b t i y r n e t D e fu e n n a c d e n c m fo e b r r e F e r Y s 3 e 2 1 r 0 v , 2 e 2 1 0 to - 2 2 2 f 0 u . 2 n 2 d . t T he hi s a p s p h r o o u v ld e d b e S E e l C r v D o ic o m e ra m s d D u o n i H s it t y i r l l i s c t 9/14/2022 h h d w a a e it s d l h a i y a a n l l i r r n t e e h a a b is d d r i y y G n g m o ra i c n a n c g d d u e t r h J r u i t e s h r d e y p . a R r T e r h e k c e p o a o m G s r s t r m ? a e n e t d n o d n J a l u in t r i e o y , n w y a e a n t s d f o i n a r f p o s p r o m r m o e v e d e d u a n n r k e d n f u o a n w w d n a in r r e g e a o th s f e o th n a e , s a f s a e R c s t e s t c h m o e e m D n m t i s d e t u r n i e c d t a t o B ti o o th n a e r i d s c o o s f n t i D t ll i n p ir u r e e o c d v t i o d r e s d xx The EDH CSD should recalculate the maximum R.3 a nu s m se b s e s r m o e f n b t e f n o e r f C it a u r n s it o s n . T C h r i e s e r k e c L a L l A cu D la # ti 3 o 9 n u s s h i o n u g ld th b e e c urrent El C D o o m ra m d u o n H ity il ls Response too long to be reprinted here - see Grand Jury report for details completed by June 1, 2023. Services District 9/14/2022 xx The EDH CSD should contract with an outside consulting firm to develop and implement a quality control process to R.4 ensure the annual assessment file sent to the County Response too long to be reprinted here - see Grand Jury report for details A pr u o d c i e to s r s -C s o h n o t u r l o d l le b r e ’s i n O p ff l i a c c e e i s b y c o J r u r n e e c t 1 . , T 2 h 0 is 2 q 3 u . ality control S E e l C r v D o ic o m e ra m s d D u o n i H s it t y i r l l i s c t 9/14/2022 xx R.5 T as h e c a E lc D u H la C te S d D in s th h e o u E ld R t r t a o n t s h f e e r u n th d e e g rly e i n n e g r a L l L b A e D ne . fit amount S E e C l r v D o ic o m e ra m s d u D o n i H s it t y i r l l i s c t 9/14/2022 Response too long to be reprinted here - see Grand Jury report for details xx The EDH CSD should change its internal processes and R.6 b th e e g i i n n c c o r m ed e i . t i T n h g i s re s n h ta o l u i l n d c b o e m c e o t m o p th le e t e L d L A by D D th e a c t e g m e b n e e r r a 3 t 1 e , d El C D o o m ra m d u o n H ity il ls 12/31/2022 2022. Services District 9/14/2022 Response too long to be reprinted here - see Grand Jury report for details xx The EDH CSD should provide the LLADs with more details R.7 o S T n h e i r t s h v i e s c h e f o i s n u a a ld n g c b r i e a e e l c m e o f e f m e n c p t t l w e th i t l e e l d h Z a b u v y r e i D A o e n lli c a t e h n m e c i e b r e L C r L o 3 A n 1 D s , o 2 a li 0 s d 2 s a e 2 te s . d sm ents. S E e l C r v D o ic o m e ra m s d D u o n i H s it t y i r l l i s c t 9/14/2022 Response too long to be reprinted here - see Grand Jury report for details xx 23/24 LLAD process The EDH CSD should create and publicize policies and procedures, including timeframes and record-keeping R.8 r a e s q s u e i s re s m m e e n n t t s c , o in m o p n la e i n a t c s c a e n s d s i a b p le p e o a nl l i s n . e T l h o e c s a e ti o p n o , l i t c o i e a s d a d n re d s s El Dorado Hills procedures should be completed and publicized by June 1, Community 2023. Services District 9/14/2022 Response too long to be reprinted here - see Grand Jury report for details xx The EDH CSD should form an LLAD Advisory Committee with LLAD parcel owners to foster a productive This Recommendation Has Not Yet Been Implemented, But Will Be Implemented by December 31, 2022. R.9 e L n L v A ir D o n A m d e v n is t o b r e y t C we o e m n m th it e te E e D w H o u C ld S p D ro a v n id d e t h in e p L u L t A to D p s a . r k T his El Dorado Hills T R h e e c o D m is m tri e c n t d a a tt t e io m n p # t 7 e , d a t n o d f o w rm ill a a g n a L in L A so D li c A i d t v in is te o r r e y s C t f o o m r t m hi i s tt e w e i t i h n t r h e e s p s o a n m s e e p to a r t a h m e e 2 t 0 e 1 r 6 s G fo r r a a n d C J o u m ry m R itt e e p e o o rt f , 12/31/2022 plans, financial plans, and ERs and be established by Community the Board of Directors, as per District Policy(ies). December 31, 2022. Services District 9/14/2022 xx O M r a d n i a n g a e n m ce e n 51 t 0 a 1 n - d V e D g e a f t e a n ti s o ib n l e Space R.1 T w its h it e h g o B a a p O l p s S r b o s y p h r D o ia u e t l e c d e s p m t r a o b f v f e i i n r d g 3 e , 1 t r h , e e 2 s 0 o n 2 u e 2 r w c . e W s, i l a d n fi d re f u R n e d s in il g ie , n to cy m O e f e fic t e El Do B r o a a d r o d C o o f unty T W w O h o f i f e u l i d c ld r f e i e r . l e c i k T o P e h m l r e y e m p B n e a e o n r e a e d d r d d a n t t o r i e o e s b n m s e h a a a a in n u s s d g b m c R e o e e e m n n s t i m e i l m ie d i n t p t d c e le e e d m p , t e i o e t n n w h d t a e i e n s a d g r . u i u n W n p g d o h e t n h e r e n s th t r t o e h e o e c d d o e B t m t h o e a m a rm t r e d th i n n a e d a p a t O p i t o i r f o n o fi n c v o s e e f d o t w h f t o e h t u h e f l e u d c l C l b o w e n A o g c O r i e n k p w p w t l i a t i o t h n h f r t a l e h im n g e d a i O t r e n d f d e f s i e c s t d e t o a s o f t f h o f w e f h th ic e h 21-09 Supervisors 9/13/2022 needs of the office and prioritizing those needs. xx R.2 T R fr h o e e m s i B li t e h O e n S c C y s A O h O o ff u i b c ld e y f D a o n l e lo d c w e re m u c p b e e i w v r e i t 3 h u 1 t p , h d 2 e a 0 n t 2 e e 2 s w . o ly n f o a r m qu e a d r t W er i ly ld b fi a re s is El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 a w s T n c il h l d h e d e R e d r t e e u e c s l r e o i m l i m i e s in n m n e c e e e h c n o t e o d w s a p s t o r i a o f o t r n e v y n i . r d e e it q w u a i n o r o e u t s ld h e f l u i r k r u t e h p e t d o r a r a t e e n c a t e o ly i v t s h e is e r . e B T p o h o a e r r t s d C f b A r e o O f m o w r e t i h l l D e d e i O r c e f e c fi m t c t e h b e a e n r O d 3 f 1 f w i , c h 2 e e 0 t o h 2 f e 2 W r . A a il t d r e t f h i g r a e u t l P a p r r o e r in p e t a p t r o h e r e d ti n n B g e o s a s r d xx 12/31/022 The BOS should direct appropriate County departments to The recommendation has not been implemented but will be implemented in the future.The CAO has R.3 c th o a m t v p i l o y la w t i e th t h O e r d O in rd a i n n c a e n c 5 e 1 0 b 1 y J b u y n c e le 3 a 0 ri , n 2 g 0 C 23 o . u nty properties El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 a b d l e e r c v ea o e d m lo y p i n e b g d e g c n u o o n m l a t p h t l e e ia r n p t t h r o a w c n it e h J s u t s h n e o e f o 3 i r d 0 d e , i n n 2 a t 0 if n 2 y c 3 in e g , A th p e l a b n a r f r o ie r r e s n t s h u a r t i n h g a v c e o m pr p e l v ia e n n c t e e d o f s C om ou e n C ty o p u r n o t p y e p r r ti o e p s e w rt i i l e l s b e fr om xx 6/30/2023 The BOS should decide whether the enforcement The recommendation will not be implemented because it is not feasible.The Board of R.4 component of Ordinance 5101 needs to be amended by El Dorado County Supervisors looks forward to considering any recommendations from the Office of Wildfire December 31, 2022. Board of Preparedness and Resilience with regard to the Vegetation Management Program; however, it is Supervisors 9/13/2022 not feasible at this point for the Board to set a time frame for one specific aspect of the program xx R.5 T t i i h n n h e s s e u u S r r B a a ta O n n t c c e S e e I s n c fo h s o r o u m r r u a u p ld r n a a c s n l e e i a e n r C s e d o a p a m s r o . l m e v t i i t d s e e s r i b o o y n r e c D r o e a n c t d i e n v m u o e c b a e to t r i n 3 p g 1 r o , t h v 2 a id 0 t e 2 2, to El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 T 2 i I n n 0 h s s 2 e u u 2 r r r a a . e A n n c c c o d e e m d i c C t m i o o o m e n m n a p d m l a l a y n i t s , i i o s t e h i n s o e n h p B e a ro o r s v a a n i r d n o d e d t o b o o f e r t S h e c e u n o r p n i a e m ti p r n v p p u i l s r e e o o m p t r o s r e i a p h n t r a t e o e v v d v e i e d b b n e u e u t i e e n w n s s il , u l a r b a n e n d c i m w e i l p f l o l c e r o m r n u e t r i a n n l t u e a e d r , e b a a y d s v D w o e i c th c a e t t i h m n e g b S e th r t a a 3 t t e 1, xx C 10 o / m 11 p /2 le 2 ted Letter sent El Dorado LAFCO staff should present to the Commissioners a plan for the timely completion of MSRs El Dorado County This recommendation is in progress and is expected to be presented by the Strategic Planning Ad Hoc R.1 and SOIs for the next cycle. The plan should be presented Local Agency Committee at a regular LAFCO meeting by December 31, 2022. The Strategic Planning Ad Hoc 12/31/2022 Timeliness of Municipal Service at a regular Commissioners’ meeting by December 31, Formation Committee is working to address all 49 Special Districts and 6 County Service Areas in the next MSR Reviews 2022. Commission 8/24/2022 plan to bring recommendations to the Commission for changes to its Policies and Guidelines. xx R.2 E de l l D in o q r u a e d n o t L b A y F Ju C n O e 3 s 0 ho , 2 ul 0 d 2 c 3 o . mplete all MSRs that are El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty 12/31/2022 Commission 8/24/2022 Response: Refer to R1 response. xx R.3 E cy l c D le o r o a f d fi o v e L A ye F a C rs O . should return to its MSR preparation El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty 12/31/2022 Commission 8/24/2022 Response: Refer to F4 and R1 responses xx El Dorado LAFCO should have an updated MSR status R.4 r w w e h h p e e o n n r t t t h h o e e n l n i a t e s s x t w t M e o b n S e s R i t i e s fo d b r u y e e a D . c e h c a e g m e b n e c r y 3 w 1 a , s 2 0 c 2 o 2 m , p th le a t t e s d p a e n c d if ies El L C D o F o o c o m r a a r l m m d A o a i g s t C e i s o n o i n o c u n y n ty 8/24/2022 R m e e s e p ti o n n g s b e y : T D h e i c s e r m ec b o e m r 3 m 1 e , n 2 d 0 a 2 t 2 io . n is in progress and is expected to be presented at a regular LAFCO xx 12/31/2022 R.5 E O l f f D ic o e r r a a d o h i L g A h F p C rio O ri t s y h . ould make hiring a new Executive El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty Response: This recommendation is in progress and is expected to be completed before September 30, 9/30/2022 Commission 8/24/2022 2022. xx R.6 E va l c D a o n r t a p d o o s L iti A o F ns C a O s s q h u o ic u k ld ly h a ir s e p s o ta s f s f i f b o l r e c . urrent and future El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty Response: As vacancies occur, this recommendation will be implemented under the direction of the new Commission 8/24/2022 Executive Officer. xx 2020/2021 The recommendation has not yet been implemented, but will be implemented in relation to three County- The County should make it a priority to research pertinent maintained cemeteries where the title is in the name of the cemetery. County Counsel has started work on R.1 r c e e c m or e d te s r y in t o itl r e d s e r a t n o d o c b la ta r i i n fy t o h w e n th e r r e s e h i m p i o s f s t i h n e g 1 C 7 o a u d n d ty it - i m on a a in l tained a h o q w u e ie v t e t r it , l e s t p a r f o f c re e s s o s u f r o c r e o l n im e i c ta e t m ion e s te w ry i , t h a in n d C h e a m s e in te d r i y c a A t d e m d i t n h i a s t t r t a h t e io p n r o h c a e ve s s d e ta la k y e e s d a c p o p m ro p x l i e m ti a o t n e l o y f o r n e e s e y a e r a c r h ; X September 2022 County Cemetery cemeteries from the 1973 and 1992 Resolutions. El Do B r o a a d r o d C o o f unty r r e e q s u p e e s c t t e t d o b th y e C c o e u m n e ty t e C ri o e u s n t s h e a l t f w or e t r h e e d q e u s i i e g t n t a it t l e e d p i r n o c th e e s s 1 . T 73 h e a n re d c 1 o 9 m 9 m 2 e R n e d s a o t l i u o t n io w ns ill , n fo o r t t b h e e im re p a l s e o m n e s n ted with Management Supervisors 8/31/2021 described in F2, except for the Diamond Springs Cemetery. The BOS should stress to the Cemetery Advisory Committee This recommendation requires further analysis. Given current staffing levels, a limited budget, the amount R.2 the importance of fulfilling their responsibilities in accordance El Dorado County of staff time that would be required to assist the Committee to complete the remaining mandates specified X N/A with their establishing resolution. Board of in the formation resolution, and the amount of time that has passed since this direction was given, staff will Supervisors 8/31/2021 seek direction from the Board of Supervisors on whether or not they still want to prioritize these efforts. The recommendation has not been implemented, but will be implemented within approximately one year as workload allows this to be handled. Cemetery Administration recognizes the need for updates to the Cemetery Ordinance, as well as to both of the Management and Operations Plans for County-managed R.3 The County should update the County Cemetery Ordinance. Cemeteries. The Board of Supervisors tasked the Cemetery Advisory Committee to recommend changes X September 2022 to the Cemetery Ordinance and the Committee prepared extensive revisions several times. Staff continues to work with County Counsel to prepare these recommended changes for Board action. The Cemetery Director regularly approves waivers of outdated requirements, which is allowed by the Cemetery El Dorado County Ordinance. Although it would be more efficient to request approval of updates to the Cemetery Ordinance, Board of current staffing levels, limited budget, and the amount of staff time