El Dorado County Grand Jury • 2002-2003

Audit and Finance Committee Georgetown Divide Public Utility District Georgetown Reason for the Report The Grand Jury

Published: January 23, 2002 3 pages

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Findings 5 findings

The undesignated reserve funds are approximately three times the annual operating revenues.

Stumpy Meadows Reservoir is the only source of water for GDPUD.

The district operates with no written personnel procedures or formal policies for employees and their evaluations.

The District has two CPAs. One is an employee, and the other is an hourly consultant.

GDPUD uses an accounting software program called Multiple Operations Manager (M.O.M.), while the Consultant uses Solomon.

Recommendations 6

R1

GDPUD should adopt and publicize their policy for accumulating undesignated reserve funds as well as the planned use of the funds.
R2

GDPUD should look into secondary water sources for the anticipated growth within the District.
R3

GDPUD should create a personnel policies and procedures manual. The manual should be updated periodically as required.
R4

There should only be one CPA. The time frame of the contract with the Consultant should be reduced and a termination date established.
R5

For efficiency purposes, there should be one accounting software program. 2
R6

GDPUD should increase treated water storage capacities in the event of equipment breakdown or extended drought cycles. Commendation Management is very proactive in seeking to meet the needs of its customers and appears interested in the overall well being of the community. Responses Required for Findings

Commendations 1

CM1 Page 3

Management is very proactive in seeking to meet the needs of its customers and appears interested in the overall well being of the community. Responses Required for Findings F1 through F5 GDPUD Board of Directors GDPUD General Manager Responses Required for Recommendations R1 through R6 GDPUD Board of Directors GDPUD General Manager 3