11 responses to findings and recommendations
F1
In response to previous Grand Jury reports concerning annual employee evaluations, the Board of Supervisors and the County Administrator have stated that "departments are required to conduct annual performance reviews on all employees."
Response: Agree
Score: +1
The respondent agrees with the finding. Although the September 11, 2007 response to Grand Jury Report No. 0709 included agreement to the recommendation that "departments are required to conduct annual performance reviews on all employees" a clear policy was not developed.
R1
as agreed to in past Grand Jury reports.
Response: Will Implement
Scheduled: Ongoing analysis necessary as departments implement standardized processes.
Score: +1
The recommendation has been partially implemented, and requires further analysis. The Board of Supervisors and the County Administrator remain committed to providing annual evaluations for all County employees.
F2
Approximately half the employees (over 4,000 employees) in the County do not receive annual evaluations.
Response: Disagree Partially
Score: 0
The respondent partially disagrees with the finding. Data collected during October of 2013 for evaluation completions during FY 2012-2013, may not appropriately capture the previous year's annual evaluation completions.
R2
Departments with less than 100% annual performance evaluation completion rates should consider implementing policies and plans with timelines to develop and conduct annual evaluations, and identifying funds to do so.
Response: Will Not Implement
Score: -1
The recommendation will not be implemented because 100% annual evaluation completion rates are unreasonable.
F3
The two largest departments, Health Services and Employment and Human Services accounted for over 3,000 incomplete evaluations last year (FY 2012-2013).
Response: Agree
Score: +1
The respondent agrees with the finding. Based on the information reported by both departments in October of 2013, they accounted for over 3,000 incomplete evaluations during the FY 2012-2013.
R3
The Board of Supervisors should consider requiring the County Administrator to report yearly on annual employee evaluation completion rates by department.
Response: Requires Analysis
Scheduled: Pending development of the final system.
Score: 0
The recommendation requires further analysis. Reporting to either the Board of Supervisors (or the Internal Operations Committee of the Board of Supervisors) should be part of a countywide policy regarding performance evaluations.
F5
While most departments have an internal function to track employee evaluations, many of these departments track only probationary and merit/step increases as required by the County for pay increases. Contra Costa County 2013-2014 Grand Jury Report 1406
Response: Agree
Score: +1
The respondent agrees with the finding.
F6
Merit/step increases can term out as quickly (typically 5 years for most job classifications) resulting in long-term employees not receiving performance evaluations for years or even decades.
Response: Agree
Score: +1
The respondent agrees with this finding. Departments that do not have internal practices of completing annual evaluations after an employee has reached their final salary step may result in long-term employees not receiving performance evaluations.
F7
There is no formal written county-wide policy on completing annual evaluations for all employees except for the response to past Grand Jury reports by the Board of Supervisors.
Response: Agree
Score: +1
The respondent agrees with this finding.
F8
Only half of the departments in the County have a written policy concerning conducting annual employee evaluations.
Response: Agree
Score: +1
The respondent agrees with this finding.
F9
Departments are not reporting annual evaluation completion rates to the County Administrator or the Board of Supervisors.
Response: Agree
Score: +1
The respondent agrees with the finding.
