Butte County Grand Jury
• 2008-2009
Butte County Grand Jury Report 2008/2009 Butte County Department of General Services Contract Administration Division
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 6 findings
F1
The Department Director and the Contracts Manager are acutely aware of the overwhelm- ing need to rewrite the outdated Contracts/Purchasing Policy and Procedure Manual, for the purpose of centralizing information, creating easier access, saving time, and most im- portantly, saving revenue for the County.
Related Recommendations (1)
R1
A dedicated clerical position should be tasked with the compilation of the new contracts Manual.
F2
There is a lack of standardization and consistency in the County’s contract language.
Related Recommendations (1)
R2
Develop standardized, write-protected, department-specific templates for use in the major- ity of contractual relationships, eliminating lengthy, individual document review.
F3
There is a lack of electronic transmission, approval, management and tracking of contracts.
Related Recommendations (1)
R3
An electronic processing program specific to expediting the contract process needs to be developed and implemented as soon as possible.
F4
The DGS is not always involved before contracts are issued by individual departments.
Related Recommendations (1)
R4
Each department seeking a contract for goods or services should work collaboratively with DGS, utilizing the aforementioned templates, and implementing a streamlined electronic contract process.
F5
There is an immediate need for the Manual to be completed and approved by the Board of Supervisors.
Related Recommendations (1)
R5
The new Manual should be reviewed and approved with any appropriate modifications by the Board of Supervisors as soon as completed.
F6
There is no timeline for approval at each step in the ratification of a contract. Presently, it takes four to six weeks for contract approval.
Related Recommendations (1)
R6
Procedures should be established to enhance the expediency and efficiency of the contract approval process. 71
No Responses Found 2
Government entities assigned to respond to this report. No response documents have been linked in our database.
Butte County Board of Supervisors
Elected County Office
County of Butte
Agency