Trinity County Grand Jury
• 2009-2010
Trinity County Vehicle Practice and Procedure Investigation
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 7 findings
F1
The committee found the monitoring of fuel and the vehicles in general varied from department to department, with a lack of County administrative guidelines in place.
Related Recommendations (1)
R1
Trinity County should implement a standardized practice for all departments regarding the specific requirements and usage of County vehicles. 2
F2
The fueling report issued to each department is being used as nothing more than a billing tool.
Related Recommendations (1)
R2
A practice similar to the credit card certification signature process should also be developed for the accounting of fueling and the monitoring of the fuel report. This would require that the employee and the department head sign the report on charges each month certifying to the accuracy and validity of the charges.
F3
The fueling report can be used to monitor fuel usage, by individuals, vehicles, or both. This report can also be used to assess the performance of a department’s fleet and the mileage of each unit.
Related Recommendations (1)
R3
Guidelines should be implemented to better aid department heads with proper vehicle uses, improved fuel accountability, and improved vehicle assessment.
F4
There is no set procedure for the issuing of fuel cards, allowing each department to have its own practices.
Related Recommendations (1)
R4
Trinity County should implement a standardized practice for all departments regarding the issuance of fuel cards.
F5
The automated fueling process is currently using a program that has not been fully implemented, allowing for specific data to be omitted from reports. Fueling reports are not being used to audit mileage or fuel consumption, but only act as a billing tool.
Related Recommendations (1)
R5
The County should contact the vendor of the current fueling program to enable the software being used to completely gather the data being requested at the automated pumping station. This data would better aid department administrators in the accounting of fuel consumption, mileage, and the overall assessment of each County vehicle’s usage. These programming features were found to be a simple function that the current 3 facilitator can implement on site with no cost to the County. These changes in policies and procedures could result in significant savings for the County.
F6
No policy exists that specifies when deputies start and stop work when a deputy lives outside of the County.
Related Recommendations (1)
R6
Policy should be generated which specifies that deputies living outside the County start work when they cross the County line.
F7
At this time no policy exists which specifies how far away from the Sheriff’s Department the Sheriff or deputies can live.
Related Recommendations (1)
R7
There are currently no remotely stationed deputies, and current policy allows that work starts from the location of the deputy’s home. When hiring deputies in the future, the County should consider where the prospective deputy lives or would live in order to be effectively responsive to the community.
No Responses Found 3
Government entities assigned to respond to this report. No response documents have been linked in our database.
Trinity County
County
Trinity County Board of Supervisors
Elected County Office
Trinity County Sheriff
Elected County Office