Score: 0
(7/5/7)
Orange County Grand Jury
• 2023-2024
• Agency Response
Response to:
2023-2024 Grand Jury Final Report
Fullerton School District September 1, 2024 The Honorable Maria D. Hernandez Presiding Judge Orange County Superior*
Published: September 01, 2024
3 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it; and some don't have policies or guidelines governing AI at all. The District agrees with this finding and notes that it is the responsibility of each district to develop their own guidelines and policies related to the use of AI platforms unless and until there is legislation mandating a singular approach. The Fullerton School District does not know the approach of all of the other districts in the County. .
Related Recommendations (1)
R1
Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The Recommendation was implemented before the release of the Grand Jury report as the student Digital Responsibility Agreement has been rewritten for the 24-25 school year.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District disagrees partially with the Finding. Fullerton School District can only speak to the work of our Superintendent has been a leader in utilizing AI in an innovative way and encourages others to do the same. He is providing appropriate support and guidance for the District's schools. We know the County has many Superintendents who serve as strong educational leaders for their districts, and we can only assume they are also providing good levels of support in implementing AI policies and guidelines in their respective school districts. District Superintendent, Robert Pletka Ed.D. 1401 W. Valencia Drive, Fullerton, CA 92833 Proud Member of the Trustees: Aaruni Thakur, Leonel Talavera, Hilda Sugarman, Beverly Berryman, Ruthi Hanchett ph 714.447.7400 · www.fullertonsd.org Fullerton Education Community Great Schools Successful Kids FULLERTON | SCHOOL DISTRICT
Related Recommendations (1)
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses or special considerations regarding AI tools; and related security, privacy, and safety considerations. The Recommendation has not yet been implemented, but will be implemented in two parts. By November 2024 the district will have developed model lessons for teachers at all grade levels that cover the areas listed in this recommendation as developmentally appropriate. This school year we will convene a committee to consider the items listed in this recommendation plus others we deem necessary for AI adoption and creating district-wide guidelines with guidelines created in full by May 30th, 2024. . District Superintendent, Robert Pletka Ed.D. 1401 W. Valencia Drive, Fullerton, CA 92833 Proud Member of the Trustees: Aaruni Thakur, Leonel Talavera, Hilda Sugarman, Beverly Berryman, Ruthi Hanchett ph 714.447.7400 · www.fullertonsd.org Fullerton Education Community Great Schools Successful Kids FULLERTON SCHOOL DISTRICT
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts The District agrees with the Finding. We would assume that utilization and awareness of resources on AI is highly variable, but we aren't sure as we don't work in all of the districts and we are not privy to the utilization of AI resources across districts. We have been a part of the OCDE working group on AI, so we are aware that some districts are at varying levels of awareness and utilization of the OCDE resources, but not of any of the other districts. The Orange County Board of Education does not have any resources for Artificial Intelligence, but OCDE does.
Related Recommendations (1)
R3
K-12 students should be trained on the appropriate use of AI. The Recommendation has not yet been implemented, but will be implemented in the future. In November the district is hosting an all-teacher professional learning day based on AI. While we will be instructing these teachers on how to teach their students about the appropriate use of AI, in the earlier grades (Tk-2) we will be focusing on teaching students how to ask the best questions as it would not be reasonable for students at TK-2 to use AI in the classroom. Model lessons will be developed for all grade levels and teachers will be instructed to teach these lessons before the end of the school year. As developmentally appropriate, students will be taught appropriate use of AI.
Agency Responses 7
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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Fullerton School District 08/01/18
August 01, 2018
•
4 pages
• 8 responses
•
Score: +3
(+3, 2, 0)
View Details ▾
8 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it; and some don't have policies or guidelines governing AI at all. The District agrees with this finding and notes that it is the responsibility of each district to develop their own guidelines and policies related to the use of AI platforms unless and until there is legislation mandating a singular approa...
Response: Agree
Score: +1
: The Fullerton School District agrees with this finding. We believe that providing a safe learning environment ensures the best academic outcome for our students. Throughout the Fullerton School District schools we have made safety and security a visible priority for our students, staff and community. We have dedicated resources that support this priority as evident in our staffing requirements, proposed facility improvements, staff training, and community partnerships with local law enforcement. F.2. The implementation of security measures for schools, in many cases, is limited by funding.
R1
Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The Recommendation was implemented before the release of the Grand Jury report as the student Digital Responsibility Agreement has been rewritten for the 24-25 school year.
