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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
Score: +1
(2/6/1)
Yuba County Grand Jury
• 2015-2016
Members of the 2015-2016 Grand Jury
6 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
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Agency Responses 1
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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OFFICE OF THE BOARD OF SUPERVISORS
August 23, 2016
•
15 pages
• 10 responses
•
Score: +1
(+2, 6, -1)
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10 responses to findings and recommendations
F1
The 2015-2016 Yuba County Grand Jury finds that the Yuba County Jail has shown considerable improvement in the mental health care being provided to the inmates. They now have two crisis counselors, one part-time and one full-time; two part-time psychiatrists (one available through Tele-psych); and a full-time forensic mental health therapist. The inmates have approximately 100 hours of non-emergency mental health care available to them per week. A Bureau of Justice 2006 report states that 64% of...
Response: Agree
Score: +1
Agree. The District agrees with the finding that the HVAC system at Lindhurst High School was not properly maintained in the past under the previous department director. The District has not found documentation indicating the existence of a formal preventative maintenance plan for the HVAC system, including chiller water treatment, at Lindhurst High School prior to April of 2015. The District is not aware of any instances of Legionnaire's disease or Pontiac Fever resulting from improper maintenance of the HVAC system at Lindhurst High School. The District agrees that a lack of water treatment ...
R1
The 2015-2016 Yuba County Grand Jury recommends that the Sheriff apply to the Board of Supervisors to provide funding and hiring of a full-time psychiatrist that could allow the Jail to work on a mental health treatment and care plan with a focus on work and/or education. The 2015-2016 Yuba County Grand Jury further recommends that the Board of Supervisors approve funding for a full-time psychiatrist. This should be accomplished by the end of the 2016-2017fiscal year. (F1)
Response: Implemented
Score: 0
Already implemented where applicable. As referenced above, a preventative maintenance plan has been implemented for all HVAC units in the District and records are now being kept and maintained of all maintenance and repairs performed. In addition, the District hired a second HVAC Technician with a certified, journey-level skill set for commercial HVAC units. Replacement of underground water lines for the chillers is not necessary as all new HVAC units in the District will be individual package units that do not incorporate the underground water lines previously used for chillers. Appropriate o...
F2
The 2015-2016 Yuba County Grand Jury finds that the Yuba County Jail has increased the number and quality of its medical personnel by hiring a full-time Family Nurse Practitioner (FNP) who will assist the doctor in the care and treatment of inmates. One of the current LVN’s has passed the RN course, has applied for an interim permit and is expected to receive the permit prior to the release of this Grand Jury Report. This interim RN may receive permanent RN status within a few months. The Sherif...
Response: Agree
Score: +1
Agree. The District has not found documentation indicating the existence of a maintenance log for the HVAC system at Lindhurst High School prior to April of 2015. The District does not believe that a maintenance log was kept prior to that date. Based on the information available, the District believes that the District's HVAC Technician was previously informed that the chillers at Lindhurst High School were on a preventive maintenance plan with an outside vendor, American Chiller. The District is unable to locate documentation of the maintenance work performed by American Chiller or any other ...
R2
The 2015-2016 Yuba County Grand Jury recommends that the Sheriff apply to the Board of Supervisors to provide funding and hiring of a full-time medical doctor that could reduce the pressure on the medical staff and decrease the time it takes to see a doctor or the Family Nurse Practitioner. The 2015-2016 Yuba County Grand Jury further recommends that the Board of Supervisors approve funding for a full-time medical doctor. This should be accomplished by the end of the 2016-2017fiscal year. (F1)
Response: Implemented
Score: 0
Already implemented. A maintenance log has been established as part of the District's preventative maintenance plan. Pursuant to this plan, the District has an electronic filing system for work orders, purchase orders and contracts which are kept within specially tailored software. Any supplemental paper maintenance records will be kept in the preventative maintenance plan log.
Recommendation 3:
The 2015-2016 Grand Jury recommends that MJUSD address work orders immediately, document what actions were taken and maintain all documentation regarding work orders. This is to be implemented immedi...
F3
The 2015-2016 Yuba County Grand Jury finds a number of studies have shown the benefit of providing inmates with an opportunity to earn their GED diploma, which makes this a vital issue to be considered by local, state and national legislators. An article by Matthew Clark in 2014 stated that a 2013 RAND report integrated more than 30 years of previous research on education and recidivism rates. The report states that “inmates who participated in correctional education programs had 43% lower odds ...
