Planning to Make Our Parks Even Beter: Department Bos Responses Respondent assigned by Cgj

BETTER achieve Rec & Parks goal of seamless connections. 2016-17 PLANNING TO MAKE The Capital Plan does not list all of Rec & Parks Recreation and Parks disagree with it, partially The Capital Plan does include a comprehensive list of all of our current/active capital projects. OUR PARKS EVEN planned capital investments. Including this list in Department "Planned" needs more detail to be useful. At any given time, community members and BETTER the Plan would allow PROSAC to view a stakeholders are discussing, sketching, and visioning improvements to parks. However, until

comprehensive picture of all of Rec & Parks these plans are adopted by the RPD Commission and/or funded, the Capital Division does not present and planned capital investments at once, commit to allocating resources or bandwidth. We can make sure to add all funded and as was recommended in the 2013 BLA Report. approved projects by the Commission in the Annual Capital Plan. 2016-17 PLANNING TO MAKE Rec & Parks continues to operate under the 2011 Recreation and Parks disagree with it, partially The current Rec Park Acquisition Policy is not identical to the acquisition goals laid out in the OUR PARKS EVEN Acquisition Policy which was found by the 2013 Commission Park Code, however, they are not necessarily in conflict either. The Park Code Acquisition goals BETTER BLA Report to be inconsistent with Park Code. are not meant to be solely and exclusively applied to acquisitions, but as required parts of the

review of a property. In most cases, the issues identified in the Park Code are actively discussed as part of the acquisition review process, and addressed in final recommendations to the Commission and BOS. 2016-17 PLANNING TO MAKE Rec & Parks assessment of the condition of its Recreation and Parks agree with finding Our multi-year strategic initiative for this issue -- Project LifeCycle -- has reviewed high- OUR PARKS EVEN park assets needs to be reviewed and updated. Its Department performing asset management in-depth. The Department has decided on a capital planning / BETTER F7 planned replacement of the current COMET capital renewal database product as the COMET replacement and is pursing acquisition now. system should contribute to this process. 2016-17 PLANNING TO MAKE Obtaining the resources to conduct needed Recreation and Parks agree with finding The Department has acquired the Preventive Maintenance Module for our existing CMMS -- OUR PARKS EVEN preventative maintenance has been a continuing Department TMA. We are planning to populate the Module with specific infrastructure component BETTER challenge for many City departments, and Rec & servicing requirements so that preventive maintenance work orders are automatically issued at Parks is no exception. When needed maintenance required service points to prolong the serviceable life of our facility assets.

is deferred, it ends up increasing future costs. This is not just a park issue but it is a City-wide issue. 2016-17 Civil Grand Jury PLANNING TO MAKE OUR PARKS EVEN BETTER: DEPARTMENT BOS RESPONSES Respondent assigned by CGJ Year Report Title # Recommendations CGJ 2017 Responses (implementation) 2017 Response Text 2016-17 R1 NO RECOMMENDATION 2016-17 R2 NO RECOMMENDATION 2016-17 PLANNING TO MAKE R3.1 The Mayor should require Rec & Parks, at least annually, to Mayor The recommendation has been As part of the Financial Year (FY) 2017-18 and 2018-19 budget process, the OUR PARKS EVEN review and, as needed, update its Strategic, Operational, implemented Recreation and Parks Department (RPD) presented and received approval from the BETTER and Capital Plans. Recreation and Parks Commission on its Strategic, Operations, and Capital Plans. These documents then formed the basis for RPD's budget submission to the Mayor's office. The Mayor's office reviewed and collaborated with the department in implementing these strategic documents through the annual budget. This process will be repeated in future years. 2016-17 PLANNING TO MAKE R3.2 The Board of Supervisors should hold a hearing, at least Board of Supervisors The recommendation has been A hearing request has been introduced at the Board of Supervisors to review the OUR PARKS EVEN annually, on the progress Rec & Parks has made in implemented progress of Recreation and Park's Strategic, Operational and Capital Plans (Board BETTER reviewing and updating its Strategic, Operational and File No. 171072), and the Government Audit and Oversight Committee is currently Capital Plans. coordinating with the Recreation and Park Department to schedule the hearing. 2016-17 PLANNING TO MAKE R4.1 Rec & Parks should establish clearer linkages between the Recreation and Parks The recommendation has not The FY18 publications will be better cross-referenced with each other, and with OUR PARKS EVEN Strategic, Operational, and Capital Plans through greater Department been, but will be, implemented the Citywide Mayor's Strategic Plan. BETTER cross-referencing. in the future 2016-17 PLANNING TO MAKE R4.2 To further cement” the seamless nature of the Strategic, Recreation and Parks The recommendation will not be The Charter clearly defines the content, schedule, and purpose of each of the three OUR PARKS EVEN Operational, and Capital Plans, Rec & Parks should combine Department implemented because it is not related, but distinct, planning documents. For future website posting, however, we BETTER the three Plans into one document for placement on its warranted or reasonable will implement the recommendation by striving to present them as three parts of a website so that interested parties can view the Plans whole, rather than chronological (as they are now). together and better understand their interconnectedness. 2016-17 PLANNING TO MAKE R5 Rec & Parks should include in the next version of its Capital Recreation and Parks The recommendation has not The FY18 Capital plan will include a list of all funded capital investments and the OUR PARKS EVEN Plan a report of all Rec & Parks planned capital Department been, but will be, implemented amount, and where possible, whether the site is Equity Zone. BETTER investments. This report should be broken down by capital in the future investment, timetable for completion, investment amount, maintenance vs. new acquisition, and Equity vs. Non-Equity Zones. 2016-17 PLANNING TO MAKE R6 By January 2018, the Recreation and Parks Commission Recreation and Parks The recommendation has not The department has updated our acquisitions policy, and it was approved by the OUR PARKS EVEN should review and, as needed, update its Acquisition Policy. Commission been, but will be, implemented Commission and adopted in 2011. Our Acquisitions page http://sfrecpark.org/park- BETTER in the future improvements/acquisitions-future-park-sites/ and, our Policy is here: http://sfrecpark.org/wpcontent/uploads/Acquisition_Policy_20114.pdf. 2016-17 PLANNING TO MAKE R7.1 Rec & Parks acquisition of the replacement system for the Recreation and Parks The recommendation has not The Lifecycle Project, now in it's second year, has completed needs analysis, OUR PARKS EVEN COMET system and a reassessment of the condition of park Department been, but will be, implemented planning, and scoping the project, identified a product/vendor, and currently in BETTER assets should be completed by the end of 2018. in the future the purchasing phase. 2016-17 PLANNING TO MAKE R7.2 Using the results of the updated condition assessment, Rec Recreation and Parks The recommendation has not The Task Force is on track to purchase, evaluate assets, and analyze the results in OUR PARKS EVEN Parks should create an annual department-wide Department been, but will be, implemented 2018 as planning work for the 2019 bond proposal. BETTER preventative maintenance plan that incorporates previous in the future preventative maintenance projects and outlines prioritized future projects, allocated resources, and timelines for completion. 2016-17 PLANNING TO MAKE R8.1 Rec and Parks should consider outsourcing selected park Recreation and Parks The recommendation will not be Civil Service rules and regulations strictly limit the department's capacity to OUR PARKS EVEN maintenance needs as part of a preventative maintenance Department implemented because it is not consider outsourcing primary departmental functions. BETTER program. warranted or reasonable