Response: Unknown
Score: 0
: The Fullerton School District will continue to explore all possible funding resources as we have done in the past. We will continue to prioritize and secure funds through annual budgeting and outside grants available through agencies such as FEMA and our insurance provider. The most recent efforts to secure outside funding was in 2018 with the implementation of a visitor management system, called Raptor. In years previously, we have received funding from FEMA allowing the District to equip all schools with emergency hand-held radios. R.2. School districts should re-evaluate the lack of secur...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District disagrees partially with the Finding. Fullerton School District can only speak to the work of our Superintendent has been a leader in utilizing AI in an innovative way and encourages others to do the same. He is providing appropriate support and guidance for the District's schools. We know the County has many Superintendents who serve as strong educat...
Response: Agree
Score: +1
: The Fullerton School District agrees with this finding. The extent to which our school can implement the type and extent of security measures is often dependent on funding. District Superintendent, Dr. Robert Pletka Ed.D. 1401 W. Valencia Drive, Fullerton, CA 92833 Proud Member of the Trustees: Beverly Berryman, Janny Meyer, Chris Thompson, Hilda Sugarman, Jeanette Vazquez ph 714.447.7400 • www.fullertonsd.org Fullerton Education Community
F.3. Many Orange County school campuses were constructed to reflect an "open and inviting" atmosphere but are now faced with physical and philosophical s...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses or special considerations regarding AI tools; and related security, privacy, and safety considerations. The Recommendation has not yet been implemented, but will be implemented in two parts. By November 2024 the district will have developed model lessons for teachers at all grad...
Response: Unknown
Score: 0
: This recommendation is in progress and we will continue to invest in our school fencing program. We are prioritizing fencing for schools based on assessments and parent requests for additional security at a specific school. We estimate that within the next five years all schools will have a single point of entry. R.3. School districts should implement procedures to ensure that all campuses maintain a complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as awards ceremonies or stage or musical productions. (F....
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts The District agrees with the Finding. We would assume that utilization and awareness...
Response: Agree
Score: +1
: The Fullerton School District agrees with this finding. The Fullerton School District has involved third-party security providers, law enforcement, and parents working to deliver a safe learning environment for our students. F.4. While every Orange County school district reported the use of a campus visitor signin process, there is a lack of procedural consistency among school campuses.
R3
K-12 students should be trained on the appropriate use of AI. The Recommendation has not yet been implemented, but will be implemented in the future. In November the district is hosting an all-teacher professional learning day based on AI. While we will be instructing these teachers on how to teach their students about the appropriate use of AI, in the earlier grades (Tk-2) we will be focusing on teaching students how to ask the best questions as it would not be reasonable for students at TK-2 t...
Response: Unknown
Score: 0
: This recommendation has already been completed. The Fullerton School District utilizes the Raptor Visitor Management system which logs in all visitors that have checked into the school's office. This system provides a daily log of the visitor activity. Additionally, facility signs have been posted throughout our school campus directing individuals to the office for this purpose. R.4. School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.)
R4
K-12 teachers should be trained on the appropriate use of AI. The Recommendation has been partially implemented, and will be completely implemented in the future. Our district has done two mini-conferences for teachers on the use of AI in the classroom. We conducted these professional learning events for seven schools during the 23-24 school year. We are hosting a one-day professional learning event in November for all teachers and the focus of the day is Artificial Intelligence. All teachers wi...
Response: Implemented
Score: 0
: This recommendation has been completed. The Fullerton School District has implemented the visitor management system that requires photo identification for all visitors and volunteers. All visitors, who present an ID, will be issued a pictured badge indicating that they have been checked into the main office. R.5. School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges while on campus. (F.5.)
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The Recommendation has been implemented partially. The District does collaborate with the OCDE Al working group, as we attended multiple meetings this year to collaborate with other districts. We will reach out to CLAOC to see what resources they have for Tk-8 AI education. We are also esta...
Response: Implemented
Score: 0
: This recommendation has been implemented. The Fullerton School District requires all employees to wear their district-issued photo ID badge at all times while on district property. R.6. All school districts with middle or high school campuses should consider using student ID cards in a format to be worn as student ID badges while on campus. (F.6.)
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Fullerton School District 08/21/07, 22K
August 21, 2007
•
1 pages
• 1 response
•
Score: +1
(+1, 0, 0)
View Details ▾
1 response to findings and recommendations
R1
Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The Recommendation was implemented before the release of the Grand Jury report as the student Digital Responsibility Agreement has been rewritten for the 24-25 school year.
Response: Will Implement
Score: +1
R-1 (2) has not yet been implemented, but will be implemented by October of each school year.
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Fullerton School District 08/25/08, 66K
August 25, 2008
•
2 pages
• 1 response
•
Score: +1
(+1, 0, 0)
View Details ▾
1 response to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it; and some don't have policies or guidelines governing AI at all. The District agrees with this finding and notes that it is the responsibility of each district to develop their own guidelines and policies related to the use of AI platforms unless and until there is legislation mandating a singular approa...