that would be required to undertake Supervisors 8/31/2021 such an effort, have prevented this task from moving forward expeditiously and these efforts are ongoing. The recommendation will not be implemented because it is not feasible. The County has a bifurcated cemetery landscape maintenance program. Cemetery Administration staff administer all County-managed cemeteries but do not perform any landscape maintenance work. County Facilities performs landscape maintenance at eight cemeteries and they maintain these cemeteries on a prescribed schedule because their method dictates that the work be done in late winter and early spring. Facilities has experienced problems with staffing levels in the last three years, and because of the large number of County facilities R.4 T f a n u c e h n e c e d d o s C e r d d t o o a u b n n b a c t e s y e t i t s s e w h r a i t o m n h u d a l t d h i n n e m o t a t C o i o n o r n e u t h n a e e t f y p fi c r c C e e ie s m e n c m e t r l i y t e b e t e a r e i d n r e y d s s O c f u u h n r l d l e d y i d e n u u r a t l n i i e l t i c s z . e e c o a a n r ll e o a c i n n a t a e s d t c c t n h w e o u e o e m r y r d e C p m e n l o d a t a l u i y n c i n n t o h t s t y a n a - i f t s n m r r o a , o a m c s n n t e e a r t v h e g l e a e q e r n u a d p d e l u s c t s i b c e m t l m a i w c e p e i s e w t t h , e e m i r a n r i e a e n c i s o l n u s t . t d u h e C i b e n n e m r g a m c n i t t o h c t e e n i e t s d e t r c r p a t y o o a c n a s t t o t h d t r r e a m s t c p o B i t n r o i p a i n s a e n g t r r r d , d f a o t t t h o h r io m e f e n y S c l s d u a o t i p n a d n e d f t f l r r s i a t v i c t s i c l s e a t i o o p n t r o r e s t h p . n m e e o C r a p f e m i o n r m o r t a m e c e in n e t s t e a s e r n l s a n y c n a o A e d n f d s c a p m c e t r e a t i a h n p p t r i a e s e c r t e m i e r n a m o g a ti t o i e h a n n t e n t e e r s r a n i C t e s a a s o - n ff u c u n e n t t y a il - t X N/A LLAD issue EDHCSD managed cemeteries and to serve as a back-up for any County-managed 21-1406 A 5 of 12 Page | 6 cemetery in the event County Facilities does not have the staff resources to perform the required landscape maintenance. To efficiently use the County’s allocated funds, Cemetery Administration staff issues landscape maintenance work orders to contractors on an as-needed basis for the specific work that is needed at each cemetery, and it varies depending on the season and the timing and amount of precipitation received that year. The Cemetery Administration budget includes funds for emergency needs such as removal of fallen trees, fence and gate repairs, and clean up and restoration needed when El Dorado County vandalism occurs. The total allocated funds are not needed for routine landscape maintenance, but if these Board of funds were fully utilized for routine landscape maintenance, then Cemetery Administration would not have Supervisors 8/31/2021 the funds available for emergency needs. Both jails should explore options for the purchase of additional I J n u s v p e e n c i t le io T n r o e f a C tm o e u n n t t y C J e a n il t s e r and R.1 c ac om ce p s u s t e e r d t u a c b a le ti t o s n t a o l p a r n o d v i s d e e l f w -im ide p r r o o v p e p m or e t n u t n p iti r e o s g r f a o m r i s n . mates to El Dor S a h d e o r i C ff ounty 7/21/2021 Recommendation has been implemented. X N/A Both jails should consider temporary alternatives, either one-on- Recommendation will not be implemented because it is not warranted or reasonable. Though staff one visits or virtual support courses for court-ordered reviewed temporary alternatives to these programs at the time they were suspended, reasonable options R.2 substance abuse and anger management programs. These that could be accommodated in our facilities were not available. On June 15, 2021, the state of California X N/A could be similar to the Challenges and Changes virtual El Dorado County lifted many of the COVID-19 restrictions the forced us to suspend programs, allowing us to resume jail programs offered at the JTC. Sheriff 7/21/2021 programming. Board of Supervisors - The recommendation requires further analysis. It is anticipated that by the end of The JTC should continue to work with the Facilities Division in Calendar Year 2021, the Board of Supervisors will have made a final determination in regards to building a R.3 its exploration of heating alternatives for its outdoor recreation new juvenile detention facility on the West Slope. If the Board decides to build a new facility, the Facilities X N/A center. Division will work with the Probation Department to explore the feasibility of a temporary, cost effective El Dorado County 8/31/2021 solution. In the event the Board decides not to build a new juvenile detention facility, the Facilities Division Chief Probation (Board of will work with the Probation Department to explore a permanent solution to allow the outdoor recreation Officer Supervisors) center to be used on a year round basis. G Co ra m n p d l i J a u n r c y e Continuity and None N/A The recommendation has been implemented. The MHSA Team continues to participate in statewide calls The County should continue to contact counties who have been with other counties to discuss the latest developments in MHSA, including receipt and use of MHSA R.1 s de u t c e c r e m s i s n f e u l i f i n th s e p re e n a d re in g b e M s H t p S r A a c fu ti n c d e s s i t n h a a t t m im ig e h ly t b m e a u n s n e e d r t h o e re to r c e o v m en m u u e n s i c a a n t d e r w e i v th e r o s u io ts n i . d T e h l r e o a u d g e h r s th t e o s a e s c k a q ll u s e , s c t o io n n ta s c o ts r m ar a e k e e s c ta o b m li m sh e e n d t s w s it p h e a c l i l f i c c o t u o n h ti o e w s s th o o t s h e a t o s th ta e f r f may X N/A better utilize MHSA funds. El Dorado County counties are able to spend down funding in a timely manner while still achieving successful outcomes. Following up on Mental Health Board of Calls have been helpful in providing up-to-date examples of strategies utilized by other counties to spend Services Act Fund Spending Supervisors 8/31/2021 down MHSA funds while improving or enhancing services, locally. The recommendation will not be implemented because it is not warranted or reasonable. HHSA, the Chief The Chief Administrative Officer, the Director of Health and Administrative Office, and Human Resources continuously review County budgeting and personnel Human Services, and the County Auditor-Controller should philosophies, strategies, and procedures for efficiencies that will aid in accomplishing the MHSA Plan. El review County budgeting and personnel philosophies, Dorado County Behavioral Health, as well as other counties throughout California, continues to struggle R.2 strategies, and procedures to ensure that these administrative with hiring Clinicians. There is a shortage of Clinicians nationwide (especially licensed Clinicians), and this X N/A functions fully support a) the best available opportunities to hire has been exacerbated by the COVID-19 Public Health Emergency. El Dorado County has a compensation and retain MHSA program staff and b) the timely expenditure of philosophy with the goal of compensating all employees at the median of the total compensation paid to MHSA funds. employees in Butte, Napa, Nevada, Placer, Sacramento, Solano, Sutter and Yolo counties and the State of El Dorado County California. As the County gets closer the compensation goal, the County will be better able to hire and Board of retain MHSA program staff. HHSA has and will continue to participate in statewide calls with other counties Supervisors 8/31/2020 to discuss the latest developments in MHSA, including budgeting and compensation practices. This recommendation requires further analysis. By December 2021, the HHSA will research recruitment The Director of Health and Human Services and the County allowance positions as a budgeting strategy. In addition, they will consult with County Human Resources R.3 A an u d o it v o e r r - - C bu o d n g tr e o t l i l n e g r s s h tr o a u te ld g u y s o e r a th ll e a u v s a e ila o b f l e r e o c p r t u io it n m s e t n o t i a m ll p o l w em an e c n e t El Dorado County a P n e d rs t o h n e n C el h R ie u f l A e d s m an in d is t t h ra e t o p r o ’s te O nt f ia fic lly e i t m o p e a n c s t u e r d e la s b u o c r h a a g s re tr e a m te e g n y t s is t o a ls e o n s c u o r n e s t i h s a te t n a t d w m it i h n is E t l r a D t o iv r e a d fu o n C ct o io u n n s ty X January 2022 positions to maximize staffing of the MHSA program. Board of support the best available opportunities to hire and retain MHSA program staff and the timely expenditure of Supervisors 8/31/2021 MHSA funds. W Jo e in st t S P l o o w p e e r s E m Au e t r h g o e r n it c y y a S n e d r vices, R.1 T f c r o h o n e m t r C a fi o c x u e t n d p t e y p r r i s o ic h d e o . u to ld d c ir o e n c s t i c d o e s r t c r h e a im ng b in u g rs t e h m e e c n o t n f t o ra r c th t e w n ith e x t t h e JPA El Do B r o a a d r o d C o o f unty a n T u e h t g e h o o r t e r ia i c z t o i e o m s n s m a n s e o u n t c d in a c g t e i o s th n s a o r t e r t q h a u e g i r r J e e P e s A m f u o e r r n t i h t g e i w n r a it a h ll n y t a h r l e y e s q J i u s P e . A s T , t e h th d e e a c c u f o l r a r m e t n r p a t e t c e n o s c n a o t t r n io a t n c ra t s c e t t r x u a p c n ir t d e u s r e e n J t w u e n o r e e u d l 3 d 0 i n b , t e o 2 0 a s 2 i t m 3 o . p i l I a i f c r t h o fl e f a t B r o a a te rd X P Ju o r t y ential Future Grand Ambulance Service Supervisors 8/31/2021 contracts with each of the fire districts that provide ambulance services. Board of Supervisors -The recommendation will not be implemented because it is not warranted. As noted in the Grand Jury’s report, the service currently being provided by the JPA is a “professional and excellent operation” and the JPA is “providing enhanced service to the public.” Additionally, the JPA is currently meeting response time requirements based on the level of service defined and agreed upon in the contract, so it is not clear that ambulance services need to be “increased.” The level of service would be discussed during negotiations for a successor agreement; however, the JPA has indicated that it believes an increase in compensation would be necessary to maintain the current level of service in a successor The County and JPA should explore ways to use the CSA 7 agreement. The full costs of the current level of service and the CSA’s ability to support those costs must R.2 f M u a n i d n t s a u in r i p n l g u s o r to i m in p c r r o e v a i s ng e A am LS b u fi l r a e n e c n e g a in n e d s m e e rv d i i c c e a l s s h e o r u v l i d c e b s e . a b u e s e a d n a to ly s z u e p d p b o e rt f o a r m e b a u n l y a n in c c e r e tr a a s n e s i p n o t r h t e s e le r v vi e c l e o s f . s E e a rv c i h c e in i d s e c p o e n n t d e e m n p t l d a i t s e t d ri . c C t w S i A th 7 in f u th n e d i C ng o u m nt a y y t h o a n t ly p l r e o g v a id ll e y s b e X N/A priority. fire service is responsible for determining the level of medical services to be provided by engine staff within its district, and funding that service. JPA Response -Recommendation has not been implemented but will be implemented, noting a timeframe. The JPA is currently in discussions with the County to implement this recommendation. With the Covid-19 pandemic and advances in technology, Emergency Medical Services are changing drastically. Patient care and treatment is shifting away from the "Transport to Hospital Emergency Departments" to a "Treatment in place" model when appropriate. The CSA-7 EMS system needs to adapt to these changes. We are currently locked into a fixed rate contract with the County but meeting jointly to explore ways to enhance our services to meet the increasing system demands including El Dorado County 8/31/2021 inter-facility transports, community paramedicine and enhanced first response. The emphasis needs to be Board of Board of on initial response, triage, treatment, and transport if necessary to the right facility based on patient needs. Supervisors/JPA Supervisors We anticipate this to take roughly the next 18 months to implement these changes, contingent upon Board 8/25/2021 JPACounty collaboration and cooperation. Recommendation has not been implemented but will be implemented noting a timeframe. Response to
• R5
  e a t 3 h m 1 e r , e p 2 C s l 0 o i A g 2 y n O e 3 i e n . o g f r r d o B e m O p a S a r p . t m p T r h e o i n s v t i n s h g h e o t a h u d e ld , i r t b h o e e w i a n m p f p p in l r e o a m v l a p e l a n s y t h o e o u d u t . b l d I y n b D t e h e e c m e c a m a d s b e e e b o r y f El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T n p h a o e t y o h B u a o t v a e is r d t h c o o e f m a S b p u i u p li t e t e y r d v t i o b s o y a r p t s h p e d r o o C v e A e s O t n h F o e is t i r c b o a e w l l i D e n v i v f e i i n s th a io i l s n p r a a e y n c o d o u m t t h . m e In n e n t f h o d e r a w c ti a a o r s n d e e i o s d f w t a o a r t r e h r s a e i n g A t n u e i d d n i g s to i d n r e - c C p e o a s n r t t t a m r f o f e , l l n r e e t r g h ’s a e r a P d d a le , y r s a o s n l y l o D f f i l i n v e a i v s l e i l o , n d o fo r X processing CAO should establish policies and procedures to prohibit any The Auditor-Controller agrees partially with the finding.
