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⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 10 findings
F1
County employees record their time on timesheets or timecards.
Related Recommendations (1)
R1
The County should require timesheets or the system of time reporting to include a signed attestation of accuracy from the reporting employee and employee’s supervisor or manager.
F2
County employees and their supervisor or manager are not required to attest to the accuracy of their timesheets or time cards.
Related Recommendations (1)
R2
The County should require department supervisors or managers to periodically review attendance and time records to ensure both accuracy and completeness.
F3
The County has not implemented a method to verify the accuracy of timesheets and timecards.
Related Recommendations (1)
R3
The Auditor-Controller’s Office should consider codifying timekeeping and pay code procedures for each department, and identifying funds to do so.
F4
Pay clerks sometimes enter inaccurate pay codes due to misunderstandings, lack of training, and lack of department-specific codified procedures.
Related Recommendations (1)
R4
The County should make timekeeping and pay code procedures promulgated by the Auditor-Controller’s Office, along with associated training, available to all payroll clerks and included in the new employee orientation.
F5
In March of 2014, County departments were directed to maintain employees’ schedules in the County-developed Time Schedule Collection Website.
Related Recommendations (1)
R5
The County should direct all departments to place salaried employees’ schedules in the Time Schedule Collection Website as required in the March 6, 2014 bulletin from the office of the Auditor-Controller.
F6
Currently, only 4,723 (56.7%) of the 8,326 employees have schedules in the Time Schedule Collection Website.
Related Recommendations (1)
R6
The Auditor-Controller’s Office should explore possible ways to reduce the number of pay codes to a more manageable level.
F7
The County encounters difficulty in tracking and recording appropriate time and pay codes due to the complexity of its timekeeping structure.
Related Recommendations (1)
R7
The County should consider developing whistleblower procedures for employees reporting suspected timekeeping fraud, posting these procedures on the County’s intranet, and identifying funds to carry out these activities.
F8
The County does not have its own whistleblower policy or procedures in place for employees to report suspected timekeeping fraud.
Related Recommendations (1)
R8
The Auditor-Controller’s Office should consider including timekeeping practices in operational audits and recommending corrective action for all timekeeping deficiencies identified and identifying funds to carry out these activities.
F9
Deficiencies in timekeeping practices are not systematically identified and corrected because operational audits do not include timekeeping practices and payroll queries are not sufficiently comprehensive to identify all deficiencies.
Related Recommendations (1)
R9
The County should adopt a semi-monthly pay cycle for all employees which will eliminate the need for an option to take a monthly advance.
F10
The County has a semi-monthly pay cycle for hourly employees and has created what amounts to a semi-monthly pay cycle for salaried employees by allowing these employees the option to take up to a one-third advance.
No recommendations for this finding
No Responses Found 2
Government entities assigned to respond to this report. No response documents have been linked in our database.
Contra Costa County Auditor-Controller
Elected County Office
Contra Costa County Board of Supervisors
Elected County Office