Response: Agree
Score: +1
agrees with Finding F-1 that Orange County charter schools meet the intent of Education Code 47600-47664.
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Fullerton School District 1/21/13, 1.37M
January 21, 2012
•
4 pages
• 5 responses
•
Score: -1
(+2, 0, -3)
View Details ▾
5 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it; and some don't have policies or guidelines governing AI at all. The District agrees with this finding and notes that it is the responsibility of each district to develop their own guidelines and policies related to the use of AI platforms unless and until there is legislation mandating a singular approa...
Response: Agree
Score: +1
Not all Orange County schools use the same technology, procedure and codes to record bullying or harassment incidents. Fullerton School District does not have enough information to agree or disagree with this finding. The schools of this District use the same technology, procedures and codes to record incidences of bullying or harassment. The definition of bullying currently used was developed from Education Code 48900(r) and Education Code sections referenced therein.
Finding 2:
New legislation takes effect July 1, 2012, and broadens the definition of "Bullying." Fullerton School District a...
R1
Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The Recommendation was implemented before the release of the Grand Jury report as the student Digital Responsibility Agreement has been rewritten for the 24-25 school year.
Response: Will Not Implement
Score: -1
Recommend a countywide compatible information system for reporting incidents of bullying be explored by all school districts. Fullerton School District will not implement this recommendation because it is not warranted or reasonable. The District tracks incidents of bullying as follows: It is the District's policy that any staff member observes, overhears, witnesses, or receives a report of bullying (including cyber-bullying), harassment, or intimidation must take prompt and appropriate action to stop the behavior or any further reoccurrences. The principal of each school or their designee is ...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District disagrees partially with the Finding. Fullerton School District can only speak to the work of our Superintendent has been a leader in utilizing AI in an innovative way and encourages others to do the same. He is providing appropriate support and guidance for the District's schools. We know the County has many Superintendents who serve as strong educat...
Response: Agree
Score: +1
New legislation takes effect July 1, 2012, and broadens the definition of "Bullying." Fullerton School District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law.
Finding 3:
Education Code 234.1 requiring posting of anti-bullying/anti-harassment policies in prescribed areas was not evident in all schools visited. Fullerton School District cannot comment on the policies that are posted in all schools throughout Orange County. The schools of this District have posted anti-harassment policy in prescribed areas for many years. District Superintendent...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts The District agrees with the Finding. We would assume that utilization and awareness...
Response: Disagree
Score: -1
Education Code 234.1 requiring posting of anti-bullying/anti-harassment policies in prescribed areas was not evident in all schools visited. Fullerton School District cannot comment on the policies that are posted in all schools throughout Orange County. The schools of this District have posted anti-harassment policy in prescribed areas for many years. District Superintendent, Dr. Robert Pletka Ed.D. Proud Member of the 1401 W. Valencia Drive, Fullerton, CA 92833 Trustees: Beverly Berryman, Janny Meyer, Chris Thompson, Lynn Thornley, Hilda Sugarman | ph 714.447.7400 • www.fsd.k12.ca.us Fullert...
R3
K-12 students should be trained on the appropriate use of AI. The Recommendation has not yet been implemented, but will be implemented in the future. In November the district is hosting an all-teacher professional learning day based on AI. While we will be instructing these teachers on how to teach their students about the appropriate use of AI, in the earlier grades (Tk-2) we will be focusing on teaching students how to ask the best questions as it would not be reasonable for students at TK-2 t...
Response: Will Not Implement
Score: -1
Each district review standardized procedures to protect a bully victim and bystanders' confidentiality as stated in Education Code section 234.1. Fullerton School District has implemented policies regarding retaliation and confidentiality. Principals were trained and provided materials for site staff training. Those policies specify the confidentiality requirements and staff that may have access to information. The policies also require timely follow up to ensure that the involved parties have not been subjected to any adverse repercussions or conduct in regards to a report or complaint of bul...
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Fullerton School District 7/25/14
July 25, 2014
•
1 pages
• 1 response
View Details ▾
1 response to findings and recommendations
R1
Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The Recommendation was implemented before the release of the Grand Jury report as the student Digital Responsibility Agreement has been rewritten for the 24-25 school year.
Response: Unknown
Score: 0
</b> The Fullerton School District partially disagrees with this recommendation. The Fullerton School District agrees that a clear explanation of the assumed future growth rate of assessed values in the bond election materials made available to voters is a good recommendation for school districts. The Fullerton School District also agrees that the explanation should reference relevant historical assessed value data for the individual district. However, the Fullerton School District cannot determine if there is a factual basis for the remainder of the recommendation. Sincerely. Susan Cross Hume...
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Fullerton School District 8/13/15
August 13, 2015
•
2 pages
• 5 responses
•
Score: -4
(+0, 1, -4)
View Details ▾
5 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it; and some don't have policies or guidelines governing AI at all. The District agrees with this finding and notes that it is the responsibility of each district to develop their own guidelines and policies related to the use of AI platforms unless and until there is legislation mandating a singular approa...