• R6
  p t e h r x e o a h m e ib m p it l p i e n l , o g i y f t e h th e e e i c s b o , a n in r t g in f a a u i c n a t i t n , i o g e n li u g w n ib i i t t l e h fi e f t o h ld r e i a n p d a s i y p c o e a u c te t i f s c ic o “ p m U a D p y u ” o t a u a n t t . i d o F n t o h , r e u nless E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T T h h e e A la u c d k i t o o f r - d C u o e n p tr r o o l f l e e s r s d i i o s n a a g l r e c e a s re w in it h B t u h il i d s i n fi g n d A in c g a . used this erroneous calcuation. X years of service field is less than 5 years, the ability to continue the payout for sick leave will be blocked. This should be implemented
• R7
  T P e i D n r h r i e r t o e o i c a c n e t A e e e m u d d o d u b u i i r e m t s e o r l s y r m 3 C o t 1 e o v , o d e e n 2 ia r n t 0 p t r s e 2 o a u l 3 l i y l d r e . e , r T a t s h h h s i a s o t t a u s w n l h d d h o a e e u r s n l d d t i a a z b b e C e l d is o i m h r u e n P p p t l y a o e y l m e ic m m i e e e n p s n t l o e t a y d p n e r d b o e y c i s e ss is E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T T C h h o e e n t A m ro u a l d le n it r a o g t r o e -C r e s o x n e in t c r u B o t l u l e e i . l r d d in is g a A g r a e r e e s u w lti i m th a t t h e i l s y f r i e n s d p in o g n . sible for the transactions that they request the Auditor- X (the R re e c w o a m s m n F o e 8 n a d s a s t o io c n ia ) ted C o t K h n R A e t O O h C e N F M O a W a c n S D c a u d g f r a o e a t r r c a m s y b a a o b n s f a d e e s . t m e h d e p o l A o n y u e e d e r it r s o o r n w C e h o o o u n s i t n r o d in l e l f e p o r e r ' m s n d O a e t f i n o fi t n c ly e i n g r e e th n li e e e d ra s te o d le y E Au l D di o to r r a - d C o o C nt o ro u l n le ty r T I D n h ir t e e h c i A s t u o c d r a i o t s o f e r t - , h C t e h o e s n i t A c ro k u l d l l e e it r a o 's v r- e C O h o f o f n ic u tr e r o s l d l t e i h s r a a r t g e w r li e e e e d r s e u w p p a o it i n h d t t i h h n e e e a f r i r n p o d p r i r . n o g v . al of the then Assistant Human Resources X Procurement And Contracts R.1 T t c a o m o h m e e o n u p P s n l & e u t t r s C e e f i D t o n h r f i e v o f i u r s P m l i l & o t a n r C t a i s o n w h n s e o p r b u e a l g r d p e a a n d r g d c e e i y v n e i g b s lo y a u p D l p l a b e t n o i c d d e s d m i a m a t b n e p e d l w e r t m 3 i h th 1 e e , n a f 2 i t c n 0 a c a 2 u l p 3 a r r a w o t c e a e r a d d n u d r e El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T T h h e e r w e e c b o s m it m e i e s n u d p a d ti a o t n e d h a d s ir b ec e t e l n y b im y P p & le C m s e t n a t f e f d o . n a regular basis as bids are awarded X
• R8
  R D e o v c i u e m w e a n n t d ( d u a p t d e a d t e O t c h t e o b N e e r w 3 0 C , o 2 n 0 t 1 ra 9 c ) t b D y e D v e e c lo e p m m b e e n r t 3 P 1 r , o 2 c 0 e 2 s 3 s El D S o u B r p o a e a d r r o v d is C o o o f r u s nty T a h s e s u N r e a w nc C e o /q n u tr a a l c it t y D c e o v n e t l r o o p l m (Q e A n / t Q P C ro ) c p e r s o s c e D s o s c i u m m p e r n o t v w em as e n a t n a i n n a te ly rn si a s l . t T o h o i l s t h is a n t o w t a a s t u o s o e l d th d a u t r i i s n p g r a o v q i u d a e l d it t y o new staff X or to the public The P&C Division should develop a customer survey program f if o t r h i e n y te a rn re a l m E e D e C tin c g u t s h t e o m ne e e rs d s a n o d f t e h x e t i e r r c n u a s l t v o e m n e d r o s rs . , T t h o e d re e t s e h rm ou in ld e The recommendation has been implemented in accordance with the requirements of the Achievement of be survey questions focused on the communication of P&C Excellence application. staff with all customers and vendors. Surveys should be June El Dorado County
• R10
  updates throughout the contract approval process for its Board of X customers by December 31, 2023 Supervisors The division has implemented a database available to all departments that includes daily contract updates. The recommendation has been implemented. The P&C Division should continue to develop and make Currently, there are two recorded trainings that are available on the P&C website. Forms training was provided to available P&C training modules for EDC customers and El Dorado County all staff on November 4, 2022, and training on the new Policy and Ordinance was provided on October 13, 2022.
• R11
  outside vendors, focusing on how to best navigate the P&C Board of Both of these are available to any County staff via the P&C website. Vendor training “Doing Business in El Dorado X process. An annual schedule for training should be developed Supervisors County” was provided in April 2022 for external vendors but was not recorded. P&C and County Counsel teamed by December 31, 2023. up to provide AB 5 training to all County staff in December 2021. Additional training for Request for Proposals will be scheduled in the Fall of 2023. The division would also like to provide more individual department training as resources allow Develop and implement an internal training program to cross El Dorado County The recommendation has been implemented.
• R13
  determine its application to appropriate EDC departments, by Board of X December 31, 2023 Supervisors The original Job Order Contracting (JOC) award was March 4, 2014, and has been awarded every year since This recommendation has not been implemented but will be implemented by December 31, 2023. Risk Management should develop and implement a “Risk
• R15
  services based on their contractual obligations by December Board of according to their contractual obligations. It is not a perfect system, as many insurance providers and X 31, 2023 Supervisors documents process their Certificates differently and at different levels of clarity and continuity with multi-year contracts. The County believes this vendor currently offers the best service at the best price for tracking insurance documents. Risk will continue to monitor EBIX to ensure they are meeting their contractual obligations The recommendation has been implemented. The mission statement noted on the Building Services and Planning Services web pages is the Planning and The P&B Department should develop a mission statement and Building Department’s Mission Statement. The Planning and Building Department believes it accurately reflects Building Pro … jec P ts L E - C AS an E ? You Help Me, R.1 r P m D e l e f i a s i c n n s e e n i m o in t n h g b s e e . S r m T e 3 h i r s 1 v is s , ic i 2 o r e e 0 n s c 2 s o 3 to t m . a m t m e o m e r n e e d n a a t c s ti c o f u o n r r a s b t h e o o l t y u h l r d B e f u b le i e ld c c i t n o t g h m e S p ir e l e r r v e te i s c d p e e b s c y a ti n v d e El D S o u B r p o a e a d r r o v d is C o o o f r u s nty i r c p t e u s r l o s a m m t t o e i o m s d t s e e r i e o r e g s n c u , . o t l P o a n a t o m i g o m e a n i i | s c n , 1 t v a b i 9 t i y a n “ p l G i t r t h u o y e i v f d o i C e d r o i l c n u a u g n n r t d a r y e c ' u s n c s t u u e a r n a a n iq t n d e u d , f e u t d i t q m e u u v r e e a e l l y l g o i , t e p y a n m n o e f d e r l a n i c f t t o e i o c , u o n p r n t s r e o . s o ” i t s u e A t c s l e t t h n p p o t r u o w u b f g i e l t h i s h c s t t s h i h o a e e n f B e G a t u l e y i a n l a d n e n i r d n d a g t l t e h P a c e l n h a e d n n n i P , c v B l a i a r u l o n i s n l n e d m i r i n v n e g i g c n D e C t i s a o v n i t d s o d e i o o s t , o n u a s r n d d o X have many distinct functions, many are closely integrated. Generally, each County Department develops a Mission Statement, not individual divisions within the Department. This helps to unify the divisions and reduce “silo” mentalities. The recommendation requires further analysis that may be completed in 2024. Any licensed contractor can apply and pay online for simple permits (referred to as “trade permits” and include permits such as water heaters, residential solar and EV chargers). Due to California Health and Safety Code sections 19825-19829, non-contractors are currently unable to procure permits online. This is because of the
• R21-09
  Supervisors 9/13/2022 needs of the office and prioritizing those needs. xx R.2 T R fr h o e e m s i B li t e h O e n S c C y s A O h O o ff u i b c ld e y f D a o n l e lo d c w e re m u c p b e e i w v r e i t 3 h u 1 t p , h d 2 e a 0 n t 2 e e 2 s w . o ly n f o a r m qu e a d r t W er i ly ld b fi a re s is El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 a w s T n c il h l d h e d e R e d r t e e u e c s l r e o i m l i m i e s in n m n e c e e e h c n o t e o d w s a p s t o r i a o f o t r n e v y n i . r d e e it q w u a i n o r o e u t s ld h e f l u i r k r u t e h p e t d o r a r a t e e n c a t e o ly i v t s h e is e r . e B T p o h o a e r r t s d C f b A r e o O f m o w r e t i h l l D e d e i O r c e f e c fi m t c t e h b e a e n r O d 3 f 1 f w i , c h 2 e e 0 t o h 2 f e 2 W r . A a il t d r e t f h i g r a e u t l P a p r r o e r in p e t a p t r o h e r e d ti n n B g e o s a s r d xx 12/31/022 The BOS should direct appropriate County departments to The recommendation has not been implemented but will be implemented in the future.The CAO has R.3 c th o a m t v p i l o y la w t i e th t h O e r d O in rd a i n n c a e n c 5 e 1 0 b 1 y J b u y n c e le 3 a 0 ri , n 2 g 0 C 23 o . u nty properties El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 a b d l e e r c v ea o e d m lo y p i n e b g d e g c n u o o n m l a t p h t l e e ia r n p t t h r o a w c n it e h J s u t s h n e o e f o 3 i r d 0 d e , i n n 2 a t 0 if n 2 y c 3 in e g , A th p e l a b n a r f r o ie r r e s n t s h u a r t i n h g a v c e o m pr p e l v ia e n n c t e e d o f s C om ou e n C ty o p u r n o t p y e p r r ti o e p s e w rt i i l e l s b e fr om xx 6/30/2023 The BOS should decide whether the enforcement The recommendation will not be implemented because it is not feasible.The Board of R.4 component of Ordinance 5101 needs to be amended by El Dorado County Supervisors looks forward to considering any recommendations from the Office of Wildfire December 31, 2022. Board of Preparedness and Resilience with regard to the Vegetation Management Program; however, it is Supervisors 9/13/2022 not feasible at this point for the Board to set a time frame for one specific aspect of the program xx R.5 T t i i h n n h e s s e u u S r r B a a ta O n n t c c e S e e I s n c fo h s o r o u m r r u a u p ld r n a a c s n l e e i a e n r C s e d o a p a m s r o . l m e v t i i t d s e e s r i b o o y n r e c D r o e a n c t d i e n v m u o e c b a e to t r i n 3 p g 1 r o , t h v 2 a id 0 t e 2 2, to El D S o u B r p o a e a d r r o v d i s C o o o f r u s nty 9/13/2022 T 2 i I n n 0 h s s 2 e u u 2 r r r a a . e A n n c c c o d e e m d i c C t m i o o o m e n m n a p d m l a l a y n i t s , i i o s t e h i n s o e n h p B e a ro o r s v a a n i r d n o d e d t o b o o f e r t S h e c e u n o r p n i a e m ti p r n v p p u i l s r e e o o m p t r o s r e i a p h n t r a t e o e v v d v e i e d b b n e u e u t i e e n w n s s il , u l a r b a n e n d c i m w e i l p f l o l c e r o m r n u e t r i a n n l t u e a e d r , e b a a y d s v D w o e i c th c a e t t i h m n e g b S e th r t a a 3 t t e 1, xx C 10 o / m 11 p /2 le 2 ted Letter sent El Dorado LAFCO staff should present to the Commissioners a plan for the timely completion of MSRs El Dorado County This recommendation is in progress and is expected to be presented by the Strategic Planning Ad Hoc R.1 and SOIs for the next cycle. The plan should be presented Local Agency Committee at a regular LAFCO meeting by December 31, 2022. The Strategic Planning Ad Hoc 12/31/2022 Timeliness of Municipal Service at a regular Commissioners’ meeting by December 31, Formation Committee is working to address all 49 Special Districts and 6 County Service Areas in the next MSR Reviews 2022. Commission 8/24/2022 plan to bring recommendations to the Commission for changes to its Policies and Guidelines. xx R.2 E de l l D in o q r u a e d n o t L b A y F Ju C n O e 3 s 0 ho , 2 ul 0 d 2 c 3 o . mplete all MSRs that are El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty 12/31/2022 Commission 8/24/2022 Response: Refer to R1 response. xx R.3 E cy l c D le o r o a f d fi o v e L A ye F a C rs O . should return to its MSR preparation El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty 12/31/2022 Commission 8/24/2022 Response: Refer to F4 and R1 responses xx El Dorado LAFCO should have an updated MSR status R.4 r w w e h h p e e o n n r t t t h h o e e n l n i a t e s s x t w t M e o b n S e s R i t i e s fo d b r u y e e a D . c e h c a e g m e b n e c r y 3 w 1 a , s 2 0 c 2 o 2 m , p th le a t t e s d p a e n c d if ies El L C D o F o o c o m r a a r l m m d A o a i g s t C e i s o n o i n o c u n y n ty 8/24/2022 R m e e s e p ti o n n g s b e y : T D h e i c s e r m ec b o e m r 3 m 1 e , n 2 d 0 a 2 t 2 io . n is in progress and is expected to be presented at a regular LAFCO xx 12/31/2022 R.5 E O l f f D ic o e r r a a d o h i L g A h F p C rio O ri t s y h . ould make hiring a new Executive El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty Response: This recommendation is in progress and is expected to be completed before September 30, 9/30/2022 Commission 8/24/2022 2022. xx R.6 E va l c D a o n r t a p d o o s L iti A o F ns C a O s s q h u o ic u k ld ly h a ir s e p s o ta s f s f i f b o l r e c . urrent and future El L D o F o c o r a a r l m d A o a g t C e io n o n c u y n ty Response: As vacancies occur, this recommendation will be implemented under the direction of the new Commission 8/24/2022 Executive Officer. xx 2020/2021 The recommendation has not yet been implemented, but will be implemented in relation to three County- The County should make it a priority to research pertinent maintained cemeteries where the title is in the name of the cemetery. County Counsel has started work on R.1 r c e e c m or e d te s r y in t o itl r e d s e r a t n o d o c b la ta r i i n fy t o h w e n th e r r e s e h i m p i o s f s t i h n e g 1 C 7 o a u d n d ty it - i m on a a in l tained a h o q w u e ie v t e t r it , l e s t p a r f o f c re e s s o s u f r o c r e o l n im e i c ta e t m ion e s te w ry i , t h a in n d C h e a m s e in te d r i y c a A t d e m d i t n h i a s t t r t a h t e io p n r o h c a e ve s s d e ta la k y e e s d a c p o p m ro p x l i e m ti a o t n e l o y f o r n e e s e y a e r a c r h ; X September 2022 County Cemetery cemeteries from the 1973 and 1992 Resolutions. El Do B r o a a d r o d C o o f unty r r e e q s u p e e s c t t e t d o b th y e C c o e u m n e ty t e C ri o e u s n t s h e a l t f w or e t r h e e d q e u s i i e g t n t a it t l e e d p i r n o c th e e s s 1 . T 73 h e a n re d c 1 o 9 m 9 m 2 e R n e d s a o t l i u o t n io w ns ill , n fo o r t t b h e e im re p a l s e o m n e s n ted with Management Supervisors 8/31/2021 described in F2, except for the Diamond Springs Cemetery. The BOS should stress to the Cemetery Advisory Committee This recommendation requires further analysis. Given current staffing levels, a limited budget, the amount R.2 the importance of fulfilling their responsibilities in accordance El Dorado County of staff time that would be required to assist the Committee to complete the remaining mandates specified X N/A with their establishing resolution. Board of in the formation resolution, and the amount of time that has passed since this direction was given, staff