Responses to the

"The Alta Fire Protection District has not been in compliance with Items 1 and 2 of the Independent Auditor's Report since June 30, 1995." Response to Finding 1: We agree with this finding.

PCOE Response to Findings and Recommendations in Follow-up Report, Pages 19 -20 The Newcastle School District agrees with this recommendation and will modify our emergency response plan regarding handling of suspicious objects. Sincerely, RECEIVED Placer County Superior Court -1 0 2003 SUPERINTENDENT/PRINCIPAL Criminal Division WORKING TOGETHER 17 OPHIR ELEMENTARY SCHOOL (530)885-3495 NEWCASTLE, CA 95658 1373 LOZANOS ROAD FOUNDED 1856 FILED PLACER COUNTY SUPERIOR COURT OF CALIFORNIA 2003 November 4, 2003 EXECUTIVE OFFICER & CLERK Вν Deputy The Honorable Presiding Judge of the Superior Court 11546 B Avenue Auburn, CA 95603 2002-2003 Grand Jury Report SUBJECT: Handling of Potentially Explosive Devices on School Grounds Within Placer County Dear Honorable Presiding Judge of the Superior Court: I have reviewed the 2002-2003 Grand Jury report and are in agreement to include in our Emergency Response Plan a clear direction to "not to disturb a suspicious object". All students and staff will be notified of this amendment as soon as possible. Sincerely, Robert Reynolds Superintendent/Principal RECEIVED RECEIVED NON 0 1 5003 Placer County Superior Court PLACER COUNTYSUFFRIOR COURT NOV 1 0 2003 Criminal Division . Placer Hills Union School District P.O. Box 68 David J. Dominguez FILED Meadow Vista, CA 95722 Superintendent SUPERIOR COURT OF CALIFORNIA (530) 878-2606 FAX (530) 878-2663 NOV 1 7/2003 JOHN MENDESEXECUTIVE OFFICER & CLERK RECEIVED Placer County Superior Court Βy Deputy November 5, 2003 NOV 0 7 2003 Criminal Division The Honorable Presiding Judge of the Superior Court 11546 B Avenue Auburn, CA 95603 Re: 2002-2003 Grand Jury Final Report- Pages 17-21

"The 2002-2003 Grand Jury does not agree with Item 3 by the independent auditor and finds that the District submits both bills and money receipts on a monthly basis. These are applied to the proper cost accounts." Response to Finding 2: We disagree with this finding. Monthly reconciliation of detailed ledgers to control ledgers is a key component of an effective internal control structure.

"The Alta Fire Protection District was unresponsive to the County Auditor-Controller and to this Grand Jury." Response to Finding 3: We partially disagree with this finding. In response to our letter of July 2, 2002 requesting a corrective action plan, a representative of the District met with the Auditor-Controller on July 26, 2002. The District sought clarification of the findings and actions needed to remedy the deficiencies. On August 5, 2002 the Auditor-Controller received a letter from the District detailing a corrective action plan for Finding #2 related to the hall rental policies and procedures. The District's audit for fiscal year 2002 indicates that all three of the findings have been corrected.

