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Extracted from Consolidated Report

This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.

San Bernardino County Grand Jury • 2014-2015

U N T Y of SAN Bern a R D in

Published: October 01, 2015 39 pages

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⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.

⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.

Findings 4 findings

F1 Page 9

The boring samples were not taken from the area of the excavation where the sewer line was to be installed.

F2 Page 9

Performance of additional boring along the relocated pipeline and utilization of Dig Alert in the early stages of the project would have identified the concrete highway beneath the asphalt and the additional utility crossovers. Incorporation of this information into the initial bid documents would have eliminated the necessity of returning to the Board of Supervisors for the excessive overrun cost of the allocated budget.

F3 Page 9

Accurate drawings were not available identifying crossover utilities.

F4 Page 16

Parents of both the victims and the bullies are routinely contacted in a bullying situation. 2014-2015 San Bernardino County Grand Jury – Bullying 17

Recommendations 14

R14-71
Page 5

project. The original contract awarded by the Board of Supervisors to a contractor on February 25, 2014, was for $1,257,200.27. With approval of the additional requested funds, the revised cost for the project totaled $2,011,590.15. This amount constituted an approximate 73% cost overrun of the original contract. The average percentage range of overruns for previous Special District projects is four to eight percent. On August 14, 2014, the Grand Jury chose to investigate the reasons for this cost overrun.
R15-01
Page 9

For future projects, the Special Districts Department personnel should ensure the boring soil sample locations specified in the contract be performed on the site where the actual excavation is to be conducted.
R15-02
Page 9

The County of San Bernardino Board of Supervisors approve a measure that requires the Special Districts to have surveys conducted at reasonable intervals to update their existing utility drawings in order to reduce inaccurate information given to contractors.
R15-03
Page 9

Dig Alert should be used by Special Districts in the preliminary scoping of all future underground projects as required by State law.
R15-04
Page 17

All Administration, staff, and parents must consider bullying and maintaining a positive school climate as serious issues.
R15-05
Page 17

Continue to improve a positive school climate and anti-bullying programs following the termination of the grant funds, and include the community and families in that effort.
R15-06
Page 17

Promote and maintain programs that include parents, caregivers, and staff to combat bullying behavior.
R15-07
Page 21

A review schedule of City of Colton’s Policies and Procedures should be established.
R15-08
Page 21

Policies and Procedures should have the date adopted indicated on the item itself as well as the most recent review and approval date.
R15-09
Page 21

City records should be stored in a secure “facility” that safeguards them in the event of a major disaster. Such “facility” may include off site facilities or “cloud” type storage. 2014-2015 San Bernardino County Grand Jury –City of Colton Governance
R15-10
Page 22

Retention policies for computer backup media and hard copy media should be followed per the City of Colton retention policies.
R15-11
Page 27

Establish a procedure that upon receipt of a business license for multi-family rentals, the property is automatically enrolled into the annual fire protection program.
R15-12
Page 27

Combine the single-family and multi-family rental units inspection departments resulting in improved communication and cost effectiveness.
R15-13
Page 27

Establish a procedure in which the application for a business license initiates a code inspection and Certificate of Occupancy before the issuance of a business license. All fees are to be paid at the time of applying for the business license.