Santa Clara County Grand Jury
• 2019-2020
West Valley-mission Community Coll Ege District Police Department:
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
Because police reports are not being completed, submitted, and reviewed by management in a timely manner, the District Police Department has a large backlog of incomplete reports. This backlog undermines confidence in the District Police Department.
Related Recommendations (1)
R1
The District Police Department should prioritize police report completion and supervisory review. The District Police Department should assign specific staff to manage the reporting process on an ongoing basis. This recommendation should be implemented by May 2021.
F2
Police officers rely on ARMS software to perform vital recordkeeping of police reports. The CGJ found that ARMS software is not regularly evaluated for effectiveness. Additionally, training is insufficient for new and existing police officers.
Related Recommendations (1)
R2
All staff should be trained or retrained on all aspects of ARMS or ARMS Mobile in use, including any software upgrades, as the upgrades are installed and implemented. Management should ensure that ARMS software is meeting the department’s needs and that substantive training takes place. Training sessions should be an ongoing activity that should be implemented by May 2021.
F3
The CGJ found that the District Police Department procedures manual related to incident reporting is outdated and does not sufficiently support department personnel in executing their incident reporting and supervisory review duties.
Related Recommendations (1)
R3
10 REQUIRED RESPONSES ......................................................................................................... GLOSSARY AND ABBREVIATIONS ARMS Automated Report Management System – software program used by WVMCCDPD to manage police reports CLEARED ARMS report for which an arrest has been made. Cleared reports may REPORT or may not require additional work CLERY REPORT The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, signed in 1990, is a federal statute that requires an annual report of campus crimes to be prepared by every college and university in the United States receiving federal funding CLOSED ARMS report where no arrest has been made and all work is complete REPORT INACTIVE ARMS report for which all investigative options have been completed, REPORT but the WVMCCDPD is not ready to close MOU Memoranda of Understanding between the West Valley-Mission College Community District and both the County of Santa Clara Sheriff’s Office for the West Valley campus, and the City of Santa Clara Police Department for the Mission College campus, for joint policing OPEN REPORT ARMS report where no arrest has been made and more work needs to be performed on the case SWORN A patrol officer who has completed Peace Officer Standards and Training OFFICER (POST) in an accredited Police Academy TRANSFERRED ARMS report that has been transferred to another police agency or REPORT the County of Santa Clara District Attorney’s Office WVMCCDPD West Valley-Mission Community College District Police Department