Nvusd*

R1

"NVUSD should maintain an ongoing campaign using multiple media outlets and distribution tools to inform stakeholders and the general public on the details and progress of the projects associated with bond fund allocations, and do so by September 30, 2025." RESPONSE TO R1: This recommendation is being implemented by NVUSD. As noted in the Report, in January of 2025, NVUSD retained Q Communications to provide communications support for the Measure B Bond Program. It is NVUSD's goal to proactively communicate project updates and milestones, to inform the community that bonds are essential to finance school facility and equipment improvements, and to highlight the positive impact that such improvements have on student engagement and learning.

R2

"Narrow bond measure election results strongly suggest that NVUSD should build community trust by proactively distributing information and updates to inform the general public on how bond funds are being allocated and used, and do so by September 30, 2025." RESPONSE TO R2: This recommendation is being implemented by NVUSD. A key component of the communications strategy NVUSD and its communications consultants are working on is geared toward building trust with the community through transparent and consistent communications concerning the expenditure of Measure B bonds, including finding alternative ways to communicate the information that is available to the community on NVUSD's website.

R3

"NVUSD should continue its current practice to refrain from using bond funds for any district salaries, operating expenses, or other administrative activities." RESPONSE TO R3: This recommendation is being implemented. NVUSD has and will continue to refrain from spending bond proceeds for any "teacher and administrator salaries and other school operating expenses" within the meaning of Proposition 39 as explained and interpreted by the California Attorney General in its Opinion No. 04-110. NVUSD notes that, while it is not currently allocating bond proceeds to defray the costs of staff providing eligible administrative oversight of projects funded with Measure H bonds, it does anticipate using some proceeds of Measure B bonds for such purposes when Measure B projects ramp up. As noted by the Attorney General, administrative oversight work on capital projects must be performed either by "private consultants under contract with the school district or by school district employees with expertise in project management." (see of AG Opinion No. 04-110). Furthermore, "[s]chool district employees with the requisite expertise may be able to perform project management work at less cost to NVUSD than if the work were performed by private consultants." NVUSD Response to Grand Jury Report (See of AG Opinion No. 04-110). With respect to project oversight, California school Districts must ensure adequate project management either by defraying a portion of the salary of a District employee or by hiring consultants. Most of the time, the expertise, time, and effort of one or more District employees and one or more consultants are required to adequately perform administrative oversight work on projects and to properly manage all the projects funded by bonds issued under an approved bond measure. The LCFF is the only other source of funds available to pay the salaries of District employees working on project management, but LCFF funding is spent on the cost of regular operations, such as teacher and staff salaries and benefits, books and supplies, and other operating expenses. Given the amount of time that NVUSD facilities staff spend in administrative oversight of bond-funded projects, NVUSD believes the fiscally responsible thing to do is to use bond proceeds to defray a portion of the salaries of District employees familiar with its facilities needs to provide project oversight instead of retaining additional private consultants at a higher cost to do the same work. Information concerning those and other project expenditures is included in the financial audits prepared for bonds issued under an approved bond measure, in accordance with Proposition 39 applicable requirements.

R4

"NVUSD should inform the general public about the role of bond oversight committees and actively encourage stakeholder groups, especially community members and parents of students, to participate in such committees, effective no later than 90 days after the publication of this 2024-2025 Napa County Civil Grand Jury report." RESPONSE TO R4: This recommendation is being implemented. NVUSD agrees that ongoing information and updates concerning the work of the BOCs must be provided. NVUSD primarily provides that information through the BOCs webpages, which are readily accessible from NVUSD's facilities webpage (NVUSD Facility Improvement). It is NVUSD's intention to work with its communications consultant to make changes to the webpage to make it even more accessible and to identify and implement other methods to communicate the required information to the community. The District regularly receives applications from qualified people interested in serving in a BOC. As a result, all the BOCs currently have more members than the minimum seven members legally required, including at least one member for each of the five categories of community members that must be included in the BOC. Therefore, NVUSD is not actively seeking additional members. NVUSD will continue to reach out to community groups and parent groups when forming a new committee or filling vacancies in existing committees and will continue accepting applications from interested members of the community at all times.

R5

"NVUSD should arrange for independent training of Citizen Bond Oversight Committees, starting with the new Measure B committee, and do so by September 30, 2025." RESPONSE TO R5: This recommendation is currently being implemented. Since before the passage of Measure H, NVUSD has made and will continue to make, as long as any Proposition 39 bonds remain unspent, or as long as legally required, information and training to facilitate the BOC members' performance of their duties. The following training, information, and support are provided and made available to members of each of its BOCs: initial and refresher training on the role and responsibilities of the BOC members as outlined in the Education Code, commencing with section 15278, is provided by legal counsel; training on Brown Act requirements is provided by legal counsel; information on the training and resources available through the California Association of Bond Oversight Committees (CABOC), which is in no way affiliated with NVUSD, is provided and discussed during BOC meetings and, since January of 2023, weblinks to CABOC training videos are embedded on BOC agendas so that BOC members can access them at any time; and legal counsel is present at each meeting of the BOCs to answer questions any BOC member might have.