will Supervisors 8/31/2021 seek direction from the Board of Supervisors on whether or not they still want to prioritize these efforts. The recommendation has not been implemented, but will be implemented within approximately one year as workload allows this to be handled. Cemetery Administration recognizes the need for updates to the Cemetery Ordinance, as well as to both of the Management and Operations Plans for County-managed R.3 The County should update the County Cemetery Ordinance. Cemeteries. The Board of Supervisors tasked the Cemetery Advisory Committee to recommend changes X September 2022 to the Cemetery Ordinance and the Committee prepared extensive revisions several times. Staff continues to work with County Counsel to prepare these recommended changes for Board action. The Cemetery Director regularly approves waivers of outdated requirements, which is allowed by the Cemetery El Dorado County Ordinance. Although it would be more efficient to request approval of updates to the Cemetery Ordinance, Board of current staffing levels, limited budget, and the amount of staff time that would be required to undertake Supervisors 8/31/2021 such an effort, have prevented this task from moving forward expeditiously and these efforts are ongoing. The recommendation will not be implemented because it is not feasible. The County has a bifurcated cemetery landscape maintenance program. Cemetery Administration staff administer all County-managed cemeteries but do not perform any landscape maintenance work. County Facilities performs landscape maintenance at eight cemeteries and they maintain these cemeteries on a prescribed schedule because their method dictates that the work be done in late winter and early spring. Facilities has experienced problems with staffing levels in the last three years, and because of the large number of County facilities R.4 T f a n u c e h n e c e d d o s C e r d d t o o a u b n n b a c t e s y e t i t s s e w h r a i t o m n h u d a l t d h i n n e m o t a t C o i o n o r n e u t h n a e e t f y p fi c r c C e e ie s m e n c m e t r l i y t e b e t e a r e i d n r e y d s s O c f u u h n r l d l e d y i d e n u u r a t l n i i e l t i c s z . e e c o a a n r ll e o a c i n n a t a e s d t c c t n h w e o u e o e m r y r d e C p m e n l o d a t a l u i y n c i n n t o h t s t y a n a - i f t s n m r r o a , o a m c s n n t e e a r t v h e g l e a e q e r n u a d p d e l u s c t s i b c e m t l m a i w c e p e i s e w t t h , e e m i r a n r i e a e n c i s o l n u s t . t d u h e C i b e n n e m r g a m c n i t t o h c t e e n i e t s d e t r c r p a t y o o a c n a s t t o t h d t r r e a m s t c p o B i t n r o i p a i n s a e n g t r r r d , d f a o t t t h o h r io m e f e n y S c l s d u a o t i p n a d n e d f t f l r r s i a t v i c t s i c l s e a t i o o p n t r o r e s t h p . n m e e o C r a p f e m i o n r m o r t a m e c e in n e t s t e a s e r n l s a n y c n a o A e d n f d s c a p m c e t r e a t i a h n p p t r i a e s e c r t e m i e r n a m o g a ti t o i e h a n n t e n t e e r s r a n i C t e s a a s o - n ff u c u n e n t t y a il - t X N/A LLAD issue EDHCSD managed cemeteries and to serve as a back-up for any County-managed 21-1406 A 5 of 12 Page | 6 cemetery in the event County Facilities does not have the staff resources to perform the required landscape maintenance. To efficiently use the County’s allocated funds, Cemetery Administration staff issues landscape maintenance work orders to contractors on an as-needed basis for the specific work that is needed at each cemetery, and it varies depending on the season and the timing and amount of precipitation received that year. The Cemetery Administration budget includes funds for emergency needs such as removal of fallen trees, fence and gate repairs, and clean up and restoration needed when El Dorado County vandalism occurs. The total allocated funds are not needed for routine landscape maintenance, but if these Board of funds were fully utilized for routine landscape maintenance, then Cemetery Administration would not have Supervisors 8/31/2021 the funds available for emergency needs. Both jails should explore options for the purchase of additional I J n u s v p e e n c i t le io T n r o e f a C tm o e u n n t t y C J e a n il t s e r and R.1 c ac om ce p s u s t e e r d t u a c b a le ti t o s n t a o l p a r n o d v i s d e e l f w -im ide p r r o o v p e p m or e t n u t n p iti r e o s g r f a o m r i s n . mates to El Dor S a h d e o r i C ff ounty 7/21/2021 Recommendation has been implemented. X N/A Both jails should consider temporary alternatives, either one-on- Recommendation will not be implemented because it is not warranted or reasonable. Though staff one visits or virtual support courses for court-ordered reviewed temporary alternatives to these programs at the time they were suspended, reasonable options R.2 substance abuse and anger management programs. These that could be accommodated in our facilities were not available. On June 15, 2021, the state of California X N/A could be similar to the Challenges and Changes virtual El Dorado County lifted many of the COVID-19 restrictions the forced us to suspend programs, allowing us to resume jail programs offered at the JTC. Sheriff 7/21/2021 programming. Board of Supervisors - The recommendation requires further analysis. It is anticipated that by the end of The JTC should continue to work with the Facilities Division in Calendar Year 2021, the Board of Supervisors will have made a final determination in regards to building a R.3 its exploration of heating alternatives for its outdoor recreation new juvenile detention facility on the West Slope. If the Board decides to build a new facility, the Facilities X N/A center. Division will work with the Probation Department to explore the feasibility of a temporary, cost effective El Dorado County 8/31/2021 solution. In the event the Board decides not to build a new juvenile detention facility, the Facilities Division Chief Probation (Board of will work with the Probation Department to explore a permanent solution to allow the outdoor recreation Officer Supervisors) center to be used on a year round basis. G Co ra m n p d l i J a u n r c y e Continuity and None N/A The recommendation has been implemented. The MHSA Team continues to participate in statewide calls The County should continue to contact counties who have been with other counties to discuss the latest developments in MHSA, including receipt and use of MHSA R.1 s de u t c e c r e m s i s n f e u l i f i n th s e p re e n a d re in g b e M s H t p S r A a c fu ti n c d e s s i t n h a a t t m im ig e h ly t b m e a u n s n e e d r t h o e re to r c e o v m en m u u e n s i c a a n t d e r w e i v th e r o s u io ts n i . d T e h l r e o a u d g e h r s th t e o s a e s c k a q ll u s e , s c t o io n n ta s c o ts r m ar a e k e e s c ta o b m li m sh e e n d t s w s it p h e a c l i l f i c c o t u o n h ti o e w s s th o o t s h e a t o s th ta e f r f may X N/A better utilize MHSA funds. El Dorado County counties are able to spend down funding in a timely manner while still achieving successful outcomes. Following up on Mental Health Board of Calls have been helpful in providing up-to-date examples of strategies utilized by other counties to spend Services Act Fund Spending Supervisors 8/31/2021 down MHSA funds while improving or enhancing services, locally. The recommendation will not be implemented because it is not warranted or reasonable. HHSA, the Chief The Chief Administrative Officer, the Director of Health and Administrative Office, and Human Resources continuously review County budgeting and personnel Human Services, and the County Auditor-Controller should philosophies, strategies, and procedures for efficiencies that will aid in accomplishing the MHSA Plan. El review County budgeting and personnel philosophies, Dorado County Behavioral Health, as well as other counties throughout California, continues to struggle R.2 strategies, and procedures to ensure that these administrative with hiring Clinicians. There is a shortage of Clinicians nationwide (especially licensed Clinicians), and this X N/A functions fully support a) the best available opportunities to hire has been exacerbated by the COVID-19 Public Health Emergency. El Dorado County has a compensation and retain MHSA program staff and b) the timely expenditure of philosophy with the goal of compensating all employees at the median of the total compensation paid to MHSA funds. employees in Butte, Napa, Nevada, Placer, Sacramento, Solano, Sutter and Yolo counties and the State of El Dorado County California. As the County gets closer the compensation goal, the County will be better able to hire and Board of retain MHSA program staff. HHSA has and will continue to participate in statewide calls with other counties Supervisors 8/31/2020 to discuss the latest developments in MHSA, including budgeting and compensation practices. This recommendation requires further analysis. By December 2021, the HHSA will research recruitment The Director of Health and Human Services and the County allowance positions as a budgeting strategy. In addition, they will consult with County Human Resources R.3 A an u d o it v o e r r - - C bu o d n g tr e o t l i l n e g r s s h tr o a u te ld g u y s o e r a th ll e a u v s a e ila o b f l e r e o c p r t u io it n m s e t n o t i a m ll p o l w em an e c n e t El Dorado County a P n e d rs t o h n e n C el h R ie u f l A e d s m an in d is t t h ra e t o p r o ’s te O nt f ia fic lly e i t m o p e a n c s t u e r d e la s b u o c r h a a g s re tr e a m te e g n y t s is t o a ls e o n s c u o r n e s t i h s a te t n a t d w m it i h n is E t l r a D t o iv r e a d fu o n C ct o io u n n s ty X January 2022 positions to maximize staffing of the MHSA program. Board of support the best available opportunities to hire and retain MHSA program staff and the timely expenditure of Supervisors 8/31/2021 MHSA funds. W Jo e in st t S P l o o w p e e r s E m Au e t r h g o e r n it c y y a S n e d r vices, R.1 T f c r o h o n e m t r C a fi o c x u e t n d p t e y p r r i s o ic h d e o . u to ld d c ir o e n c s t i c d o e s r t c r h e a im ng b in u g rs t e h m e e c n o t n f t o ra r c th t e w n ith e x t t h e JPA El Do B r o a a d r o d C o o f unty a n T u e h t g e h o o r t e r ia i c z t o i e o m s n s m a n s e o u n t c d in a c g t e i o s th n s a o r t e r t q h a u e g i r r J e e P e s A m f u o e r r n t i h t g e i w n r a it a h ll n y t a h r l e y e s q J i u s P e . A s T , t e h th d e e a c c u f o l r a r m e t n r p a t e t c e n o s c n a o t t r n io a t n c ra t s c e t t r x u a p c n ir t d e u s r e e n J t w u e n o r e e u d l 3 d 0 i n b , t e o 2 0 a s 2 i t m 3 o . p i l I a i f c r t h o fl e f a t B r o a a te rd X P Ju o r t y ential Future Grand Ambulance Service Supervisors 8/31/2021 contracts with each of the fire districts that provide ambulance services. Board of Supervisors -The recommendation will not be implemented because it is not warranted. As noted in the Grand Jury’s report, the service currently being provided by the JPA is a “professional and excellent operation” and the JPA is “providing enhanced service to the public.” Additionally, the JPA is currently meeting response time requirements based on the level of service defined and agreed upon in the contract, so it is not clear that ambulance services need to be “increased.” The level of service would be discussed during negotiations for a successor agreement; however, the JPA has indicated that it believes an increase in compensation would be necessary to maintain the current level of service in a successor The County and JPA should explore ways to use the CSA 7 agreement. The full costs of the current level of service and the CSA’s ability to support those costs must R.2 f M u a n i d n t s a u in r i p n l g u s o r to i m in p c r r o e v a i s ng e A am LS b u fi l r a e n e c n e g a in n e d s m e e rv d i i c c e a l s s h e o r u v l i d c e b s e . a b u e s e a d n a to ly s z u e p d p b o e rt f o a r m e b a u n l y a n in c c e r e tr a a s n e s i p n o t r h t e s e le r v vi e c l e o s f . s E e a rv c i h c e in i d s e c p o e n n t d e e m n p t l d a i t s e t d ri . c C t w S i A th 7 in f u th n e d i C ng o u m nt a y y t h o a n t ly p l r e o g v a id ll e y s b e X N/A priority. fire service is responsible for determining the level of medical services to be provided by engine staff within its district, and funding that service. JPA Response -Recommendation has not been implemented but will be implemented, noting a timeframe. The JPA is currently in discussions with the County to implement this recommendation. With the Covid-19 pandemic and advances in technology, Emergency Medical Services are changing drastically. Patient care and treatment is shifting away from the "Transport to Hospital Emergency Departments" to a "Treatment in place" model when appropriate. The CSA-7 EMS system needs to adapt to these changes. We are currently locked into a fixed rate contract with the County but meeting jointly to explore ways to enhance our services to meet the increasing system demands including El Dorado County 8/31/2021 inter-facility transports, community paramedicine and enhanced first response. The emphasis needs to be Board of Board of on initial response, triage, treatment, and transport if necessary to the right facility based on patient needs. Supervisors/JPA Supervisors We anticipate this to take roughly the next 18 months to implement these changes, contingent upon Board 8/25/2021 JPACounty collaboration and cooperation. Recommendation has not been implemented but will be implemented noting a timeframe. Response to Finding 4 captures this response. We have implemented measures to increase effectiveness and R.3 T D h ir e e c J t P o A rs s t h o o m ul a d k e e x t p h lo e r B e o w a a rd ys m to o r r e e c e o ff n e s c t t i i t v u e te . the Board of e th f r fi o c u ie g n h c S ie t s ra . t W eg e ic w P il l l a c n o n n in ti g n u a e n d to u a p n d a a ly ti z n e g a G n o d a l e s x a p n lo d r e O w b a je y c s t iv to e s s . t r O ea v m er l i t n h e e t p h a e s G t t o w v o e r y n e a a n r c s e , 9 o f o t u h t e o J f P th A e 11 P Ju o r t y ential Future Grand members of the Board have changed and discussions are currently occurring on the composition of the JPA Board 8/25/2021 Board. X I P n r v o e b s a t t i i g o a n t i D on e p o a f r E tm l D en o t rado County None N/A N/A N/A N/A N/A 2019/2020 In February of 2020, the City Council approved a Memorandum of Understanding (MOU) with El Dorado County Fire District to complete a joint facility needs study for a new police/fire facility in the City. Not only Placerville should have a professional space and facilities is the current police facility inadequate, but the current fire facility is also. Shortly after we approved the R.1 needs study completed with cost estimated for a new or MOU, the Covid-19 virus affected the City and required additional work for staff of both the City and El X Completed Spring 2021 renovated police facility. Dorado County Fire District. The study has been delayed due to these events. The study is currently Placerville City Police Facility Citizens funded and it is the intention of the City and the El Dorado County Fire District to pursue the study in the Deserve Better City of Placerville 10/13/2020 fall/winter of 2020/2021. R.2 P re l p a l c a e c r e v m ille e n s t h o o f u t l h d e e c xp u l r o r r e e n t f u p n o d li i c n e g f o a p c t i i l o it n y. s for the renovation