Response: Disagree
Score: -1
The Fullerton School District disagrees completely with this Finding. All of the information related to CFDs is accessible on the school district's website. Finding 2: There does not seem to be appropriate oversight and auditing of CFDs and special tax expenditures within the County of Orange.
R1
Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The Recommendation was implemented before the release of the Grand Jury report as the student Digital Responsibility Agreement has been rewritten for the 24-25 school year.
Response: Will Not Implement
Score: -1
</b> The Fullerton School District sees no need to create an oversight committee or an audit committee. The Fullerton School District has a district website that contains all of the information the taxpayers need regarding the CFD. By entering their address or assessor parcel number, property owners can see all the information related to the Mello-Roos tax and access all district reports with respect to the CFD. Therefore, the recommendation will not be implemented. Recommendation 2: Audit report information, as delineated in California Government Code, 1982 Section 53343.1, should be made ava...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District disagrees partially with the Finding. Fullerton School District can only speak to the work of our Superintendent has been a leader in utilizing AI in an innovative way and encourages others to do the same. He is providing appropriate support and guidance for the District's schools. We know the County has many Superintendents who serve as strong educat...
Response: Disagree
Score: -1
The Fullerton School District disagrees completely with this Finding. The Fullerton School District believes there is sufficient oversight and auditing of its CFDs. Finding 3: While the assumption is that the CFD debt would be repaid in a finite period of time, there is a mechanism available to controlling entities to extend debt obligations and thereby extend the CFD special tax in perpetuity.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses or special considerations regarding AI tools; and related security, privacy, and safety considerations. The Recommendation has not yet been implemented, but will be implemented in two parts. By November 2024 the district will have developed model lessons for teachers at all grad...
Response: Implemented
Score: 0
All information is available on the Fullerton School District Website. Taxpayers may access this information on the Fullerton School District's Website. Therefore, this recommendation has been implemented. If you have any further questions or need additional information, please contact Susan Cross Hume at (714) 447-7412. Sincerely, Susan Cross Hume Assistant Superintendent, Business Services Fullerton School District
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts The District agrees with the Finding. We would assume that utilization and awareness...
Response: Disagree
Score: -1
The Fullerton School District disagrees completely with this Finding. The Fullerton School District has not extended the time for repayment nor do the legal documents establishing the school district's CFD allow unlimited extensions of time for repayment. Proud Member of the District Superintendent, Dr. Robert Pletka Ed.D. 1401 W. Valencia Drive, Fullerton, CA 92833 Trustees: Beverly Berryman, Janny Meyer, Chris Thompson, Lynn Thornley, Hilda Sugarman ph 714.447.7400 • www.fsd.k12.ca.us Fullerton Education Community
Honorable Glenda Sanders 8/13/15 2 of 2 Recommendation 1: Each local agency t...
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Fullerton School District 9/3/15
September 03, 2015
•
2 pages
• 2 responses
•
Score: 0
(+0, 2, 0)
View Details ▾
2 responses to findings and recommendations
R3
K-12 students should be trained on the appropriate use of AI. The Recommendation has not yet been implemented, but will be implemented in the future. In November the district is hosting an all-teacher professional learning day based on AI. While we will be instructing these teachers on how to teach their students about the appropriate use of AI, in the earlier grades (Tk-2) we will be focusing on teaching students how to ask the best questions as it would not be reasonable for students at TK-2 t...
Response: Implemented
Score: 0
The Fullerton School District conducts an annual outside audit of the school district which includes in the notes a discussion of the Fullerton School District Financing Authority. The Fullerton School District has posted the complete audit of the school district on their website, has sent the audit to the State Controller, the Superintendent of Public Instruction and the Orange County Department of Education and will continue to do so. Therefore, this recommendation has been implemented. Recommendation 4: The 32 Joint Powers Authorities that are not complying with the California State Law req...
R4
K-12 teachers should be trained on the appropriate use of AI. The Recommendation has been partially implemented, and will be completely implemented in the future. Our district has done two mini-conferences for teachers on the use of AI in the classroom. We conducted these professional learning events for seven schools during the 23-24 school year. We are hosting a one-day professional learning event in November for all teachers and the focus of the day is Artificial Intelligence. All teachers wi...
Response: Implemented
Score: 0
</b> The Fullerton School District complies with California law and submits the required reports annually and will continue to do so. Therefore, this recommendation has been implemented. If you have any further questions or need additional information, please contact Susan Cross Hume at (714) 447-7412. Sincerely, X. 1/19 Susan Cross Hume Assistant Superintendent, Business Services Fullerton School District cc:
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.