Public Buildings and Property Committee Superior Court – Building 321

R1

The prisoners’ entrance door should be repaired and painted. Response to R1: The recommendation has not yet been implemented but will be implemented in the future. General Services has scheduled the repair and painting of the door to be completed in September, 2003. However, it should be noted that the grand jury found that the overall condition of the building is “acceptable” in its current state. The existence of the identified condition does not present a significant threat to life, safety or health, nor does it present an unacceptable seismically hazardous condition, nor does it alone, or when combined with the other conditions identified in the grand jury’s findings, significantly affect the functionality of the facility. The existence of this condition does not mean that the building cannot sustain its designed level of service. As the result of recent legislative enactments, the County will soon undertake the process of negotiating an agreement with the State to transfer ownership of local court facilities to the State , and for future payments representing historic maintenance and operations costs. Once the facility is transferred, the State will assume the obligation to maintain it, and can then determine the appropriate maintenance standard it wishes fund. R2. The prisoners’ entrance door frame should be repaired. Response to R2: The recommendation has not yet been implemented but will be implemented in the future General Services has scheduled the repair and painting of the door to be completed in September, 2003. Please see the response to R1, above.

R3

The downspouts at rear of the building should be reconnected to the drainage field pipes. Response to R3: The recommendation has not yet been implemented but will be implemented in the future. Rain gutters and downspouts are inspected, cleaned and repaired every fall in accord with an annual maintenance schedule. The County expects that the condition will be inspected and appropriate work completed by the end of October, 2003. Please see the response to R1, above.

R4

The rain gutters should be cleaned. Response to R4: The recommendation has not yet been implemented but will be implemented in the future. Rain gutters and downspouts are inspected, cleaned and repaired every fall in accord with an annual maintenance schedule. The County expects that the condition will be inspected and appropriate work completed by the end of October 2003. Please see the response to R1, above.

R5

The HVAC vents/registers should be periodically cleaned. Response to R5: The recommendation has been implemented Court facilities are periodically cleaned according to a maintenance schedule. The vents should be cleaned in September 2003. Please see the response to R1, above. 196

R6

The source of the water staining the ceiling tiles of the courtroom should be investigated and repairs should be made. Response to R6: The recommendation has been implemented. The roof was repaired in January 2003. The County does not believe that there is any active leak at this time. Please see the response to R1, above.

R7

The cracks in the courtroom and office area walls should be repaired. Response to R7: The recommendation has not been implemented, but will be implemented in the future. General Services will consider adding this recommendation to its Capital Improvement Project. It is not clear when any repair will be completed. As explained in the response to R1, above, the County will soon undertake the process of negotiating an agreement with the State to transfer ownership of local court facilities to the State, and for future payments representing historic maintenance and operations costs. Once the facility is transferred, the State will assume the obligation to maintain it, and can then determine the appropriated maintenance standard it wishes to fund. It is impossible to predict at this time how long this process will take nor when it will be completed. All maintenance and repair issues will be affected by this negotiation. Please see the response to

R8

The drinking fountain fascia plate should be properly reattached. Response to R8: The recommendation will not be implemented because it is unreasonable. Court facilities are periodically cleaned, maintained and repaired according to a maintenance schedule. The drinking fountain fascia should be rectified in September 2003. Please see the response to R1, above.