or City of Placerville 10/14/2020 As part of the study approved in February 2020 we will look at potential funding options. X Completed Spring 2021 R.3 P th l e a i c r e c r u v r il r l e e n s t h p o o u li l c d e m fa o c v i e li ty e . xpeditiously to renovate or replace City of Placerville 10/15/2020 Agreed. This is why we have funded the study. X This recommendation has not been implemented but will be implemented by July 2021. On January 14, 2020, the City Council adopted Resolution No. 2020-006 Outlining Proposed Terms for a New Agreement Between El Dorado County and the City of South Lake Tahoe for the Development, Operation, and Maintenance of Recreation and Government Facilities on the “56-Acres.” That resolution includes terms for R.1 T s p t o h u l e i d c y C e c i f t a o y c m s il h p it o y le u . t l e d d h w av it e h a c o p s r t o f e e s s t s im io a n t a e l s s f p o a r c a e n a e n w d o fa r c r i e li n tie o s va n te e d e ds a p s s n u o im r u a p t il g h o a r e s r e r e r e n e s m s e in o d e c l g n u l e t u t i t o d o o n i f n d t g t h e h e v “ e a e ‘ s 5 l n o a 6 e p m - w A a e c n C r d d e i a t s u y y ’ s . g i e n S o v t i t n h h e c e e rn e E f m u t l h t e D u e n r n o e t , / r . P a ” C d o T i o t l h i y c e C e s o E t S a u l f t n f D a t h t y o i a o - r o v n a e w d f a o n is c e C s i d l u i o t y e p u d r n g o t e a p y n e R B e rt r o e y a a q l c l r u y d e e l n s o o t t c f r a f a S o l t l u r e y p d Q l e o a u r c v l a a o i l s t n if e o i g c d r a s U w t S i a o it d n h 5 o s i 0 n p f t o t o e h n r d e f t i a h C rm e it y s f t o o r X J O c 2 u 0 o c l 2 s y t 1 t o 2 ) b e 0 e x F 2 p r o 1 e 2 ll c o 0 F t w 2 o e 1 l d l u o ( p e w p n r i e n o d d b 2 o a u 0 f b p 2 l e 2 update the 56-Acres Master Plan to incorporate the recreation and government facilities set forth in Resolution No. 2020-006. The City awarded the contract to Design Workshop on July 14, 2020. The scope of work for that project will include a high-level needs assessment for the proposed City government facilities including a new police station, to determine how much space is needed for those facilities. Rough cost estimates for a new police station can be generated once the high-level needs assessment is South Lake Tahoe City Police Facility South Lake Tahoe complete. An agreement with El Dorado County will be negotiated based on the terms in Resolution No. Citizens Deserve Better City Council 7/14/2020 2020-006 and is anticipated to be executed after the 56-Acres Master Plan is complete. This recommendation has not been implemented but will be implemented in 2021. Once the City has implemented Recommendation R1 by July 2021, the City will be in a better position to explore funding options. Typically, the identification of fund sources occurs upon 30 percent completion of R.2 T re h p e la C ce ity m s e h n o t u o l f d t h e e xp c lo u r r e re f n u t n p d o in li g c e o p fa ti c o i n li s ty . for the renovation or d te e r s m ig f n is , c a a t l w im hi p c a h c p ts o i o n f t C a O m V o I r D e - a 1 c 9 c o u n ra t t h e e c C o i s ty t ’ e s s b ti u m d a g t e e t c w a i n ll b b e e b p e ro tt d e u r c k e n d o . w A n l . s T o h b e y C th it a y t w tim ou e ld , t b he e long- X C 20 o 2 m 0 pleted December interested in pursuing low-interest loans and grants for this project. The City is not aware, however, South Lake Tahoe of grant funding available at this time for police stations, and understands that the new El Dorado City Council 7/14/2020 County Sheriff’s facility referenced in the Grand Jury Report did not receive any grant funding. This recommendation has not been implemented but will be implemented by November 2020. On January 14, 2020, City Council approved a construction contract for $816,000 with CNW Construction, Inc. for the Police Station Renovation Project. This renovation project includes the following scope of work: • Removal of asbestos-containing materials (ACM) in areas of work including flooring, flooring mastic, sheetrock, sheetrock joint compound, vinyl cove base, and cove base mastic. • Installation of new flooring throughout (except armory and evidence area). • Installation of new ceiling tile throughout (except armory and evidence area). • Installation of new ceiling grid and tile in certain areas (including records room, lobby, conference rooms, and Chief’s office). • New paint throughout (except armory and evidence area). • Expansion of interview room. • R.3 T po h l e ic C e i f t a y c s il h it o y u . ld move expeditiously to renovate their current E cu x s p t a o n m s e io r n s e o r f v k ic it e ch w e i n n / d b o re w a s k a a n r d e a d . o • o E rs x , p a a n n d s i i o ns n ta of ll a p t u io b n li c o l f o o b v b e y r h in e c a lu d d s in e g c u ta ri r ty g e c t a -h m a e rd ra e . n • i n R g e a n l o l v w a a ti ll o s n a o n f d X C 20 o 2 m 0 pleted December public restrooms to comply with Americans with Disability Act (ADA) standards • Replacement of existing personnel lockers with new lockers which have a lower drawer and seat space and are equipped with 110v electric outlets for charging devices. • Installation of corner guards on all wall corners. • Installation of interior card reader access to secure areas. In addition to the work being performed by CNW Construction, Inc., City staff is completing the following scope of work: • Removal of all excess and outdated communications wiring within the ceiling cavity. • Installation of new CAT6 cabling serving internet/voice/data to all offices. • Replacement of all outlets, switch cover plates, and outlet cover plates. • Boulder installation to deter vehicle threat. • New workspace South Lake Tahoe furniture and fixtures in some areas. This project commenced on April 15, 2020, and is expected to City Council 7/14/2020 be complete by November 2020. Board of Supervisors - Recommendation has not been implemented but will be implemented within R.1 T A po h u l e d ic it C y o r A t / o C O b o ’s e n t t o t r e f o f r i l c l r e e e r f , ’s l e w c o it t f h f c i c t u h e r e , r e s c n h o t o o p u p r ld a e c r r a t e i t c v io e is n s e . o t f h t e h e C ounty Credit Card B S an o u d a p r e R d r v 2 o i ) s f A or u s d i ( t R or 1 - S 7 6 u B / / p 2 3 o e 0 0 a r / / r v 2 2 d i 0 0 s 2 2 o o 0 0 f r s s e c im i u f x f r i p c r m l e i e e n o m n t n t e f t i h a n n s n a te . d n d T c w . h i a T e it l h h s r e e i i n x p c - p o m r u e r t o t d i f n n i r t g o t h c m a a ti n r m a d d l e l p f s l l i e o t n a e l e i k c t e y f p o h r i r s o o i t l m o o d u c e p t o r d le s l a s . m . t A e e A t d n u t . t h d a T e i t h t i o o m e r n - i A C n w u i o m a d n s i u t t r o m c o r h , l - l o C e th s r o e e - n n p T tr o t h o o l e l i l c e e r y r n e d w s c u o o il r e l m e b s m e t h n e e o u n p t r d h d e a a a v t i v t i s e o e e d n t d h t s o e p h o o r a e l u u i f c l t l d e h y o c b is t r e i t y X F C 3/ e a 2 b r 3 d r / u 2 P a 1 r o y li c 2 y 0 2 u 1 p d a t C ed re dit Controller (R1 and Auditor- to implement the recommendation. The Auditor-Controller intends to assist with the implementation County Credit Cards R3) Controller of the recommendation. The recommendation will not be implemented because it is not warranted. The Board agrees with the need for P-Card transactions to be processed in a timely fashion. However it is the role of Chief Administrative Officer to "coordinate the work of all officers and departments," as outlined in the El Dorado County Charter Article III, section 304(a). The Chief Administrative Office will send written R.2 T h fa e h s a e h d i B o s n o t . a h r a d t p o c f a S r u d p t e r r a v n is s o a r c s ti o s n h s o u m ld u s s t t r b e e s s p r to o c C e o s u s n e t d y i d n e a p a ti r m tm el e y n t d f d a i e r s p e h a c io t r i t n o m , n e a t n n o t d s a w l w l i C h ll o o c u o a n n re t t y i n n d u o e e t p p t a o r r o w tm c o e e r s k n s t w i h n i e g th a P t d h - s C e t a A h r a u d t d s P i t i o - n C r a 's a r t O i d m f t f e r ic a ly e n s m a a n a c d t t t i e o in r n . d s I i t v m s id h u u o s a u t l l b d d e e b p p e a r n o r o t c m t e e e s d s n t e t h h d a e t i a n o d n a s J t i f u m o n r e e t l h y 3 o 0 s , e X N/A 2020 with Legistar item 20-0861, the Board of Supervisors approved Policy B-18 which delegates authority to the Chief Administrative Officer and the Auditor-Controller to resolve payments that are 7/20/2020 approved by a Department Head but do not comply with the procedural requirements of the relevant Board of policies, contracts, or Memoranda of Understanding. It is anticipated that this new policy will Supervisors increase the processing of P-Card transactions in a timely fashion. R.3 T t m r h a a e n n s a A a g u c e d t r i i o t s o n r t / h d C a is o t c n w r t e r il o l p l r a l e e n d r c u s y c h a e o m u e l x d o c u r e n e s t v s i t e h iv w a e t a c s n a ta d n f f d b t e e im t e a e r u m . th in o e ri z a e d by Auditor-Controller 6/30/2020 T r 2 e 0 h c e 2 o 0 r m e , w c m o h e m i n c m d h a m e ti n o a d n y a i w t m io it p n h r r o C e v o q e u u t n i h r t e i y s s C s fu o it r u u t a h n e s ti e o r l n a . . n T a h l e ys B is o a a n rd d o s f t u S d u y p . e T r h v e is A or u s d d ito id r - a C d o o n p tr t o P lle o r li c w y i l B l r - e 1 v 8 ie o w n t J h u is n e 30, X N (6 / / A 3 0 P /2 o 0 lic 2 y 0 ) B-18 The recommendation has been implemented. The Sheriff's Office has an internal standard for Continuing Professional Training hours. All deputies who have not received their Crises Intervention Training through a The Sheriff’s Office should establish an internal standard for POST approved academy, have received a POST approved six (6) hour Crises Intervention Training R.1 C co o u n r t s in e u h in o g u P rs r o a f n e d s s R io e n fr a e l s T h r e a r i n T in ra g i n fo in r g C C ri r s is is is In I t n e t r e v r e v n e t n io tio n n T raining t a h r o e u r g e h q u n i o re t d re , q b u y i r t e h d e b S y h e P r O iff S 's T O . A ff l i l c d e e , p to u t r i e e c s e a iv s e s d ig C ne o d n t t i o n u th in e g C P r r i o s f e e s s s In io te n r a v l e T n r ti a o i n n in T g e a b m y a a t s te n a d c in o g lla a te t r h a ir l t d y u tw ty o X N/A Training. (32) POST approved Crises Intervention Training Course, though not required by POST. All Field Training Policing Those with Behavioral Officers receive Continuing Professional Training through an eight (8) hour POST approved course as Health Issues a Challenge for County El Dorado County mandated by law. The Sheriff's training program exceeds POST requirements with regard to Crises Law Enforcement Sheriff's Office 5/27/2020 Intervention Training. The recommendation will not be implemented. The recommendation suggests that the Sheriff's Office R.2 T H h O e T C in o t u o n t t h y e S C he ity ri f o f’ f s S O o f u fi t c h e L s a h k o e u T ld a h e o xp e l o P r o e l i t c h e e D e e xp p a a n rt s m io e n n t o . f d L S e a o t k u e e t r h m T L a in a h e k o e e th . T e T a e h h x e o p e d a e a n c n s i d i s o i t n o h n e o f t S o a o in H u i t o t h ia m L te e a l k o e e r s s d T e a O v h e u o l t o e re p P a a o c l h H ic o T e m e D a e e m le p s a ( s H rt O m O T e u ) n tr t i e n . a t T o c h h t e h T e S e h j a u e m r r is if d f r ' e s ic s t O t i s o f n f s i c o o e l f e t w l h y i e l w l C a it s h it s y t i h s o e t f a S C n o i d t u y t h o f X N/A El Dorado County collaborate with the City of South Lake Tahoe and the South Lake Tahoe Police Department to help Sheriff's Office 5/27/2020 determine their specific needs for a Homeless Outreach Team. Recommendation has been implemented. The Placerville Police Department has internal standards for The Placerville Police Department should establish an internal Continuing Professional Training. All sworn field personnel have received CIT training above what is R.3 s In t t a e n r d ve a n rd ti o fo n r T C ra o i n n t i i n n g u i c n o g u P rs ro e f e h s o s u i r o s n a a n l d T r R ai e n f i r n e g s f h o e r r C T r r i a s i i n s i ng r ( e F q T u O ir ) e a d n b d y S P u O p S er T v . is E o a r c (S h e p r o g l e ic a e n o t) f f r i e c c e e r i r v e e c s e 2 iv 4 e d h o 8 u h rs o u o r f s C o IT f C tr I a T i n tr in a g in . i n F g u r a th n e d r e m v o e r r e y , F e i v e e ld r y T P ra la in c in e g rv O ille ff i P ce o r li ce X N/A Crisis Intervention Training. Officer is trained in De0escalatin tactics and our policies reinforce these measures as a priority. Parts of our policies are that we will continue refresher training at or close to every two years. CIT is funded state City of Placerville 10/13/2020 mandated training, so the availability to attend is always present. Recommendation as proposed cannot be implemented at this time. Currently, with our limited staffing and no foreseeable opportunities for additional funding, resources are deployed to address law enforcement specific concerns in the City. The Placerville Police Department believes collaboration with HHSA is Expansion of PERT into the Placerville Police Department beneficial; however the PERT Model deployed in the County is not appropriate due to the limited number of R.4 should be explored with the County Health and Human calls of this nature in the City of Placerville. The Placerville Police Department has met with County Mental X N/A Services Agency. Health on several occasions to create a more holistic response to our community needs. A potential model would be a Social Worker/Mental Health Worker that is assigned to the Police Department, who would work out of our office, to assist and navigate persons in crisis, or experiencing homelessness, to a successful outcome. With everyone one of our officers trained in CIT, having that added experience of a City of Placerville 10/13/2020 crisis worker "in house" would be more impactful. This recommendation has not been implemented but will be in Fiscal Year 2020/2021. The City recognizes the value of CIT and wants to ensure maximum impact and value from any new training requirement. The Police Department will establish an internal standard of 40-hour CIT Continuing Professional Training course with 8 hours of refresher training every two years. In January 2020, the South Lake Tahoe Police The South Lake Tahoe Police Department should establish an Department requested a recommendation on a 40-hour CIT course from El Dorado County Sheriff’s R.5 i I C n n t t r e e is r r i n v s e a I n l n t s t i e o ta r n v n e T d n a ra t r i d i o n n i f n o T g r r C c a o i o n u n in r t s i g n e u a i h n n o d g u h P rs a r v o a e f n e t d s h s e R i i o r e n f o r a f e f l i s c T h e r e a rs r in T a in r t g a te in f n o i d n r g s C u r c is h is O S th h e ff e ic S ri e f o f . ’ u s T t h h O e L f f a S ic k h e e e a T ri n a ff d h ’s o w O e o f P u fi l o c d l e ic b i e e n d D a i b c e l a p e t a e t r o d t m i t n h e c a n l t u t i d t i n e w t o a h t s e h e p tr r l a a E i n n l n in D in g o g . r T a to d h o e p r C P es o o e l u ic n n e t t y a D l a 4 e w 0 p - a h e r o n tm u fo r e r C c n e t I T m in c t e e o n n u t d r a s s g e t e o t n h s c is e ie n y s d e i a n a r c s f l u o m d r a i t n h n g e y C 20 o 2 m 0 pleted July 15, training. officers