The current Memorandum of Understanding (MOU) between Placer County and Placer Public Employee's Organization has been extended from September 1, 2003 to June 30, 2006. This MOU provides for annual cost of living increases. In addition, this MOU provides for a salary study that was to begin not later than January 1, 2003, for librarians and library assistants, among others. The MOU states that upon completion of the study the County will "meet and confer regarding prospective implementation of salary adjustments." The Board of Supervisors agrees with the Finding. Commendation The 2002-2003 Grand Jury wishes to commend the Friends of the Library for its extraordinary work on behalf of the libraries in Placer County. This is a very active and effective association of volunteers. There are active organizations in virtually every library in the county. These organizations provide volunteers to augment the paid staff, hold monthly used book sales which are superbly organized and managed, and other fund-raising events. Friends of the Library provide additional services to expand the effectiveness of the libraries. 2002 - 2003 Response to the Placer County Grand Jury Final Report Respondents Placer County Risk Management and Training Placer County Information Technology Placer County Board of Supervisors Placer County Director of Library Services RESPONSE REQUIRED WITHIN 90 DAYS TO: The Honorable Presiding Judge of the Superior Court 11546 B Ave. Auburn, California 95603 . . . . . . 2002 - 2003 Response to the Placer County Grand Jury Final Report ATTACHMENT 3 PLACER COUNTY ADMINISTRATIVE SERVICES DEPARTMENT RECEIVED MEMORANDUM JUL 17 2003 COUNTY EXECUTIVE OFFICE The Honorable Alan V. Pineschi TO: Presiding Judge of the Superior Court Rich Colwell, Deputy CEO/Director of Administrative Services FROM: July 15, 2003 DATE: Response to Related to the SUBJECT: Placer County Library System Administrative Services management reviewed the Grand Jury 2002-2003 Finding #1 related to the Placer County Library System. Listed below is the response to this finding. Administrative Services - Information Technology agrees with Finding #1 as it pertains • to the Panic Buttons not yet being installed. The Recommendation has not yet been implemented, but will be implemented within the next 60 days. A project needs assessment has been conducted and the bid specifications are being prepared for submission to County Procurement. Procurement will then solicit bids from the appropriate security vendors. Upon bid award, the vendor will implement Panic Alarms that will be connected to the appropriate law enforcement agency for the following Library locations: Applegate, Colfax, Foresthill, Kings Beach, Loomis, Meadow Vista, Penryn, and Tahoe City. A Video Monitoring Camera will also be installed at the Tahoe City location. Please contact me if you would like to schedule a meeting to review and discuss our response. Placer County Board of Supervisors Cc: Michael Paddock, Senior Management Analyst ATTACHMENT 4 PLACER COUNTY LIBRARY RECEIVED MEMORANDUM AUG 18 2003 COUNTY EXECUTIVE OFFICE DATE: August 15, 2003 TO: The Honorable Alan V. Pineschi, Presiding Judge of the Superior Court FROM: Elaine Reed, Director of Library Service Theed SUBJECT: Response to 2002-2003 Placer County Grand Jury Final Report

We partially agree that the student ID card is not clearly explained in the summer and fall Schedule. While the ID card is clearly listed under the optional fees section of the fees page ( ), wording under the admissions section ( ) implies that the card is required to check out materials from the Library. (Continued on next page...) The Honorable Alan V. Pineschi July 23, 2003 Presiding Judge of the Superior Court RE: 2002-2003 Placer County Grand Jury Final Report.

The current Auburn animal shelter has been vastly improved as the result of the $300,000 renovation project. The Board of Supervisors agrees with the Finding. Commendation The 2002-2003 Grand Jury commends the Animal Control Services Program Manager, the Capital Improvements Manager, and the County Executive Officer for the value they have gained from the $300,000 investment. Finding 2 The Request for Proposal for the new animal shelter to replace the Auburn facility, due in the fall of 2002, has not yet been issued, putting the entire schedule in jeopardy. The Board of Supervisors partially disagrees with the Finding. Planning efforts to design, construct, and operate a new animal shelter to replace the existing shelter in Auburn are not subject to a formal time schedule due to the nature and conditions under which this project is funded. The County is committed to the construction of a new shelter; however, the timing of the project is also depended upon the partnership- funding plan that requires community based funding of 50% of the project costs, or about $3.0 million dollars. Recommendation The Board of Supervisors and the County Executive Office should resolve the outstanding issues regarding the new facility so the schedule can get back on track. The recommendation has not yet been implemented but it will be implemented in the future, although it is not possible to declare a precise date. As indicated in the response of the County Executive Officer, staff is in the process of preparing a Request for Proposal for the design and engineering of a replacement shelter; however, further progress on the Proposal is