Response: Disagree Partially
Score: 0
Agree in part, disagree in part. The District agrees with the finding that it failed to act on a work order indicating a problem with the HVAC system at Lindhurst High School under the previous department's director. According to Maintenance Department staff, the Maintenance Department previously received a work order reflecting problems with the HVAC system at Lindhurst High School. The District has not been able to locate a physical copy of this work order as records prior to April of 2015 cannot be located. For reasons only known to past department leadership, this work order was not acted ...
R3
The 2015-2016 Yuba County Grand Jury recommends that the Sheriff continue to focus on setting up an in-house GED testing program with the goal of implementing such a program within the 2017-2018 fiscal year. (F3)
Response: Implemented
Score: 0
Already implemented. An electronic work order system was implemented in the fall of 2015 to expedite and make the work order process more effective. Since that time, the District has been addressing work orders promptly.
Recommendation 4:
The 2015-2016 Grand Jury recommends that MJUSD ensure proper training is provided for the technicians responsible for the HVAC system. This is to be implemented immediately.
F4
The 2015-2016 Grand Jury finds that the personnel in MJUSD Facilities and Energy Management Department do not have enough knowledge and experience in handing the HVAC systems. The Grand Jury was advised, during interviews, that the technician currently assigned to maintain the HVAC system is unfamiliar with the system.
Response: Disagree
Score: -1
Disagree. Maintenance Department staff has the tools, knowledge and expertise to work on HVAC systems in large part, and hired an additional HVAC technician in September of 2015. However, they do not have the tools, knowledge or expertise to diagnose and work on chillers specifically. In the past, Maintenance Department staff notified the Maintenance Department management that the operation of a chiller system is a specialized process requiring a specialist in that field. To fill this need, the Maintenance Department contracted with American Chiller to make repairs, diagnose problems, and cond...
R4
The 2015-2016 Grand Jury recommends that MJUSD ensure proper training is provided for the technicians responsible for the HVAC system. This is to be implemented immediately. (F4)
Response: Implemented
Score: 0
Already implemented. The District's Maintenance Department has provided training for our HVAC Technicians and will continue to ensure they are up to date with all current methods and practices for commercial HVAC systems. To address the District's HVAC needs, the District hired an additional HVAC technician in September of 2015. Both of the District's HVAC Technicians have an extensive background in their field with certifications and a minimum of four (4) years of experience in the HVAC trade. Regarding the chillers in the District, they are inspected each year and necessary repairs are made....
F5
The 2015-2016 Grand Jury finds that MJUSD is currently addressing the HVAC problem with an emergency HVAC replacement project (Barron, 2016). Per K. Barron and a 2015 newsletter from MJUSD (2016); this is a multi-stage project with the first stage addressing Lindhurst High School’s C and F buildings. Building C should have a new system in late March to early April 2016, Building F in late April 2016. Work on a new HVAC system for the gym, locker room and classrooms in Building E is expected to s...
Response: Unknown
Score: 0
The District notes that the Grand Jury Report does not require a Response from the District to Finding Number 5. However, in an effort to provide a comprehensive response, the District provides the following response: The Maintenance Department, under the direction of the current Executive Director of the Maintenance, Operations, and Transportation Department, made efforts to provide the C and F buildings at Lindhurst High School with sufficient and constant cool air flow. To do so, portable cooling units were brought in along with exhaust fans being installed over each building exit way. The ...
R5
The 2015-2016 Grand Jury recommends that MJUSD ensures that the projects of replacing the HVAC system for Lindhurst High School is completed. The gym, locker room and classrooms in Building E to be started by September 1, 2016 and completed by March, 2017. (F5)
Response: Implemented
Score: 0
Already Implemented. At this juncture the Grand Jury's recommendation is the best estimate of the timeline for completion of Increment 2, which should be completed in April of 2017. Please note that Buildings A, E, and G will only have commissioning completed and will not be taken off chiller #2 until Increment 3 has been completed, thus Building E will not be completed until the end of Increment 3. Increment 3 will include: disconnection of Buildings A, E, and G from the central plant/chillers; installation of ground mounted individual HVAC units for Buildings A, E, and G; removal of chiller ...