as possible to the training. Having a local training improves consistency in delivery of services across the County and would be less expensive as it would save on travel/hotel costs. As acknowledged in the Grand Jury Report, POST does not require CIT. In addition, POST has suspended many reimbursements for training, so the City needs to ensure that its Police Department training budget is allocated prudently. The City will participate in the local training as soon as practical pending COVID-19 City Council of training restrictions are lifted and courses are scheduled, which the City currently expects will occur in Lake Tahoe 7/14/2020 Fiscal Year 2020/2021. X This recommendation has not been implemented but will be implemented in Fiscal Year 2020/2021. The City has started the conversation with El Dorado County regarding whether County Health and Human Services is able and willing to expand the program into the City of South Lake Tahoe. The County’s PERT program is funded with state grants through the Mental Health Services Act. The PERT team currently The South Lake Tahoe Police Department should explore with does not respond to calls within the City but allows the South Lake Tahoe Police Department to access R.6 the County Health and Human Services Agency, the expansion PERT clinicians by telephone for advice on responding to an individual experiencing a mental health issue. Completed August 2020 of PERT into the City. The City understands that the County’s Fiscal Year 2020/2021 Mental Health Services Act Plan will be further exploring expansion of PERT into the City of South Lake Tahoe as part of its annual Community Program Planning process which starts in Fall 2020. According to the County, considerations on whether the County will agree to expand PERT into the City include stakeholder input as to the need for PERT within the City, available Mental Health Services Act funding, impact to other County Mental Health Services City Council of Act projects, and Mental Health Services Act funding restrictions. The City would be very supportive of Lake Tahoe 7/14/2020 expanding PERT here and looks forward to exploring a partnership with the PERT program. Fiscal Year 2020/2021 This recommendation has been implemented. On April 28, 2020, the Police Department formalized our homeless outreach response by assigning a Police Sergeant and three other officers to be the City’s Expansion of HOT into the South Lake Tahoe Police Homeless Outreach Team. In May 2020, the City’s HOT collaborated and participated in training with the El R.7 Department should be explored with the County Sheriff’s Dorado County Sherriff’s Office HOT. The City and County HOTs conducted two joint outreach events in N/A Office. the City on May 13 and May 20, 2020. In addition, the County HOT trained the City HOT on the use of a GIS software program to assist in managing information related to persons experiencing homelessness. This City Council of collaboration will help provide better and more efficient homeless outreach efforts between the City and Lake Tahoe 7/14/2020 County moving forward. X Recommendation has not been implemented but will be implemented within a year. The Fiscal Year 2020- 21 MHSA Plan considers expanding PERT to two teams, as a continuing partnership between El Dorado Sheriff's Office and El Dorado County Health and Human Services Agency. The MHSA Project Team will further explore the expansion of PERT into the Placerville and South Tahoe Police Departments during its The County Health and Human Services Agency should explore annual Community Program Planning Process, which starts in the fall of 2020. Considerations will include, August 2021 Followed up R.8 the expansion of PERT into both Placerville and South Lake but may not be limited to: 1) Stakeholder input as to the need and value of the PERT project and other July 2021 October 2021 Verified Tahoe Police Departments. MHSA-funded projects and proposed MHSA-funded projects; 2) Available MHSA funding; 3) Impact to Completed existing MHSA projects (i.e., will other MHS projects have to be eliminated or reduced to offer expanded PERT services); 4) MHSA regulations requiring expenditures in specific categories of programs (e.g., children's services). Any changes proposed for the PERT project will be identified in the next MHSA Annual El Dorado County 7/21/2020 Update. The next MHSA Annual Update will publish in draft form in the spring of 2021, and be made Board of Board of available for public comment. The MHSA Annual Update is anticipated to be taken to the Board of Supervisors Supervisors Supervisors in June 2021 for final approval. C W o h u y n s t o y V E i x ta p l e R ns e i c v o e r ? ds Certificate Fees- None N/A N/A N/A N/A N/A Board of Supervisors (8/25/2020)/Camer on Park CSD (email)/El Dorado County Fire Protection District (8/6/2020)/El R.1 F c se o ir n r e v t i i P n c u e ro e s t . e d c is ti c o u n s D si i n s g tr i w ct a s y , s C t a o l i F m ir p e r , o B v O e S C o a u n n d t y L A fir F e C p O ro s te h c o t u io ld n (8 V D / a 2 o l 0 l r e / a y 2 D d 0 F o i 2 s i r 0 H t e r ) i i / l c D l G s t i a s F r t i d r r i e e c n t X N/A (7/28/2020)/George town Fire District (8/13/2020)/LAFC O (7/22/2020)/Mosqui to Fire Protection District (8/13/2020)/Pionee r Fire Protection District (7/7/2020)/Rescue See Response Fire Protection Agency West Slope Fire Protection Update District (9/2/2020) Column County Airports R.1 C re o v u ie n w ty in a ir a p t o im rt e m ly a f n a a s g h e io m n e . nt needs to complete its airport Su B p o e a r r v d is o o f r s 8/25/2020 Recommendation has not been implemented but will be completed over the next year. X C 20 o 2 m 1 pleted September R.2 County Airport Policy F-10 needs to be updated. Su B p o e a r r v d is o o f r s 8/25/2020 Recommendation has not been implemented but will be completed over the next year. X C 20 o 2 m 1 pleted September Recommendation will not be implemented because it is not reasonable. The recommendation on the rate Hanger rental agreement should be updated to include current adjustment language is not needed due to the rental agreement language already referencing the Airports R.3 insurance requirements and new language providing for rate Ordinance in which the airport fees are adopted by resolution of the Board of Supervisors. The X N/A adjustments. Board of recommendation on insurance requirements is currently being implemented when new contracts are Supervisors 8/25/2020 coming for renewal. R.4 I e n n s s u u r r a e n c p e ro c o e f r o ti f f i i c n a s t u e r a v n e c ri e fic is a ti k o e n p t p r u o p c t e o s d s a s te h . ould be updated to Su B p o e a r r v d is o o f r s 8/25/2020 R tra e n c s o i m tio m n e th n e d a in ti s o u n r a h n a c s e n c o e t r b t e ifi e c n a t i e m v p e le ri m fic e a n t t io e n d p b r u o t c w e i s ll s b e to i m Ri p s l k e m M e a n n t a e g d e o m v e e n r t t . he next year. Staff is working to X C 20 o 2 m 1 pleted September R.5 C pr o o u c n e t d y u m re a . nagement should develop a fuel pricing review Su B p o e a r r v d is o o f r s 8/25/2020 R w e a c rr o a m nt m ed e . ndation requires further analysis or study over the next year to determine if a review procedure is X C 20 o 2 m 1 pleted September R.6 A r P e i l r v a p e c o n e r u r t v e m i ll f e a ro n a m a ir g p t e h o m e rt . e s n e t m s i h -d o e u v ld e l e o x p p e lo d r p e a p rc ot e e ls n t a ia t l t i h n e c r e e a a s s t e e d n d of the Su B p o e a r r v d is o o f r s 8/25/2020 R an e a c ly o s m is m s e t n u d d a y. tion has not been implemented but will be implemented over the next year with the airport X C 20 o 2 m 1 pleted September J In a s il p s e a c n ti d o n J s uvenile Treatment Center None N/A N/A N/A N/A N/A We agree with the Grand Jury finding F2 that .. The District Attorney has no written policy on drone use." Further, we will implement the Grand Jury recommendation RI that "The District Attorney should consider developing a written policy establishing guidelines for their use or drones.'' The District Attorney's Office R.1 T po h l e ic D y i e s s tr t i a c b t l A is t h to in rn g e g y u s id h e o li u n l e d s c f o o n r s t i h d e e i r r d u e s v e e o lo f p d i r n o g n a e s w . ritten o s p n r c e l e y s n e u e n s s t e . in s A g s a c n d a o r s o t e e n s d e t i f o n o r j t u h a r e i e v G s e . r r y a T n s h d p e e s .J c e u i f r d i y c r o r p e n u p e r o s p r o a t, s r o e e u : c r t a o o p o f a f c ic b c e le a w s o i a f o s c n o a o l l l l n e y e c a t o s in f s g t i h s e e t v in f id ir e g s n a t c t in h e e C i r n i a n l h g if i o g e r h v n i i r d a e e s t n o o c l u u e s t i a e o t n d c r v r o i i m d n e e e o s a in n d X C p 7 r / o 2 o u 0 v n / id 2 ty e 0 d 2 D 0 P i ) s o t o r li n i c c y t 9 A / 6 3 t 0 / t 2 o 6 0 r ( n 2 d e 1 a y t ed are remarkably effective and helpful during jury trials and documenting crime scenes. As also noted in the Grand Jury report, evidence gathered from a drone can be so compelling that occasionally the accused pleads guilty at an earlier stage in the proceedings, thus lowering prosecution and trial costs. Consistent County District with these occasional uses, we are currently in the process of developing a written drone use policy for our County Drone Use Attorney 6/26/2020 office. 2018/2019 The Board of Supervisors, in conjunction with LAFCO and The recommendation has been implemented, and will continue to be implemented. The Chief R.1 e to le e c x te p d lo r fi e r e o p p t r i o o t n e s c t a io n n d d m is o tr d ic e t ls b f o o a r r d C o m u e n m ty- b w er id s e , s fi h re o u s l e d r c vi o c n e t inue El Dorado County A se d r m vi i c n e is s t r h a a ti v o e n m O e ff t ic w e i t a h n t d h e th f e ir e B o d a is r t d ri c o t f b S o u a p r e d r v m is e o m rs b e a r d s h a o n c d c c o h m ie m fs i t t t o e e e n o c n o f u ir r e a g a e n d e x e p m lo e r r a g ti e o n n c o y f m op e t d io ic n a s l for X N/A Moving Forward in County Fire sustainability. Board of sustainability. CAO staff is in communication with the districts and is available to assist with formulation of Services Sustainability Supervisors 7/16/2019 proposals for district reorganization or other ideas for long-term sustainability. The recommendation will be implemented within the next three months. The County participates with the R.2 S T t h a e te B to o a d r e d v o e f lo S p u a p e s r o v l i u s t o io r n s t s o h t o h u is ld is s s o u lic e i . t assistance from the El Dorado County C m St a o a l n i t f e i o t o r B n r u i i n a d g g S f e t ir a t. e t e W s o e it f r h v A i i n c s e s th o a e c n i c d a o t s i m o u n i s n s t g a ( i C w na S e b e A i k l C it s y ) , a i C s n s o d u u e t n h s t e y , s R a t u a n r f d f a i w l n C il a l o d b u v r n i o n t c y g a o a t f i n r R g e e c f p o o r r m e f s i m r e e e n s n ta e d t r a i v v t i i e c o s e n s o b f f e u C f n o a d r l e i i n f o t g h r n e th i a B r o ( o u R a g C r h d R t o h C f e ) in X C 20 o 1 m 9 pleted November Board of Supervisors to approve sending a letter to State representatives , as well as CSAC and RCRC, requesting Supervisors 7/16/2019 assistance addressing the fire sustainability issue. The County should contact Counties who have been Mental Health Services Act Fund R.1 s de u t c e c r e m s i s n f e u l i f i n th s e p re e n a d re in g b e M s H t p S r A a c fu ti n c d e s s i t n h a a t t m im ig e h ly t b m e a u n s n e e d r t t o o El Do B r o a a d r o d C o o f unty T B h e i h s a r v e io c r o a m l H m e e a n lt d h a w tio il n l c h o a n s ta n c o t t S b a e n e t n a i C m r p u l z e , m S e o n n t o e m d, a b u a t n w d i T ll u b o e l u im m p n l e e m C e o n u t n e t d ie s w i t t o h i i n n q th u e ir e n e a x b t o t u w t o th m ei o r n le th s s s . o ns X Completed Spending better utilize MHSA funds. Supervisors 8/13/2019 learned and what practices could be implemented in El Dorado County to better expend all funds. The Chief Administrative Officer, the Director of Health and This recommendation has not been implemented, but will be implemented within the next three months. Human Services, the County Auditor-Controller and the The Director of Health and Human Services and the Director of Human Resources are looking into the R.2 D an ir d e c p t e o r r s o o f n H ne u l m p a h n ilo R so e p s h o i u e r s c , e s s t r s a h te o g u i l e d s r , e a v n ie d w p C ro o c u e n d t u y r b e u s d t g o e ting f t a h c os to e r s p r im oc p e a s c s t e in s g . C Th lin e i c d i e a p n a r r e tm cr e u n it t m s e id n e t n a t n if d ie d re b te y n t t h io e n G a r n a d n d w J ill u b ry e a d r e e v c el o o n p s in is g t e re n c tly o m w m or e ki n n d g a t t o io i n m s p t r o o i v m e prove X Completed ensure that these administrative functions fully support the El Dorado County efficiency and effectiveness of County processes and procedures, and the departments will make a timely expenditure of MHSA funds. Board of separate effort to review those processes and procedures relative to the unique challenges facing the Supervisors 8/13/2019 Mental Health Services Act program and funding. The Chief Administrative Officer, the Director of Health and Human Services, the County Auditor-Controller, and the This recommendation has not been implemented, but will be implemented within the next three months. As R.3 P re r v o ie c w ur e C m o e u n n t t y a c n o d n C tr o a n c t t r in a g c t s s t r D a i t v e i g s i i e o s n a P n u d rc p h r a o s c i e n d g u A re g s e n to t s e h n o s u u l r d e El Dorado County s to t a im ted p r i o n v R e e e c ff o ic m ie m nc e y n d a a n t d io e n f f 2 e , c a ti b v o e v n e e , s t s h e o f d C ep o a u r n t t m y e p n ro ts c e id s e s n e t s ifi e a d n d b y p r t o h c e e G d r u a r n e d s , J a u n ry d a th re e c d o e n p s ar is tm te e n n tl t y s w w o i r ll k ing X Completed that these administrative functions fully support the timely Board of make a separate effort to review those processes and procedures relative to the unique challenges facing expenditure of MHSA funds. Supervisors 8/13/2019 the Mental Health Services Act program and funding. J In a s il p a e n c d ti o J n u s venile Treatment Center R.1 A ja l i l l e s x h p o i u re ld d b o e v e d r i - s t c he a - r c de o d u . n ter medicines at the South Lake Tahoe El Dor S a h d e o r i C ff ounty 7/17/2019 R s da t e a y c f f o o . m f M th e m e d e ic e n i x d n p a e i t r i t a o h t n a io t h n e a m x s p o b ir n e e t e s h n , t h u im a n t u p m s le e o m d n e t m h n e t a e d r d e ic . i r M n e e m e d is o ic v a a e p t d i p o f r n r o o p e m r x i p a t i t h r e a e ly t i s o d t n o is r d c a a a g t r e e d s c e a d a b . re in r e e t v t i o e w be e d u s m e o d n f t i h rs ly t. b O y n m th e e d ic la a s l t X N/A Recommendation has been implemented. The hood and vent in the South Lake Tahoe jail kitchen are R.2 G So re u a th s e L a s k h e o u T l a d h b o e e r j e a m il k o i v tc e h d e f n rom the hood and the vent in the El Dorado County c s l e e r a v n ic e e d d o t n w i a c e w a e e y k e ly a r b b a y s i a s c b o y n k t i r t a c c h t e e n d s v t e a n ff d . o T r. h T e h h is o o s d e r a v n ic d e v i e s n s t c a h r e e d a u ls le o d o to n o s c c c h u e r d u o l n