dependent upon selection of a suitable building site and adequate funding. Respondents Placer County Board of Supervisors Placer County Executive Office RESPONSES REQUIRED WITHIN 90 DAYS TO: The Honorable Presiding Judge of the Superior Court 11546 B Ave. Auburn, California 95603 2002 – 2003 Response to the Placer County Grand Jury Final Report PLACER COUNTY JUVENILE DETENTION CENTER Background/Summary California Penal Code Section 919 charges each Grand Jury to inquire into the condition and management of the public prisons within the County. Section 925 further authorizes investigation and reports into the operations, departments, or functions of the county. The Placer County 2001-2002 Grand Jury visited the Placer County Juvenile Detention Center in February and March of 2002 and noted four findings and recommendations in their final report. Discussion In September the 2002-2003 Grand Jury visited the Juvenile Detention Center in Auburn to fulfill its annual charge and follow up on the findings made by the prior Grand Jury. The staff arranged the visit and provided a comprehensive tour with a question and answer session following. The newly appointed Chief Probation Officer (CPO) was introduced. Findings The 2002-2003 Grand Jury found the Placer County Juvenile Detention Center to be a clean, modern facility run by a competent, professional staff of male and female officers. The following are concerns from the 2001-2002 Grand Jury and the findings of the current Grand Jury: Recommendation 1. "The County should fill this vacancy as quickly as possible." (Referring to CPO position) Although a CPO was hired in September of 2002, he resigned "for personal reasons" in December. In January 2003, the Board of Supervisors then filled the position with a representative from the California Board of Corrections, on an interim basis, for an approximate six-month period. Recommendation 2. "Staffing levels should be re-evaluated for compliance with Title 15." Two positions have been recently filled. Four openings remain. Both Grand Juries noted that salary ranges for an entry level Probation Officer are low compared to competitive employment opportunities; thus turnover is high. Recommendation 3. "Complete pepper spray training for staff as soon as possible." All officers carry and have received training for pepper spray. Recommendation 4. "Conduct workshops on a regular basis to ensure staff becomes familiar with policies to be followed." All staff are issued a copy of the policy manual and its content is reviewed at staff meetings and on an ongoing basis. 2002 – 2003 Response to the Placer County Grand Jury Final Report Recommendation 1 The Placer County Board of Supervisors should initiate an evaluation of salary ranges for the entry level Probation Officer. The recommendation has not yet been implemented but it will be implemented in the future. Collective bargaining negotiations are currently underway with the Deputy Sheriff's Association, DSA, on behalf of public safety officers including probation officers. The goal of the negotiations is to reach a new labor agreement that also addresses salary issues. In addition, the County Executive Officer has agreed to review the organizational structure of the Probation Department and conduct a position classification study. The study should be completed within twelve months and may result in recommended salary adjustments in the Probation Officer classification series. It should also be noted that any adjustment in salary resulting from a classification study is subject to negotiations between the County and the Deputy Sheriff's Association. Respondents Placer County Board of Supervisors. Response Required within 90 Days to: The Honorable Presiding Judge Superior Court 11546 B Avenue Auburn, CA 95603 2002 - 2003 Response to the Placer County Grand Jury Final Report PLACER COUNTY LIBRARY SYSTEM Background As a follow-up to the 2001-2002 Placer County Grand Jury Final Report, members of the 2002-2003 Placer County Grand Jury visited many of the 13 libraries within Placer County and met with the Director of Library Services. Discussion Based on their findings, the 2001-2002 Grand Jury made three recommendations. The Director of Library Services responded in writing. The following are those recommendations and responses: Recommendation 1. "The library staff should provide a more institutionalized method for a security system." Response: "To further enhance their security, staff will be provided with pepper spray within 30 days. Panic buttons connected to the Sheriff's station will be installed in the smaller libraries within 90 days." Recommendation 2. "A more positive, pro-active system for the monitoring of minor's use of computers with Internet access should be implemented. Automated systems of monitoring computer time use are feasible to free the staff from these duties. Whenever possible adult computer use should be separate from the areas used by minors." Response: "In very large libraries, new positions have been created whose sole function is to supervise computer use. However, in smaller libraries, such as the Auburn-Placer County Library, these tasks have unavoidably become part of the staff's job duties. Blocking software designed to block inappropriate sites doesn't block all the inappropriate sites and does block some legitimate sites. In small libraries such as the Auburn-Placer County Library, monitoring