Submittal to the Board of Supervisors County of Riverside, State of California Submittal Date:*

R12

operations of the Facilities Management Department. (e.) Facilities Management is not aware of intimidating remarks and facial expressions from upper management and does not condone such behavior in the workplace. Facilities Management is committed to a work environment based on professionalism, courtesy, and mutual respect. Rude, discourteous, or intimidating behavior is not tolerated. Number 7: Employees who verbally reported harassment complaints to the Human Resources Department and to an Assistant County Executive Officer in the Riverside County Executive Office were not contacted by an Employee Relations Division Investigator for follow-up investigation as required by Board Policy C-25 (Attachment B), Harassment Policy and Complaint Procedures and Riverside County Human Resources. Department New Employee Handbook, Complaint Procedure. Subsequently, these employees strongly expressed concern to the Grand Jury that their employment may be in jeopardy due to the lack of remedial action from the Human Resources Department to protect them from possible reprisal. Board Policy C-25 specifically states, "Any retaliation against a person for filing a harassment charge or making a harassment complaint is prohibited..." Response: Respondent partially disagrees with the finding. Pursuant to Board Policy, C-25, Harassment Policy and Complaint Procedure, the Human Resources Department Employee Relations Division is responsible for investigating allegations of harassment brought forth by any employee of Riverside County. If unlawful harassment is substantiated, the Human Resources Department takes immediate action to remedy the situation and eliminate any illegal practices. An employee did meet with the Human Resources (HR) Director and an Assistant County Executive Officer (CEO), but at no time did any employee verbally report unlawful harassment or discrimination to the HR Director or Assistant CEO. The Human Resources Department is not aware of any retaliation upon any employee, nor was there a complaint of retaliation brought to the attention of Human Resources by any employee. While no complaint has been filed pursuant to Board Policy C-25, a complaint was filed with the Department of Fair Employment and Housing and the County has responded accordingly. The Human Resources Department maintains a strong commitment to prohibiting any type of retaliation against an employee who has filed a complaint. RECOMMENDATIONS: Number 1: Facilities Management Division strictly adhere to Board of Supervisors Policy B-4 requiring review by the Auditor-Controller of all new and charged fees. Response: The recommendation has not yet been fully implemented but will be in the future. Facilities Management is currently reviewing all fee structures and will go to the Auditor-Controller's office and then to the Board with recommendations ...during the next budget cycle. Number 2: Facilities Management Division review County policy regarding fundraisers to comply with the Riverside County Human Resources Department New Employee Handbook, Personal Profit and Conflicts of Interest. Response: The recommendation has been implemented. The 50/05 fundraiser has been discontinued. The fundraising activities are being reviewed and the ERC has been directed to limit all activities to break and lunch periods. Number 3: Facilities Management Division install an electronic or mechanical time clock to curb the abuse of inaccurate recording of hours worked. The recommendation will not be implemented because it is not warranted. Facilities Management has no knowledge of employees arriving to work late or leaving work early without prior approval or properly documenting such hours on their time sheets. Facilities Management staff are held accountable for their time. Facilities Management has a system in place to accurately record hours worked. Number 4: Facilities Management Division comply with Riverside County Human Resources Department established recruitment process to ensure a fair and equitable method of advancement. Response: The recommendation has been implemented. All recruitments are conducted in accordance with the hiring guidelines of the County Human Resources Department and in compliance with Board Policy. Particularly, pursuant to Ordinance 440 and the New Employee Handbook, "The County operates on a merit system of employment, meaning that hiring and promotions for permanent positions are competitive, with equal opportunity, and are based on a person's qualifications for the position." ed 4 B Number 5: #The Facilities Management Division and the Human Resources Department enforce strict compliance to Riverside County Board of Supervisors Policy C-25 Harassment Policy and Complaint Procedure and Riverside County Human Resources: Department New Employee Handbook, Personnel Policies and Practices Grievances, as referenced in Findings 5, 6 and 7. Response: The recommendation has been implemented. Facilities Management maintains a strong commitment to prohibiting and preventing any form of harassment in the workplace. Facilities Management is not aware of any instances of harassment toward employees who came in contact with the Grand Jury. Pursuant to Board Policy, C-25, any employee who believes he or she has been harassed has a responsibility to immediately make a complaint either orally or in writing to a supervisor, member of management, department head, or Human Resources Director so that an investigation can be conducted to determine whether the alleged conduct constitutes harassment and prompt and remedial action be taken if determined through investigation While no complaint has been filed that harassment has occurred. pursuant to Board Policy C-25, a complaint was filed with the Department of Fair Employment and Housing and the County has responded accordingly. H: OGRANTIGJUR Y 100d av FMCS. dox MINUTES OF THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE, STATE OF CALIFORNIA 3.7 On motion of Supervisor Wilson, seconded by Supervisor Stone and duly carried, IT WAS ORDERED that the Response to the Grand Jury Report - Riverside County Facilities Management Division is continue to Tuesday, August 23, 2005 with direction to the Executive Office to do some spot investigation independently from the department. Roll Call: Tavaglione, Stone and Wislon Ayes: Nays: None Absent: Buster and Ashley ••• 11 I hereby certify that the foregoing is a full true, and correct copy of an order made and entered on August 9, 2005 of Supervisors Minutes. WITNESS my hand and the seal of the Board of Supervisors August 9, 2005 Dated: Nancy Romero, Clerk of the Board of Supervisors, in and for the County of Riverside, State of California. (seal) Deputy B۷ AGENDA NO. 3.7 xc: E.O., Facil Mgmt., COB