180 (6189 Ev. 420 D)s Recreation & Park District August 18, 2010 Hon. Steve White, Presiding Judge*

R1

1 - The attorney for the District automatically notifies the District of new applicable laws. The new policy is then prepared by the Administrator and presented to the Board of Directors, for approval, at their next regular meeting. New laws and procedures concerning ethical practices and appropriate behavior are done on a continuing basis as the need arises.

R2

1 - The Board encourages continued employment by educational courses, workshops, and institutes in which the District will benefit. Attendance during the workday or portion thereof must not interfere with the normal operation of the District.

R3

1 - The District offers only a 457 Deferred Compensation Plan, and pays 6% of each full-time employee's annual salary. The employee has the option to contribute to the Plan, it is not required. The benefit does not begin until the employee has worked for six (6) months. It takes two years for the employee to be vested. If the employee leaves before the two years are up, the money is credited back to the District.

R4

1 - The District policy for Purchasing is as follows for Procurement of Services not associated with the Uniform Cost Accounting Act. 1. When procuring goods that cost less than $1,000 price competition is not required. 2. When procuring goods that cost more than $1,000 but less than $5,000 price competition will be secured by obtaining at least three (3) written or oral quotations. Staff will be allowed to purchase with two (2) signatures anything up to $5000. Anything over $5000 must be brought to the Board. 3. When purchasing goods that cost more than $5,000, price competition will be obtained by formal bidding. Notice inviting bids shall be published in a newspaper of general circulation within the District at least one week before the time specified by the District Board of Directors for receiving bids. Upon receiving such bids, the District Board may 1) accept a bid; 2) reject all bids and re-advertise; or 3) by a four/fifths (4/5) vote, elect to purchase the materials or supplies in the open market if a better price can be obtained. 4. If an emergency occurs, the Districts's administrative officer may make the purchase without seeking a competitive price. An emergency shall be deemed to exist when unforseen circumstances arise in which an immediate purchase is necessary in order to avoid a substantial hazard to life or property or a serious interruption in the operation of the District. 5. Patented or proprietary items: When the District requires suppliers, materials, or equipment which are produced only by one manufacturer, the District Administrator may specify such a manufacturer's make or brand in the invitation to bid and shall seek competitive bids from responsible bidders. If the manufacturer or his representative is the sole responsible bidder or sole source of supply, the Administrator may negotiate an open market order or contract with the manufacturer or his representative at prices and on terms most advantageous to the District. When the District requires supplies, materials, or equipment which are patented or proprietary and which are obtainable in two or more equally satisfactory and competitive makes, brands, or types, the office may list such acceptable and competitive makes, brands, or types, in the invitation to bid. Such lists shall also include the phrase "or approved equivalent" to permit bidders to bid on alternative or additional makes, brands, or types. It shall be incumbent on each bidder to prove to the satisfaction of the Administrator that the alternate or additional make, brand, or type which it offers is equal in quality or performance to those listed in the invitation to bid. Procurement Guidelines for New Construction and Repairs - (Uniform Public Construction Cost Accounting Act): For all construction related projects, the Board of Directors have adopted the Uniform Public Construction Cost Account Act, list under the Public Contract Code Sections 22010 through 22045. This Act and the Informal Bidding Ordinance were adopted by Resolution numbers 294 and 307. For purposes of this article, only a brief description of the Act will be listed, with the understanding that the entire act has been adopted and is on file in the District Office. These policies are also adhered to by District's employees. 1. Public project of $30,000 or less may be performed by forced account, by negotiated contract, or by purchase order. 2. Public projects of $125,000 or less may be let to contract by informal bidding procedures as stated within the Act. 3. Public projects of $125,000 or more shall, except as otherwise provided within the Act, be let to contract by formal bidding procedures. 4. The District shall determine the priority of alternative project components before opening bids for the project so that, upon opening bids, the lowest bidder shall be determined immediately.