patron use of the computers takes minimal time and provides the most effective method to deter inappropriate use. To give parents control of their children's library Internet use, parents have the option of restricting their library card. New automated equipment is being developed for some functions ... However, it has not been perfected and it is very expensive. The benefit does not justify the cost for small libraries at the present time. The Library's technology analyst will continue to watch the technology's development and cost. When it becomes cost effective, it will be purchased for the system. The libraries in Auburn, Rocklin, Granite Bay and Tahoe City are large enough to accommodate separate computer locations for adult and children's use. The remaining seven libraries are so small that all the computers are grouped together. They are located near the service desk so that staff can provide assistance and monitor their use." Recommendation 3. "Placer County should look at the current pay scale of its library personnel to bring the employees in conformance with other professional classifications." Response: "Implementation of this recommendation is dependent on the County Board of Supervisors. County salaries are established by the Board of Supervisors based an recommendations of the County Executive Office and Personnel Department. The matter is under review at this time." Finding 1 Pepper spray has not yet been provided; issues are still being worked out with Risk Management and Training and should be resolved within 30 days. Panic buttons have not yet been installed; issues are still being worked out with Information Technology and should be resolved within 30 days. The Board of Supervisors agrees with the finding, however, the use of pepper spray is not endorsed by the Board based on the recommendation of the County Executive Officer and the Deputy County Executive Officer for Risk Management. As indicated in the response of the County Executive Officer, the use of pepper spray creates potential risk that does not support its use for personal security in the Library environment. As an alternative, it is recommended that the County Librarian schedule safety-training classes for her staff. These classes were conducted by the Sheriff's Department in August 2003. The Board of Supervisors agrees that panic alarm buttons should be installed within the various county library locations as an additional measure of security for staff and the public using these facilities. Recommendation 1 Issues with Risk Management and Training and Information Technology should be resolved and the recommendation of the 2001-2002 Grand Jury should be implemented with all due speed. They are nearly a year overdue. The recommendation has not yet been implemented but it will be implemented in the future. As indicated in the response to Finding 1, above, safety-training classes were conducted by the Sheriff's Department in August 2003. In addition, panic alarm buttons for library staff will be installed within sixty days. As indicated in the response from the Director of Administrative Services, the Procurement Division is in the process of calling for bids to purchase and install the panic alarm buttons. When the installation is completed the various branch offices of the library system will be connected to local law enforcement agencies for response. A video camera to monitor activity will also be installed at the Tahoe City branch library location as an additional level of security. Finding 2 The position of Assistant Director of Library Services has been vacant since December, 2001. The Board of Supervisors agrees with the Finding. Recommendation 2 Placer County should make the appropriate adjustments in order to fill this position as soon as possible. The recommendation requires further analysis the results of which should be completed by September 2003. Please note the following information regarding the Assistant Director of Library Services recruitment as provided by the County Executive Officer and the Personnel Director: The first recruitment, in April, 2002, yielded 18 applicants and included the Master • of Library Science (MLS) as a minimum qualification. Since this is a position in 2002 - 2003 Response to the Placer County Grand Jury Final Report the unclassified service, the Library Director received all the applications and performed the screening for the minimum qualifications. The second recruitment, in October, 2002, attempted to broaden the applicant labor pool by considering an MPA or MBA degree in lieu of the educational requirement. This recruitment yielded eighteen applicants, seven of which had the MLS degree and five had the MPA or MBA degree. Of the MLS applicants. three had the minimum six years of required experience. The third recruitment, in April, 2003, went back to the MLS degree requirement only. Five qualified applicants were referred to the Library Director. All had MLS degrees and one applicant possessed an MBA as well. While the increment between the Assistant Director and the Librarian series is appropriate for internal equity purposes, the initial analysis of the external labor market indicates that the Assistant Director salary range is not in line with survey counties. In summary, the County Executive Office and County Personnel Department will work with the Library Director to determine how many applicants from these