e 6 to /1 b 9 e /1 c 9 l , e a a n n d e d is a a n l d s o X N/A Sheriff 7/17/2019 planned to occur in the month of October. R.3 Continue to use full-body metal detectors for all visitors. E S l h D er o if r f ado County 7/17/2019 R 20 e 1 c 9 o . mmendation has not been implemented but implementation is anticipated to occur in September X Complete 2 Years Later E R l e e p c o ti r o t) n Observations (Informative N/A N/A N/A N/A N/A N/A Grand Jury Continuity None N/A N/A N/A N/A N/A The County should designate a specific department or person El Dorado County Recommendation has not been implemented but will be implemented by September 1, 2019. An Analyst September 2019 A Fair Review (The El Dorado County R.1 that is directly responsible for management of the agreement Board of from the Chief Administrative Office will be assigned as the liaison between the Fair Association and El X November 2021 verified Fair) between the Association and the County. Supervisors Undated Dorado County. completed R.2 T r A o u s w a o p e r p g t o i h s n h h l , d r t a e s c e e e i b a t c u r e n r i C ) v t e u m t i a e C n t i b l o a t h c i g u y u n o t l e t o r n i g n r t t a v h e h 2 t t t i l y d i t h e v e 0 n i f i e e e 0 a s u r a A s e n 5 i h i r F g n s c u o h r g A a a s t e u e e n i g o c r l t e l o d d h g r c d o m e p e r i n d a t o o e p h e t e t r n u m r o e i e n c o o n r l f t e i n l t a C d a d u i o n t n s i e i o n i r s f t o c g u i w h t t o n o r o h i n e o o r s i r n e t t , s p w u h y h l c y o n F i f p a o ) i o r d a t r s a n M e r s w i w s r t e s , i t g o i n u h i t p t s o r h d g h m e o o h f i e f t u n t e C y i t h h n h n s C i s e n e o g e d i b o g u t s A s c m o l u n e e s t h a n h t m a s y a o f n t e n o y o n p o d t a r h c r g t v s e g i A c e i e o e h a l e o a g d n o t F f m i n t r s o o u i c a i o d c : r n l e o i d w n u r u a n n g a s c l ) a l t t d r o n h t u r o o i i o d n d i r t u p f i a k g o n a l n i d t l n F l h s s t a e o . i r El Do B r o a a d r o d C o o f unty T S C h u o i p u s e n r r t e v y c i s F o o a m r i s r m A in e s t n s e d o n a c d t i s i a o t t n i o o h n e a s a s t n a n d b o l E i t s l b h D e a e o n n r a A i d m d o - p H C le o o m c u e n F n t a y t i , e r t d C o , o d b m r u a t m f w t i a t il t n l e b e a e , m i i n m e c n p lu d le d m m in e g e n n t r t e t e o p d r t e h b s e y e F A n a p ta i r r i t l i A v 1 e s , s s 2 o 0 fr c 2 o i 0 a m . t i o T th n h e e a E g B r l o e D a e o r m d ra e o d n f o t. X A f c r t g N r c i h e e n r o o p o e l e q a n a n r v y u i l t t t c e l i r i r e z o a o 2 a m a s i n r n n 0 c c t e b s g t 2 e t t r , a e h 0 d a w t s c r i h c p V h c , o 2 e t , e o , n e e 0 c n n p t r t g 2 i c l i e n y e f e 1 f i . w u e i a t n o t i d n i n a f n i g l n g n iz g e t r e h w i u d d e p . i o r f Supervisors Undated The agreement will be revised before the next renewal of the agreement on April 1, 2020. November 2019 Verified improved RV spaces increasing revenues outside of Fair for RV's by over 300%. Raised rental In drafting a new agreement or assuming direct responsibility rates for the buildings and R.3 f lo o o r k o p in e t r o a p tio o n te s n t o ia f l t h re e v f e a n ir u a e n o d p f p a o ir r g tu ro n u it n ie d s s f , o t r h e th C e o C u o n u ty n t s y h a o r u is ld in g X a o r ff e ic l e o o s k p in a g c e a t r e s n h t a a r ls ed t o from activities outside the Agricultural Fair. increase revenues. November 2021 This recommendation requires further analysis. As stated above, the Fair Association has not generated requested update excess revenue from the activities outside the Agricultural Fair. El Dorado County staff will work with the regarding receipt of funds El Dorado County Fair Association to conduct an analysis of the ability to generate additional revenue from the activities from Cal Fire for their use Board of outside the Agricultural Fair. It is anticipated that this review will be reviewed by the Ad-Hoc Fair Committee of the Fairgrounds Supervisors Undated by November 2019. program and funding. September 2019 November 2021 verified completed
• R24-01
  R.2 c v e B o m h o l a u a p m n r l d o t p e y o i e e o f r e n s S s ( u . w o p T r it e h h t r e e v a a is c v m i o h a ) r a t s i m t o o a n p l s e i e o a t x n o d p w e p th r r i i l o i e l s g p n e r r c e o f e f s v o s i a r d t s e , a g c w m a o e i n o n ll s n s a i t t d h s e t l h y r C e in r o e g s u p p n l o o e t r y c c ts a if l i t c o p i a l t o h n t e d El D S o u B r p o a e a d r r o v d is C o o o f r u s nty 4/30/2024 T R h e e c o re m c m om en m d e a n tio d n a t 1 io , n a w p i l l a l n n o is t b in e p im la p c l e e m to e a n d te d d re b s e s c t a h u e s h e a i z t a is r d n s o . t warranted. As stated in the response to X funded action plan towards removing the hazards. Management of the two County-operated airports should be moved out of the Planning and Building Department by the end El Dorado County The recommendation has been implemented. On January 23, 2024, the Board of Supervisors conceptually
• R24-04
  R.2 T ( B e s x o o e p o e c e k l c a , A t r a p a if n p t y i d o e t n n h e s d a v i t e x a t ) r n h y s d e w h r h f o e u e u d n r l u d d e c s b e e a e l s c r e u e o p n r d d e t i r s a le o c t v v e r a e d e n r t s i i t n o , y n t . t o h a e r p y r l , a o B t p e o e s a r t l r y C d s A P e O o t l p i B c u y u b d B lic g - e 1 t 6 El D S o u B r p o a e a d r r o v d is C o o o f r u s nty 7/16/1905 T T T r in e h O a t c e e x o T n . ” m r t e e T f c m x o h c o r e e l m t u n h B s d m e i o v c a e a e h l n r l d o o a d c f n a r a e t g t h i t v e o i e o i s n e n v w a w o o t s t i l f e a l P t r n n h - o y o a e l t p i t c D i b p m y e r i s o e B i c v ; m - r e 1 h e p d 6 o t l i w e o T a m n a e n a h v n e r e o u n y r e a t , e T - ll P a d y O r o e a b T l a i s e c . c y s p a p a B u e r - s t c 1 e o i 6 f f i i c t a t h i s r s e e c v n R u e o e r n t r c u w e o e n a m t a r ly r m s a w n “ e D t r n e it i d d t s e e . c n d P r e r o B e t l i u i o f c l d e n y g c a B e t r s y t - 1 p t T h 6 r r e o a a c n B l e r s e o s ie a a s n d r d a t y ’ n O s r d e c c f m c e u r u r a s r p e y a t n o n t c th y e X
• R24-05
  R.2 training completed by the Board of directors and designated Community 7/3/2024 regarding the Brown Act is required by statute, however, the retention of related records is not statutorily X staff members for a minimum period of 10 years Services District required; therefore, the District relies upon its internal record retention policy (#3090) (See Attachment Q), to maintain the documents. Proof of completed training is placed into the employee’s personnel file, which is maintained for ten (10) years after separation for full-time employees and three (3) years after separation for part-time/seasonal employees.
• R24-06
  R.2 t r p o e e q C ti u o ti i u o re n n m t p y e r B o n o c ts a e r s a d s n s d a t n h d e i C r o re m s m po is n s s i i o b n il s it i t e h s a t i n p r th o e vi C d o es u n tr t a y i i n n i i n ti g a o ti n ve t he El D S o u B r p o a e a d r r o v d is C o o o f r u s nty 8/7/2024 p s co p ro n e c c s e i o a s l l s i d d . a T is t o e t r d t i h c w e ts i e t l h x o t e t c h n a e t t e t C h d o e w u r n i e t t h c y o i ’ n s m e th m le e e c C n ti o d o u a n n t s i t o y h n o a r f v e e E f l e a D r c s o c t e r o a s d s b o o to , a t r t h h d o e s s i a r e n o in d w d n c e o l p e m e g n m a d l i e s c n s o i t u o s n n p s s e e c a l i s o a s r l o o d c t i h i s a t e r t r e i c a d t d s w v w i i t s h h o o i r n s s e d t h e e p a le e t c n c t a d io n e n n s t are X provide them with guidance and direction on the elections process. By December 2024, the Elections Department should develop and publish online documentation for sponsors of initiative petitions El Dorado County
• R24-07
  R.2 E s L a o D e ll c x C e u a O m a l E l s p h c s l h o h a o y o ra e o u e s l l s d s d m e i e s v n e t e r s n r i u t c y r p t t s e w r e s a o v h l e l y o n e e u a t m i l r o d s p n e l a o n t n r y s a d e u i e n r r s e e i n c c t g o h o r e m b d y t s p r S a l a e e i r n t p e e i t n e t s r g m t a a i c b s te k e c e r r o d e 3 m q . 0 u , p i 2 l r e 0 e t 2 d e 4 d . by O E f l f i D c o e r o a f d E o d C u o ca u t n io ty n 7/12/2024 T E h h D a i C r s a O s re E s c m p o r e m o n v m t i d p e e r n s e d v t a e h n t e i t o i r o e n q n i u s tr i a a re l i r d n e i a s n e d g x y r u e i a n q l u p h i l r a a e r c d a e s . u s I n n m d a e e c r n c f t e o p d r r d e e a r v a e n l n c l t e a i o w w n . i t t h ra C i a n l i i n fo g r t n o i a a l G l e o m ve p rn lo m ye e e n s t . C I o t d a e ls s o e p c r ti o o v n id 1 e 2 s 9 a 50 ll . 1 s , e xual X
• R24-08
  R.2 B c ti o y m n D i t n e ra g c c e to t m s r b t e o e m r a o 3 li 1 v g e , n 2 t h 0 th 2 e e 4 r , e p t t e h r r o e f a o J c r P m t A iv a B e n o p c a a e r y d r e c s v y h i c e o l w e u . l a d n r d e v c i o s m e a p l e l n e s m a p ti l o o n y ment E E m l e D r o g A r e u a n t d h c o y o r S C i e t o y r u v n ic t e y s 8/6/2024 A a g re re n e o . w Th a is li g h n a e s d a . lready been corrected. All employment contracts performance review and compensation timing X Partially Agree. This is in process, but the timeline for completion may not be feasible with staffing. The JPA will
• R24-09
  R.2 l c b a o a o n o m x d k e e i s i l r n l a s e to h g s a o o th l u n t e l a l d i f m n e h e a p a s f e v o i e r b r i n i s a l g i i d g t y w n h o s i o l f l t c s h b p t a e r u e t p b a in r l m o i d c s i i n c e m a g c o u t d e n t r e t i o h t d o p e , r y w b i n a o h g r x i . e c v I h u n id n s a e d h d o e o d s r u i u s t l i d r u o v r b n e v e , i e l a l i a l a l l l n a f u d c n r r e c t o h e p e r El D S o u B r p o a e a d r r v o d i s C o o o f r u s nty 8/14/2024 b v C a i o o l o s x n l o e a s s E t t i i l o a t e u n n c t t i d o i o o f c n n l o a a s u l w C l g d . o u A c d a d r e r e d a § a i n t t 1 i t e o e 8 a e n 5 s 4 a v 1 l i o l g ( y f a i , l p ) a p ( r n 3 i r v o ) t a e v [ c p i r d y e r i o s c n h p o g i o n b a n c i t e s l i i r e n v n e g f i r s n o o t g r n m e e v a o t f m h r ti o e n o m p g f . u s p ( b u S h l c e i o c h e t o i C c f g a a a r m l a n . p C e u h r o n a i n t n r f s g a e t i e . o n , d r e A s r d r e t c . c l o i I o v I u e , r l d s § d i t 7 n r p e g [ o a “ t a V m e o n v t o v t i i i n t a e e g w l r l s y e e h n r r u a t b e n l e l r l i a b i n e f e g o v s e u o e s l r c o t e r h f x e e i t t r ” i e ] n ; g i s s e a a e X X Follow-up is not needed deterrent. polling place].) As such, it would be unreasonable for the Elections Department to livestream the ballot drop box camera feeds. The Elections Department already places signage on the ballot drop boxes specifying the Federal criminal statutes for tampering with a drop box. In accordance with the Grand Jury’s recommendation, the Elections Department will add signage denoting that drop boxes are under 24-hour video surveillance. By the November 2024 election, the Elections Department should
• R24-10
  Help Me …PLEASE? status. Criteria should be established for triggering alerts when Board of X R.4 approvals or inspections stall. Update the system to require an Supervisors FOLLOW-UP RESPONSE inspection completion date. This recommendation should be This has been partially implemented. Reports can be run with permit status implemented by December 31, 2023. information, however, TRAKiT does not currently have a “Dashboard” interface. It will be discussed as part of our current contract with CentralSquare to assist with our outstanding needs. Staff is running reports for some permit types to note those that are “stale.” Staff has determined how to send automatic email notifications for certain actions and is currently testing to ensure accuracy and consistency. This will be expanded to more permit actions in the future. A dashboard outside of TRAKiT that provides valued information may be a possible solution. Staff is beginning the engagement of the development community to determine what information they find of value. Staff is beginning to analyze this information for the purpose of setting up benchmarks and informing staff where permits tend to become stalled. From there, staff will develop solutions to minimize any stalls or delays due to County issues. An update was provided to the Board and is attached. (See Attachment 1) (SEE 2023/24 Continuity Report) The recommendation requires further analysis. Planning and Building staff are working with IT staff towards that goal. Staff is currently working on extracting data from TRAKiT to determine the number of days to process a permit by permit type. There are several variables that need to be considered when extracting such data including the number of days waiting for action by the County (i.e., plan check), the number of days waiting for action by the applicant (i.e., revising plans based on plan check comments) or applicant pauses or delays (no action by The Planning and Building Department should establish a set of applicant Page | 23 due to other reasons). Staff will likely initially focus on those permit types that have the benchmarks by permit type for the time expected to get through highest number of applications in both the Planning and Building divisions and eventually add other permit Case 22-23 GJ03 - Can You planning and building projects. A quarterly report should be El Dorado County types. A timeframe for completion of this project will not be known until Planning and Building and IT staff have
• R25-01
  R.2 W S p r 2 a e u 1 l n i q a 5 p t d h u c 0 e r e i e ( r n e a v s o s i ) t 1 s f o ( t 8 6 o b h l 0 ) v r i e , e r s d t o S h t a d t r h a y i i m e r s s t e e i a a c o n t k t f o c r e t e t o h h e q t n e i e h u t s h e E r i i r e l e s f e e l i r t e d e e c u a l n t d d i p s c o a d e r y n t e a a w s o q t f e i D f u t i t h e i E e h r l l p i e F d e s a d e c i r r d t n i e t i n e m o p a r n o o a e v s n r n l a t l c C t , i l n o t i t o o d h e d d e c r e e r e o B e . g S g n o i e i s f a s c i t r r t t r m d r i a o a t o n t w i i o f o h n n e a t f h o n e r d m r s El D S o u B r p o a e a d r r v o d i s C o o o f r u s nty 4/7/2025 T C o a d h a n f e f e e l i t a i m h f r o n e e e r t c ’ n a d o s i f c m a f f i a o d m E i m a l l u e e v p c r n i l t e t e d i o o t t a o e f n t . r i f ” s e o u g T n C r i n h o s w i e d t s r r i e l a h e l t 2 d n h i 1 o o o i 5 s n e t 0 o s b b ( n r a e u ’ h ) t i t ( m e d a 6 r o ) p p p e m p l l e s e a a m a n c k r e o e e n t t s o o s t f e r t b e b d a e f i t e b r e a t r e h e t n c h n s a i e c n h u e f c a i s e o t l e o l l n d n i s t t h o m i i s e s t u t p e f n s i r n e o t e c l t b c d y w l e u o w a c d f r i o e t t r h h m a h i e n n p i s t s l e t t e h o d a t e r e . t e d h E o . e l e E r r c l a c e t o i f c o f u i t n d i n o s a t n r v C y s i o t o C o d f o f e t d r h . e e e g 2 a is 1 f t 5 f r i 4 a a ( n t d i t o ) ’s n s t b f a r i o t r e t m h s , b b “ e e T i i h n n e g g X Follow-up is not needed of the release of this report, the Board of The recommendation has been implemented.
