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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
El Dorado County Grand Jury
• 2019-2020
EL Dorado County Grand Jury 2019-2020 Orado Count
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 7 findings
F1
County Credit Card Policy D-2 was last revised in 2003 and is outdated.
F2
Pcards are appropriately issued to County employees with strict rules on issuance and use.
F3
Pcard transaction processing has lower priority in fiscal offices because the vendor has already been paid.
F4
Delays in processing pcard transactions cause additional work and expense for the County.
F5
Fraudulent or improper use of County issued pcards is not a problem.
F6
The County receives a rebate from the issuing financial institution for the use of pcards. The average annual rebate received in the last five years is $68,620.
F7
The Auditor/Controller’s Office spends an inordinate amount of time resolving minor discrepancies between transaction detail and the bank charge.
Recommendations 3
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R1The CAO’s office, with the cooperation of the Auditor/Controller’s office, should revise the County Credit Card policy to better reflect current practices.
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R2The Board of Supervisors should stress to County department heads that pcard transactions must be processed in a timely fashion.
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R3The Auditor/Controller should review and determine a transaction discrepancy amount that can be authorized by managers that will reduce excessive staff time.