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Findings 6 findings
F01
The Memorandum of Understanding (MOU) between BPCI and the City of San Diego, lacked sufficient detail to define objectives adequately and to identify funding. Fact: BPCI issued more than twenty contracts to different consultants over a two year period, some of which had overlapping deliverables. Fact: BPCI spent over $2.0 million with little or no benefit to the Balboa Park Centennial Celebration.
F02
BPCI did not exercise effective controls over expenditures.
F03
A single City contract manager or managing department would have benefited the Balboa Park Celebration. Fact: BPCI’s initial funding came as early grants from celebration stake-holders, such as the Tourism Marketing District (TMD). Fact: The MOU/Funding Agreement did not identify funding sources for the Balboa Park Celebration seed money.
F04
Special projects of a unique cultural nature such as, the Balboa Park Celebration, would be more successful when their funding sources and schedules are specified prior to the initial start-up. Fact: One of the initial candidates for the CEO position informed board members that they lacked sufficient funding for the project. Fact: BPCI delivered less than half of the required quarterly reports to the City’s Natural Resources and Culture Committee and to the Balboa Park Committee. Fact: The BPCI Funding Agreement contained language that empowered City Council member’s access to project information. 6
F05
City officials did not adequately monitor the Balboa Park Celebration project. Fact: City of San Diego’s Office of the City Auditor (OCA) completed an audit of BPCI’s functional performance on October 1, 2014. Fact: The above mentioned audit was delivered to the City’s Audit Committee, but never formally presented to the full City Council.
F06
Public presentation of the OCA Audit to the full City Council would enhance public exposure to the facts and could stimulate public debate.
Recommendations 6
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15-24Page 7Require the MOU or contract to define all objectives of the project
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15-25Page 7Require the MOU or contract to contain an executable project plan,
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15-26Page 7Require a single government department be designated with full
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15-27Page 7Require funding sources or committed funding, be secured for any
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15-28Page 7Enforce all reporting responsibilities to the Council or designated
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15-29Page 7In the interests of transparency and to document lessons learned,