El Dorado County Grand Jury
• 2002-2003
Public Buildings and Property Committee Update of Pat Riley Family Court (Building 180) Formerly the Logan Building
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 13 findings
F1
The Building is not conveniently located to the County Government Center.
F2
The Building needs major renovations to be usable for County purposes.
F3
Seventy-five percent of The Building has not been used since the purchase in May 2000.
F4
In November 2001 the Board of Supervisors approved use of The Building for Superior Court Family Law; however, no actual plans have been implemented. 137
F5
Fleet maintenance staff did not meet with the tanker truck driver to verify fuel meter.
F6
The fuel dispensers have not been calibrated; therefore the readings are not accurate which makes cross-checking the usage and purchase of fuel impossible.
F7
Billing for fuel usage by fleet management depends on entries made on the clipboard sheets kept at each fuel dispenser and best guesses by office employees. County departments are charges for fuel they did not use because of inaccurate accountability. 119
F8
Not all County vehicles are marked making it difficult to differentiate between County and private vehicles at the pumps.
F9
The gate nearest the fuel dispensers is not locked until midnight when DOT swing shift leaves at which time a combination lock is used. The combination is known by the Sheriff Deputies past and present.
F10
An electric gate located in the rear of the yard is used after midnight and on weekends by the Sheriff Deputies. Their vehicles have remote gate openers which are permanently affixed to the visor of the patrol cars. However, to close the gate the drivers must get out of the car and use their key. This gate is frequently left open, including on weekends, exposing all DOT equipment to potential vandalism and theft.
F11
Fleet maintenance of County vehicles is performed in a two-bay garage, one bay of which is a hydraulic lift that cannot be used for many of the county vehicles, limiting the amount of repair work capable of being performed.
F12
Repair orders for County vehicle maintenance are manually written making it time- consuming to maintain a comprehensive maintenance record for all 600 plus County maintained vehicles.
F13
Management of the facility does not always conduct annual performance evaluations of all personnel.
Recommendations 7
-
R1In light of the countywide office space need, the Board of Supervisors should reconsider their options and move forward expeditiously. Responses required for Findings
-
R2The facility should be secure at all times. Place a video camera in the yard to video-tape the area day and night.
-
R3Replace fuel dispensers and Gas Boy so the monitoring of fuel is computer maintained and can be audited.
-
R4Replace software for Gas Boy and repair order maintenance records with updated computer programs.
-
R5Monitor the amount of fuel placed in the storage tanks during delivery.
-
R6The repair order process should be computerized
-
R7All County vehicles should be marked with clearly visible I.D. numbers, except for those used in undercover law enforcement.
No Responses Found 2
Government entities assigned to respond to this report. No response documents have been linked in our database.
El Dorado County Board of Supervisors
Elected County Office