• R25-02
  R.1 D p 20 r e a 2 v c 5 e t . l i o c p e a d n ri d ll s im , i p n l c e l m ud e i n n t g a f i p re la d n r i t l o ls r e a s t u e m ac e h a j n a n il u b a y l S m e u p l t t e i m -h b a e z r a 1 rd , El S D h o e r r a if d f's o O Co ff u ic n e ty 4/3/2025 T r la e h q w e u . S ir h e e m ri e ff n O ts ff , i c ro e l c e u s, r r a e n n d tl y re h s a p s o p n o si l b ic i y li t ( i E e D s S . O Th C e u S s h to er d i y ff ' M s a O n ff u ic a e l 4 w . i E ll m im er p g l e e n m c e y n P t l a th n e n p in o g li ) c w y h in ic c h o o m u p tl l i i n a e n s c e with the X EDSO: Pr A e g v a C e i n n as t s i e t n C g 2 h 5 In - il 0 t d e 3 r r e n n et Crimes R.1 B a a i v n e y d b c n v r t l e h d a u a e o n d s r t s i a t n u t a g o g s e r f e a t t r o h t o t g f e e f r a n t o l h d a d u e d t i p e n i 2 t s g m i 0 t o 2 t t e n h e 5 e a e c - t 2 l h i B 0 n t n l r 2 g a a o 6 s c i l , n o k b s i g u H n u i d e g a c g s t h a e c a n t a o n d y s n d e i t f a n h e c r d r e y , e b u t C n h e s e c r e t l r e s l y H , e e c a b c T o u C n ri n r U d t i e f t e t s y e u r h t c e s r o h n e e u n n r c l e o s d d s u l s o t m , a t g o k y m e s t i a t. y El S D h o e r r a iff d 's o O Co ffi u c n e ty 4/3/2025 W d r a i t n h e e t e a t a t t e e h s t h n c o e a a d t n r i B v i e v s n e l e a m g a s r c e t n o k w h v d s i e H e e t p r D a w b e e t e e e r a c f n c d C w o e e o t n i f a h v i n f c r e e e e i C d r a t o e r o l t a n f r n t i a t c o f n h e i e i n t o r n h a e i s g n e n n e m g f c d o t e b r , p r a e w a l T i n a n n i h t e n i d h e n f i t i v H g t o n . a i r B a t g r e h i h o t s o t e - t e o u T h f n u i s e n d d r c C c a e h i e e n n t e l s U c l c t e i h n a t a b i e i n v l t r d e f i l a t u i s e m n h t c u d a u i o r t v s d s e n e e . i o c r s h U u f c t i r l s t r u t a h i t t s m o i e h n s i r a a e r i i n c t d t b e a t g u h t l s l h y l e d . , y e y g T t n e h t c h r o t a e e a . t n i d d s n e r e o i e t n t u e e c g c g c e t p h t i i i v v r t v e o e e t o s p g s r o a c h e s a t a a t e n e v t d e n e a r d b e t t t y x r t e h a p t n h e i r d n e m e i s t n G h s f g o r e e a d r v t n a r b a a d l u u n i n d J e u i i g n n b r e t y g y e t . i s r n O e g s u t r X Becoming a "full member" of the Sacramento regional ICAC task force is a misnomer. Any agency that participates in ICAC cases and has an MOU with the task force is considered an affiliate agency. There is no difference in affiliation between a dedicated person at the task force versus working remotely. In our discussions, we found that we can do a better job reporting our statistics to ICAC, which has a potential for allowing some funding sources from the task force for equipment and training. However, those funds are distributed through Sacramento County (managing agency) and are discretionary based on ICAC performance stats. Currently, we do not see a great value to our agency in dedicating a detective to physically work at the task force. In response to the
• R25-03
  R.2 B t r m a h o y d a e u d t m t g h i c h t e b i a l o s e y n n t r t a ” a c w r o o l t o r f o o e d I r f g C d a t i A h i y o n C s e n a i a p 2 t n e l 0 e o r r 2 w e 5 w r i s d - t e o 2 h e e 0 u r t k 2 h r t o c 6 a e e n b l S s e d u a . v d e c a g r r l a a l e o g m t w e y e e a H n a v t T r a o , C i i r U l d a e e g t b o n i l o e t b i n f g e y a r c a a l o I n n m C t E A e m D C a S o t O a n “f s e u r k y e l l s a f o o n r u d c r e c e El S D h o e r r a iff d 's o O Co ffi u c n e ty 4/3/2025 n C d a s a h e u a r s e e e s r n r d r i w g e s i e f n t o t f o r ' i t r s , n l k e y i o e s x t a h d f p i f l e n i a l a c v n c p s e e a d r s t a o s i t t m n c e h ig d e s e e a s t a u a t s h e r n i l e e d n l i o t n g p i , w n e r o w i s e a o f e . d t r S t h s a i i t t m e g i a o z r l f f e e e a f t i d l e h r n y g . a e g m e W n a i a b n d e g n a e t c t h n c h n o k e e e c u l r y H o c l . . d a g i T H g s h u ( h a e L e s - v o s e T r i w e n e w m m c g i p o h t t a h r h r i U i e o a a n n r p t c i i i n i t t e t n i y g o v i ) s e m p l o o d l l f i e w e e n I a C i p d p n d A e , r s t n C i w h o d a e a e r e r i n h e t u n y d a n t w c v i o g o a t e e n a r s n d k n e a e i e s d v s r d a , c a m . w i u l l A a s f o e l o s b l r a r e e c l e d e d a w n m b s a s o e u i i d u t c s d , d l i d g r t i n h e n e b v m a t g e , e t a a s s i a t n i t r i n a c g d e c f a i t i f n o i c i t r n i a m e a o g t d n e p b l e a s l a a i v . n s c e c T h n k l h h e s u l i o i d i l s o t d g . a f w a i n t s h o n t e u i d t n o l d X R C c w o e o a n v m s c i e r l m u e w d q i e t e u t d e d ir e e b t h d y o a n C t 7 o n / n o 2 t 3 i f n o /2 u ll 5 o it ; y w -up allow investigators to devote more time to the ICAC cases. To work more effectively on lCAC cases, the High-Tech team has proposed that the detectives will bifurcate their daily work. One will focus primarily on ICAC and the other on forensic investigations. This move will allow one investigator to work full time on ICAC cases. The El Dorado County Sheriff's Office is committed to ensuring an appropriately staffed and trained High Tech Crimes Unit. A Unit that meets the needs of our community, aggressively investigates crimes, while also balancing operational feasibility. Thank you for taking the time and showing the interest in improving our High-Tech Crimes Unit. We appreciate the feedback you have given. The recommendation has not yet been implemented but will be implemented in the future. As noted in the response to Finding 1, Department of Transportation staff has been actively researching alternate complaint systems and participating in demonstrations that will result in the implementation of a more reliable, efficient system. Timeframe for implementation is dependent on the system selected, but the Department of Transportation hopes to implement the new software system prior to January 1, 2026 DOT Mainte M n e a C e n a t c s s e e t : h 2 W e 5 h - R 0 e o 4 r a e d the Rubber R.1 A el d e o c p tr t o a n n ic d p d r e o p c l e o s y s a in s g o o ft f w r a o r a e d p w a a c y k c a o g m e t p h l a a t i n w t i s l l b a y s J s a i n s u t s a t r a y f 1 f , i n 2 0 fu 2 l 6 l . y El D S o u B r p o a e a d r r v o d i s C o o o f r u s nty 5/4/2025 F T Ja O h n e L u L D O a e r W p y a 1 -U r 2 t , P m 2 R e 0 E n 2 S 6 t P . o O T f h T N e r S a e E n n R s h p E a C o n E r c t I a V e t d E io D p n l 2 a l / a t 1 f u 2 o / n r 2 m c 6 h : i e s d d t e h s e i g n n e e w d c t o o m st p r l e a a i m nt l a in n e d h s o e w rv r i e c s e- id re e q n u t e re s p t m or a ts n a a r g e e r m ec e e n i t v s e y d s , t d em ist o ri n b uted X x R (s e e s e p r o e n s s p e o n re s c e e c iv o e lu d m 2/ n 1 ) 2/26 to area supervisors, and communicated back to the complainant, resulting in faster and more transparent responses. Residents are able to submit complaints or service requests through two convenient channels: GovAlert Mobile App County Department of Transportation Website The Road Maintenance phone line continues to be staffed and available for those who prefer to call. Residents may still report concerns by calling 530-642-4909. The recommendation has been implemented.
• R25-04
  R.2 A re d s o id p e t n a t f s o ’ r r m eq a u l, e w st r s it f t o en r r p o r a o d c e re d p u a re ir t s o b r y e c Ju e l i y v e 3 , 1 t , r a 20 c 2 k 5 a . nd respond to El D S o u B r p o a e a d r r v o d i s C o o o f r u s nty 5/4/2025 T a h n e d D re e s p p a o rt n m d e t n o t r o es f T id ra en n t s s p ’ o c r o ta m ti p o l n a i u n p ts d . a O te n d c e th a e n w e r w it t c e o n m p p ro la c i e n d t u s r o e f t d w o a c r u e m s e ys n t t e in m g i h s o i w m p to le m m a e n n u te a d ll , y a r e n c e e w iv p e r , o tr c a e c d k u re X for using that system will also be implemented.
• R25-05
  R.2 D In i f r o e r c m t t a h t e io C n A T O e t c o h h n i o r l e o a g y C ( h IT ie ) f b I y n f J o a r n m u a a t r i y o 1 n , O 20 ff 2 ic 6 e . r (CIO) to lead El D S o u B r p o a e a d r r v o d i s C o o o f r u s nty 6/25/2025 T t r b h e h y c e e J e a t r i i v e t n l e c e u o f a o r m r o f y m t m h 1 e , e t h 2 n p 0 e d o 2 a C s 6 t A i . i t o O io n n a h n h a d a s s H n R y o e t t t h y t i o e s t b F b e a e l e d l n ; e h t i e m o r w m p e l i e n v m e e r d e , , n t h b te e a d s g , e o b d a u l o t i n s w t t i h o ll e h b r i e e r e s im e a a p p r l c e e h r m m a e a n n n d te e r d n e t c i n h o e m th a m e d f e o u n f t d u In a re f t o i . o r A m n s s a r t t e h i f o e e n r B e T o n e a c c e r h d d n w a o b l il o o l g v i e e , s X Follow-up 1/1/2026 P B o O s S it io m n e a e p ti p n r g o ; v P e o d s 8 it / i 1 o 2 n / 2 is 5 f i i l n le d The recommendation requires further analysis. As noted in the response to Recommendation #2, the Board
• R25-06
  R.2 of local cities and counties, primarily Folsom, Roseville, and Board of 5/25/2025 Salaries and benefits are subject to collective bargaining, and the County is currently engaged in labor X Placer County, to make an interim adjustment to Central Dispatch Supervisors negotiations with the Trades & Crafts (OE3) union that represents Dispatchers. These topics, as well as others, wages by October 1, 2025. are currently the subject of negotiations. The recommendation will not be implemented because it is not warranted. The Board of Supervisors direct Human Resources to include El Dorado County
• R25-07
  R.2 system, to track and evaluate eligibility specialist staff Board of 5/25/2025 EDCHHSA already began the process of exploring a software system that will provide appropriate data to track X Follow-up is not needed performance and productivity by end of 2025. Supervisors and evaluate eligibility specialist staff performance and productivity and has identified a vendor that will meet this need. It is anticipated this process will be implemented D tra ir c e k c t e H m u p m lo a y n e e R e tu s r o n u o r v c e e r s a t n o d in r v e e a s s t o ig n a s t e fo s r o ftware systems that can El Dorado County The recommendation will not be implemented because it is not warranted.
• R25-09
  R.2 r w i a n e n f i p t o d h o r i m a r n t s a 1 o g t 8 n i e o 0 t n n h d e e i a n r a y D C s ll i y s a o t s l f r if i h o c e o r a t' n w s c i a h n F G f a in is c o c t i v l h i a t e e y l r y n e C e m x a a a p e r m a n e c t p n i l C d t e y , o r C w d e e p h h o a i S c r r h t e g s c e i n p t i ( c o r F o l n u C v d 6 i C d e 6 e ) s 0 d a 1 a c f 3 l r l c ( o t d o h m ) u e , n t EI D D i r B e o c a to r r d s of 6/23/2025 T B an h e d i g s i a n r p n e p i c n r o g o m v w e m i d th e b n t y h d e t a h t 2 e io 0 n B 2 o 4 h a a r r s e d p n o o o f r t t D , y t e i h r t e e c b D e to e i r s n s t r i a i m c t t p it h l s e a m J s u e p n n r e e t e p 2 d a 3 r , b e 2 u d 0 t a 2 w 5 i s l l e m b p e e a e r im a tin te p g le . F m CC en r te e d p o in rt , t h w e h f i u c t h u r w e i . l l be reviewed X I i C t n h w J e u a c n s k e e a d 2 p 0 p 8 2 r / o 5 1 v 3 m e /2 d i 5 n a . u s t e n s o . t ed Follow-up is not needed other water districts herein This recommendation will not be implemented because it is not warranted. Direct staff to create policies by September 30, 2025, that The Board of Directors has displayed consistent engagement and competency while providing financial