Santa Cruz County Grand Jury
• 2017-2018
Pajaro Valley Unified School District Bond Measure L Bonds Make Promises – Are Promises Monitored?
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 11 findings
F1
The lack of a complete, comprehensive, and updated list of all Measure L projects planned, completed, or approved by the Trustees, makes it impossible for the public to be informed.
Related Recommendations (1)
R1
The District, under the direction of the Trustees, should regularly provide the public and the COC a project list showing original and amended Measure L projects. (F1, F10)
F2
The COC has not presented to the Trustees in public session a complete Annual Report for Measure L as of May 2017, in violation of state law.
Related Recommendations (1)
R2
The COC should comply with California Education Code section 15280(b) and deliver annual reports to the Trustees at public meetings. (F2)
F3
The COC has not received adequate training or information to fulfill its role.
Related Recommendations (2)
R4
The District Trustees should provide the COC a comprehensive orientation program for new members and annual updates for returning members. (F3)
R5
The District should provide COC members a Measure L handbook detailing committee procedures, protocols, and responsibilities. (F3)
F4
The District's Maintenance, Operations & Facilities Department has not provided other district departments, school sites, the COC, or Trustees updated scheduling reports that meet industry standards for any project, leading to system inefficiency.
Related Recommendations (1)
R6
The District should provide the COC and Trustees a scheduling report of all Measure L activities depicting project milestones and sequential activity dependencies. (F4)
F5
The District has not presented the COC or Trustees a composite change order list with a cumulative total cost for each site and project, leaving them unable to properly oversee the bond.
Related Recommendations (1)
R7
The District should provide the Trustees and COC a cumulative, quarterly change order list, including budget impacts by project and by site. (F5)
F6
The COC and Trustees are unable to oversee the bond due to the District’s failure to provide a timely financial summary of the bond’s status by site, or a cumulative total cost for Measure L projects.
Related Recommendations (1)
R3
The District should comply with California Education Code section 15278 by providing to the Trustees and COC a comprehensive Measure L financial report, updated quarterly, and including it in their Annual Report. (F6, F7, F9, F10)
F7
The COC and the District have had no discussion about cost savings with those designing and implementing Measure L projects, limiting the COC’s oversight.
Related Recommendations (2)
R3
The District should comply with California Education Code section 15278 by providing to the Trustees and COC a comprehensive Measure L financial report, updated quarterly, and including it in their Annual Report. (F6, F7, F9, F10)
R8
The COC and the Trustees should meet at least quarterly to discuss recommendations for reducing costs in accordance with COC bylaws and the California Education Code section 15278(b). (F7)
F8
The COC in its official capacity has visited only two project sites in the past four years to inspect Measure L work progress, failing to adequately inform itself about the status of the projects.
Related Recommendations (1)
R9
The COC should regularly make on-site inspections of Measure L projects. (F8)
F9
Trustees and the COC cannot properly manage the bond because they do not know how much money remains to finish Measure L projects.
Related Recommendations (1)
R3
The District should comply with California Education Code section 15278 by providing to the Trustees and COC a comprehensive Measure L financial report, updated quarterly, and including it in their Annual Report. (F6, F7, F9, F10)
F10
The COC is not informed of all changes to the projects listed in the voter’s pamphlet, undermining their oversight and reporting responsibilities.
Related Recommendations (2)
R1
The District, under the direction of the Trustees, should regularly provide the public and the COC a project list showing original and amended Measure L projects. (F1, F10)
R3
The District should comply with California Education Code section 15278 by providing to the Trustees and COC a comprehensive Measure L financial report, updated quarterly, and including it in their Annual Report. (F6, F7, F9, F10)
F11
Bond reporting may be greatly improved once the District’s new accounting and business software is implemented.
No recommendations for this finding