Nevada County Grand Jury • 2022-2023

Nevada County—Challenges in Managing Contracts

Published: June 21, 2023 12 pages
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Findings and Recommendations 7 findings

F1
The County needs a centralized contract-management system.
Related Recommendations (1)
R1
, implement a centralized contract-management system, supported by enough trained staff and up-to-date software to serve all County departments.
F2
The County needs up-to-date software to manage contracts.
Related Recommendations (1)
R2
Within three months, budget administrative costs for County expenses of managing contracts under grants that do not allocate such funds.
F3
The County’s purchasing process is well established and effective.
Related Recommendations (1)
R3
Within three months, improve requirements in contracts with nonprofit vendors to ensure the County’s ability to manage those contracts effectively and to ensure vendor financial responsibility and transparency.
F4
The County needs to allocate sufficient funding to employ well-trained contract- management staff to perform oversight.
Related Recommendations (1)
R4
Within three months Implement improved procedures for advancing contract funds.
F5
Many County employees are qualified and capable, but because of insufficient staffing and limited collaboration among departments, the County does not exercise its right to manage and audit contracts.
Related Recommendations (1)
R5
Within three months, require nonprofit vendors to use fund accounting.
F6
When the County receives additional grant funds, it often extends or amends original contracts, which results in: 1. auditing becoming more difficult, 2. limiting the vendor pool available to serve the community needs, and 3. failing to routinely place new or expanded projects out for bid.
Related Recommendations (1)
R6
Within three months, only contract with nonprofit vendors that agree to operate consistently with the Ralph M. Brown Act.
F7
The County needs to improve vendor outreach. 8
Related Recommendations (1)
R7
Refrain from new contract amendments or extensions unless the additional amount involved is less than $50,000.

Additional Recommendations 1

These recommendations are not explicitly linked to specific findings.

Agency Responses 1

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.

No Responses Found 1

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