three recruitments met the advertised minimum qualifications and why they were not successful candidates. It is anticipated that this analysis will be completed by the end of September, 2003. The outcome will determine the County's subsequent efforts to fill this position. Finding 3 The 2002-2003 Grand Jury finds the placement of computers and monitoring of their use to be both adequate and reasonable. The Board of Supervisors agrees with the Finding. Finding 4 The current Memorandum of Understanding (MOU) between Placer County and Placer Public Employee's Organization has been extended from September 1, 2003 to June 30, 2006. This MOU provides for annual cost of living increases. In addition, this MOU provides for a salary study that was to begin not later than January 1, 2003, for librarians and library assistants, among others. The MOU states that upon completion of the study the County will "meet and confer regarding prospective implementation of salary adjustments." The Board of Supervisors agrees with the Finding. Commendation The 2002-2003 Grand Jury wishes to commend the Friends of the Library for its extraordinary work on behalf of the libraries in Placer County. This is a very active and effective association of volunteers. There are active organizations in virtually every library in the county. These organizations provide volunteers to augment the paid staff, hold monthly used book sales which are superbly organized and managed, and other fund-raising events. Friends of the Library provide additional services to expand the effectiveness of the libraries. 2002 - 2003 Response to the Placer County Grand Jury Final Report Respondents Placer County Risk Management and Training Placer County Information Technology Placer County Board of Supervisors Placer County Director of Library Services RESPONSE REQUIRED WITHIN 90 DAYS TO: The Honorable Presiding Judge of the Superior Court 11546 B Ave. Auburn, California 95603 . . . . . . 2002 - 2003 Response to the Placer County Grand Jury Final Report ATTACHMENT 3 PLACER COUNTY ADMINISTRATIVE SERVICES DEPARTMENT RECEIVED MEMORANDUM JUL 17 2003 COUNTY EXECUTIVE OFFICE The Honorable Alan V. Pineschi TO: Presiding Judge of the Superior Court Rich Colwell, Deputy CEO/Director of Administrative Services FROM: July 15, 2003 DATE: Response to Related to the SUBJECT: Placer County Library System Administrative Services management reviewed the Grand Jury 2002-2003 Finding #1 related to the Placer County Library System. Listed below is the response to this finding. Administrative Services - Information Technology agrees with Finding #1 as it pertains • to the Panic Buttons not yet being installed. The Recommendation has not yet been implemented, but will be implemented within the next 60 days. A project needs assessment has been conducted and the bid specifications are being prepared for submission to County Procurement. Procurement will then solicit bids from the appropriate security vendors. Upon bid award, the vendor will implement Panic Alarms that will be connected to the appropriate law enforcement agency for the following Library locations: Applegate, Colfax, Foresthill, Kings Beach, Loomis, Meadow Vista, Penryn, and Tahoe City. A Video Monitoring Camera will also be installed at the Tahoe City location. Please contact me if you would like to schedule a meeting to review and discuss our response. Placer County Board of Supervisors Cc: Michael Paddock, Senior Management Analyst ATTACHMENT 4 PLACER COUNTY LIBRARY RECEIVED MEMORANDUM AUG 18 2003 COUNTY EXECUTIVE OFFICE DATE: August 15, 2003 TO: The Honorable Alan V. Pineschi, Presiding Judge of the Superior Court FROM: Elaine Reed, Director of Library Service Theed SUBJECT: Response to 2002-2003 Placer County Grand Jury Final Report Finding 1 Pepper spray has not yet been provided; issues are still being worked out with Risk Management and Training and should be resolved within 30 days. Panic buttons have not yet been installed; issues are still being worked out with Information Technology and should be resolved within 30 days. The Director of Library Services agrees with the finding. She is disappointed that Library employees in small 1-person branches will not be equipped to defend themselves with pepper spray. Although the threat of confrontation with a violent person is rare in a library setting, it is real. Library employees across the country are assaulted every year. Just a few years ago, two librarians were shot and killed while staffing the Reference Desk in the Sacramento Public Library. The issues regarding the panic button alarms have been resolved and they will be installed by October 15, 2003 in the system's small branches. Recommendation 1 Issues with Risk Management and Training and Information Technology should be resolved and the recommendation of the 2001-2002 Grand Jury should be implemented with all due speed. They are nearly a year overdue. The recommendation to install panic alarm buttons connected to the Sheriff's station has not yet been implemented, but will be in the near future. The contract for the alarms' purchase and installation is currently out to bid. The bid process and subsequent installation of the alarms is expected to be completed by October 15, 2003. The recommendation to provide employees in the smaller branches with pepper spray will not be implemented due to the decision of the County Risk Management Officer. All employees in the Applegate Library, Bookmobile, Colfax Library, Foresthill Library, Kings Beach Library, Loomis Library, Meadow Vista Library, Penryn Library, and Tahoe City Library will receive safety training classes conducted by the Sheriff's Department in September 2003. Finding 2 The position of Assistant Director of Library Services has been vacant since December. 