Case #0601 San Joaquin County Office of Substance Abuse Reason for Investigation:

The County Office of Substance Abuse develop a plan for record storage to be in a single secured location.

The County Office of Substance Abuse install storage racks for the file boxes to make location and identification of the contents less onerous, and to provide a safer environment for staff members.

The County Office of Substance Abuse develop and implement a written policy for record retention that includes a procedure to inventory the records.

The County Office of Substance Abuse develop and implement a policy assigning authorized staff members the responsibility of maintaining the storage facility and insuring the proper destruction of confidential records. RESPONSE REQUIRED: Pursuant to Section 933.05 of the Penal Code: The Office of Substance Abuse and Health Care Services shall report to the Presiding Judge of the San Joaquin Superior Court, in writing and within ninety (90) days of publication of this report, the response shall indicate the following: As to each finding in the report a response indicating one of the following: a. The respondent agrees with the finding. b. The respondent disagrees with the finding, with an explanation of the reasons therefore. As to each recommendation, a response indicating one of the following: a. The recommendation has been implemented, with a summary of the action taken. b. The recommendation has not yet been implemented, but will be with a time frame for implementation. c. The recommendation requires further analysis, with an explanation of the scope of the analysis and a time frame not to exceed 6 months. d. The recommendation will not be implemented, with an explanationth erefore.