R6

"NVUSD should implement fully its existing facilities planning policy by establishing a Facilities Advisory Committee consisting of staff, parents/guardians, and business, local government, and other community representatives, and do so before a new Facilities Master Plan is created and no later than June 30, 2026." RESPONSE TO R6: NVUSD is currently working with industry specialists to develop an updated 5-year Facilities Master Plan (the "2025 FMP") to comply with the applicable statutory and regulatory provisions enacted by the State under Proposition 2, including the regulations, requirements and guidelines established by the Department of General Services and the Office of Public-School Construction for funding allocations. NVUSD will prepare the 2025 FMP in compliance with Proposition 2 requirements to place NVUSD in the best possible position to secure State funding for the deferred maintenance and improvement projects identified on the Measure B project list. NVUSD established a Facilities & Technology Committee in 2019 to ensure that its facilities and technology support classroom instruction and district operations. Because of the high demand for facilities and technology projects within NVUSD, this committee meets multiple times a year, and the meetings are open to the public. The calendar of meetings is set by the committee and is aligned with Board meeting dates to ensure that the facilities and technology project needs are met in a timely manner. NVUSD believes that encouraging public participation and attendance at the committee meetings, without imposing the time commitments and obligations that committee members are subject to, would facilitate public involvement. NVUSD notes that it adopted a 5-year Facility Master Plan in February of 2021 (the "2021 MPP"). Prior to adoption of the 2021 MPP, staff led a public board study session outlining the goals for the NVUSD "Modernization Program Plan", which included a discussion on the logic behind focusing on modernization of existing facilities taking into consideration the declining enrollment, the then-current facilities needs assessments, and basic student and staff facility needs. The 2021 MPP was the guiding principle in the creation of the project lists for Bond Measures A1, A2, and B. Due to the nature of this plan, which focuses on modernizing existing building systems, community engagement was primarily conducted following site facility needs assessments. Since the 2021 MPP did not propose significant changes to campus layouts or facility use, broader outreach was limited. However, the community was actively engaged during the Measure A1, A2, and B campaigns. The goals of the 2021 MPP were shared through multiple venues and communication methods, including outreach to parents, staff, and other stakeholders who were encouraged to message the plan within their own networks. NVUSD intends to similarly engage the community in connection with the implementation of the goals of the 2025 FMP. NVUSD is currently working on completing projects funded by Measures A2 and is ramping up for large-scale summer construction at eight sites funded by Measure B. This is consistent with the plan communicated to the community where NVUSD committed to getting as much as possible completed the very first summer. This was made possible by the early planning and engagement completed by the District. By starting large-scale construction and completing it in the first summer, the District will be able to minimize escalation costs and keep the promises made to the community. The District's current Facilities Master Plan, or the 2021 MPP, is valid through 2026. This plan will be updated to comply with Prop 2 and the five-year requirement for updates. Additionally, it will be aligned with the projects and promises made to the voters. Engagement Going Forward for Facilities Planning In order to understand the District's plan for the engagement process for facilities planning, it is important to differentiate between two facilities planning documents. These two plans are as follows: 1) Measure B Bond Implementation Plan 2) Facilities Master Plan Measure B Bond Implementation Plan The purpose of the Measure B Implementation Plan is to outline the scope of work, approximate timing, and budget for the projects the District committed to as part of Measure B. The projects for Measure B's Bond Implementation Plan were chosen prior to the passage of Measure B and were based on input from the community and industry experts such as architects and contractors. The District anticipates that the Measure B Bond Implementation Plan will take approximately 5-6 years to complete and utilize all Measure B funds. Facilities Master Plan The purpose of the Facilities Master Plan is to identify the overall facilities needs for the District, including hopes and goals for the future. The scope and costs associated with this type of plan typically exceed the given bond funding and can sometimes include projects that are nice to have such as new sports or theater facilities. This can cause confusion within the community, as it may seem like a promise to the community even though it is not funded. Should the District be in a position where the items promised in Measure B are complete and the District has the ability to consider projects that are nice to have, instead of must be completed, the District will commit to extensive engagement around the Facilities Master Plan. Some districts choose to include both new construction and existing facilities upgrades in their Facilities Master Plan. NVUSD is focused on upgrading existing facilities to better meet the needs of students and staff, taking an approach that extends the life of existing assets. The District desires to ensure that these plans are aligned, to the greatest extent possible, and do not cause confusion by including nice-to-have projects. Near-term engagement around this plan will focus on basic facilities needs. . . - .