2001. The Director of Library Services agrees with the Finding. Recruitments to fill the Assistant Director of Library Services were conducted in Spring 2002, Fall 2002, and Spring 2003. The Library desperately needs to fill this position to manage the Library's administrative workload. However, none of the applicants to date have had the minimum qualifications necessary to perform the job duties of the position. Placer County Library Response Recommendation 2 Placer County should make the appropriate adjustments in order to fill this position as soon as possible. Implementation of this recommendation is dependent on the County Board of Supervisors. County salaries are established by the Board of Supervisors based on recommendations of the County Executive Office and Personnel Department. The matter is under review at this time. The salary for the Assistant Director of Library Services position is comparatively low and noncompetitive, which has resulted in an inability to attract candidates who have any depth of experience. My recommendation is to increase the salary 15% from Range 49.5 to 52.5. While this wouldn't bring the salary up to the average of the other libraries in the County's benchmark counties, reducing the gap would make the salary more competitive than it is now. Increasing the salary would also decrease the disparity between the Assistant Director of Library Services salary and that of other County classifications with similar knowledge/skills/abilities, experience, and responsibility. Finding 3 The 2002-2003 Grand Jury finds the placement of computers and monitoring of their use to be both adequate and reasonable. The Director of Library Services agrees with the Finding. Library administration will continue to monitor changes in the law, technology, and costs, and respond appropriately. Finding 4 The current Memorandum of Understanding (MOU) between Placer County and Placer Public Employee's Organization has been extended from September 1, 2003 to June 30. 2006. This MOU provides for annual cost of living increases. In addition, this MOU provides for a salary study that was to begin not later than January 1, 2003, for librarians and library assistants, among others. The MOU states that upon completion of the study the County will "meet and confer regarding prospective implementation of salary adjustments." The Director of Library Services agrees with the Finding. The intent of the County's Classification Plan as outlined in Chapter 3, Section 3.08.450, is to "embrace all positions having duties and responsibilities sufficiently similar so that the same requirements as to education, experience, knowledge and ability may be demanded of incumbents and so that the same schedule of compensation may be made to apply with equity." The Reopener Concerning Enhanced PERS Benefit and Other Agreed to Issues of 1/10/03 stated that salary equity adjustments for Librarians and Library Assistants would be addressed beginning no later than 1/1/03. It also states that "Internal misalignment with classifications with similar responsibilities or duties, " (13.d) is a criterion for review of salary placement. The Librarian and Library Assistant salaries are the most egregious examples of classification misalignment in the County Classification Plan, being 20-35% less than other classifications with similar knowledge/skills/abilities, experience, and responsibilities. There has been no progress to date to adjust these salaries and correct the inequity. Although it was verbally agreed to keep Librarian and Library Assistant salaries on the table after the MOU was signed in Fall 2000, little work was done in 2001 and 2002. Since January 2003, County representatives have met twice with representative from the Library staff and PPEO. Board of Supervisors CC: PLACER COUNTY OFFICE OF EMERGENCY SERVICES Background/Summary The Placer Operational Area Office of Emergency Services (OES) is the emergency management agency for Placer County. Placer County OES is headquartered in Auburn. The office provides service countywide in cooperation with local cities and special districts such as fire and law enforcement agencies. The tragic events on September 11, 2001 and their aftermath have caused emergency services organizations nationwide to review emergency readiness and training. OES continues to work closely with other public safety agencies in Placer County. They have increased their involvement in regional planning activities with local, state, and federal public safety agencies in case of a possible terrorist attack in the area. The 2002-2003 Grand Jury has received and reviewed various materials prepared by the Office of Emergency Services, which is available to the public. In addition, the Grand Jury has interviewed various employees of OES regarding County disaster preparedness. Discussion What Placer County OES Does County Emergency Management Program Directs the County's overall response to natural and human-caused disasters. • Assigns emergency responsibilities to the various departments