Ventura County Grand Jury
• 2012-2013
• Agency Response
Response to:
Ventura County Libraries
Response to Fiscal Year 2013-2014 Grand Jury Report Form Report Title: Fueling Responsibly in Ventura County Report*
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 4 findings
F01
Page 2
The Grand Jury found that the County uses Best Practices when dispensing fuel to municipal vehicles. These municipalities (Simi, Thousand Oaks, Ventura & the County) periodically meet and share information regarding efficient administration of fuel operations.
No recommendations for this finding
F02
Page 2
The County uses commercial software to monitor fuel consumption, frequency of fueling, the amount of fuel dispensed and the mpg for each vehicle that requires fuel. This allows for tracking vehicle efficiency and monitoring for waste or theft of fuel.
Related Recommendations (1)
R02
Page 2
That the County and the cities of Oxnard, Simi, Thousand Oaks, and Ventura meet periodically to share information regarding Best Practices, including cost savings, security, efficiency and theft prevention. Already implemented. Since 2006, the County of Ventura has been part of an informal group known as the Gold Coast Consortium. The Consortium is made up of fleet managers from various local government agencies within the counties of Ventura and Santa Barbara. The group meets on a quarterly basis to discuss a variety of transportation issues. All municipalities are invited and are welcome to share information.
F03
Page 2
The County use surveillance cameras in conjunction with monitoring fuel mileage to spot and prevent the theft of fuel.
Related Recommendations (1)
R03
Page 2
That the County continues to follow and improve Best Practices as they administer, safeguard and monitor efficient fuel usage within their respective municipalities. Agree. This recommendation has been implemented
F04
Page 2
The County saves money by purchasing fuel in bulk, at reduced rates, stores it and dispenses as needed.
Related Recommendations (1)
R04
Page 3
That the County reviews their vehicles for instances of underperforming vehicle mileage. Then they should consider reassigning the vehicles to more efficient usage. Agree. Portions of this recommendation have already been implemented, however analysis is required and will occur as part of the implementation of new software in this area. As part of the annual budget process, departments review vehicle usage to ensure the minimum mileage standards are met. Additionally, County vehicles are evaluated at replacement time to ensure that the most appropriate vehicle for the task is assigned. With the implementation of new fleet operations software (Assetworks) this year, the County will be able to better monitor vehicle mileage and fuel consumption to ensure efficient vehicle usage. 2
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.