Merced City School District Tenaya Middle School Complaint #02-03-02 Introduction/background a complaint was received

When the free breakfast program started in the school year 2001-2002, snacks could not be sold while Food Services was selling during breakfast and lunch . 2002-2003 Grand Jury Report -23- Snacks continued to be sold throughout this school year by the 6'hgrade teacher at the appropriate times, 10:00 a.m. to 10:10 a.m. and after school. This program is to be discontinued next school year 2003-2004.

All requested materials were received from Tenaya Middle School. The bank signature form indicated two signatures are required . All checks reviewed showed the required signatures. Copies of checks for $2,750.00 and $900.00 payable to the San Francisco Giants were included .

Merced City School District provided copies of fond raising and field trip policies. According to these policies, all student body checks require two signatures. A check request form is also required. These policies were put into place this year, 2002-2003. Each year there is an independent audit of financial records, which includes student body.

When purchasing snacks the teacher submits a check request form for the estimated cost of the purchase and receives a signed check . A receipt is submitted after the purchase.

Daily collection. reports are submitted to the vice-principal. A collection report for $Sr4_SQfor the 6d -grade fundraiserr was submitted to the Grand Jury Committee for review.

According to the Tenaya Money Collection Process, "At the end of each day-

organize receipts (if called for)

organize and count money

fill out collection report

turn in all reports, receipts and money to the office before 4 :00 p.m. each day. Do not keep any money in your classroom overnight. All money is to be kept in the safe." RECONEMENDATIONS Strict accounting procedures should be used in all cases where student funds are involved. All personnel involved should be trained in proper school policy procedures . The Grand Jury agrees that this particular fund raising program be discontinued . 2002-2003 Grand Jute Retort