of the County. • Coordinates the response and recovery efforts of governmental and n on-govern mental • agencies during disasters. In the case of a possible terrorist attack, works with the Placer County Health Officer and • the Placer County Sheriffs Office to respond and protect public health and safety- Manages the County's Emergency Operations Center. Conducts emergency drills and • simulations. Homeland Security Planning and Preparation Coordinates planning, preparation and training to safeguard public health and safety in ٠ case of a terrorist event with the Placer County Health Officer, the Placer County Sheriffs Office, other local law enforcement and fire agencies, and other public health and safety professionals in the county. Prepares information in print and on the county web site for the public so they can become better informed on the possible threats of terrorist attacks so they can prepare for a possible emergency. Liaison to Other Agencies Acts as liaison to the Federal Emergency Management Agency. Acts as a representative of the County Executive and the Board of Supervisors with the other agencies in the matters of emergency management, fire protection, and terrorism response and prevention planning- 2002 - 2003 Response to the Placer County Grand Jury Final Report Serves as the Placer Operational Area Coordinator and liaison to the, Governor's Office of Emergency Services. Fire Protection and Hazardous Materials Response Administers the Placer County Fire Department and fire protection contracts with the • California Department of Forestry and Fire Protection and the Donner Summit Fire Department. Manages the Placer Operational Area Interagency Hazardous Materials Response • Program- Provides training to emergency responders. Responds to hazardous materials releases and other emergencies. Public Outreach and Emergency Public Information Provides preparedness information to citizens and community groups. Provides information to the public during emergencies. Coordinates training of Public ٠ Information Team. Coordinates training of Public Information Team. Finding 1 The Placer County Office of Emergency Services provides a current emergency information web page. During a County emergency, when the Emergency Operations Center is operating this Web page will be updated with current official emergency information. Electronically, the Placer County Web site is www.placer.ca.gov/emergency, which also includes links to other key agencies. The Placer County emergency public information phone line is staffed when the County is responding to an emergency. The emergency phone numbers are: (530) 886-5310 - Roseville to Donner Summit, including Auburn, Lincoln, Rocklin, Loomis and Colfax. (530) 584 -1590 - North Tahoe Area. Emergency Services Office - (530) 886-5300 or 1-800-488-4308, ext 5300, toll-free within Placer County. Fax - (530) 886-5343 2968 Richardson Drive Auburn, CA 95603 The Board of Supervisors agrees with the Finding. Finding 2 Although excellent planning, training and informational material is available from OES, there appears to be limited awareness and dissemination of this available material to the public. 2002 - 2003 Response to the Placer County Grand Jury Final Report The Board of Supervisors partially disagrees with this finding. This Board has observed that during emergency conditions and situations the OES Public Information Team works aggressively and proactively to make certain that the community and news media have clear and accurate emergency information around the clock. The Board also finds that numerous emergency preparedness presentations are also held throughout the year. However, the Board of Supervisors and the County Executive Officer agree that even greater dissemination of emergency preparedness information material beforehand would be helpful to the community. Recommendation The Board of Supervisors should fund a public awareness campaign with Placer County to disseminate OES information. An example would be direct mailings and ready reference material showing emergency telephone numbers. The recommendation has been implemented. The Board of Supervisors has included funding in the Public Information budget to expand a public awareness campaign regarding emergency preparedness. Some elements of this campaign have already taken place, while planning for other parts continues. Respondents Placer County Office of Emergency Services Placer County Board of Supervisors Placer County Office of the County Executive RESPONSE REQUIRED WITHIN 90 DAYS TO: The Honorable Presiding Judge of the Superior Court 11546 B Avenue Auburn, California 95603 2002 - 2003 Response to the Placer County Grand Jury Final Report ATTACHMENT 5 PLACER COUNTY www.placer.ca.gov 175 Fulweiler Avenue, Room 505 Aubum, California 95603-4578 CIVIL SERVICE COMMISSION SYLVIA BESANA PERSONNEL DIRECTOR RICHARD COSTIGAN, III Nancy Nittler RON LE DOUX ALAN SHUTTLEWORTH JAMES WEBBER August 07, 2003 The Honorable James D. Garbolino The Honorable Alan Pineschi Judge of the Superior Court and Presiding Judge of the Superior Court Advising Grand Jury Judge County of Placer 11546 B Avenue 11546 B Avenue Auburn, California 95603 Auburn, California 95603 Dear Judge Pineschi and Judge Garbolino: This is in response to the 2002-2003 Grand Jury Recommendation regarding Placer County Payroll/Personnel System. Submitted by Nancy Nittler, Personnel Director.