El Dorado County Grand Jury • 2019-2020 • Agency Response

Joe Harn Auditor-Controller Office of Auditor-controller*

Published: June 30, 2020 2 pages

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⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.

⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.

Note: Missing finding numbers detected: F2, F3, F5, F6

Findings and Recommendations 3 findings

F1 Page 1

County Credit Card Policy D-2 was last revised in 2003 and is outdated. Response F1. The Auditor-Controller agrees with the finding. The credit card policy is outdated.

Related Recommendations (1)

Page 2

The CAO's office, with the cooperation of the Auditor-Controller's office, should revise the County Credit Card policy to better reflect current practices. Response R1. The recommendation should be implemented. The credit card policy is outdated. The Auditor- Controller does not have the authority to implement the recommendation. The Auditor-Controller intends to assist with the implementation of the recommendation.

F4 Page 1

Delays in processing pcard transactions cause additional work and expense for the County. Response F4. The Auditor-Controller partially disagrees with the finding. The finding is probably accurate, but there is no hard data to support the finding. The processing delays do cause inaccuracies in certain accounting reports due to delayed transaction posting to the County's general ledger.

No recommendations for this finding

F7 Page 1

The Auditor-Controller's Office spends an inordinate amount of time resolving minor discrepancies between transaction detail and the bank charge. Response F7. The Auditor-Controller disagrees partially with the finding. There is no hard evidence or data to support the finding. Further, County Departments could submit to the Auditor-Controller transactions that are balanced with clear and sufficient backup to substantiate what was purchased. June 30, 2020 Honorable Suzanne N Kingsbury RE: Response to GJ-19-03

No recommendations for this finding

Additional Recommendations 1

These recommendations are not explicitly linked to specific findings.

R3
Page 2

The Auditor-Controller should review and determine a transaction discrepancy amount that can be authorized by managers that will reduce excessive staff time. Response R3. The recommendation requires further analysis and study. The Auditor-Controller will review this recommendation with County Counsel. The Board of Supervisors did adopt Policy B-18 on June 30, 2020, which may improve this situation. If you have any questions, please feel free to contact me at (530) 621-5456. Ham oe Harn <b>Auditor-Controller</b>

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.